Part II Sol_QR.xlsx

XLSX spreadsheet 30 KB Posted Feb 16, 2022

Attached to: Audio Visual Support, Design, Installation and Equipment/System Services
Solicitation number: FDA-22-SOL-1231488
Issued by: Department of Health and Human Services Food and Drug Administration Office of Acquisition and Grant Services

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Written by GovTribe AI · Dec 31, 2023

This is a combined synopsis and solicitation for audio visual support, design, installation, and equipment/system services. The Food and Drug Administration is seeking these services to support physical and virtual workspaces at various facilities, primarily located in the Washington D.C. metropolitan area with the majority at its headquarters campus in Silver Spring, Maryland. Services include program planning and management, AV support, public meeting support and preparation, system design and installation, and equipment maintenance. Technical services will maintain AV equipment, computer applications, telecommunications including video conferencing. Additional requirements are AV system installation and an equipment service protocol. Non-technical services include room preparation, furniture configuration, and light housekeeping for conferences, meetings and training. The contractor must be able to procure and renew software licenses identified in task orders, which will be owned by the FDA. This requirement is being solicited as a competitive 8(a) small business set-aside with associated NAICS codes provided. Proposals are due by the close date listed in SAM.gov.

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Other files

File	Type	Posted
FDA-22-SOL-1231488_Amend6.pdf	PDF	Mar 17, 2022
Attachment G_Question Submittal Form_Clarifying Questions(Amend6).xlsx	XLSX spreadsheet	Mar 17, 2022
FDA-22-SOL-1231488_Amend5.pdf	PDF	Mar 16, 2022
Sol_QR Part II TO1 SOW.xlsx	XLSX spreadsheet	Mar 7, 2022
FDA-22-SOL-1231488_Amend4.pdf	PDF	Mar 7, 2022
Room Utilization from Attachment I.pdf	PDF	Mar 7, 2022
TASK ORDER 1 SOW_Amend1.pdf	PDF	Mar 7, 2022
FDA-22-SOL-1231488_Amend3.pdf	PDF	Feb 16, 2022
TASK ORDER 1 SOW AV Pogram Management and Planning.doc	DOC document	Feb 3, 2022
Sol_QR.xlsx	XLSX spreadsheet	Nov 4, 2021
Attachment D_Amend1.xlsx	XLSX spreadsheet	Nov 4, 2021
FDA-22-SOL-1231488_Amend2.pdf	PDF	Nov 4, 2021
FDA-22-SOL-1231488_Amend1.pdf	PDF	Nov 1, 2021
Attachment K_FAR Deviation 2021-03 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors.pdf	PDF	Oct 21, 2021
Attachment D_IDIQ Pricing Worksheet.xlsx	XLSX spreadsheet	Oct 21, 2021
Attachment F_Labor Category Descriptions.docx	DOCX document	Oct 21, 2021
Attachment A_Virtual Meeting Support Services.docx	DOCX document	Oct 21, 2021
Attachment H_PPQ.docx	DOCX document	Oct 21, 2021
Attachment E_Standard Form LLL Disclosure of Lobbying Activities.pdf	PDF	Oct 21, 2021
Attachment C_ Wage Determinations.pdf	PDF	Oct 21, 2021
Attachment B_FAR Deviation 18-01 (Whistleblower Protection-Commercial).pdf	PDF	Oct 21, 2021
Attachment G_Question Submittal Form.xlsx	XLSX spreadsheet	Oct 21, 2021
Attachment J_ Metropolitan Area Site List.xlsx	XLSX spreadsheet	Oct 21, 2021
FDA-22-SOL-1231488.pdf	PDF	Oct 21, 2021
Attachment I_Technical Scenario.docx	DOCX document	Oct 21, 2021

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Sheet1

Attachment TBD - RFP Question Submittal Form; Solicitation No. TBD

Attachment G - RFP Question Submittal Form; Solicitation No. FDA-21-SOL-1231488

Offerors must use this form to submit all questions in relation to Solicitation No. FDA-21-SOL-1231488

The Reference column contains drop-down menus from which the applicable section must be selected. The remaining sections are fill-in cells.				Description of Requirement/Statement of Work
					Proposal Instructions
					Basis for Award and Evaluation Factors
					Attachments
					Terms and Conditions/Provisions/Clauses
					Misc.
	#	Reference	Section & Page #s	Question	Agency Response
	Column1	Column2	Column3	Column4	Column5
	1	Proposal Instructions	Section 11.3.1; Page 85	Section 11.3.1 states that "an official authorized to bind the firm shall sign the Standard Form (SF) 1449, all amendment SF30 documents, and all certifications requiring original signature." Please confirm that offerors do NOT need to provide signed SF30 documents for Amendment 1 and Amendment 2 since they were include in Part I of the proposal submission.	Removed, see amended solicitation.
	2	Proposal Instructions	Section 11.5.3.2; Page 90	Part II, Tab A requires a technical approach for IDIQ SOW Tasks 2.2 through 2.5. Please confirm that the Government does not require offerors to provide a technical approach for IDIQ SOW Task 2.1.	A technical approach is required for all five task areas identified in IDIQ SOW section 2.2 Scope of Work.
	3	Proposal Instructions	Section 11.5.4; Page 90, 91, 92, 101, 102	There are several references throughout the Proposal Instructions to a "TO 1 SOW"; however, the Government has not provided a TO 1 or a TO 1 SOW. The Government has only provided a technical scenario that does not appear to be the same thing as TO 1. Please clarify, provide TO 1, and/or update all TO 1 references to what they should be.	TO1 was issued with the Part 2 solicitation amendment.
	4	Proposal Instructions	Section 11.5.4; Page 91	Element 4 under Section 11.5.4 states that "the offeror shall submit resumes...for the Key Personnel position identified in the IDIQ SOW (Program Manager) and TO 1 titled, 'Program Planning and Management Services.' (Key Personnel position of Program Manager and Program Planner)." Since TO 1 has not been provided, this requirement is confusing. Are offerors only required to provide resumes for one (1) Program Manager and one (1) Program Planner?	TO1 was issued with the Part 2 solicitation amendment.
	5	Proposal Instructions	Section 11.5.4; Page 92	Element 4 under Section 11.5.4 states that "proposed Key Personnel must be United States citizens and have current clearances or be eligible to receive such a clearance." What level of clearance do the Key Personnel need?	Level 5 - Public Trust
	6	Proposal Instructions	Section 11.5.4; Page 92	Element 4 under Section 11.5.4 requires resumes for three (3) AV technicians; however, this is not mentioned anywhere else in the instructions. Can the Government please confirm that offerors are to include resumes for three (3) AV technicians in addition to the Key Personnel resumes?	Yes, Offerors are required to submit resumes for the following AV technician positions: Post Production Specialist, Production Specialist, AV Technician (Senior).
	7	Proposal Instructions	Section 11.5.5.1.3; Page 93	Section 11.5.5.1.3 (which details Section 1 requirements) states: "If a formal teaming agreement is contemplated the Offeror shall provide a copy of the agreement." However, Section 11.5.5 and Section 11.5.5.2.1 require Contractor Teaming Agreements (CTAs) in Section 2. Should CTAs be provided in Section 1 or in Section 2? Please clarify.	The CTAs should be provided as a part of Section 2. See 11.5.5.2.1
	8	Proposal Instructions	Section 11.5.5.3.1; Page 94	Section 11.5.5.3.1 provides conflicting guidance. It states: "Include any Representations and Certifications contained in this solicitation only." Then it states: "Offerors are not required to provide a copy of the Representations and Certifications with the written proposal. Do include any Representations and Certifications contained in this solicitation, which are in addition to the annual certifications on SAM." In addition, Section 8 (Page 59) states: "Offerors submitting a proposal must complete the representations and certifications online at https://beta.sam.gov/." Please clarify whether or not Representations and Certifications are required with the proposal submission. If so, which Representations and Certifications should be included?	See amended solicitation. Offerors must have an active registration in SAM.gov, with completed representations and certifications, by the close date of the solicitation. Proposals submitted by offerors not registered in SAM.gov will not be considered. The Offeror shall provide a statement in Section 3 certifying that all company information listed in the SAM.gov website is complete, accurate, and current.
	9	Proposal Instructions	Section 11.5.5.4.2; Page 95	Section 11.5.5.4.2 (regarding Section 4) requires "written consent of its major subcontractors to allow the disclosure of its subcontractor's past performance information to the Offeror." Please confirm that this can be included in the subcontractor commitment letter required in Section 2. Or is this a different/separate letter?	The "written consent of its major subcontractors to allow the disclosure of its subcontractor's past performance information to the Offeror" should be included in Section 4.
	10	Proposal Instructions	11.5.5.7; Page 96	Section 11.5.5.7 states that "the Offeror shall e-mail to the POC listed above a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date." Does this list need to be emailed separate from the proposal submission?	No.
	11	Misc.	N/A	Can the Government please provide a clean copy of the current version of the RFP (without tracked changes)?	No.
	12	Description of Requirement/Statement of Work	Product Guarantee and Warranty; Page 7	The RFP states that "the contractor shall replace any material found defective at the time of installation with new material. The replacement shall be done promptly and at no additional cost to the FDA." If, during an installation of new equipment, offerors find other defective equipment that was already there prior to the installation of the new equipment, are offerors responsible for replacing it at no additional cost?	No. Offerors are not responsible for replacing defective equipment they did not install at no additional cost to the Government.
	13	Proposal Instructions	11.5.5; Page 93	If offerors are bidding as a Joint Venture, does the Government consider a member of the Joint Venture as a subcontractor? If yes, are offerors required to provide a letter of commitment from the Joint Venture members?	No. Offeror's bidding as a Joint Venture are only required to provide documentation valididating the joint venture status among all entitites.
	14	Attachments	Attachment I, Section 3.1.1; Page 5 (item f)	Section 3.1.1 of Attachment I (Technical Scenario) mentions the Event Management System (EMS) scheduling software and use by the contractor. Will the Government please provide information regarding the system, its capabilities, and its technical requirements?	Information regarding EMS and its capabilities is publically available. As such, additional information will not be provided by the Government.
	15	Attachments	Attachment I, Section 3.1.1; Page 5 (item f)	Section 3.1.1 of Attachment I (Technical Scenario) mentions the Event Management System (EMS) scheduling software and use by the contractor. Is the EMS accessible from non-Government systems?	No, it is not accessible from non-Government systems. However, information regarding EMS and its capabilities is publically available.
	16	Description of Requirement/Statement of Work	Program Equipment, Furnish, Maintain, and Repair; Page 8	Is a list of AV equipment currently in use available? If so, can the Government please provide?	No, a master list of equipment across the agency is not available. Each entity has their own equipment which may vary depending upon the site.
	17	Description of Requirement/Statement of Work	Program Equipment, Furnish, Maintain, and Repair; Page 8	Is the equipment inventory currently housed on-site at each location/facility or in a central location?	Yes. The equipment inventory is housed on-site at each FDA location.
	18	Description of Requirement/Statement of Work	Program Equipment, Furnish, Maintain, and Repair; Page 8	Will the current inventory be moved to and housed in a new location?	No.
	19	Description of Requirement/Statement of Work	Program Equipment, Furnish, Maintain, and Repair; Page 8	Assuming that FDA-approved security controls are in place, are there requirements regarding the location of the equipment facility?	No.
	20	Description of Requirement/Statement of Work	Personnel; Page 10	Regarding the labor categories on Page 10 of the RFP, if the contractor is able to provide equal or better service through the use of additional or different labor categories, is there flexibility to do so, or is the contractor required to use the labor categories in the RFP?	The offeror is required to use the labor categories provided in the solicitation in their proposal.
	21	Attachments	Attachment F	Attachment F mentions specific positions and labor category descriptions. Are these the only acceptable labor categories?	Yes. The offeror is required to use the labor categories provided in the solicitation in their proposal.
	22	Proposal Instructions	11.5.5.1.1, section 1:SF1449	Section 11.5.5.1.1.- States in part "RFP documents shall contain the signed original of all documents requiring signature of the Offeror.Offerors are cautioned that the SF 1449 (original submission) must contain an original signature in Block 30(a) of the form."
Will the government accept electronic signatures for all documents requiring signature?	Yes, electronic signature accepted.
	23	Proposal Instructions	11.5.5 11.5.5.2.1	Please clarfy if the requirement under section 11.5.5.2.1 is only for Contractor Teaming Agreements (CTAs) as outlined in the FAR 9.601 vs. Teaming agreements (TAs) as both terms are used without distinction in this section. Please clarify these terms (CTA and TA) for the purpose of the requirement in 11.5.5.2.1.	For the purposes of 11.5.5.2.1 CTA and TA are one and the same
	24	Proposal Instructions	11.5.5.5, 11.5.5.6	Which format should be used for the WBS and Resource Loaded Project Schedule (e.g., Excel/native Microsoft Project file or gantt chart format)?	The government has no preference reagarding the format used. The Offeror should utilize the format that most clearly depicts the logic and detail behind the WBS and Resource Loaded Project Schedule.
	25	Proposal Instructions	11.5.4, element 4	Are letters of commitment are also required for the three AV techs?	Yes.
	26	Proposal Instructions	11.5.5.4.2, 11.5.5.7	Are there any limitations on how many past performance references are allowed for each prime contractor and subcontractor?	Per 11.4.3. Past Performance has no page limit. As annotated per 11.5.5.4.2 Offerors shall submit all Government and/or commercial contracts for the prime Offeror and each major subcontractor in performance or awarded during the past three years, from the issue date of this solicitation, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the solicitation.
	27	Proposal Instructions	11.5.5.4.2, 11.5.5.7	Are PPQs required for all Subcontractors that provide past performance references?	Yes.
	28	Proposal Instructions	11.5.5.6, 11.5.3.1	Does resource loaded schedule require LCATS only or should offerors also provide the names of staff proposed?	Provide the LCATS only.
	29	Proposal Instructions	11.5.4, Element 4, last paragraph	Will the government exempt any required Resource Management Plan from the page limitation for Factor 4 Management Approach?	No.
	30	Proposal Instructions	11.5.5.6	When developing the Loaded Resource Schedule, is there a specific start date in mind that the govt would like for offerors to use as a baseline?	Please use the base year as the start date.
	31	Proposal Instructions	11.5.6	Does the govt require offerors to include Labor Categories, Hours, etc for each estimated cost in the written narrative version of the price quote?	Yes.
	32	Basis for Award and Evaluation Factors	12.4.7.1	Will the government provide workload data to properly price the referenced TO1?	The solicitation has been amended to include TO1 scope of work which will include a list of deliverables. The list of deliverables will establish the level of effort required to properly price TO1.
	33	Proposal Instructions	11.5.6	For clarification, the govt. is requesting both the Excel sheet (Attachment D) and a pricing narrative and supporting data for the Price Proposal (.pdf or .doc), correct?	Yes.
	34	Basis for Award and Evaluation Factors	12.4.7.1	Will the government be evaluating TO1 using a worksheet similar to Attachment D provided for pricing the IDIQ?	The solicitation is amended to include TO1 SOW; however, a pricing worksheet will not be provided. Attachment D may be used as a template/reference. Offerors shall propose the appropriate level of effort and resources needed based on deliverables identified in TO1's SOW.
	35	Proposal Instructions	11.5.4, Element 4, last paragraph	Please provide further clarification on the requirements for a Resource Management Plan.	The Resource Management Plan should explain (1) how the corporate entity will interface with the contract resources, (2) how the government will interface with the corporate entity and contract resources, and (3) describe the internal management heirarchy of the contract resources.
	36	Proposal Instructions	11.5.3 Part II technical Approach, Pg 89	States in part the government will evaluate the proposal against the technical factor as delineated in Section 12.4.1, Factor- Technical Approach and provides additional guidance.

Q. As written is the offeror intended to address requirements in Section 12.4.1 Factor 1 along with the requirements for Factor 3 requirements? Or should the reference to 12.4.1 actually be 12.4.3, Part II Technical Approach Factor 3? Yes. 12.4.3 which deals with Part II. 12.4.1 was for Part I. From pg 89/90: Specifically, the Offeror’s Technical Approach shall be presented in the following order, with subsections and parts. The Government will evaluate the proposal against the technical factor as delineated in Section 12.4.1, Factor I - Technical Approach. Additional guidance is as follows:

a. The Offeror shall provide a detailed narrative discussing the proposed process and procedures to plan and perform the work required to achieve all the tasks specified in the SOW.

b. The Offeror shall include a table of contents, cross referencing each SOW task to the applicable page number(s) within the proposal which addresses how the performance objectives shall be achieved.

37	Misc.	Statement of equivalent Rates for federal Hires, Pg. 45	the Monetary Wage-Fringe Benefits Column is blank will the Government provide the Monetary Wage amount?	See Attachment C_ Wage Determinations
38	Attachments	SF 1449	Will the government be providing a final SF 1449 with Part II documents missing?	Removed, see amended solicitation.
39	Attachments	Additional Documents for proposal response	Will the government provide additional proposal documents, including TO1 for all contractors that have moved on to the part II solicitation efforts?	TO1 was issued with the Part 2 solicitation amendment.
40	Description of Requirement/Statement of Work	SOW 2.2, Page 3-8	Can we assume that the section headings for each task listed in 2.2 should be numbered 2.2.1 through 2.2.5?	Yes. The solicitation is amended reflect updated/corrected numbering.
41	Proposal Instructions	11.5.3.2, paragraph 1 page 90	Can we assume that the reference to sections 2.2.1 -2.2.5 refers to SOW 2.2 Task 1 through Task 5?	Yes. The solicitation is amended reflect updated/corrected numbering.
42	Proposal Instructions	11.5.3.2, Elements 1 - 4, page 90	Can we assume that the SOW referenced in each element is 2.2.2 -2.2.5?	Yes. The solicitation is amended reflect updated/corrected numbering.
43	Proposal Instructions	11.5.3.2, paragraph 1 page 90	Paragraph 1 calls out SOW 2.2.1 but is not addressed in Elements 1 - 4. Should we assume that SOW 2.2.1 does not need to be addressed?	No. The A technical approach should address all five task areas identified in IDIQ SOW section 2.2 Scope of Work.
44	Proposal Instructions	11.5.4 Element 1 page 90 and 12.4.4.1 Element 1 evaluation factor page 101	It appears that the evaluation factors (12.4.4.1) do not align with the instructions (11.5.4, Element1). Can you please clarify?	Yes. The solicitation is amended reflect updated/corrected numbering.
45	Description of Requirement/Statement of Work	Section 11.5.3.2 Part II, Tab A, page 90	The SOW does not contain the referenced numbering from the Section 11.5.3.2. Please clarify SOW numbering?	Yes. The solicitation is amended reflect updated/corrected numbering.
46	Proposal Instructions	Section 11.5.4 Part II, Tab B, page 90	Section 11.5.4 references TO 1 SOW, Section 3.1: Transition-In. No TO 1 files have been posted to the SAM.gov portal. Please clarify as to when the offeror can expect the TO 1 posting to SAM.gov?	TO1 was issued with the Part 2 solicitation amendment.
47	Proposal Instructions	Section 11.5.4 (page 91) and 11.5.5.2.3 (page 94)	Should resumes for Key Personnel be placed in Tab B (Management Approach) or Tab C?	11.5.4 Element 4 states The Offeror shall submit resumes (three (3) page limit per resume) for the Key Personnel position identified in the IDIQ SOW (Program Manager) and TO 1 titled, “Program Planning and Management Services.” (Key Personnel position of Program Manager and Program Planner). These resumes should be included in Tab C of the proposal.
48	Proposal Instructions	Section 11.5.4, Element 4 of the RFP, page 92	Page 92 states the following: "The Offeror shall submit a Resource Management Plan that includes the resumes of the IDIQ Key Personnel, as well as the resumes of three (3) AV technicians that demonstrate the Offeror’s capabilities." There are four Technician positions. Can the Government specify the AV Technician positions for which resumes are required?	Resumes are required for the following three (3) positions: Post Production Specialist, Production Specialist, AV Technician (Senior).
49	Proposal Instructions	Section 11.5.4, Element 4 of the RFP, page 92	Page 92 states the following: "The Offeror shall submit a Resource Management Plan that includes the resumes of the IDIQ Key Personnel, as well as the resumes of three (3) AV technicians that demonstrate the Offeror’s capabilities." There are four Technician positions. What are offerors required to submit in their Resource Management Plan besides the Key Personnel resumes and the AV Technician resumes?	The Resource Management Plan should explain (1) how the corporate entity will interface with the contract resources, (2) how the government will interface with the corporate entity and contract resources, and (3) describe the internal management heirarchy of the contract resources.
50	Proposal Instructions	11.5.5.1.1 page 93	The instructions state that "RFP documents shall contain the signed original of all documents requiring signature of the Offeror. Does this include the SF30 forms?	Removed, see amended solicitation.
51	Proposal Instructions	11.5.5.1.1 page 93	In addition to the SF1449, can the Government identify the forms that Offerors are to include in addition to the SF1449?	Removed, see amended solicitation.
52	Proposal Instructions	Sections 9, 10, 11	The Instructions and Evaluation Criteria in the RFP are preceeded by reference numbers which makes it easy for the offerors to understand the relationship of the instructions and Evaluation Criteria. Section 2.2 Scope of Work, do not seem to follow a number scheme, making it more challenging to relate instructions to the Scope of Work items. We respectfully request that the Government follow a similar numbering scheme in Section 2.2 of the RFP.	The solicitation is amended reflect updated/corrected numbering.
53	Proposal Instructions	Section 11.5.5.1.1 SF1449	Section 11.5.5.1.1 requires the offeror to complete and submit the SF1449. We did not see the SF1449 form. Will it be released by the FDA?	Removed, see amended solicitation.
54	Proposal Instructions	Section 11.5.5.1.1 SF1449	Section 11.5.5.1.1 requires the offeror to complete and submit SF30 forms. We did not see SF30 forms for Amendments 0001 and 0002. Will they be provided by the FDA?	Removed, see amended solicitation.
55	Misc.	Due date of Part II proposal.	Respectfully request a two week extension of the proposal Part II to allow the full amount of time to prepare the best possible response to TO 1.	Yes
56	Basis for Award and Evaluation Factors	12.4.3.3.2. Element 2, page 101	12.4.3.3.2 references Public Meeting Support, Preparation and Set-up per IDIQ SOW Task 2.3. Please clarify as the IDIQ SOW has no corresponding Section numbering system?	The solicitation is amended reflect updated/corrected numbering.
57	Basis for Award and Evaluation Factors	12.4.3.3.3. Element 3	12.4.3.3.3 references IDIQ SOW Task 2.4: System Design, Installation and Service Capability. Please clarify as the IDIQ SOW has no corresponding Section numbering system?	The solicitation is amended reflect updated/corrected numbering.
58	Basis for Award and Evaluation Factors	12.4.3.3.4. Element 4	12.4.3.3.3 references SOW Task 2.5: Program Equipment, Furnish, Maintain and Repair. Please clarify as the IDIQ SOW has no corresponding Section numbering system?	The solicitation is amended reflect updated/corrected numbering.
59	Proposal Instructions	Part II, Tab B - Factor 4: Management Approach

Narrative of Program Planning and Management Services (Element 1A) Approach to Program/Project Managemnent of Multiple Concurrent TO's) Approach to Managing AV Support Services Requiring Coordination with Multiple Vendors and Subcontractors Approach to Engaging Subcontractors to Meet Specialized or Complex Requirements Should this content precede Element 1 (in Section 11.5.4 ) in FACTOR 4 as indicated in the Evaluation Criteria on page 101 of Amendment 2 Section 12.4.4.1? The government is requesting the vendor provide details regarding (1) transisition in and (2) how will they perform transition and management activities under TO1 to incude how a program of this magnitude would be operated.

60 Proposal Instructions We have included representative resumes fopr the following three AV Technician labor categories:

Audio Visual Support Technician Senior Audio Visual Support Technician Junior Audio Visual Installation Technician

Please clarify where the following content belongs under FACTOR 5 or under FACTOR 4 as called out at the bottom of page 92 of RFP Amendment 2 , along with the Resource Management Plan. Should this information be included in Non-Key Personnel Resumes [RFP 11.5.4]	11.5.4 Element 4 states The Offeror shall submit resumes (three (3) page limit per resume) for the Key Personnel position identified in the IDIQ SOW (Program Manager) and TO 1 titled, “Program Planning and Management Services.” (Key Personnel position of Program Manager and Program Planner). These resumes will be included in Tab C of the proposal.
61	Proposal Instructions	Part II, Tab B - Factor 4: Management Approach

Approach to Engaging Subcontractors to Meet Specialized or Complex Requirements	Should this content precede Element 1 (in Section 11.5.4 ) in FACTOR 4 as indicated in the Evaluation Criteria on page 101 of Amendment 2 Section 12.4.4.1?	DUPLICATION OF #59. Please refer to #59 for response.
	62	Proposal Instructions	We have included representative resumes fopr the following three AV Technician labor categories:

Audio Visual Support Technician Senior;

Audio Visual Support Technician Junior;

Audio Visual Installation Technician

	Please clarify where the following content belongs under FACTOR 5 or under FACTOR 4 as called out at the bottom of page 92 of RFP Amendment 2 , along with the Resource Management Plan. Should this information be included in Non-Key Personnel Resumes [RFP 11.5.4]	11.5.4 Element 4 states The Offeror shall submit resumes (three (3) page limit per resume) for the Key Personnel position identified in the IDIQ SOW (Program Manager) and TO 1 titled, “Program Planning and Management Services.” (Key Personnel position of Program Manager and Program Planner). These resumes will be included in Tab C of the proposal.
	63	Attachment D	Productive work year represented by 1920 hours.	With addition of Juneteenth holiday, new standard productive work year is represented by 1912 hours. Will the Government be updating Attachment D to reflect the new additional holiday?	No, the column in Attachment D is an estimate number of labor hours.
	64	Description of Requirement/Statement of Work	Initial Q&A response	The Government responses to Questions 14, 15, 55 , and 56 indicated TO1 Scope of Work would be released with the Part II down select. When will this document be released? This detail in needed to complete pricing and management volumes.	TO1 was issued with the Part 2 solicitation amendment.
	65	Description of Requirement/Statement of Work	2.1 Background (p. 2), 2.2 Scope of Work (p. 3), 11.5.2 (p. 88)	Could the Government provide additional detail with regard to what technologies are currently used for virtual meetings?	The agency currently uses Teams, Zoom for Government, and Adobe Connect.
	66	Description of Requirement/Statement of Work	2.1 Background (p. 2), 2.2 Scope of Work (p. 3), 11.5.2 (p. 88)	Could the Government provide additional detail with regard to what technologies currently being used for different size meetings?	For large meetings and trainings the agency is using Zoom for Government and Adobe Connect are used. For routine meetings, Teams and Zoom are used.
	67	Description of Requirement/Statement of Work	5.2 Place of Performance	In addition to specifying the place of performance in individual task orders, can the Government clarify what, if any, telework authorities are afforded the contracted team? COVID telework and post-COVID telework flexibility significantly impact recruiting and salary expectations in today's market.	Telework is generally not authorized in the performance of on-site work under this contract. The exception is when the FDA is in a "maximum telework" posture. All telework must be approved by the COR, per the solicitation.
	68	Proposal Instructions	11.4.6.4 Recency	The Covid pandemic has caused several disruptions to contract awards and performance. Will the government consider revising the definition past performance to 4 years?	No, the Government will not revise the past performance limitation.
	69	Proposal Instructions	11.4.6.4 Recency	We assume past performance recency would be base on the solicitation date of October 21, 2021. Is our assumption correct?	Yes. Past performance may go back to October 21, 2018.
	70	Proposal Instructions	11.5.4, Element 4, sub para 5d, pg. 92	This element requires that key personnel resumes include for each past work experience the following: name/title, phone number and email of address of past supervisors. Past supervisors often change or are otherwise unavailable (e.g., retirement) and sometimes companies go out of business. Will the government accept a 'not available' entry in these circumstances?	Provide phone number and email of address of past supervisors to the maximum extent practicable.
	71	Proposal Instructions	11.5.4, Element 4, sub para 8,subpara 10, pg. 92	References specify requirement to include 'level of security clearance, if any' in key personnel resumes and state a requirement for key personnel to have 'current clearances or be eligible to review such a clearance.' Will the government clarify clearance requirements for key positions and personnel supporting this effort?	"Level 5 - Public Trust" is the level of clearance required.
	72	Description of Requirement/Statement of Work	sub para 2 (System Installation) and 3b (Power, data cable), p. 7	References refer to coordination with 'individuals having jurisdiction over the facility' with a requirement to 'move or add' power. We assume these individuals will coordinate any permitting requirements, is our assumption correct?	This will be specified at the individual Task Order level, when needed.
	73	Description of Requirement/Statement of Work	Attachment I. Technical Scenario and attachments	Can the Government provide greater audio visual (AV), Telecom, and Information Technology requirement detail for conference room and atrium special events?	Special events may occur in conditions that have minimal power and data access. These may require improvisation on a case-by-case basis. The majority of events occur in locations with established power and data connections.
	74	Description of Requirement/Statement of Work	Attachemnt I. Technical Scenario and attachments	Can the Government clarify which, or how many, of the conference room or atrium special events require connectivity to support external or remote participants?	All activity occurring in conference rooms will typically require connectivity to support external or remote participants. Special events that require connectivity for external or remote participants will be regularly coordinated with the agency's broadcast studio. The responsibility of the offeror will be to coordinate closely with the technical capabilities brought in by the broadcast studio.
	75	Proposal Instructions	11.3.1, Page 85	Offerors are required to submit a signed SF 1449 and signed SF 30s for RFP amendments with their proposals, but these forms have not been posted on sam.gov. Will the government post an SF 1449 for this solicitation and SF30s for the two amendments released thus far?	Removed, see amended solicitation.
	76	Description of Requirement/Statement of Work	Section 12.1, Page 97; Section 12.4.7.1, Page 104	The Government states "The Government intends to award a single-award (IDIQ contract) and one (1) concurrent TO resulting from this solicitation,". Government confirmed TO1 scope will be issued with the Part II downselect. When is it expected to be issued	TO1 was issued with the Part 2 solicitation amendment.
	77	Attachments	Attachment F_Labor Category Descriptions	Project Manager PMP certification - Would goverment allow for contractor personal to obtain the certification within 6 months of the contract start date if we have an experienced candidate without that certification?	No. Per Attachment F, Minimum experience:
•	Project Management Professional (PMP) certification, and

• Bachelor’s Degree in a relevant field; or:

- 5 years relevant experience commensurate with the Project Manager position; or

- relevant experience in managing large A/V Implementation contracts over $3 million dollars

78	Proposal Instructions	Section 11.5.5.7, Page 96	Will Goverment accept CPARs in lieu of Past Performance Questionnaire?	No.
79	Description of Requirement/Statement of Work	Page 9, Item 1 - 4	Can equipment and software list be provided to see type of equipment the agency is currenlty maintainining?	No, the Government will not provide a software list.
80	Attachments	Attachment I_Technical Scenario, Page 7	Will Government provide the Room Utilization.pdf document as a separate file since the one embeded in attachment I cannot be opened?	Confirming Room Utilization.pdf embeded in Attachment I is extractable.
81	Description of Requirement/Statement of Work	Section 2.2 Program Audio Visual Services, Page 5	Will the Government provide the normal evening hours of operation and support Monday through Friday?	Hours of Operations information is found in Section 5.3. Specifically, hours of operation vary and will be identified at the individual Task Order level.
82	Description of Requirement/Statement of Work	Section 2.2 Program Audio Visual Services, Page 6	Will the Government's logistical requirements include off-site storage for AV and IT hardware? If so, will the contractor be responsible for that?	Please refer to Section 2.2, Equipment Custody.
83	Description of Requirement/Statement of Work	Section 2.2 Transition, Page 11	What are the anticipated transition-in and transition-out period durations?	The typical transition time is specified at the individual task order level.
84	Description of Requirement/Statement of Work	Section 2.2 Transition, Page 11	During the transition-in period is the expectation that the full complement of team members be available?	Task Order 1 has transition expectations included within the SOW. The Contractor shall transition and assume the responsibility for activities and duties from the prior Contractor in a manner that does not interrupt or negatively impact FDA’s mission critical operations and activities.

-Transition-in activities are to ensure contractor personnel are available to work immediately after IDIQ task order awards.

-Prior to the completion of the Transition-in activities, the Contractor shall certify that employees working on the contract have completed their review and understand requirements, documentation, processes, and technical environments.

	85	Misc.		What is the last day of the current period of performance for the incumbent Contractor?	The existing IDIQ PoP ends on January 26, 2022. However, certain task orders under this existing IDIQ may have Periods of Performance extending beyond that date.
	86	Misc.		Concerning the provisioning of “Venue as a Service,” what are the geographic limitations placed on the Contractor in selecting a location? For example, would Baltimore be too far to be a useful Commercial Venue?	The geographic limitations will be specified at the individual task order level, if applicable.
	87	Misc.		Proportionally, what is the breakdown of design, installation, service, and staffing either in $$ or as percentage basis?	The breakdown of these elements will be determined at the individual task order level.
	88	Misc.		Historically, what has been the total annual spend?	The current IDIQ has a 5 year ceiling of $40 M.
	89	Description of Requirement/Statement of Work	Pg 5, Program Audio Visual Support Services	#3. Use and maintenance of room scheduling system for scheduling purposes;
Does FDA already have a scheduling system in place that they would like to preserve? If so, what system is being used?	The FDA's current enterprise system is the Accruent Event Management System (EMS), as stated in the solicitation.
	90	Description of Requirement/Statement of Work	Pg 7, #6 Product Guarantee/Warranty	What is the required response time for “Unlimited phone, web, and online support…?”	Please refer to Section 5.3, Hours of Operations.
	91	Description of Requirement/Statement of Work	Pg 11, Transition	Does the FDA require replacement of the current Program Manager and Program Planner, or can the existing personnel be re-hired – if they are willing - into their current roles under the new Contractor’s agreement?	Offerors shall propose personnel for whom they have the ability to staff on this requirement in order to be technically evaluated on their ability to fulfill the requirements of this contract. The Government is amenable to the reemployment of the incumbent workforce to maintain the continuity of operations.
	92	Description of Requirement/Statement of Work	Pg 21, Part 5.9 Govt Furnished Property	“Before the completion date of the contract, a joint inventory of Government-Furnished Property (GFP) and Government equipment shall be conducted by the Contractor and an FDA representative. The Contractor shall be liable for loss or damage to GFP beyond fair wear and tear in accordance with the Government Furnished Property clause of the contract.”
Can this be updated to reflect “beyond fair wear and tear, physical damage by anyone other than the Contractor, or equipment deemed EOL (end of life) by the manufacturer,” please?	No.
	93	Misc.		How many firms were given a recommendation to submit a proposal as part of Part II of the soliciation?	As stated in 11.4.2, Offerors who are rated most highly in Part I will be advised by the Government to proceed to Part II of the proposal submission process. Offerors who are not among the most highly rated will be advised that they are unlikely to be viable candidates for award, along with the general basis for the Government’s advisory recommendation. The intent of this advice is to minimize proposal development costs for those Offerors with little to no chance of receiving an award for the requirement. Offerors should note that Part I evaluation factors are considered equal to Part II evaluation factors. The Government’s advice will be a recommendation only, and those Offerors who are advised not to proceed may elect to continue their participation in the procurement and submit Part II.
	94	Misc.		What are the names of the firms that were given a recommendation to submit a proposal as part of Part II of the solicitation?	See response to question 93.
	95	Misc.		Will there be an additional question period following the response to these questions?	There will be an additional question period related to TO1 SOW.
	96	Proposal Instructions	First Q&A #14 and #15	TO1 Scope was to be issued with Part II downselect. When will the Govt issue the TO1 scope and pricing requirements?	TO1 was issued with the Part 2 solicitation amendment.
	97	Basis for Award and Evaluation Factors	RFP 12.4.4.1 P101	"The Government will evaluate the extent to which the Offeror’s detailed narrative of its approach to perform TO 1 SOW Task 2.1 only (excluding subparagraphs) Program Planning and Management Services". Q. Please clarify is this a reference to a TO 1 SOW that has nt yet been release or the IDIQ SOW section titled Program Planning and Management Services?	Yes, TO1 was issued with the Part 2 solicitation amendment.
	98	Basis for Award and Evaluation Factors	RFP 12.4.4.1.c P102	"The Government will evaluate the extent to which the Offeror’s detailed narrative of its transition-in approach to perform TO 1 SOW, Section 2.1.2: Transition-In…" Q. Is this a reference to a TO 1 SOW that has not yet been released?	Yes, TO1 was issued with the Part 2 solicitation amendment.
	99	Proposal Instructions	RFP 11.5.4 P90	"Element 1 - The Offeror shall provide a detailed narrative of its transition-in approach to perform TO 1 SOW, Section 3.1…" Q. Is this a reference to TO 1 SOW that has not yet been released?	Yes, TO1 was issued with the Part 2 solicitation amendment.
	100	Attachments	Q&A Number 15	Please provide the revised Attachment D	The solicitation is amended to include the TO1 SOW; however, a pricing worksheet will not be provided. Attachment D may be used as a template/reference. Offerors shall propose the appropriate level of effort and resources needed based on deliverables identified in TO1's SOW.
	101	Basis for Award and Evaluation Factors	RFP 11.5.2	Can you confirm that offerors were evaluated for Phase 1 Factor 2 strictly in accordance with their approach to the areas described in section 11.5.2?	Yes.

File details come from the government source that posted it. Updated Feb 16, 2022.