Final_ARFQ_0506_HHR2500000003_1_WV_ARFQ_FORM.PDF
PDF 734 KB Posted
- Attached to
- Employee Mass Notification System
- Solicitation number
- ARFQ-0506-HHR2500000003-2
- Issued by
- Kanawha County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) from the State of West Virginia's Health and Human Resources Office, soliciting bids for an Employee Mass Notification System. The solicitation (ARFQ 0506 HHR2500000003) was issued on April 28, 2025, with quotes due by May 14, 2025, at 1:30 PM. The project involves procuring a mass notification system with user licenses for 6,000 employees, with a contract term spanning four years. The procurement will include an initial system set-up and annual user licenses for Years 1-4, with the bidding process managed through the Office of Shared Administration Operations/Purchasing in Charleston, West Virginia.
The pricing structure indicates a consistent annual cost for user licenses, with 6,000 licenses budgeted each year at a per-license rate. The total procurement includes a one-time system set-up and subsequent annual user license allocations. The solicitation is structured with multiple line items covering the initial set-up and subsequent years of user licenses, suggesting a comprehensive, multi-year approach to implementing an employee communication and notification platform. The procurement is specifically for the Health and Human Resources Office, with invoicing and shipping to occur at One Davis Square in Charleston, West Virginia. The commodity code 83121700 is used to classify the technology solution being sought.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ARFQ HHR25 3 Mass Notification RFQ.docx | DOCX document | |
| FederalFundsContractClauseAddendum.pdf | ||
| WVCloud-SaaSProcurementAddendum.pdf | ||
| ARFQ HHR25 3 Addendum 1.docx | DOCX document | |
| Property Addresses.xlsx - Google Sheets.pdf | ||
| ARFQ HHR25 3 Mass Notification Cost Sheet.xlsx | XLSX spreadsheet | |
| ARFQ HHR25 03 TCA.pdf | ||
| Final_ARFQ_0506_HHR2500000003_2_WV_ARFQ_FORM.PDF | ||
| ARFQ HHR25 3 Mass Notification Q&A.xlsx | XLSX spreadsheet | |
| ARFQ HHR25 3 WV-43.pdf |
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Text version
Date Printed: Apr 28, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Proc Folder: 1684565 Reason for Modification:
Doc Description: Employee Mass Notification System
Proc Type: Agency Contract - Fixed Amt
Date Issued Solicitation Closes Solicitation No Version
2025-04-28 2025-05-14 13:30 ARFQ 0506 HHR2500000003 1
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Apr 28, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
OFFICE OF THE SECRETARY OFFICE OF THE SECRETARY
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Employee Mass Notification System User
Licenses Set-up
1.00000 EA
Comm Code Manufacturer Specification Model # 83121700
Extended Description:
Employee Mass Notification System Set-up
To include all costs needed to initialize the system
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
OFFICE OF THE SECRETARY OFFICE OF THE SECRETARY
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Employee Mass Notification System User
Licenses Year 1
6000.00000 EA
Comm Code Manufacturer Specification Model # 83121700
Extended Description:
6000 Employee Mass Notification System User Licenses
Pricing calculated per license
Date Printed: Apr 28, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
OFFICE OF THE SECRETARY OFFICE OF THE SECRETARY
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Employee Mass Notification System User
Licenses Year 2
6000.00000 EA
Comm Code Manufacturer Specification Model # 83121700
Extended Description:
6000 Employee Mass Notification System User Licenses
Pricing calculated per license
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
OFFICE OF THE SECRETARY OFFICE OF THE SECRETARY
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Employee Mass Notification System User
Licenses Year 3
6000.00000 EA
Comm Code Manufacturer Specification Model # 83121700
Extended Description:
6000 Employee Mass Notification System User Licenses
Pricing calculated per license
Date Printed: Apr 28, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
OFFICE OF THE SECRETARY OFFICE OF THE SECRETARY
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Employee Mass Notification System User
Licenses Year 4
6000.00000 EA
Comm Code Manufacturer Specification Model # 83121700
Extended Description:
6000 Employee Mass Notification System User Licenses
Pricing calculated per license
SCHEDULE OF EVENTS
Line Event Event Date
1 QUES DEADLINE 10:30AM 2025-05-07
Document Phase Document Description Page
HHR2500000003 Final Employee Mass Notification System
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File details come from the government source that posted it. Updated .