Sol_QR Part II TO1 SOW.xlsx
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- Solicitation number
- FDA-22-SOL-1231488
About this file
This document contains a request for proposal (RFP) for audio visual support, design, installation, and equipment/system services. The RFP is a competitive 8(a) small business set-aside issued by the Food and Drug Administration (FDA) for an indefinite delivery/indefinite quantity contract to provide audio visual and meeting room support services at various FDA facilities, primarily located in the Washington D.C. metropolitan area. Services include program planning and management, audio visual support, public meeting preparation and setup, system design/installation/service, and equipment procurement, maintenance, and repair. The contractor must have the capability to provide technical and non-technical audio visual services and meeting room setup/teardown on an ongoing or one-time basis to support FDA conferences, meetings, and training events both virtually and in-person. The period of performance is one base year with four one-year options. Proposals are due by the date specified in SAM.gov. Award will be made to the responsible offeror whose proposal follows the solicitation instructions and is determined most advantageous to the government.
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Sheet1
| Attachment TBD - RFP Question Submittal Form; Solicitation No. TBD |
| Attachment G - RFP Question Submittal Form; Solicitation No. FDA-21-SOL-1231488 |
| Offerors must use this form to submit all questions in relation to Solicitation No. FDA-21-SOL-1231488 |
| The Reference column contains drop-down menus from which the applicable section must be selected. The remaining sections are fill-in cells. | Description of Requirement/Statement of Work | ||||
| Proposal Instructions | |||||
| Basis for Award and Evaluation Factors | |||||
| Attachments | |||||
| Terms and Conditions/Provisions/Clauses | |||||
| Misc. | |||||
| # | Reference | Section & Page #s | Question | Agency Response | |
| Column1 | Column2 | Column3 | Column4 | Column5 | |
| 1 | Proposal Instructions | RFP 12.4.4.1 Element 1 (p. 102) TO 1, 4.2 Transition Planning (p. 3) | There is a conflict between RFP Guidance 'approach to meet the 30-day transition in timeline' and TO 1 language 'For transition planning, the Contractor shall assume a transition-in/transition-out period of 60 calendar days.' Could the Government please clarify the transition-in timeline? | TO 1 SOW updated to reflect a 30 days transition in and 60 day transition out | |
| 2 | Proposal Instructions | RFP 12.4.4.1 Element 1 (p. 102 ) and TO 1 | The RFP reference states: 'The Government will evaluate the extent to which the Offeror’s detailed narrative of its approach to perform TO 1 SOW Task 2.1 only.' There is no TO 1 SOW Task 2.1. Could the Government please clarify? | IDIQ SOW 12.4.4.1 Element 1 updated from TO 1 SOW Task 2.1 to IDIQ SOW 2.2.1 |
| 3 | Proposal Instructions | RFP, 12.4.4.1, element 1 p. 102) and TO 1, 4.2.1 (p. 3) | The RFP reference states 'The Government will evaluate the extent to which the Offeror’s detailed narrative of its transition-in approach to perform TO 1 SOW, Section 2.1.2: Transition-In.' The TO 1 transition in paragraph is 4.2.1. We assume 4.2.1 is the correct refence, please confirm. | IDIQ SOW 12.4.4.1 Element 1 updated from TO 1 SOW Task 2.1 to TO 1 SOW 4.2.1 | |
| 4 | Description of Requirement/Statement of Work | RFP 7.4 (p. 54), 11.5.4 (element 4) (p. 91 & 92) and Part II Q&A #25 | RFP (7.4, p. 54) designates the Program Manager and Program Planner as only key persons for this IDIQ contract. RFP (11.5.4, p. 91) states 'Offeror shall submit as signed and dated letter of commitment for each key person.' Government response to Part II Q&A #25 indicates letters of commitment are required for AV Techs. RFP (11.5.4, p. 92) states offerors shall submit 'resumes of three (3) AV technicians the demonstrate offeror's capacities.' The AV techs are not designated key persons and new requirement changes the intent of the resumes communicated in RFP (11.5.4, p. 9). Request this new added letter of commitment requirement for these non-key positions be deleted. | Letters of commitment from AV techs will not be required. This response should be considered a revision to Part II Q&A #25 where the answer was previously yes. | |
| 5 | Description of Requirement/Statement of Work | Attachment F. Labor Categories | Several LCATS (e.g., Production Specialist, AV support technician senior, AV support technician junior) require AVT certification. We assume staffing with candidates possessing a higher certification (e.g., CTS certification) is an acceptable substitution for the AVT certification requirement. Please confirm. | AVT Certification is the minimal requirement; higher certification in the specific technical field is acceptable. | |
| 6 | Proposal Instructions | RFP (2.2.2, p. 3) | RFP (2.2.2, p.3) 'Program Planning and Management' appears to be incorrectly numbered. We assume it should be number 2.2.1. Is our assumption correct? | Corrected. | |
| 7 | Proposal Instructions | RFP (11.5.3.2, p. 90), RFP (12.4.3.2, p. 101) | There is no reference to 'Program Planning and Management' in either RFP reference. If this is not intentional, request additional instruction and evaluation criteria. | 11.5.3.2 updated to remove 2.2.1 | |
| 8 | Description of Requirement/Statement of Work | Technical Scenario 3.3.1.d. | Technical Scenario indicates that the contractor shall "Procure supplies that are maintained in attic stock through established corporate supplies retailer." Does the reference to an "established corporate supplies retailer" indicate that the FDA currently has a specified, established retailer through whom the contractor must procure supplies for attic stock, or does this simply direct the contractor to only procure supplies from a vendor whose established business model is to sell supplies at the corporate level? | No specified, established retailer directed. | |
| 9 | Proposal Instructions | RFP Section 2.2.2, Program Planning and Management; Section 2.2.2, Program Audio Visual Support Services; Section 11.5.3.2, Element 1, p. 90; Section 11.5.4, Element 1, pp. 90-91; TO 1 SOW, Section 4.2.1, pp. 3-4; Part+II+Sol_QR, question #2 | Would the government please clarify whether the Program Planning and Management requirements in the RFP IDIQ SOW (currently numbered 2.2.2, which appears to be a typo for 2.2.1), which roughly correspond to the requirements in Section 4.1 of the TO 1 SOW are to be addressed in the offeror's proposal, and if so where? And should these requirements be addressed in TO 1 pricing? | Yes, IDIQ pricing requirements are to be addressed in the proposed labor rates in the IDIQ. Level of effort and pricing for TO 1 should be addressed in the proposal for TO 1. | |
| 10 | Basis for Award and Evaluation Factors | RFP Section 12.4.4.1, Element 1, pp. 101-102; TO 1 SOW | The RFP Evaluation Criteria for Factor 4 (Tab B) state: "The Government will evaluate the extent to which the Offeror’s detailed narrative of its approach to perform TO 1 SOW Task 2.2.1 only (excluding subparagraphs) Program Planning and Management Services." Would the government please confirm that the reference should be to RFP IDIQ SOW task 2.2.1, as there is no task 2.2.1 in the TO 1 SOW? | Duplicate of Question # 2. IDIQ SOW 12.4.4.1 Element 1 updated to reflect IDIQ SOW 2.2.1 versus TO 1 SOW Task 2.2.1 | |
| 11 | Description of Requirement/Statement of Work | TO 1 SOW 4.2, Transition Planning, pp. 3-4; (Tab B, Management Approach, Factor 4) Section 12.4.4.1, Element 1, pp. 101-102; | To enable offerors to estimate an appropriate level of effort when developing pricing for TO 1, will the government please confirm that the Transition Planning task (TO 1 SOW Task 4.2) only applies to planning for the transition, not execution of transition activities? | Execution of transition activities with the incumbent contractor are expected to be performed as part of TO 1. | |
| 12 | Description of Requirement/Statement of Work | TO 1 SOW Section 3, Scope, p. 2 | The TO 1 SOW Scope states: "Tasks include AV management, transition planning, development of operations procedures, implementation of operations procedures, a provisional operations management manual, day-to-day oversight of operations management." (1) Does "implemenation of operations procedures" refer to the actual performance of operations, i.e., providing AV support services, public meeting support/preparation/setup, venue as a service, system design, installation, and service, equipment furnish, maintain, and repair? (2) If yes, then to enable offerors to estimate an appropriate level of effort when developing pricing for TO 1, will the government please provide the number of FTEs currently performing this work and an estimated number of concurrent meetings per day? | No actual performance of operations is required for TO1…just planning and management activities for future TOs. | |
| 13 | Attachments | Attachment I, Technical Scenario | The "Room Utilization.pdf" file embedded at the end of Attachment I, Technical Scenario, does not open when (double-)clicked on. Will the government please post this document as a separate file with the solicitation on SAM.gov so that offerors may have access to this information for level of effort estimation and planning purposes? | The Government has no issue opening the Room Utilization.pdf file, however we will post the separate file in SAM. | |
| 14 | Proposal Instructions | RFP 11.5.4, page 90; RFP 12.4.4.1, page 101 | The proposal instructions in RFP 11.5.4 call for a transition-in approach to perform TO 1, SOW Section 3.1. In addition, RFP 12.4.4.1 says the Government will evaluate the transition-in approach to perform TO 1, SOW 2.1.2. However, there are no such Sections 3.1 or 2.1.2 in the TO 1 SOW. | ||
| Does the Government mean to cite TO 1, Description of Work 4.2.1? Please clarify. | IDIQ SOW 11.5.4 Element 1 updated from TO 1 SOW Section 3.1 to TO 1 SOW 4.2.1 |
Duplicate of Question #3. and 12.4.4.1 corrected.
| 15 | Description of Requirement/Statement of Work | Task Order #1 – Statement of Work, page 3; RFP 11.5.4, page 90; RFP 12.4.4.1, page 101 | TO 1 SOW 4.2 calls for a transition-in/ transition-out period of 60 calendar days. However, RFP 11.5.4, Element 1 and RFP 12.4.4.1 both say the timeline for transition-in is 30 days. | ||
| Which is required for the transition-in period, 30 or 60 days? Please clarify. | Duplicate of Question # 1. TO 1 SOW 4.2 updated. | ||||
| 16 | Description of Requirement/Statement of Work | Task Order #1 – Statement of Work, Section 4.2.1, page 3 | The requirement is to identify the actions, plans, personnel, and timelines necessary to ensure a smooth transition to full operational status. | ||
| Is it correct to assume that the transition-in requirement includes the need to transition current active TO’s being performed by the incumbent contractor? If so, please clarify the incumbent Task Orders that will need to be transitioned with TO #1. | No incumbent Task Orders will be transitioned to TO 1. Government will initiate new TOs for Contractor PM to transition once TO1 is awarded. | ||||
| 17 | Description of Requirement/Statement of Work | RFP 5.1 – Period of Performance, page 15; Task Order #1 – Statement of Work, Section 4.2.1, page 3 | Based on RFP 5.1, for this new IDIQ contract, each task order may not extend more than 24 months beyond the last ordering period. The issue is whether or not the same provision applies in the incumbent’s current contract, and whether such task orders would go to completion by the incumbent or be required to transition before completion to this new IDIQ contract. | ||
| In what ways, if any, must the required TO #1 transition-in plan at contract start account for incumbent TO’s that may go on after the transition period has ended? | Duplicate to Question # 16. No incumbent Task Orders will be transitioned to TO 1. Government will initiate new TOs for Contractor PM to transition once TO1 is awarded. | ||||
| 18 | Description of Requirement/Statement of Work | RFP 5.1 – Period of Performance, page 15; Task Order #1 – Statement of Work, Section 4.2.1, page 3 | Based on RFP 5.1, for this new IDIQ contract, each task order may not extend more than 24 months beyond the last ordering period. The issue is whether or not the same provision applies in the incumbent’s current contract, and whether such task orders would go to completion by the incumbent or be required to transition before completion to this new IDIQ contract. | ||
| Will TO’s that may go on after the transition period has ended be identified and later accompanied with the incumbent’s transition-out plan for proper incorporation into this new contract? | Duplicate to Question # 16 and 17. No incumbent Task Orders will be transitioned to TO 1. Government will initiate new TOs for Contractor PM to transition once TO1 is awarded. | ||||
| 19 | Description of Requirement/Statement of Work | RFP 5.1 – Period of Performance, page 15; Task Order #1 – Statement of Work, Section 4.2.1, page 3 | Will incumbent task orders that may go on after the transition period has ended be terminated and made part of the active incumbent work that must be transitioned to the incoming contractor at contract start? Please clarify. | Duplicate to Question # 16, 17 and 18. No incumbent Task Orders will be transitioned to TO 1. Government will initiate new TOs for Contractor PM to transition once TO1 is awarded. | |
| 20 | Basis for Award and Evaluation Factors | RFP 12.4.4.1. Element 1 (1st paragraph), page 101 | In RFP 12.4.4.1, Element 1, it states that “the Government will evaluate the extent to which the Offeror’s detailed narrative of its approach to perform TO 1 SOW 2.1 only (excluding subparagraphs) Program Planning and Management Services”. However, TO 1 SOW has no such Section number. | ||
| Does the Government mean TO 1 SOW 4.1 – Program Management, or does the Government mean IDIQ SOW 2.1 Program Planning and Management Services? Please Clarify. | Duplicate of Question # 2, IDIQ SOW 12.4.4.1 Element 1 corrected. | ||||
| 21 | Description of Requirement/Statement of Work | TO #1 SOW Section 5, page 6 | The Contractor shall be responsible for safeguarding all government property provided for Contractor use. The Contractor shall secure within the government facilities, any equipment and materials. | ||
| Will the contractor have sole control within the government facilities of the space required to house and maintain all equipment and materials? Please clarify? | No Government facility allows full control of any space to a Contractor. Federal Police Service and Security will have emergency access. The Contractor will be provided lockable space for materials and equipment. | ||||
| 22 | Description of Requirement/Statement of Work | TO #1 SOW Section 5, page 6 | The Contractor shall be liable for loss or damage to GFE beyond reasonable wear and tear in accordance with the Government Furnished Equipment clause of the contract. | ||
| Is the contractor responsible and liable for equipment and materials outside of the Contractor secured space and control such as deployed items in open conference rooms, etc.? If so, what CLIN should the Contractor use for the additional insurance coverage requirements. Please Clarify? | Contractor responsible for loss/damage prior to completion of work (prior to Government signoff). After equipment is installed, the Government accepts responsibility for equipment. | ||||
| 23 | Proposal Instructions | 11.5.4, Element 4, last paragraph, page 92 | The Resource Management Plan should explain (1) how the corporate entity will interface with the contract resources, (2) how the government will interface with the corporate entity and contract resources, and (3) describe the internal management heirarchy of the contract resources. | ||
| Should the Resource Management Plan "describe the internal management heirarchy of the contract resources" for the IDIQ SOW, the TO #1 SOW, or the Technical Scenario SOW? Please Clarify. | Under Element 4, the Offeror's proposal for the IDIQ requires the aforementioned description. The resumes will be evaluated in the context of the Resource Management Plan as provided in Element 4. |
The proposal for the Technical Scenario and TO1 SOW should conform to the description provided in response to the proposal for the IDIQ.
24 Description of Requirement/Statement of Work Technical Scenario, pg 5, para. 3.1.2 Are staff required to be present for the duration of all scheduled AV events?
If Not, what percent of room utilization "Hours Used" required room operations by a service technician? Staff don't have to be present in the room for the duration of AV events and meetings but available in the immediate vicinity to provide service.
Technicians providing in room support are expected to be available during all active AV events and meetings.
25 Description of Requirement/Statement of Work Technical Scenario, pg 4, para. 3.1.1 Are staff required to be present for the start of all scheduled AV events?
| If Not, what percent of room utilization "Bookings" require a service technician to be present to prepare for presentations? | Yes, staff are required to be present for the start of all AV events and meetings. | |||
| 26 | Description of Requirement/Statement of Work | Technical Scenario, pg 5, para. 3.1.3 | Are staff required to be present for the start of all scheduled AV events where Users will operatre the AV equipment? |
| If Not, what percent of room utilization "Bookings" require a service technician to be present to prepare users who will operate their own presentations? | Yes, staff are required to be present for the start of all AV events and meetings. | ||||
| 27 | Misc. | Proposal due date | Respectfully request a one week extension to 18 March 2022 while we await the Contracting Offie's answers to our clarification questions. | Yes | |
| 28 | Proposal Instructions | 11.5.3.2; p.90 | In the Amendment 3 version of the Solicitation, it states "The Offeror shall provide a technical approach that clearly and completely addresses the Work Requirements set forth in the IDIQ Statement of Work (sections 2.2.1 through 2.2.5)." However, the SOW doesn't contain a Section 2.2.1 AND Elements 1 -4 do not reference a SOW Section 2.2.1. |
| What are Offerors supposed to address as it relates to requirements for SOW Section 2.2.1 and which Element is it associated with for Factor 3, Subfactor b? | Duplicate of Quesiton # 7. 11.5.3.2 updated to remove 2.2.1 | |||
| 29 | Proposal Instructions | 11.5.4, Element 1; p. 90 and 91 | In the Amendment 3 version of the Solicitation, it states "The Offeror shall provide a detailed narrative of its transition-in approach to perform TO 1 SOW, Section 3.1: Transition-In which demonstrates the Offeror’s approach to meet the 30-day transition in timeline including taking over responsibility for activities being performed by the present vendor; minimizing disruption for the Government; resources, personnel, equipment, transition-in schedule and milestones. Within the TO 1 SOW there is no Section 3.1. |
| What are the correct Transition-In requirements the offeror should be referencing within TO 1 the offeror should be addressing for responding to Factor 4 Element 1? | Partial Duplicate of Question #14; IDIQ SOW 11.5.4 Element 1 updated from TO 1 SOW Section 3.1 to TO 1 SOW 4.2.1 | |||
| 30 | Basis for Award and Evaluation Factors | 12.4.4.1, Element 1; p. 101 | In the Amendment 3 version of the Solicitation, it states "The Government will evaluate the extent to which the Offeror’s detailed narrative of its approach to perform TO 1 SOW Task 2.2.1 only (excluding subparagraphs) Program Planning and Management Services." There is no Task 2.2.1 referenced in the TO1 SOW. |
| What is the correct reference within the TO1 SOW that the offeror should be referencing for addressing this Evaluation Factor? | Duplicate of Question # 2. IDIQ SOW 12.4.4.1 Element 1 updated from TO 1 SOW Task 2.1 to IDIQ SOW 2.2.1 | |||
| 31 | Basis for Award and Evaluation Factors | 12.4.4.1, Element 1; p. 102 | In the Amendment 3 version of the Solicitation, it states "The Government will evaluate the extent to which the Offeror’s detailed narrative of its transition-in approach to perform TO 1 SOW, Section 2.1.2: Transition-In which demonstrates the Offeror’s approach to meet the 30-day transition in timeline including taking over responsibility for activities being performed by the present vendor; minimizing disruption for the Government; resources, personnel, equipment, transition-in schedule and milestones, risks and risk mitigation strategies." There is no Task 2.1.2 referenced in the TO1 SOW. |
| What is the correct reference within the TO1 SOW that the offeror should be referencing for addressing this Evaluation Factor? | Duplicate of Quesiton # 3. IDIQ SOW 12.4.4.1 Element 1 updated from TO 1 SOW Task 2.1 to TO 1 SOW 4.2.1 | |||
| 32 | Proposal Instructions | 11.5.4 Element 1 (p. 90 and 91) AND 12.4.4.1 Element 1 (p. 101 and 102) | In the Amendment 3 version of the Solicitation, it states "The Government will evaluate the extent to which the Offeror’s detailed narrative of its approach to perform TO 1 SOW Task 2.2.1 only (excluding subparagraphs) Program Planning and Management Services. The detailed narrative shall include: |
a. The Offeror’s approach to program/project-management of multiple concurrent TOs.
b. The Offeror’s approach to manage the execution of AV support services requiring coordination with multiple vendors engaged by others and subcontractors engaged by the Offeror.
c. The Offeror’s approach to engage subcontractors to meet specialized or complex requirements."
Where are the proposal instructions in Section 11.5.4 Element 1 that align with this Evaluation Criteria in section 12.4.4.1 Element 1? Duplicate of Question # 2 & 29: IDIQ SOW 12.4.4.1 IDIQ SOW 12.4.4.1 Element 1 updated from TO 1 SOW Task 2.1 to IDIQ SOW 2.2.1 IDIQ SOW 11.5.4 Element 1 updated from TO 1 SOW Section 3.1 to TO 1 SOW 4.2.1 33 Basis for Award and Evaluation Factors 11.5.4 Element 4 (p. 92) and 12.4.4.1 (p. 101 and 102) In the Amendment 3 version of the Solicitation, it states "The Offeror shall provide a list of the IDIQ Key Personnel listed in IDIQ SOW Section Key Personnel and Task Order 1 Key Personnel listed in TO1 SOW Section 6.2 Key Personnel to demonstrate the technical and management expertise and experience necessary to perform a contract of this magnitude successfully. The Offeror shall submit a Resource Management Plan that includes the resumes of the IDIQ Key Personnel, as well as the resumes of three (3) AV technicians that demonstrate the Offeror’s capabilities." In section 12.4.4.1
Where is the Evaluation Criteria for the Resource Management Plan and which Element does it belong if Element 4 evaluation criteria is currently limited to resumes? The resumes will be evaluated in the context of the Resource Management Plan as provided in Element 4.
34 Misc. Part II Sol_QR.xlsx, Q&A Number 26 The Government stated in the response, "Per 11.4.3. Past Performance has no page limit. As annotated per 11.5.5.4.2 Offerors shall submit all Government and/or commercial contracts for the prime Offeror and each major subcontractor in performance or awarded during the past three years, from the issue date of this solicitation, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the solicitation."
| For clarification, if an offeror has several recent contracts within three years providing AV services....using 30 contracts as an example, it is the Government's intent for that offeror to provide 30 Past Performance references and 30 associated PPQs as their Past Performance proposal response OR is a representative subset example sufficient? | A representative subset example is sufficient | |||
| 35 | Misc. | Part II Sol_QR.xlsx, Q&A Number 35 AND Solicitation Sectiopn 11.5.4 Element 2 (p. 91 and 92) | The Government stated in the response, "The Resource Management Plan should explain (1) how the corporate entity will interface with the contract resources, (2) how the government will interface with the corporate entity and contract resources, and (3) describe the internal management heirarchy of the contract resources." |
Based on the Government's response is the Resource Management Plan applicable to being addressed in Element 2 from Section 11.5.4 as the content seems similar (Based on the Q&A Response) versus being required in Element 4, which is associated with Resumes in the Evaluation Criteria for Element 4? To respond to Element 4, the offeror's Resource Management Plan should describe (1) the interaction between the corporate entity and their personnel who are assigned to individual task orders, (2) how the Government will communicate with the corporate entity and their staff who are assigned to individual task orders, and (3) the management heirarchy of the corporate entity's staff members who are assigned to theindividual task orders. The Resource Management Plan should include everything specified under Element 4. The Resource Management Plan should include the information specified under Element 4. The resumes will be evaluated in the context of the Resource Management Plan as provided in Element 4
Under Element 2, the Government is requesting the Offeror's capability with regarding to subcontracting and the Offeror's documentation of any any binding partnership arrangement it has with another corporation.
36 Proposal Instructions 11.5.4 Should our approach to Transition In only be referenced in the narrative for TO1, or for the Technical Scenario as well? As written, transition In should be referenced in the narrative for TO1. 11.5.3.1 PART II – Technical Approach (Factor 3), Sub-factor a: Technical Understanding and Approach to Technical Scenario (TAB-A) outlines the requirements of the technical scenario.
| 37 | Attachments | TASK ORDER 1 SOW AV Program Management and Planning | Will the government be providing a revised TO1 with a list of deliverables as referenced? | No, the Government will not revise TO1 with a list of deliverables |
| 38 | Attachments | Attachment F_Labor Category Descriptions | Would the government consider other professional certifications and/or university degrees in lieu of a CTS-D or CTS-I for the AV Service Technician LCAT? Would a CTS certification or Dante Level 2 certification be allowable? | Minimal requirements are listed; higher certification in the specific technical field is acceptable. |
| 39 | Proposal Instructions | Part II, Tab A., pages 88/89 | Section 11.5.3 is labeled "Factor 3", but provides instructions for the entire proposal. Please confirm that the instructions in section 11.5.3 apply to the entire proposal response rather than only for factor 3. | Government confirms 11.5.3 applies to Factor 3 and is consistent with instructions to the entire proposal. |
| 40 | Proposal Instructions | Part II, Tab A., pages 88/89 | Section 11.5.3 Factor 3 states that "The Government will evaluate the proposal against the technical factor as delineated in Section 12.4.1, Factor I". Please change the text to say ""The Government will evaluate the proposal against the technical factor as delineated in Section 12.4.3.1, Part II Factor 3" | IDIQ SOW 11.5.3 updated from 12.4.1.Factor I to read Section 12.4.3 Part II Factor 3. |
| 41 | Proposal Instructions | Part II, Tab A., page 89 | Please confirm whether the offeror is only to respond to SOW Task 2.1 at the IDIQ level or only for TO1. | Citation does not coorespond to the question. |
| 42 | Proposal Instructions | Part II, Tab A., page 89 | The instructions require offerors to address the requirements "at the end of the scenario", however no requirements are provided at that location. Please consider removing this instruction. | Reference to "at the end of the scenario" has been deleted from 11.5.3.1. |
| 43 | Proposal Instructions | Part II, Tab A., page 89 | Is the Resource Loaded Project Schedule mentioned as element c. in the Tech Scenario the same deliverable as element 4. in section 11.5.3.1 ("staffing matrix to address the services needed in the work breakdown structure addressing the resource needs required to meet the daily schedule")? | Yes, the Resource Loaded Project Schedule is the same deliverable as the staffing matrix. |
| 44 | Proposal Instructions | Part II, Tab A., page 89 | Is the staffing matrix mentioned as element 4. in section 11.5.3.1 ("staffing matrix to address the services needed in the work breakdown structure addressing the resource needs required to meet the daily schedule") the same as the "Sample Audio Visual Support, Design, Installation and Equipment System Services Technical Scenario Resource Loaded Project Schedule" referenced a element 6 at 11.5.5.? If so can the government confirm that they want this element provided in both Tab A and Tab C? | Part Duplicate of Question # 43. 11.5.5 updated to remove Section 5 and Section 6 |
| 45 | Proposal Instructions | Technical Scenario | Attachment I at 3.0 Description of Work references three tasks. Does the government want the offeror to include the three tasks referenced in the technical scenario in our WBS as part of our response to Factor 3? (e.g. "How would the offeror provide these three tasks?") If not, please consider deleting these tasks from Attachment I to help avoid confusion as they appear to be similar to what's already being asked for at 11.5.3.1 and 11.5.5 | Attachment I Para 3.0 Descripiton of Work, items A, B and C are examples of requirements under a hypothetical technical scenario. These items should be identified in the responses to items 1- 5 in 11.5.3.1. |
| 46 | Proposal Instructions | Part II, Tab A., Page 90 | The government has requested that offerors provide responses for IDIQ Statement of Work sections 2.2.1 through 2.2.5. However, according to the evaluation criteria listed at 12.4.3.2 only SOW sections 2.2.2 through 2.2.5 appear to be evaluated. Please confirm that an approach for IDIQ SOW section 2.2.1 is required. | Duplicate of Question #7 and 28; 11.5.3.2 updated to remove 2.2.1 |
| 47 | Proposal Instructions | Part II, Tab A., Page 100 | Text at 12.4.3.1 appears to be duplicate instructions for what the offeror is to provide for this section, which is already provided at 11.5.3.1. Please consider adding standards for how the government intends to evaluation this material | Items 1-5 at 12.4.3.1 were intended for reference in lieu of providing a citation to the instructions in the earlier section (11.5.3.1). 12.4.3.1 will be evaluated based on the criteria listed in 12.4.3.1.1, 12.4.3.1.2, and 12.4.3.1.3. |
| 48 | Proposal Instructions | Part II, Tab A., Page 100/101 | The instructions at 11.5.3.1 ask the offeror to "specifically address the following" and goes on to require five elements: risks: constraints and risks, work breakdown structure, daily schedule and allocation of staffing, staffing matrix, and risk mitigation. However, the three evaluation factors provided at 12.4.3.1 as Element 1, Element, 2, and Element 3 do not appear to evaluate the material asked for at 11.5.3.1. Instead these criteria evaluate "a detailed technical approach to perform all the tasks" and a "resource loaded project schedule for all the identified tasks and subtasks"; neither of which were asked for at 11.5.3.1. Please consider changing the evaluation criteria to evaluate the material asked for at 11.5.3.1 (constraints and risks, work breakdown structure, daily schedule and allocation of staffing, staffing matrix, and risk mitigation) | As referenced in 12.4.3.1.3, the Resource Loaded Project Schedule is the same deliverable as the staffing matrix, requested as part of 11.5.3.1 (see response to Question 43). |
Items 1-5 at 12.4.3.1 were intended for reference in lieu of providing a citation to the instructions in the earlier section (11.5.3.1). 12.4.3.1 will be evaluated based on the criteria listed in 12.4.3.1.1, 12.4.3.1.2, and 12.4.3.1.3.
| 49 | Proposal Instructions | Part II, TAB B., Page 101/102 | The text at 12.4.4.1 in sections b. and c appears to dupicate the text at 12.4.4.2 (subcontract management evaluation criteria). Please consider removing 12.4.4.1 sections b. and c. and evaluate this material at 12.4.4.2 | Section b and c deleted from 12.4.4.1 |
| 50 | Proposal Instructions | Part II, TAB B, Page 101/102 | Under 11.5.4 Management Approach, the offeror is asked to provide a transition-in plan as element 1. However, under the evaluation criteria forthis section at 12.4.4.1., TO 1 SOW Task 2.2.1 Program Management will be evaluated as Element 1 rather than a transition plan. Please resolve. | Duplicate of Question 2: IDIQ SOW 12.4.4.1 Element 1 updated from TO 1 SOW Task 2.1 to IDIQ SOW 2.2.1 |
Duplicate of Question 3: IDIQ SOW 12.4.4.1 Element 1 updated from TO 1 SOW Task 2.1 to TO 1 SOW 4.2.1
| 51 | Proposal Instructions | Part II, TAB B, Page 101/102 | 12.4.4.1 appears to be an incomplete sentence as no evaluation standard is provided. Please resolve this section to explain what the government intends to evaluate and consider moving the three bullets under 12.4.4.1 to section 11.5.4. as they appear to be instructions rather than criteria | Updates have been made to 12.4.4.1 |
| 52 | Proposal Instructions | Part II, TAB B, Page 101/102 | 12.4.4.1 appears to be an incomplete sentence as no evaluation standard is provided. Please resolve this section to explain what the government intends to evaluate and consider moving the three bullets under 12.4.4.1 to section 11.5.4. as they appear to be instructions rather than criteria | Duplicate to Question # 51; updates have been made to 12.4.4.1 |
| 53 | Proposal Instructions | Part II, Tab A., page 89 | Would the government consider removing the Table of Contents from page count? | Yes, Table of Contents should be removed from page count |
| 54 | Basis for Award and Evaluation Factors | FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders�Commercial Items (Sep 2021), Page 48 | We note that the solicitation is a total set-aside for 8(a) businesses and not a full and open competition. The solicitation references FAR clause 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns, which, under FAR 19.1309(b), is only applicable to full and open competitions. Will the FDA please delete the reference to FAR 52.219-4 as it is not applicable to a procurement set aside for small businesses let alone set aside for 8(a) businesses? | Deleted, not applicable. |
| 55 | Basis for Award and Evaluation Factors | FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders�Commercial Items (Sep 2021), Page 48 | Please see 13 CFR 126.613(a)(1) which states as follows: “Where a CO will award a contract on the basis of full and open competition, the CO must deem the price offered by a certified HUBZone small business concern to be lower than the price offered by another offeror (other than another small business concern) if the price offered by the certified HUBZone small business concern is not more than 10% higher than the price offered by the otherwise lowest, responsive, and responsible offeror. Will the FDA confirm that the price evaluation preference for HUBZone will not apply against competing small business 8 (A) firms? | Confirmed, not applicable. |
File details come from the government source that posted it. Updated .