Attachment I_Technical Scenario.docx

FOOD AND DRUG ADMINISTRATION

The Office of Facilities Engineering and Mission Support Services (OFEMS) Division of Operations Management and Community Relations (DOMCR) Logistics and Transportation Management Branch (LTMB)

Audio Visual Support, Design, Installation and Equipment/System Services Technical Scenario

Date: 6 July 2021

Table of Contents

1. BACKGROUND

The Office of Facilities Engineering and Mission Support Services (OFEMS), Division of Operations Management and Community Relations (DOMCR), Logistics and Transportation Management Branch (LTMB) provides Audio Visual Support services for the Food and Drug Administration (FDA) based out of FDA Headquarters at the White Oak Campus (WO), located at 10903 New Hampshire Ave, Silver Spring, Maryland 20993. The present occupancy of the Campus is approximately 13,000 FDA and contract employees.

Through management of shared use space, FDA makes highly efficient use of meeting, conference, training, and computer training room space throughout the campus. Because of the limited amount of meeting room space, the Agency has established procedures and systems to optimize the efficient use of space on a shared use basis among component organizations. Moreover, rapid developments in the workplace call for greater use of Audio Visual (AV), Telecom, and Information Technology to improve the quality of on site and virtual meetings for training sessions and work sessions among employees. Over the past year remote access to meetings by employees using web based and telecommunications based virtual software platforms has become a critical aspect of supporting Agency meetings.

Personnel attending meetings often have critical technology requirements, including power to support their laptop computers, the ability to screen share, and the visual, spoken, and cyber interaction with personnel working from alternative worksites. FDA makes extensive use of telecommunications and VoIP technology and often requires regular national and international video-teleconferences, web networked virtual meetings with the use of web-based software for the purpose of supporting virtual meetings and webcasting Advisory Committee meetings, public meetings, and public workshops.

Providing a highly qualified and technically proficient support staff for various technical requirements of Agency meetings and trainings improves the quality and ease of performing Agency business. This requires a support staff that is highly engaged and who understand the importance of preparation in minimizing the risk of failure or delay.

For FDA, failed and delayed meetings and proceedings could have the effect of delaying the approval of products important to the public health or could have the effect of diminishing the quality of the review process for these products. The customer expectation for the performance of these technical support functions is for a 100% success rate. To meet this expectation, it is necessary to have highly qualified technical staff, which is highly qualified in customer service.

The Logistics and Transportation Management Branch requires technical personnel to provide technical services to support meetings, conferences, training sessions and public meetings using AV, Telecom and Information Technology equipment and systems. Audio-visual technicians provide service during regular business hours of 7:00 a.m. until 5:00 p.m. Eastern Time to the following locations on the White Oak Campus.

These locations include the following facilities at White Oak Campus:

a. Building 1 – A historic building occupied by the senior leadership of the Agency; has nine (9) conference rooms

b. Building 2 WOCC – Includes twelve (12) conference and training rooms and a large atrium used for special events

c. Building 2 – Central Shared Use Building (CSU)

d. Building 31 – A 600-seat configurable auditorium space, a press room and three break out rooms

e. Buildings 31 & 32 – Ground floor conference rooms

f. Buildings 31 & 32 – Upper floors - 23 conference rooms

g. The four buildings of the Southeast Quad - 72 conference rooms in buildings 71,72,51,52 and a large atrium used for special events

2. OBJECTIVE

The Contractor shall provide technical support for 100% of the meetings, conferences, and training sessions both held at the White Oak campus and hybrid on campus/virtual meetings. The Contractor shall develop a Work Breakdown Structure (WBS) and resource-loaded project schedule.

3. DESCRIPTION OF WORK

The Contractor shall perform the following tasks:

a. Develop a Concept of Operations to describe the approach to satisfy the requirements in Section 3.1

b. Develop a WBS to address all tasks and subtasks identified in this Technical Scenario

c. Develop a resource-loaded project schedule to identify milestones, resources, and activities.

3.1 SERVICES

3.1.1 Prepare and Set-up Meetings

a. Prepare and set-up web conferencing, Arrange interactive webinar format as required (e.g.: Adobe Connect, WebEx, Zoom and MS Teams). Obtain and secure appropriate connection (internet or other) for web casting and virtual meeting purposes

b. Prepare, set up (to include dialing in participants), and control audio for conference calls

c. Arrange for, as requested: live Closed Captioning; split screen with video and slides; connection to computer and in-house AV with presentation slides.

d. Receive slides from clients and load the slides for presentation (e.g. into webcasting program or virtual meeting platform)

e. Seek technical clarification from customers if necessary

f. Monitor scheduled events and use the Event Management System (EMS) scheduling software to accommodate the needs of the Agency

g. Coordinate resources

h. Rearrange tables and chairs in configurable meeting room space

i. Position the chairs, tables, smartboards, and easels to the appropriate configuration for the next meeting and perform light housekeeping tasks between each meeting, as needed

j. Perform light housekeeping including, but is not limited to the following: remove leftover meeting materials, erase all white boards, remove left over flip chart displays, vacuum, clean surfaces of tables, empty full trash cans, clear flip charts of used paper, remove food trash, empty coffee cups and water bottles

k. Others will perform major trash, floor vacuuming, and custodial maintenance. Scheduling of these activities may need to be coordinated around room usage.

3.1.2 Operate FDA’s AV-Related/Telephone Technology

a. Set up a laptop at the podium for presentation

b. Advance PowerPoint slides

c. Control built-in room cameras for video conferencing

d. Control microphones for loudness

e. Perform any other routine operation of the meeting room devices

f. Assist presenters with access to local accounts and to network accounts

g. Provide webcast and virtual meeting support as needed

3.1.3 Support Users who want to operate the AV equipment

a. Maintain user guides for AV equipment

b. Give instruction for presenters and meeting facilitators that want to operate AV equipment themselves

c. Provide instruction to ensure interface of presenter’s laptop is connected to the AV system

d. Provide information to maintain web pages explaining procedures, functionality, and general information on the conference rooms

e. Instruct Center staff on the capabilities, functions, and operation of AV equipment and use of virtual platforms available

3.2 MAINTENANCE

3.2.1 Maintain and Repair Conference Center AV, AV-Related, and Telephone Technology

a. Perform routine repairs of equipment such as light bulb replacement for projectors, filter cleaning or replacement, periodic component replacement

b. Re-image training computers periodically

c. Request IT support through the FDA Employee Resource Information Center (ERIC) for major repairs

d. Always keep equipment in good and professional working condition (E.g. Monitor operating conditions for heat and moisture to assure equipment is not exposed to damage from excessive heat or water)

e. Coordinate the scheduling of necessary repairs and routine maintenance services with room usage

f. Maintain technical hardware including microphones, projectors, monitors, Video Teleconference units, rack mounted and stand alone AV equipment

g. Maintain inventory sufficient supply of parts to ensure that routine problems with technical equipment, including computer laboratory desktop computers, can be rapidly repaired or replaced

h. Maintain technical equipment documentation for the proper operation and functions of the equipment

i. Develop standard operating procedures

j. Work with manufacturers and vendors in technical troubleshooting of malfunctioning equipment

k. Work with the contract program manager and Contracting Officer Representative (COR) in the repair and replacement of equipment

l. Provide reasonable and timely repairs as defined by industry standards to equipment.

m. Provide recommended preventative maintenance as specified by the equipment manufacturer. In addition to such service, log all equipment repair and maintenance.

n. Monitor the impact of FDA IT security updates on the AV system servers, computers and FDA provided virtual platforms. Report any adverse impact to the COR

o. Keep documentation, maintenance records, vendors call list, etc., up to date and readily available

p. Provide information for contract manager to create and maintain a log detailing the problems, resolution, maintenance calls, activities requested by Center staff, etc.

3.2.2 Maintain cleaning supplies, materials, and equipment for minor housekeeping

a. Provide needed cleaning supplies, materials, and equipment (vacuum cleaners, bags, rags, polish, cleaning solutions, etc.) for minor housekeeping needs in between meetings so technicians are fully self-sufficient in meeting the requirements of this task

b. Maintain the Conference Center so that it is equipped with both disposable and non-disposable supplies such as white board markers, easel paper pads, easels, microphone batteries, slide changers, and other supplies as the materials cost budget allows

c. Track accountable property

3.3 MATERIALS PURCHASING (OR PROCUREMENT):

3.3.1 Task Management and Procurement

a. Work with the contract manager to prepare, for each procurement, Bill of Materials for COR to review

b. Source all non-routine equipment through multiple reputable vendors and provide cost estimates to the COR for initial approval

c. Submit a minimum of three (3) quotations to the Contracting Officer for purchase approval as required

d. Procure supplies that are maintained in attic stock through established corporate supplies retailer

e. Acquire, per COR direction, equipment, parts, supplies, and software needed to enhance the FDA’s existing AV system. All equipment will become property of the Government

f. Provide written status reports to the contract program manager and COR as requested

The following document reflects the demand for use of rooms supported by the Conference Center.

The following table provides the record of special events that occur in the White Oak Campus atriums.

image1.emf

Room Utilization.pdf

Low Utilization (<=10%)

Building 71

131 121.75 2,088.00 5.83Director Breakout Room 7228

131Total 121.75 2,088.00 5.83

Building 75

35 26.25 2,088.00 1.26Director Room 6400

16 9.00 2,088.00 0.43Director Room 6448

51Total 35.25 4,176.00 0.84

182Level Total 157.00 6,264.00 2.51

Normal Utilization (>10% and <60%)

Building 2

350 1,212.75 2,088.00 58.08Room 2047 - East Side

347 1,215.50 2,088.00 58.21Room 2047 - West Side

697Total 2,428.25 4,176.00 58.15

Building 32

700 1,220.50 2,088.00 58.45Room 1211

613 1,234.45 2,088.00 59.12Room 1215

530 1,187.32 2,088.00 56.86Room 1309

417 1,249.27 2,088.00 59.83Room 1321

462 1,136.25 2,088.00 54.42Room 1325

593 1,119.02 2,088.00 53.59Room 1333

3,315Total 7,146.80 12,528.00 57.05

Building 52/72

292 671.50 2,088.00 32.16Room 1100

285 1,119.07 2,088.00 53.60Room 1102

US Food and Drug Administration Room Utilization

Reporting Period: 10/1/2014 thru 9/30/2015

Bookings Hours Used Hours Available % UtilizationRoom

EMS Workplace10/14/2015 9:08 AM RP Page 1 of 5

465 770.25 2,088.00 36.89Room 1200

636 1,003.75 2,088.00 48.07Room 2100

361 613.95 2,088.00 29.40Room 2102

380 837.52 2,088.00 40.11Room 2200

460 938.58 2,088.00 44.95Room 2340

589 848.75 2,088.00 40.65Room 3100

353 662.25 2,088.00 31.72Room 3102

458 892.00 2,088.00 42.72Room 3200

144 339.00 2,088.00 16.24Room 3340

497 972.32 2,088.00 46.57Room 3342

156 505.23 2,088.00 24.20Room 4100

301 561.02 2,088.00 26.87Room 4102

591 998.42 2,088.00 47.82Room 4200

404 1,043.15 2,088.00 49.96Room 4340

406 1,118.37 2,088.00 53.56Room 4342

89 296.67 2,088.00 14.21Room 5340

199 296.00 2,088.00 14.18Room G222

7,066Total 14,487.78 39,672.00 36.52

Building 71

667 859.42 2,088.00 41.16Director Room 7205

591 772.17 2,088.00 36.98Room 1202

501 1,031.90 2,088.00 49.42Room 1206

527 1,203.32 2,088.00 57.63Room 1208

525 1,189.12 2,088.00 56.95Room 1210

555 894.17 2,088.00 42.82Room 2200

678 1,063.30 2,088.00 50.92Room 2244

462 649.42 2,088.00 31.10Room 3032

585 742.57 2,088.00 35.56Room 3100

716 889.02 2,088.00 42.58Room 3200

698 986.50 2,088.00 47.25Room 3244

342 764.40 2,088.00 36.61Room 4032

488 620.17 2,088.00 29.70Room 4064

579 850.03 2,088.00 40.71Room 4100

EMS Workplace10/14/2015 9:08 AM RP Page 2 of 5

661 907.55 2,088.00 43.47Room 4200

814 1,113.50 2,088.00 53.33Room 4244

312 763.50 2,088.00 36.57Room 5032

431 526.28 2,088.00 25.21Room 5064

528 941.37 2,088.00 45.08Room 5100

931 960.08 2,088.00 45.98Room 5200

1,015 1,127.75 2,088.00 54.01Room 5244

422 625.52 2,088.00 29.96Room 6032

655 723.65 2,088.00 34.66Room 6100

796 996.03 2,088.00 47.70Room 6200

800 990.85 2,088.00 47.45Room 6244

15,279Total 22,191.57 52,200.00 42.51

1,096 1,112.27 2,088.00 53.27Room 1400

1,049 1,105.03 2,088.00 52.92Room 1448

1,010 971.13 2,088.00 46.51Room 1650

934 993.28 2,088.00 47.57Room 2400

891 997.27 2,088.00 47.76Room 2448

1,081 1,126.28 2,088.00 53.94Room 2500

1,114 1,185.35 2,088.00 56.77Room 2600

937 959.43 2,088.00 45.95Room 2650

990 1,076.75 2,088.00 51.57Room 3400

986 1,088.20 2,088.00 52.12Room 3448

921 1,202.52 2,088.00 57.59Room 3650

1,074 1,219.25 2,088.00 58.39Room 4400

1,019 1,110.83 2,088.00 53.20Room 4448

1,128 1,186.88 2,088.00 56.84Room 4650

941 1,018.77 2,088.00 48.79Room 5400

989 1,041.47 2,088.00 49.88Room 5448

949 1,076.83 2,088.00 51.57Room 5500

894 1,146.55 2,088.00 54.91Room 5600

660 916.55 2,088.00 43.90Room 5650

835 1,100.28 2,088.00 52.70Room 6500

EMS Workplace10/14/2015 9:08 AM RP Page 3 of 5

883 1,153.17 2,088.00 55.23Room 6600

677 891.45 2,088.00 42.69Room 6650

1,139 1,021.27 2,088.00 48.91Room 7400

1,062 1,010.57 2,088.00 48.40Room 7448

920 1,040.72 2,088.00 49.84Room 7600

1,030 968.42 2,088.00 46.38Room 7650

393 1,167.55 2,088.00 55.92Room G450

627 766.07 2,088.00 36.69Room G478

496 619.22 2,088.00 29.66Room G668

26,725Total 30,273.35 60,552.00 50.00

53,082Level Total 76,527.75 169,128.00 45.25

High Utilization (>=60%)

Building 2

269 1,447.52 2,088.00 69.33Computer Lab 2043

244 1,411.83 2,088.00 67.62Computer Lab 2053

361 1,411.60 2,088.00 67.61Room 2031

306 1,735.08 2,088.00 83.10Room 2033

284 1,680.30 2,088.00 80.47Room 2045

337 1,607.00 2,088.00 76.96Room 2046

351 1,265.07 2,088.00 60.59Room 2049

273 1,667.78 2,088.00 79.87Room 2051

259 1,628.58 2,088.00 78.00Room 2052

294 1,758.25 2,088.00 84.21Room 2058

2,978Total 15,613.02 20,880.00 74.77

Building 32

415 1,327.47 2,088.00 63.58Room 1227

313 1,276.25 2,088.00 61.12Room 1243

728Total 2,603.72 4,176.00 62.35

EMS Workplace10/14/2015 9:08 AM RP Page 4 of 5

Building 52/72

339 1,276.88 2,088.00 61.15Room 5342

339Total 1,276.88 2,088.00 61.15

625 1,382.00 2,088.00 66.19Room 1535

629 1,402.47 2,088.00 67.17Room 1540

1,335 1,390.62 2,088.00 66.60Room 3500

1,086 1,304.97 2,088.00 62.50Room 3600

1,163 1,350.67 2,088.00 64.69Room 4500

1,292 1,490.48 2,088.00 71.38Room 4600

6,130Total 8,321.20 12,528.00 66.42

The Great Room (Bldg 31)

213 1,465.00 2,088.00 70.16Room 1503 A

189 1,421.75 2,088.00 68.09Room 1503 B

207 1,507.00 2,088.00 72.17Room 1503 C

609Total 4,393.75 6,264.00 70.14

10,784Level Total 32,208.57 45,936.00 70.12

Grand Total 108,893.32 221,328.00 49.2064,048

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12-month record of Atrium Special events.xls Sheet

Building Room Code Booking Date Event Start Event End Event Coordinator Notes

Building 2 CSU Atrium 1/26/15 1:00 PM 5:00 PM (none) Tables with table cloths, chairs for 70 50" monitor (Media cart) Actual event is on Tuesday, 1/27, from 11:00 - 2:00

Building 2 CSU Atrium 1/27/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 1/28/15 8:00 AM 1:00 PM (none) Breakdown

Building 2 CSU Atrium 2/6/15 11:00 AM 11:30 AM (none) Need all the furniture moved out by 10:00 am, and back after 1:00 pm.

Photo shoot from 11:00 - 11:30, for as many people as possible.

Michael Ermarth (301-796-8231) is the photographer

Sent Mark Phillips an e-mail 2/4/16. Ida

Building 2 CSU Atrium 2/12/15 8:00 AM 5:00 PM (none) Actual event in Atrium is from 11:30 - 12:30. A large dance group will be performing.

More details will follow

Building 2 CSU Atrium 3/4/15 9:00 AM 4:00 PM (none) 30 WHITE TABLES

3 PEOPLE PER TABLE

Building 2 CSU Atrium 3/5/15 8:00 AM 5:00 PM (none) Actual event days are: March 5, June18, and September 17 Need furniture moved out from main middle area for:

Actual event times are: 10:00 am - 1:00 pm 8 vendor tables with blue table cloths 17 chairs (2 each for 7 tables, 3 at 8th table) Cynthia's cell # 240-423-2155 Jacqueline Willams: 240-402-4381

Building 2 CSU Atrium 3/6/15 8:00 AM 5:00 PM (none) Breakdown

Building 2 CSU Atrium 3/19/15 11:30 AM 2:30 PM (none) 6 white-tables with 'blue' table cloths

10 white tables (with 'white' table cloths)...for 60 people

4 Partitions

Building 2 CSU Atrium 3/25/15 8:00 AM 5:00 PM (none) Need furniture moved out from main middle area for:

Actual event times are: 10:00 am - 1:00 pm 8 vendor tables with blue table cloths 17 chairs (2 each for 7 tables, 3 at 8th table)

Building 2 CSU Atrium 3/26/15 8:30 AM 5:00 PM (none) Need furniture moved out from main middle area for:

Actual event times are: 10:00 am - 1:00 pm 8 vendor tables with blue table cloths 17 chairs (2 each for 7 tables, 3 at 8th table)

Building 2 CSU Atrium 3/31/15 8:00 AM 5:00 PM (none) Customer will display up to 15-20 posters in the atrium Need three 24' partitions

Building 2 CSU Atrium 4/1/15 8:00 AM 5:00 PM (none) Customer will display up to 15-20 posters in the atrium Need three 24' partitions

Building 2 CSU Atrium 4/2/15 8:00 AM 5:00 PM (none) Customer will display up to 15-20 posters in the atrium Need three 24' partitions

Building 2 CSU Atrium 4/3/15 8:00 AM 5:00 PM (none) Customer will display up to 15-20 posters in the atrium Need three 24' partitions

Building 2 CSU Atrium 4/7/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 4/8/15 8:00 AM 5:00 PM (none) Customer will display up to 15-20 posters in the atrium Need three 24' partitions

Building 2 CSU Atrium 4/9/15 8:00 AM 5:00 PM (none) Customer will display up to 15-20 posters in the atrium Need three 24' partitions

Building 2 CSU Atrium 4/10/15 8:00 AM 5:00 PM (none) Customer will display up to 15-20 posters in the atrium Need three 24' partitions

Building 2 CSU Atrium 4/13/15 8:00 AM 5:00 PM (none) Actual event time is 1-2-30 on Tuesday, April 14 8 tables w/white table cloths and chairs 1 table near elevators for gifts 4 tables along the wall for food

(no partitions)

Building 2 CSU Atrium 4/14/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 4/15/15 8:00 AM 5:00 PM (none) Breakdown

Building 2 CSU Atrium 4/16/15 11:15 AM 2:00 PM (none) 14 tables with white table coths

4 tables for food (blue table cloths)

18 tables total

60 people

Building 2 CSU Atrium 4/20/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 4/21/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 4/22/15 8:00 AM 5:00 PM (none) Actual event is on Thursday, 4/23

Liasons (POCs) Jennifer Ladson 301-796- 2067 and Stanley Bridgeforth 301-796-2162

40 tables with blue table clothes, 80 chairs 4 monitors Sound system for music only (would like to have it on 2nd floor by elevators -- because the speakers on 1st floor are too loud)

Building 2 CSU Atrium 4/23/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 4/24/15 8:00 AM 5:00 PM (none) Breakdown

Building 2 CSU Atrium 4/27/15 8:00 AM 5:00 PM (none) Actual event is on 4/28/15

Building 2 CSU Atrium 4/28/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 4/29/15 8:00 AM 5:00 PM (none) Breakdown

Building 2 CSU Atrium 5/4/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 5/5/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 5/8/15 8:00 AM 5:00 PM (none) For 5/8 and 10/22, will be using Atrium (actual event 11:30 - 2:30) only if weather does not permit to have event outside. Will need tables and chairs for 60, and 4 tables for food.

For 8/31, only needs the monring in room 2031.

Building 2 CSU Atrium 5/11/15 8:00 AM 5:00 PM (none) Need furniture moved Actual event is mon May 12th, from 10:30 - 2:00 pm 30 tables with blue table clothes, 60 chairs

Building 2 CSU Atrium 5/12/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 5/13/15 8:00 AM 5:00 PM (none) Breakdown

Building 2 CSU Atrium 5/18/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 5/19/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 5/29/15 8:00 AM 1:30 PM (none) Bldg svcs to deliver 8 - 24' Partitions and 1 - 13' Partition

Library staff would like one 6' table near power outlet

Building 2 CSU Atrium 6/1/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 6/2/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 6/15/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 6/15/15 10:00 AM 3:00 PM (none) Jane Doe will provide final set up details first week of June

Estimate:

6 Tables for Food along cafeteria wall - with white table cloths

10 Tables for Guests - 5 chairs per table - with white table cloths

Check with Jeanne to see if she will need any power strips

Building 2 CSU Atrium 6/16/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 6/17/15 8:00 AM 5:00 PM (none) Actual event days are: March 5, June18, and September 17 Need furniture moved out from main middle area for:

Actual event times are: 10:00 am - 1:00 pm 8 vendor tables with blue table cloths 17 chairs (2 each for 7 tables, 3 at 8th table) Cynthia's cell # 240-423-2155 Jacqueline Willams: 240-402-4381

Building 2 CSU Atrium 6/18/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 6/19/15 8:00 AM 5:00 PM (none) Breakdown

Building 2 CSU Atrium 6/29/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 6/30/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 7/9/15 8:00 AM 5:00 PM (none) Actual event is on Friday (7/10) from 11:00 am - 2:00 pm.

5 tables w/table cloths for food 20 tables w/table clots, with 5 chairs each, to sit 100 people.

Building 2 CSU Atrium 7/10/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 7/13/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 7/14/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 7/14/15 1:30 PM 5:00 PM (none) Actual event is Wednesday 7/15 Portable podium 2 - 24' partitions 5 - 9' partition 5 tables w/table cloths (up against cafeteria wall) for food 2 table w/table cloth for certificates

1 additional table w/table cloths (in back corner/ building 1), w/ 3 chairs per table, for people to sit.

Customer plans on having about 40-60 people max at once stack of 20 chairs ( As Per Needed).

2 big trash cans

Building 2 CSU Atrium 7/15/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 7/20/15 8:00 AM 4:30 PM (none) STARTS at 2pm (Speakers at 2:30pm)

Need large TV monitor, CAMERA and Adobe Cart for (Adobe Connect-Pro)

Customer will have 2 videos

1 podium (with mic)

3 white tables for food against the cafeteria wall

2 tables for refreshments

10 white tables (with table cloths).....probably seat 4-5 per table.

50 chairs

Please join me in an Adobe Connect Meeting.

Meeting Name: Armando Oliva Retirement Reception Summary:

Invited By: Tim Parker (Tim.Parker@fda.hhs.gov) When: 07/20/2015 2:00 PM - 4:00 PM Time Zone: (GMT-05:00) Eastern Time (US and Canada)

To join the meeting:

https://collaboration.fda.gov/armando/

Building 2 CSU Atrium 7/22/15 8:00 AM 5:00 PM (none) 2 large (24') and 1 small (13') partitions 6 tables w/white table cloths and 30 chairs, for 30 people 2 tables up against the (cafeteria wall) for food with white table cloths Actual event is Wednesday, 7/22, from 12:00- 1:30

Building 2 CSU Atrium 7/27/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 7/28/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 8/5/15 12:00 PM 4:00 PM (none) A. We would need the area cleared of ALL furniture

B. Podium with Microphone

Building 2 CSU Atrium 8/10/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 8/11/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 8/24/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 8/25/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 9/4/15 8:00 AM 5:00 PM (none) Actual event is from 11:30 - 2:30 Customer will confirm a few days before This is a backup, in case of inclement weather, for picnic scheduled outdoors.

If possible, leave all furniture there.

4 tables up against the cafeteria wall, for food 20-30 chairs, if possible

Building 2 CSU Atrium 9/8/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 9/8/15 1:00 PM 5:00 PM (none) Day 1, 9/8 - Have 10 easels available for room 2031 for poster session (from 11:30 – 12:00) Day 1, 9/8 - Keynote (9AM - 11:30AM) Room 2047 (combined) At 11:30 – 12:00 Please divide 2047

Day 1, 9/8 - Breakout Session (1PM - 4:30PM) in rooms 2047E, 2047W, and 2031

For breakout sessions, please have:

1 check-in table, 1 - 50” monitor for RM 2047 E 1 check-in table, 1 – 50” monitor for RM 2047 W 1 check-in table, 1 - 50” monitor for RM 2031

Day 1, 9/8 - set up Atrium for 9/9 Atrium (actual event is on Day 2, 9/9, from 10:00 – 1:00) Partitions 3-24’, 3-13’, 1-9’ 21 tables w/blue table cloths, and 42 chairs All tables will require power 12 folding easels

Building 2 CSU Atrium 9/9/15 8:00 AM 5:00 PM (none) Breakdown

Building 2 CSU Atrium 9/9/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 9/10/15 8:00 AM 2:00 PM (none) Day 1, 9/8 - Have 10 easels available for room 2031 for poster session (from 11:30 – 12:00) Day 1, 9/8 - Keynote (9AM - 11:30AM) Room 2047 (combined) At 11:30 – 12:00 Please divide 2047

Day 1, 9/8 - Breakout Session (1PM - 4:30PM) in rooms 2047E, 2047W, and 2031

For breakout sessions, please have:

1 check-in table, 1 - 50” monitor for RM 2047 E 1 check-in table, 1 – 50” monitor for RM 2047 W 1 check-in table, 1 - 50” monitor for RM 2031

Day 1, 9/8 - set up Atrium for 9/9 Atrium (actual event is on Day 2, 9/9, from 10:00 – 1:00) Partitions 3-24’, 3-13’, 1-9’ 21 tables w/blue table cloths, and 42 chairs All tables will require power 12 folding easels

Building 2 CSU Atrium 9/11/15 8:00 AM 5:00 PM (none) Actual event is from 11:30-=2:30 Customer will confirm a few days before This is a backup, in case of inclement weather, for picnic scheduled outdoors.

If possible, leave all furniture there.

4 tables up against the cafeteria wall, for food 20-30 chairs, if possible

Building 2 CSU Atrium 9/14/15 12:00 PM 5:00 PM (none) Actual event is 9/15, from 1-2:30pm

Chairs for 100 people (no tables needed)

Stage or Podium with Microphone for Commissioner to Speak

3 tables (for food) w- Blue Table Cloths- set up against the cafeteria wall

Building 2 CSU Atrium 9/15/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 9/16/15 8:00 AM 1:00 PM (none) Breakdown

Building 2 CSU Atrium 9/16/15 8:00 AM 5:00 PM (none) Actual event days are: March 5, June18, and September 17 Need furniture moved out from main middle area for:

Actual event times are: 10:00 am - 1:00 pm 8 vendor tables with blue table cloths 17 chairs (2 each for 7 tables, 3 at 8th table) Cynthia's cell # 240-423-2155 Jacqueline Willams: 240-402-4381

Building 2 CSU Atrium 9/17/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 9/18/15 9:00 AM 6:00 PM (none) Breakdown

Building 2 CSU Atrium 9/21/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 9/22/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 9/25/15 8:00 AM 5:00 PM (none) Actual event is from 11:30 - 2:30 Customer will confirm a few days before This is a backup, in case of inclement weather, for picnic scheduled outdoors.

If possible, leave all furniture there.

4 tables up against the cafeteria wall, for food 20-30 chairs, if possible

Building 2 CSU Atrium 9/28/15 12:00 PM 5:00 PM (none) Actual Event is on Tuesday, 9/29/15 from 11:-00 - 2:00 Five groups of tables for 12 set up in a "T" format Five tables w/white table cloths, around the room for snacks One head table for 6 Podium with microphone

Building 2 CSU Atrium 9/29/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 9/30/15 8:00 AM 11:45 AM (none) Breakdown

Building 2 CSU Atrium 9/30/15 12:30 PM 5:00 PM (none) Actual event is Thursday, 10/01, from 11:00 - 1:00 pm

Need partitions (2 - 24", 1 - 13") 10 tables w/blue table cloths, and 5 chairs each 3 tables w/white table cloths, for food

Building 2 CSU Atrium 10/1/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 10/2/15 8:00 AM 1:00 PM (none) Breakdown

Building 2 CSU Atrium 10/5/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 10/6/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 10/7/15 8:00 AM 5:00 PM (none) Actual event will be either on 10/8 or 10/15 This is backup in case of inclement weather (otherwise using picnic area) customer will let us know sometime in July, which date

Partitions:

Three 24' One 13'

5 tables w/table cloths for food, up against cafeteria wall 20 tables w/table cloths and 5 chairs each for a total of 100

Building 2 CSU Atrium 10/8/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 10/9/15 8:00 AM 5:00 PM (none) Breakdown

Building 2 CSU Atrium 10/14/15 1:00 PM 5:00 PM (none) Actual event will be either on 10/8 or 10/15 This is backup in case of inclement weather (otherwise using picnic area) customer will let us know sometime in July, which date

Partitions:

Three 24' One 13'

5 tables w/table cloths for food, up against cafeteria wall 20 tables w/table cloths and 5 chairs each for a total of 100

Building 2 CSU Atrium 10/15/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 10/16/15 8:00 AM 1:00 PM (none) Breakdown

Building 2 CSU Atrium 10/19/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 10/20/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 10/22/15 8:00 AM 5:00 PM (none) For 5/8 and 10/22, will be using Atrium (actual event 11:30 - 2:30) only if weather does not permit to have event outside. Will need tables and chairs for 60, and 4 tables for food.

For 8/31, only needs the monring in room 2031.

Building 2 CSU Atrium 10/26/15 11:00 AM 1:00 PM (none) Need 21 tables with white tablecloths; 17 tables with 6 chairs each in the main hall area for a total of 102 seats. 4 tables near the FDA wall area for food.

Building 2 CSU Atrium 10/26/15 2:30 PM 5:00 PM (none) Actual event is Tuesday 10/27 from 11:00 am to 2:00 pm 35 (vendor) tables w/blue tables cloths, and 2 chairs per table, for a total of 70 chairs.

Building 2 CSU Atrium 10/27/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 10/28/15 8:00 AM 12:00 PM (none) Breakdown

Building 2 CSU Atrium 10/28/15 8:00 AM 5:00 PM (none) Actual event is 10/28/15 from 11-1

8X8 stage with three chairs and podium

20 chairs on floor in front of the stage 8 vendor tables w/ 2 chairs each

Partition to make privacy for:

Privacy table w/2 chairs

Building 2 CSU Atrium 10/29/15 8:00 AM 12:00 PM (none) Breakdown

Building 2 CSU Atrium 10/30/15 8:00 AM 2:00 PM (none) Need open area for children to parade through Actual event is at 10:00 am.

Building 2 CSU Atrium 11/2/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 11/3/15 8:00 AM 5:00 PM (none) Actual event is Tuesday, November 3, from11:00 - 2:00 pm 6 tables for food - along cafeteria wall under FDA logo 12 tables with 5 chairs each for seating for 60 4 Partitions: 3 - 24', and 1 - 13'

Building 2 CSU Atrium 11/3/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 11/10/15 12:00 PM 5:00 PM (none) Need to have the furniture moved and tables set up on Tuesday (11/10) afternoon Cynthia Leonard will come early in the morning of November 12, to set up Actual event is Thursday, November 12, 2015, from 10:00 am – 2:00 pm.

23 vendor tables w/blue table cloths and 2 chairs each 1 other table w/blue table cloth and 5 chairs

Building 2 CSU Atrium 11/12/15 8:00 AM 5:00 PM (none) Event

Building 2 CSU Atrium 11/13/15 8:00 AM 12:00 PM (none) Breakdown

Building 2 CSU Atrium 11/16/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 11/17/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 11/17/15 11:00 AM 4:00 PM (none) Customer wants access to area from 11:00 am - 4:00 pm.

Actual event is 1-3

Building 2 CSU Atrium 11/30/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 12/1/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 12/3/15 8:00 AM 5:00 PM (none) Actual event is from 10-30 - 2:00 p,m.

20 tables w/blue table cloths, w/ 2 chairs each (40 chairs)

Building 2 CSU Atrium 12/7/15 12:00 PM 4:00 PM (none) Actual event starts at 11:00 am (Tue 12/8/15) Customer will start setting up at 9:00 am

Two 24', two 13', one 9' partitions

Need 30 tables:

17 tables with white table cloths and 6 chairs each for seating to seat a total of 102, 8 tables with white table cloths for food, 1 table for sign-in (blue TCs), 1 table (blue TC) for presents and 1 table (blue TC) for small tree & music.

Need extension cords and surge protectors near the food tables (just in case they have hotpot's and cookers,) Also need an extension cord for their music player (Using the same set up as event on Wed 12/9)

Building 2 CSU Atrium 12/8/15 8:30 AM 4:00 PM (none) Event

Building 2 CSU Atrium 12/9/15 11:00 AM 4:00 PM (none) Actual event starts at 11:00 am (Wed 12/9/15) Customer will start setting up at 9:00 am

Two 24', two 13', one 9' partitions

Need 30 tables:

17 tables with white table cloths and 6 chairs each for seating to seat a total of 102, 8 tables with white table cloths for food, 1 table for sign-in (blue TCs), 1 table (blue TC) for presents and 1 table (blue TC) for small tree & music.

Need extension cords and surge protectors near the food tables (just in case they have hotpot's and cookers,) Also need an extension cord for their music player.

Building 2 CSU Atrium 12/10/15 7:00 AM 12:00 PM (none) Breakdown

Building 2 CSU Atrium 12/11/15 8:00 AM 5:00 PM (none) Actual event is form 11:00 - 2:00 Customer estimates 70 people out of 160 will attend.

Assuming 6 people per table, then 12 to 14 tables with seventy chairs should be okay.

Please include the 4 to 5 service tables along the North wall and the perimeter partitions.

Leave a few fold up tables behind the elevator bank with a chair stack in the event more folk show up at the last minute.

Thank you.

Building 2 CSU Atrium 12/14/15 8:00 AM 5:00 PM (none) Actual event is on Monday, December 14, 2015, 11:00 -12:30 4 tables w/white table cloths, for food up against the cafeteria wall Tables w/white table cloths, and chairs for a total of 50 people Some Partitions for privacy Podium w/mic (no stage) (special event - retirement for Diane Centeno-Deshields)

Building 2 CSU Atrium 12/14/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 12/15/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 12/16/15 10:00 AM 4:00 PM (none) Sound system to play music

Building 2 CSU Atrium 12/17/15 10:00 AM 4:00 PM (none) Sound system to play music

Building 2 CSU Atrium 12/28/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 2 CSU Atrium 12/29/15 10:00 AM 12:00 PM (none) Healthcare Vendors / NEO 12 white tables / 2 chairs per table In Atrium space outside cafeteria area / down towards building 1 6 tables on each side

Building 71 SE Quad Atrium 4/14/15 9:00 AM 4:00 PM (none) Following are details for the next CDER/OGD All-Hands meeting in the SE Quad Atrium:

Set up: Monday, April 13 Event: Tuesday, Apr. 14 10am -11am Seating: 400 chairs Stage -9 pieces with stairs Podium - with projection screen Microphones - on stage and half way back in audience Partitions - behind stage and on café side. We aren’t doing this anymore.

Please take it down and return atrium to normal by Thursday, Apr. 15. THANK YOU!

Thanks everyone, Jenn

Building 71 SE Quad Atrium 7/10/15 9:00 AM 4:00 PM (none) need several power strips for vendor access to power.

We also need to tape down [ to the floor ] power cords, supplied by Ms. Braunstein, to prevent a tripping hazard.

Building 71 SE Quad Atrium 9/9/15 8:00 AM 4:00 PM (none) will come to show the location of a podium and mic for closing ceremonies.

Building 71 SE Quad Atrium 9/11/15 10:00 AM 4:00 PM (none) A/V - can you please set out 2 easels...? (There is no sound needed for this event.)

Thank you.

Building 71 SE Quad Atrium 9/25/15 9:00 AM 5:00 PM (none) Podium mic. No projector as of 9/10.