Federal Lands Highway Construction Manual.pdf
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- Attached to
- Construction Inspection IDIQ (MATOC) Federal contract opportunity
- Solicitation number
- 693C73-20-R-000016
About this file
This document provides details on a federal contract opportunity for construction inspection services. The solicitation is number 693C73-20-R-000016 and is seeking qualifications for an Indefinite Delivery Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) for construction inspection services. Interested parties should submit their statements of qualifications by October 29, 2020 at 2:00 PM EST to the Department of Transportation Federal Highway Administration. The opportunity involves providing inspection services on an as-needed basis for federal lands highway construction projects. The selected contractors will receive task orders to provide inspection staff to oversee quality, safety, and compliance on various construction jobs over the life of the IDIQ contract.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Amendment 0004 693C73-20-R-000016.pdf | ||
| Amendment 0003 693C73-20-R-000016.pdf | ||
| Amendment 0002 693C73-20-R-000016.pdf | ||
| Amendment 0001 693C73-20-R-000016.pdf | ||
| Past Performance questionnaire.doc | DOC document | |
| EFL CI IDIQ 2020 Request for Qualifications REVISED 10.15.2020.pdf | ||
| Draft Statement of Work.pdf | ||
| SF330-16f.pdf | ||
| EFL CI IDIQ 2020 Request for Qualifications.pdf |
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Text version
Construction Manual March 2009
Table of Contents i
TABLE OF CONTENTS
Section Page
CHAPTER 1 – INTRODUCTION ................................................................................. 1-1
1.1 Purpose and Use of the Manual ................................................................................................ 1-1
1.2 Abbreviations and Definitions ................................................................................................... 1-2
1.3 Delegations of Authority ............................................................................................................ 1-4
1.3.1 Chief of Contracting Office (COCO) .......................................................................... 1-4
1.3.2 Contracting Officer ..................................................................................................... 1-4
1.3.3 Contracting Officer’s Technical Representative (COTR) .......................................... 1-5
1.4 Responsibilities of the Project Engineer .................................................................................. 1-6
1.4.1 General ...................................................................................................................... 1-6
1.4.2 Project Documents .................................................................................................... 1-6
1.4.3 Plan of Operations ..................................................................................................... 1-6
1.4.4 Project Stakeout ........................................................................................................ 1-6
1.4.5 Inspection .................................................................................................................. 1-7
1.4.6 Measurement and Payment ...................................................................................... 1-7
1.4.7 Changes .................................................................................................................... 1-8
1.4.8 Personnel................................................................................................................... 1-8
1.4.9 Equipment.................................................................................................................. 1-8
1.4.10 Records and Reports ................................................................................................. 1-8
1.4.11 Project Costs ............................................................................................................. 1-8
1.5 Relations with the Contractor .................................................................................................. 1-10
1.6 Relations with Cooperating and Other Agencies .................................................................. 1-12
1.6.1 General .................................................................................................................... 1-12
1.6.2 Forest Service ......................................................................................................... 1-12
1.6.3 National Park Service .............................................................................................. 1-13
1.6.4 Indian Reservation Roads (IRR) Program ............................................................... 1-13
1.6.5 Fish and Wildlife Service ......................................................................................... 1-13
1.6.6 Other Federal Cooperating Agencies ...................................................................... 1-14
1.6.7 Other Cooperating Agencies ................................................................................... 1-14
1.6.8 Regulatory Agencies ............................................................................................... 1-15
1.7 Relations with the Public.......................................................................................................... 1-16
1.8 Media Relations ......................................................................................................................... 1-17
CHAPTER 2 – PRECONSTRUCTION ......................................................................... 2-1
2.1 General ......................................................................................................................................... 2-1
2.2 Field Office ................................................................................................................................... 2-2
2.3 Preconstruction Conference ...................................................................................................... 2-3
2.4 Claims and Disputes ................................................................................................................... 2-5
(Continued)
Section Page ii Table of Contents
2.5 Partnering with the Construction Contractor .......................................................................... 2-9
2.5.1 Background ............................................................................................................... 2-9
2.5.2 Policy for Partnering ................................................................................................ 2-11
2.5.3 Formal Partnering .................................................................................................... 2-11
2.5.4 Informal Partnering .................................................................................................. 2-14
2.5.5 Emphasis is on Attitude ........................................................................................... 2-14
2.5.6 Follow-up Evaluations and Measurement ............................................................... 2-14
2.6 Notice to Proceed ...................................................................................................................... 2-15
CHAPTER 3 – SAFETY ............................................................................................... 3-1
3.1 General ......................................................................................................................................... 3-1
3.2 Government Responsibility for Safety of FLH Personnel ....................................................... 3-2
3.2.1 Personal protective Equipment ................................................................................. 3-2
3.2.2 Project Engineer Safety REsponsibilities .................................................................. 3-2
3.2.3 Operating Government Vehicles ............................................................................... 3-2
3.3 Accidents ..................................................................................................................................... 3-4
3.3.1 Accidents Involving Government Vehicles ................................................................ 3-4
3.3.2 Personal or property accidents .................................................................................. 3-5
3.3.3 Occupational Accident Report ................................................................................... 3-5
3.3.4 Accident/Injury Compensation Forms ....................................................................... 3-6
3.3.5 Contractor Accidents ................................................................................................. 3-7
3.4 Construction Safety .................................................................................................................... 3-9
3.4.1 General ...................................................................................................................... 3-9
3.4.2 FLH Safety Responsibilities Prior to Start of Construction ........................................ 3-9
3.4.3 FLH Safety Responsibilities During Construction Operations ................................. 3-12
3.4.4 High Risk Situations ................................................................................................ 3-16
CHAPTER 4 – LEGAL AND ENVIRONMENTAL COMPLIANCE ............................... 4-1
4.1 General ......................................................................................................................................... 4-1
4.2 Laws to be Observed .................................................................................................................. 4-2
4.3 Permits and Responsibilities ..................................................................................................... 4-3
4.3.1 Materials Sources and Easements ............................................................................ 4-3
4.3.2 Load Limits ................................................................................................................ 4-3
4.3.3 Bulletin Board ............................................................................................................ 4-4
4.3.4 NPDES Permits ......................................................................................................... 4-4
4.4 Protection and Restoration of Property and Landscape ........................................................ 4-7
4.4.1 General ...................................................................................................................... 4-7
4.4.2 Trespassing ............................................................................................................... 4-7
4.4.3 Forest, Park, and Public Lands Protection ................................................................ 4-7
4.4.4 Fire Prevention and Control....................................................................................... 4-8
4.4.5 Pits and Quarries ....................................................................................................... 4-9
Table of Contents iii
4.5 Contractor’s Responsibility for Work ..................................................................................... 4-10
4.6 Utilities ....................................................................................................................................... 4-11
4.6.1 Government-Owned Utilities.................................................................................... 4-11
4.6.2 Privately-Owned Utilities .......................................................................................... 4-11
4.7 Encroachments on Highway Right-of-Way ............................................................................ 4-13
CHAPTER 5 – CONSTRUCTION SCHEDULE AND PROGRESS ............................. 5-1
5.1 General ......................................................................................................................................... 5-1
5.2 Construction Schedules ............................................................................................................. 5-2
5.2.1 General Requirements .............................................................................................. 5-2
5.2.2 Limitations on Completing Work ................................................................................ 5-2
5.2.3 Construction Schedule Format .................................................................................. 5-2
5.2.4 Schedule Updates ..................................................................................................... 5-9
5.3 Limitation of Operations........................................................................................................... 5-11
5.4 Contract Time ............................................................................................................................ 5-12
5.4.1 Failure to Complete Work Within the Time Allowed ................................................ 5-12
5.4.2 Methods of Adjusting Time Allowance .................................................................... 5-12
5.4.3 Consideration of Time Adjustments ........................................................................ 5-13
5.5 Work Suspensions and Stop Orders ...................................................................................... 5-14
5.5.1 Definitions ................................................................................................................ 5-14
5.5.2 Suspension of Contractor Operations ..................................................................... 5-14
5.5.3 Stoppage of Contractor Operations ......................................................................... 5-15
5.5.4 Content of Suspensions and Stop Orders ............................................................... 5-16
5.5.5 Content of Resumption Orders ................................................................................ 5-19
CHAPTER 6 – SURVEYING AND STAKING .............................................................. 6-1
6.1 General ......................................................................................................................................... 6-1
6.2 Verification of Staking Information ........................................................................................... 6-2
6.3 Verification of Survey Control in the Field ............................................................................... 6-3
6.4 Establishing and Referencing Centerline and/or Other Roadway Control ........................... 6-4
6.5 Permanent Monuments .............................................................................................................. 6-5
6.6 Bridges ......................................................................................................................................... 6-6
6.7 Retaining Walls ........................................................................................................................... 6-7
6.8 Slope Stakes ................................................................................................................................ 6-8 iv Table of Contents
6.9 Fine Grade Control Stakes ....................................................................................................... 6-11
6.10 Sight Levels ............................................................................................................................... 6-12
CHAPTER 7 – QUALITY CONTROL/QUALITY ASSURANCE ................................. 7-1
7.1 General ......................................................................................................................................... 7-1
7.2 Character of Workers and Adequacy of Equipment ................................................................ 7-2
7.3 Contractor Quality Control Plan (CQCP) .................................................................................. 7-3
7.3.1 General ...................................................................................................................... 7-3
7.3.2 Development of a CQCP ........................................................................................... 7-6
7.3.3 Acceptance of the CQCP ........................................................................................ 7-11
7.3.4 Contract Administration ........................................................................................... 7-14
7.4 Record and Report Preparation ............................................................................................... 7-16
7.4.1 General .................................................................................................................... 7-16
7.4.2 Project Diaries and Inspector’s Daily Reports (IDRs) ............................................. 7-16
7.4.3 Photographs ............................................................................................................ 7-18
7.5 Contract Inspectors .................................................................................................................. 7-22
7.5.1 General .................................................................................................................... 7-22
7.5.2 Contract Inspection Contract (CIC) ......................................................................... 7-22
7.5.3 Task Orders ............................................................................................................. 7-22
7.5.4 CI Duties .................................................................................................................. 7-23
7.5.5 Project Engineer Duties ........................................................................................... 7-24
7.5.6 CI Time and Attendance .......................................................................................... 7-24
7.5.7 CI Invoices ............................................................................................................... 7-26
7.5.8 CI Performance and/or Conduct .............................................................................. 7-26
7.5.9 CI and Government Furnished Equipment .............................................................. 7-27
7.5.10 CI Releases and Transfers ...................................................................................... 7-27
CHAPTER 8 – PROJECT ADMINISTRATION ............................................................ 8-1
8.1 General ......................................................................................................................................... 8-1
8.2 Labor Requirements ................................................................................................................... 8-2
8.3 Equal Employment Opportunity Requirements ....................................................................... 8-4
8.3.1 Nondiscrimination ...................................................................................................... 8-4
8.3.2 Affirmative Action ....................................................................................................... 8-4
8.3.3 Reports ...................................................................................................................... 8-4
8.4 Correspondence .......................................................................................................................... 8-6
8.5 Working Drawings ....................................................................................................................... 8-7
8.6 Project Status Reports ............................................................................................................... 8-8
Table of Contents v
8.7 Opening of Sections of Project to Traffic ................................................................................. 8-9
8.8 Subcontracting .......................................................................................................................... 8-10
8.8.1 General .................................................................................................................... 8-10
8.8.2 Percent Subcontracted ............................................................................................ 8-11
8.8.3 Materials Supply Subcontracts ................................................................................ 8-11
8.8.4 Small and Small Disadvantaged Business Concerns ............................................. 8-12
8.8.5 Miller Act .................................................................................................................. 8-12
CHAPTER 9 – MEASUREMENT AND PAYMENT ...................................................... 9-1
9.1 General ......................................................................................................................................... 9-1
9.2 Pay Notes and Computations .................................................................................................... 9-2
9.2.1 General ...................................................................................................................... 9-2
9.2.2 Computations and Supporting Documents ................................................................ 9-2
9.3 Probables and Construction Engineering Costs ..................................................................... 9-4
9.4 Measurement of Quantities ........................................................................................................ 9-5
9.4.1 General ...................................................................................................................... 9-5
9.4.2 Quantity Significant Figures....................................................................................... 9-6
9.4.3 Computation of Earthwork Quantities ........................................................................ 9-7
9.4.4 Measurement of Materials (Weight Basis) ................................................................ 9-8
9.5 Progress Payments ................................................................................................................... 9-11
9.5.1 General Requirements ............................................................................................ 9-11
9.5.2 Prompt Payment ...................................................................................................... 9-11
9.5.3 Government’s Receiving Report Generated from the Progress Payment Report .. 9-12
9.5.4 Contractor Invoices .................................................................................................. 9-14
9.5.5 Subcontractor Work and Payments ......................................................................... 9-17
9.5.6 Preparatory Work and Stockpiled Materials ............................................................ 9-21
9.5.7 Adjustments to Contractor’s Invoice ........................................................................ 9-23
9.5.8 Retainage and Liquidated Damages for Poor Progress .......................................... 9-23
9.5.9 Pre-Final Payment ................................................................................................... 9-24
CHAPTER 10 – MAJOR CONSTRUCTION PROCESSES ....................................... 10-1
10.1 Introduction ............................................................................................................................... 10-1
10.2 Clearing and Grubbing ............................................................................................................. 10-2
10.2.1 Clearing and Grubbing ............................................................................................ 10-2
10.2.2 Removal of Structures and Obstructions ................................................................. 10-4
10.2.3 Excavation and Embankment .................................................................................. 10-5
10.2.4 Soil Erosion Control ............................................................................................... 10-16
10.2.5 Structural Excavation ............................................................................................. 10-17
10.2.6 Watering ................................................................................................................ 10-18
10.2.7 Finishing Roadbed ................................................................................................. 10-19
10.3 Aggregate Base and Subbase Courses ................................................................................ 10-20 vi Table of Contents
10.3.1 Aggregate Base and Subbase Courses ................................................................ 10-20
10.3.2 Dust Palliatives ...................................................................................................... 10-25
10.4 Asphalt Construction .............................................................................................................. 10-27
10.4.1 Hot Asphalt Concrete Pavement ........................................................................... 10-27
10.4.2 Open-Graded Asphalt Friction Course .................................................................. 10-42
10.4.3 Open-Graded Emulsified Asphalt Pavement (OGEAP) ........................................ 10-43
10.4.4 Dense-Graded Emulsified Asphalt Pavement ....................................................... 10-48
10.4.5 Single or Multi-Course Asphalt Surface Treatments ............................................. 10-49
10.4.6 Minor Asphalt Concrete ......................................................................................... 10-53
10.5 Concrete and Structures ........................................................................................................ 10-54
10.5.1 Portland Cement Concrete .................................................................................... 10-54
10.5.2 Concrete Structures ............................................................................................... 10-57
10.5.3 Prestressed Concrete ............................................................................................ 10-80
10.5.4 Reinforcing Steel ................................................................................................... 10-82
10.5.5 Piling ...................................................................................................................... 10-86
10.5.6 Steel Structures ..................................................................................................... 10-92
10.5.7 Painting of Structures ............................................................................................ 10-95
10.5.8 Rehabilitation of Concrete Structures .................................................................... 10-98
10.6 Miscellaneous Construction ................................................................................................ 10-101
10.6.1 Drainage Structures ............................................................................................. 10-101
10.6.2 Guardrail and Concrete Barriers ......................................................................... 10-103
10.6.3 Fence ................................................................................................................... 10-104
10.6.4 Curb, Gutter, Waterways and Sidewalk .............................................................. 10-106
10.6.5 Signing, Delineators, and Striping ....................................................................... 10-110
10.6.6 Slope Protection .................................................................................................. 10-112
10.6.7 Landscaping ........................................................................................................ 10-114
10.6.8 Maintenance of Traffic ......................................................................................... 10-116
CHAPTER 11 – MATERIALS .................................................................................... 11-1
11.1 General ....................................................................................................................................... 11-1
11.2 Source Approval ....................................................................................................................... 11-2
11.2.1 General .................................................................................................................... 11-2
11.2.2 Government Provided Sources ............................................................................... 11-2
11.2.3 Contractor-Located Sources ................................................................................... 11-3
11.3 Material Production ................................................................................................................... 11-4
11.3.1 Number of Samples to Submit for Verification Testing ........................................... 11-4
11.3.2 Material Not Meeting Contract Requirements ......................................................... 11-4
11.3.3 Pay Factor Projections ............................................................................................ 11-5
11.4 Material Storage ........................................................................................................................ 11-6
11.5 Sampling and Testing ............................................................................................................... 11-7
11.5.1 Records and Reports of Materials ........................................................................... 11-7
11.6 Acceptance ................................................................................................................................ 11-8
Table of Contents vii
11.6.1 Determining Acceptance ......................................................................................... 11-8
11.6.2 Non-Conforming Material or Work ......................................................................... 11-10
CHAPTER 12 – PROJECT CLOSEOUT ................................................................... 12-1
12.1 General ....................................................................................................................................... 12-1
12.2 Contractor Performance Evaluation ....................................................................................... 12-2
12.3 Final Construction Report ........................................................................................................ 12-5
12.4 As-Constructed Plans............................................................................................................... 12-6
12.5 Disposition of Records ............................................................................................................. 12-9
12.6 Feedback .................................................................................................................................. 12-10
12.6.1 Forms of Feedback ................................................................................................ 12-10
12.6.2 Feedback Report ................................................................................................... 12-10
12.7 Final Payment .......................................................................................................................... 12-12
12.7.1 General .................................................................................................................. 12-12
12.7.2 Final Payment Designations .................................................................................. 12-12
12.7.3 Final Progress Payment Report ............................................................................ 12-13
12.7.4 Final Voucher ........................................................................................................ 12-13
12.7.5 Contractor’s (Claims) Release............................................................................... 12-17
12.7.6 Letters of Acceptance by Cooperating Agencies .................................................. 12-21
12.7.7 Letter of Acceptance by FLH ................................................................................. 12-21
12.7.8 Final Voucher Assembly ........................................................................................ 12-23
12.7.9 Payment of Claims ................................................................................................ 12-23
CHAPTER 13 – CONTRACT MODIFICATION .......................................................... 13-1
13.1 Overview .................................................................................................................................... 13-1
13.2 Authority .................................................................................................................................... 13-2
13.2.1 Administrative/Technical Concurrences .................................................................. 13-2
13.3 Types of Contract Modifications ............................................................................................. 13-3
13.3.1 Bilateral Contract Modifications (Supplemental Agreements) ................................. 13-3
13.3.2 Unilateral Contract Modifications (Change Orders) ................................................ 13-3
13.4 Contract Clauses ....................................................................................................................... 13-7
13.4.1 FAR Clause 52.243-4, Changes ............................................................................. 13-7
13.4.2 FAR Clause 52.249-10, Default .............................................................................. 13-7
13.4.3 FAR Clause 52.236-2, Differing Site Conditions ..................................................... 13-7
13.4.4 FAR Clause 52.242-14, Suspension of Work.......................................................... 13-8
13.4.5 FAR Clause 52.211-18, Variation in Estimated Quantity (VEQ) ............................. 13-8
13.5 Time Extensions in Contract Modifications ........................................................................... 13-9
13.5.1 Compensable Delays .............................................................................................. 13-9 viii Table of Contents
13.5.2 Excusable Delays .................................................................................................... 13-9
13.6 Contract Modification Process .............................................................................................. 13-12
13.6.1 Identify the Need for a Contract Modification ........................................................ 13-14
13.6.2 Coordinate with FHWA and External Agencies ..................................................... 13-14
13.6.3 Identify Scope of Work .......................................................................................... 13-16
13.6.4 Request Contractor to Prepare a Proposal ........................................................... 13-17
13.6.5 Prepare an Independent Government Estimate .................................................... 13-17
13.6.6 Complete a Procurement Request (PR) ................................................................ 13-27
13.6.7 Determine if Cost and Pricing Data are Required ................................................. 13-28
13.6.8 Analyze the Contractor’s Proposal ........................................................................ 13-28
13.6.9 Accept the Contractor’s Proposal or Perform Additional Fact Finding .................. 13-31
13.6.10 Prepare a Negotiation Memorandum .................................................................... 13-31
13.6.11 Negotiate with the Contractor ................................................................................ 13-32
13.6.12 Complete the Negotiation Memorandum ............................................................... 13-32
13.6.13 Amend the PR ....................................................................................................... 13-32
13.6.14 Determine What Type of Contract Modification to Issue ....................................... 13-33
13.6.15 Prepare the Contract Modification ......................................................................... 13-33
13.6.16 Send the Contract Modification to the Contractor for Signature............................ 13-34
13.6.17 Review, Approve, and Distribute Contract Modication .......................................... 13-34
CHAPTER 14 – REFERENCES ................................................................................ 14-1
List of Exhibits ix
LIST OF EXHIBITS
Exhibit Page
Exhibit 2.4-A Preventative Measures for Claims ............................................................................ 2-7 Exhibit 2.4-B Example Acknowledgment of Receipt of Claim......................................................... 2-8 Exhibit 2.5-A What is Partnering? ................................................................................................. 2-10 Exhibit 2.5-B Example Project Charter ......................................................................................... 2-13 Exhibit 2.6-A Example Notice to Proceed ..................................................................................... 2-16 Exhibit 2.6-B SF 1442, Solicitation, Offer, and Award .................................................................. 2-17 Exhibit 3.3-A Work Zone Accident Report ...................................................................................... 3-8 Exhibit 3.4-A Example Approval Letter of Contractor’s Safety Plan ............................................. 3-11 Exhibit 3.4-B Example Notification of a Safety Deficiency ............................................................ 3-14 Exhibit 3.4-C Example Notification of Chronic Deficiencies .......................................................... 3-15 Exhibit 3.4-D Summary of OSHA Trenching and Excavation Requirements................................ 3-17 Exhibit 5.2-A Example Bar Chart Schedule .................................................................................... 5-4 Exhibit 5.2-B Example Critical Path Method (CPM) Schedule........................................................ 5-7 Exhibit 5.5-A Example Stop Order ................................................................................................ 5-17 Exhibit 5.5-B Example Suspension Letter..................................................................................... 5-18 Exhibit 6.8-A Example Slope Stake and Reference Stake Markings and Notes .......................... 6-10 Exhibit 6.10-A Sight Levels ............................................................................................................. 6-13 Exhibit 7.3-A Outline of CQCP Requirements per FP-03, Subsection 153.02 ............................... 7-5 Exhibit 7.3-B Example CQCP Acceptance Letter ......................................................................... 7-12 Exhibit 7.4-A Inspector’s Daily Report .......................................................................................... 7-20 Exhibit 7.5-A Example Contract Inspection Time Sheet – Receiving Report ............................... 7-25 Exhibit 8.2-A Contractor Payroll Checklist ...................................................................................... 8-3 Exhibit 9.5-A Example Project Engineer’s Receiving Report........................................................ 9-13 Exhibit 9.5-B Example Contractor’s Invoice .................................................................................. 9-15 Exhibit 9.5-C Example Prompt Payment Letter ............................................................................ 9-19 Exhibit 9.5-D Guidelines for Nonpayment Complaints from Subcontractors ................................ 9-20 Exhibit 9.5-E Guidelines for Percentage Payments for Partially Complete Work ......................... 9-22 Exhibit 10.5-A Allowable Bearing on Sandy Soils ......................................................................... 10-60 Exhibit 10.5-B Allowable Bearing on Clayey Soils ........................................................................ 10-62 Exhibit 10.5-C Checklist for Falsework Inspection ........................................................................ 10-67 Exhibit 10.5-D Report of Field Changes to Falsework/Formwork ................................................. 10-70 Exhibit 10.5-E Evaporation Rates in Hot Weather ........................................................................ 10-76 Exhibit 10.5-F Identification Marks - ASTM Standard Bars .......................................................... 10-83 Exhibit 10.5-G ASTM Standard Reinforcing Bars ......................................................................... 10-85 Exhibit 10.5-H Pile Driving Equipment Data Sheet ....................................................................... 10-88 Exhibit 10.5-I Pile Driving Record ................................................................................................ 10-90 Exhibit 10.5-J ASTM Standard Structural Bolts ........................................................................... 10-94 Exhibit 10.6-A Basic Checklist for Traffic Control ....................................................................... 10-119 Exhibit 12.2-A SF 1420, Performance Evaluation – Construction .................................................. 12-3 Exhibit 12.6-A Feedback Report ................................................................................................... 12-11 Exhibit 12.7-A Example Final Voucher – No Exceptions .............................................................. 12-14 Exhibit 12.7-B Example Final Voucher – With Exception for Pending Dispute ............................ 12-15 Exhibit 12.7-C Example Final Voucher – With Exception for Plant Establishment ....................... 12-16 Exhibit 12.7-D Example Contractor’s Release – No Pending Dispute .......................................... 12-18 Exhibit 12.7-E Example Contractor’s Release – With Pending Dispute ....................................... 12-19 Exhibit 12.7-F Example Contractor’s Release – With Plant Establishment Exception ................. 12-20 Exhibit 12.7-G Example Letter of Final Acceptance ...................................................................... 12-22 Exhibit 13.3-A SF 30, Amendment of Solicitation/Modification of Contract .................................... 13-5 Exhibit 13.6-A Contract Modification Process ............................................................................... 13-13 Exhibit 13.6-B Contract Modification Database Report ................................................................ 13-35
Introduction March 2009
Table of Contents 1-i
Chapter 1 – INTRODUCTION
TABLE OF CONTENTS
Section Page
1.1 Purpose and Use of the Manual ................................................................................................ 1-1
1.2 Abbreviations and Definitions ................................................................................................... 1-2
1.3 Delegations of Authority ............................................................................................................ 1-4
1.3.1 Chief of Contracting Office (COCO) .......................................................................... 1-4
1.3.2 Contracting Officer ..................................................................................................... 1-4
1.3.3 Contracting Officer’s Technical Representative (COTR) .......................................... 1-5
1.4 Responsibilities of the Project Engineer .................................................................................. 1-6
1.4.1 General ...................................................................................................................... 1-6
1.4.2 Project Documents .................................................................................................... 1-6
1.4.3 Plan of Operations ..................................................................................................... 1-6
1.4.4 Project Stakeout ........................................................................................................ 1-6
1.4.5 Inspection .................................................................................................................. 1-7
1.4.6 Measurement and Payment ...................................................................................... 1-7
1.4.7 Changes .................................................................................................................... 1-8
1.4.8 Personnel................................................................................................................... 1-8
1.4.9 Equipment.................................................................................................................. 1-8
1.4.10 Records and Reports ................................................................................................. 1-8
1.4.11 Project Costs ............................................................................................................. 1-8
1.5 Relations with the Contractor .................................................................................................. 1-10
1.6 Relations with Cooperating and Other Agencies .................................................................. 1-12
1.6.1 General .................................................................................................................... 1-12
1.6.2 Forest Service ......................................................................................................... 1-12
1.6.3 National Park Service .............................................................................................. 1-13
1.6.4 Indian Reservation Roads (IRR) Program ............................................................... 1-13
1.6.5 Fish and Wildlife Service ......................................................................................... 1-13
1.6.6 Other Federal Cooperating Agencies ...................................................................... 1-14
1.6.7 Other Cooperating Agencies ................................................................................... 1-14
1.6.8 Regulatory Agencies ............................................................................................... 1-15
1.7 Relations with the Public.......................................................................................................... 1-16
1.8 Media Relations ......................................................................................................................... 1-17
Purpose and Use of the Manual 1-1
CHAPTER 1
INTRODUCTION
1.1 PURPOSE AND USE OF THE MANUAL
This manual describes the process field personnel are to generally follow when administering construction contracts for Federal Lands Highways (FLH).
It is stressed that this manual is a guide, not a compilation of mandatory instructions. Unless the language is explicitly mandatory, such as that related to regulatory requirements, operations personnel are expected to be innovative and to apply their own reasoning to unique project situations. Those unique situations may sometimes lead to conclusions and actions contrary to what is written in this manual; all actions, however, must fall within the constraints of Division policies, procedures, and delegations.
The manual does not contain detailed discussions of every technical area of construction engineering. To effectively carry out their responsibilities, users will find it necessary to also refer to other sources of information, such as the FLH Field Materials Manual, the Manual on Uniform Traffic Control Devices (MUTCD), individual Division construction manuals, various AASHTO and ASTM publications, Federal Regulations, and construction industry standards.
It should also be noted that although this manual has been written in part to clarify contract requirements and may at times specifically refer to such requirements, the guidance provided does not replace, modify, or supersede any contract provisions, including the specifications, special provisions, and plans.
This manual has been updated as an electronic version to in part improve the timeliness and ease of updates as methods, materials, policies, procedures, specifications and technologies change in the construction field.
http://169.135.227.180/Manuals/Materials/Title.pdf http://mutcd.fhwa.dot.gov/
Abbreviations and Definitions 1-2
1.2 ABBREVIATIONS AND DEFINITIONS
Section 101 of the Standard Specifications includes the intent and meaning of abbreviations and terms commonly used in connection with highway construction projects administered by FLH.
FLH personnel that prepare contract documents, reports, and correspondence should be familiar with these terms and abbreviations and use them correctly.
The terms cited in the Standard Specifications, as well as other terms, which are defined or explained as follows, will be used frequently in this manual.
Contracting Officer (CO) - The Agency representative having full authority to execute and administer the contract on behalf of the Government, or a warranted delegate of that official who has been delegated some of that authority, e.g. contract administration.
As this term is used in the Standard Specifications, it also includes the COTR (see below) operating within his/her delegated authority.
Contracting Officer’s Technical Representative (COTR) - The FLH employee or employees having onsite support authority on behalf of the CO as provided in Division delegations. For construction contracts, this person is normally the Project Engineer.
Construction Operations Engineer (COE) - The immediate supervisor of the Project Engineer who may also be a warranted CO with limited contract administration delegations with respect to construction contracts.
Construction Engineer (CE) - The immediate supervisor of the COE who may also be a warranted CO with delegations for most contract administration functions.
Denver Service Center (DSC) - The organization in the National Park Service which provides technical, administrative and funds management liaison between FLH and other Park Service organizational entities.
Director of Project Delivery - The immediate supervisor of the CE who may be a warranted
CO.
Division Engineer (DE) - The immediate supervisor of the Director of Project Delivery, and the person in charge of one of the FLH Divisions who may be a warranted CO.
Division Office or Division - The FLH Division with jurisdiction for the project. References to Federal-Aid Division Offices will be specified.
Federal Acquisition Regulation (FAR) - The uniform Federal Government-wide procurement regulations found in the Code of Federal Regulations (CFR) at 48 CFR, Chapter 1. Some parts will be made contract clauses. Others will be furnished separately to the Project Engineer, depending on need.
FLH Field Materials Manual - A companion to this manual giving FLH test methods as well as policies and procedures for monitoring materials and…
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