Draft_RFP_Section_J_Atch_1_JTO_PTSS_PWS.pdf

ATTACHMENT 1

PERFORMANCE WORK STATEMENT (PWS)

FOR

Professional Technical Support Services (PTSS) to the

Joint Directed Energy Transition Office

DRAFT

11 April 2018

Prepared by:

Joint Directed Energy Transition Office

(DE-JTO)

Section J, Attachment 1 PWS Contract FA9451-18-R-0002

11 April 18

TABLE OF CONTENTS

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 Objective

1.2 Scope

2 TASKS

2.1 General

2.2 Technical Oversight and Management

2.3 Strategic Planning for Technology Programs

2.3.1 Analysis of Program Goals, Objectives and Progress

2.3.2 Requirements Planning / Analysis for New Projects

2.3.3 Senior Consultants for Project Analysis

2.4 Concept Development and Requirements Analysis

2.5 Logistical Support for Meetings

2.6 Personnel Management

2.7 Additional Non-Recurring Activities Initiated by the DE-JTO

3 PERFORMANCE REQUIREMENTS

3.1 Contractor Performance Assessment Reports System (CPARS)

3.2 Service Summary (SS)

3.3 Right to Survey

3.4 Quality Control

3.4.1 Quality Management System (QMS)

3.4.2 Quality Control Plan (QCP)

3.5 Contractor Full-time Equivalent Reporting

4 SECURITY

4.4 Clearance Requirements

4.5 Safeguarding Information

5 DELIVERABLES

5.1 Scheduled Reports

6 ADDITIONAL REQUIREMENTS / INFORMATION

6.1 Workspace/Supplies

6.2 Non-Disclosure Agreements

6.3 Travel Reimbursement

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6.4 Environmental Safety and Health

6.5 Hours of Operation

6.6 Conflict of Interest

6.7 Transition Phase-In/Phase-Out

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1 DESCRIPTION OF SERVICES

1.1 Objective

1.1.1 The Joint Directed Energy Transition Office (DE-JTO) has a requirement for Advisory and Assistance Services (A&AS) encompassing professional Directed Energy (DE) technical, engineering and scientific subject matter experts (SMEs) highly specialized in all aspects of advanced High Energy Laser (HEL) systems and technology including functions associated with Laser Sources; Beam Control; Atmospheric Propagation; Lethality; Modeling and Simulation;

Advanced HEL Concepts and related services. The requirement includes services to support DE- JTO in the execution of their investment portfolio to advocate and execute a High Energy Laser technology roadmap and strategy that builds on existing Service/Defense Agency and International programs while investing in promising new technology developments for multi-Service High Energy Laser weapon system applications.

1.2 Scope

1.2.1 The Contractor shall support the full spectrum of the approximately $50M DE-JTO portfolio consisting of approximately 100 active projects in the form of Multi Research Initiatives (MRIs), Service and Agency (S&A) agreements, Broad Agency Announcement (BAA) awards and other special projects. The scope of contractor support requires HEL recognized professionals that have experience developing superior processes for analyzing laser weapon system problems, defining solutions, providing recommendations and successfully implementing those solutions and recommendations.

1.2.2 Specifically, the support required will focus on four categories of A&AS: (1) Technical Oversight and Management; (2) Analysis of HEL Investment Strategy Goals, Objectives and Progress; and Requirements; (3) Planning/Analysis for New and Legacy Projects; and (4) Management Support Services and Engineering and Technical services. This support includes preparing an expansive volume of briefing material for use by the Director of DE-JTO during interaction with Technical Area Working Groups (TAWG); senior leadership; Technology Area Review and Assessment panels, and the Defense Science Board. This required support must provide recognized experts with critical skills across multiple laser, beam control, atmospheric compensation, lethality, and modeling and simulation systems needed for HEL technology development.

1.2.3 The contractor shall provide support for the review and discussion on past and current HEL weapon system state-of-the-art technology roadmaps and technology gaps as well as approaches towards filling those gaps. This includes identifying promising research paths to achieve top-level objectives; establishing technical requirements for these paths; initiating research programs; and reviewing and evaluating the technical progress of these and other HEL and related programs. This requires regular activities in technology assessment, review and recommendation activities supporting the DE-JTO Investment Strategy.

1.2.4 The contractor shall support building briefings covering virtually every major investment in HEL Science and Technology (S&T) and support discussions on the technology shortfalls and challenges that must be overcome to ensure a robust DE-JTO investment strategy. The contractor support must include the ability to access other recognized DE subject matter experts and leverage

11 April 18 relevant classified and unclassified HEL research being supported by other government agencies, commercial industry and academia.

1.2.5 The contractor shall provide recognized experts with a broad spectrum of expertise in Department of Defense DE systems procurement, production, evaluation, test, maintenance and support. The support required shall provide the experience in conducting system and component test and analyses, providing alternatives and recommending solutions concerning investment strategy cost, performance, and schedule. In addition, the support shall assist in developing and documenting strategies to guide DE-JTO program execution of basic and applied research enabling technology transition, test and evaluation.

1.2.6 The contractor shall provide science, engineering and related support using multiple personnel to provide expertise in all relevant subjects. The contractor may be required to provide short term capabilities to perform non-recurring tasking if it exceeds the capability of the personnel supporting the regular activities. The core personnel for these activities will be generally located at the facilities of the DE-JTO. The DE-JTO intends to provide office space for at least two and up to four personnel. The actual personnel may vary depending on the various projects and iterations of projects that may be on-going. Other contractor personnel shall be located at the contractor’s facilities. The contractor’s approach to staffing shall be flexible and vary to ensure the proposed labor categories, skill mix, and man-hours are adequate to successfully perform the tasks/subtasks outlined in the PWS.

1.2.7 The contractor shall provide support as required for future DE-JTO Broad Agency Announcements (BAAs) and other procurement related activities. Contractor will be banned from competing for any scope of work associated with future procurements in accordance with AFFARS 5352.209-9000.

1.2.8 Key personnel requirements to support the A&AS requirements have been developed as shown within Paragraph 2.6. The A&AS contractor shall supply all labor requirements as described herein.

1.2.9 In accordance with Office of Management and Budget Circular number A-76 and FAR Subpart 7.5, using Contractors for inherently governmental functions is prohibited and shall not be allowed.

1.2.10 The Contractor shall provide data deliverables as specified in the Exhibit A of the contract.

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2 TASKS

2.1 General

2.1.1 The contractor shall immediately notify the CO of direction received from Government personnel perceived to be beyond the scope of the PWS, inherently governmental work or work constituting personal services prior to performing the work.

2.1.2 The contractor shall be responsible for all lower tier subcontracted work under this contract which shall include but not be limited to management and performance.

2.1.3 The contractor shall provide project management oversight including the management of priorities, resources, scheduling, performance measurement and status reporting. The contractor shall meet with the government representative(s) as necessary to review contract status.

2.1.4 The contractor shall designate a contract manager who shall be responsible for the performance of the contract and shall have full authority to act for the contractor on all contractual matters relating to the daily operations of this contract. The contract manager is not required to be on-site at DE-JTO. The name of this person as well as a designated alternate, who shall act for the contractor when the manager is absent, shall be submitted to the CO at time of contract award, and no later than thirty (30) calendar days prior to start date of a replacement.

2.1.5 The contractor shall identify themselves as Contractors at all times, in all communications and representations, including in the workplace, at meetings, in conversations, telecommunications, mail, electronic mail (e-mail), and faxes. Contractor personnel shall wear a readily visible badge clearly identifying them as Contractor employees.

2.2 Technical Oversight and Management

2.2.1 The contractor shall provide senior level scientific and technical consultation, oversight, advisement and assessment of legacy, current, and future high power lasers; high risk / high payoff science and research; technology; and development programs being managed by the DE- JTO and other government services and agencies. The contractor support will include projected science and technology advancements in the areas of Laser Sources, Beam Control; Atmospheric Compensation; Lethality; Modeling and Simulation and Advanced Laser concepts.

2.2.2 The contractor shall provide assessment and advisement to DE-JTO of technical progress, future plans and goals of these projects. Support will include but not be limited to review of technical status reports, technical interchange meetings and assessment and analysis of experiments and demonstrations.

2.2.3 The contractor shall provide technical studies and assessment on the relative merits of DE-JTO investment strategy, program technical progress, technology developments, risk analysis and potential value of technology developments of both existing and proposed DE-JTO

11 April 18 projects.

2.2.4 The contractor shall prepare and coordinate presentations (technically and administratively) which describe the DE-JTO portfolio, projects and other issues, for reviews by the Under Secretary of Defense for Research and Engineering, Technical Area Working Groups (TAWGs), DEPS, Scientific Advisory Boards and other DOD and Congressional oversight reviews as required, for use by the contractor and DE-JTO personnel.

2.2.5 The contractor scope will draw heavily on their knowledge of HEL scientific advances and the understanding gained through research and development. The contractor shall leverage this information to improve both the performance and overall success of the DE-JTO Investment portfolio of projects.

2.2.6 The contactor will integrate technology issues and considerations with the DE-JTO strategic plan to identify technologies that have the greatest potential to meet DE-JTO goals and to accelerate Roadmap insertion across multi-service and international HEL weapon systems.

2.2.7 Deliverables shall be provided in accordance with: CDRL A003 Technical Analyses/Studies,; CDRL A004 Presentation Material; CDRL A005 Trip Report and Meeting Minutes; for 2.2.1 – 2.2.6

2.3 Strategic Planning for Technology Programs

2.3.1 Analysis of Program Goals, Objectives and Progress

2.3.1.1 The contractor scope may require a continuous presence at various CONUS locations, including but not limited to, Washington D.C.; Arlington, Virginia; Albuquerque, New Mexico;

Huntsville, Alabama; and Boston, Massachusetts. Senior advisors may be required on a full time, part time, or temporary basis to participate, develop and deliver recommendations and information (in the form of briefings, papers and meetings) to higher level DOD and other government agencies, industry and academia.

2.3.1.2 The contractor shall assist DE-JTO in assessing the state-of-the-art of DE, HEL and HPRF systems and technology and the development of strategic plans; technology roadmaps and identify gaps for future HEL investments to the DE-JTO and the DoD DE community at large. As identified by the DE-JTO, the contractor shall provide assessment of the overall technology toward the goals and objectives of DE-JTO with recommendations for advancement of HEL technologies. This includes identification of key technology issues, assessment of the approaches taken, with examples, to resolve these issues, quantitative and qualitative analyses of the relevant technology to assess its performance potential, assessment of the practicality of the implementation of the technology for the proposed application and analysis of the technical performance and progress.

2.3.1.3 The contractor shall participate in DE-JTO technology development and execution reviews, such as the DE-JTO Strategic Planning Workshop; International workshops; the DE- JTO Annual Review; the DE-JTO Technical Council; and various conferences and events that

11 April 18 support the DE-JTO charter.

2.3.1.4 The contractor shall also provide senior level personnel to participate in DE-JTO Technology Area Working Group (TAWG) activities and other conferences and meetings as available to include administrative and information technology support for these specific activities.

2.3.1.5 The contractor shall provide an independent set of measurements and tools to evaluate optical materials and coatings developed under DE-JTO contracted work tasks. Measurements will be accomplished under various mission parameters, representative environmental conditions, and laser power levels.

2.3.1.6 The contractor shall support the design, build and test of the Advanced Beam Control for Locating and Engagement (ABLE) demonstrator. All tasks will require technical oversight to organize, assemble, integrate, test, analyze and produce a report or specified deliverable to the DE-JTO. All results will be coordinated with the DE-JTO lead to insure the results are incorporated into technology investment and strategic planning documents. Efforts in this task include support of the design trades, development, integration and test of a Government beam control system to support line of sight control with the sensors and illuminators in both active and passive imaging demonstrations; conduct analyses to support system design and support integration planning with other ABLE efforts; perform analysis and propose alternative design changes required to integrate the ABLE system, and participate in the integration and test of the combined system. Inherent in the task are all of the testing support functions, including test planning; test preparation; modeling and simulation; test equipment identification, acquisition, and calibration; target acquisition and preparation; test facility coordination and scheduling;

safety; and documentation.

2.3.1.7 Deliverables shall be provided in accordance with: CDRL A003 Technical Analyses/Studies; CDRL A004 Presentation Material; CDRL A005 Trip Report and Meeting Minutes; for 2.3.1.1 – 2.3.1.6

2.3.2 Requirements Planning / Analysis for New Projects

2.3.2.1 The contractor shall support the technical and administrative needs of the DE-JTO technology organization in using office productivity applications. Contractor must rely on automated, integrated computer solutions to manage and disseminate information, plan and schedule meetings and maintain administrative records. The contractor shall assist DE-JTO with technical, administrative and computer support in development of proposal calls and advisement on near term investments.

2.3.2.2 Upon identification by DE-JTO, the Contractor shall support DE-JTO planning activities including validation of requirements to be used in proposal calls and proposal review (acting as a non-voting advisor in the BAA, S&A and MRI new proposal process), activities of the DE-JTO Technical Area Working Groups, activities related to interaction of the DE-JTO with their governing Technology Council and Technology Area Working Groups (TAWG), and

11 April 18 other planning activities such as the yearly off-site Strategic Planning Workshop.

2.3.2.3 The contractor shall provide subject matter expertise to engage the Services and Agencies as part of the DE-JTO Strategic Planning requirements process. The contractor shall collect data to include DE System Requirements, concept of operations (CONOPs), Suitability, Effectiveness, and Risks. The data shall be analyzed and presented to specified organizations as required by the DE-JTO. This task includes: Capture and document current DE program progress and most importantly the critical transition of programs to operational use; Enhance the DE-JTO Warfighter Course Curriculum to outline DE program development process, update requirements and POCs; identify potential solutions, communicate, and coordinate with DE-JTO at the Strategic Planning Workshop and/or with relevant agents to facilitate technology transition; and report on warfighter events to include lessons and findings. Bi-annually, brief DE-JTO and provide a written report on relevant capability needs discussed with warfighters.

2.3.2.4 The contractor will facilitate the Directed Energy warfighter participation in developing concepts of operations and rules of engagement for fielding high energy laser weapons. This task will also provide outreach to Universities and below for participation in Science, Technology, Engineering and Mathematics (STEM). The resulting information and papers are intended to facilitate the transition of Directed Energy Technology. In order to make these decisions, the contractor shall collate the results in collaboration with the DE-JTO to create a knowledge repository for Directed Energy Technologies and Directed Energy Systems for use by government personnel. Included in this task: Collection and analysis of current HEL program technology and applications to stimulate the transition of Directed Energy Technology through educational and STEM outreach; Assist the government lead responsible for local and national Directed Energy Outreach; Assist the government lead in collaborating with DEPS, AIAA, SPIE, NM Optics, and others to educate on DE for the transition of technology to government and non-government entities; Assist the government lead for annual DE2DC exhibits; Conduct STEM outreach to ensure the next generation of innovative technical expertise; Collect interest surveys and focus resources toward beneficial results and attend DE and STEM Outreach functions.

2.3.2.5 Deliverables shall be provided in accordance with: CDRL A003 Technical Analyses/Studies; CDRL A004 Presentation Material; CDRL A005 Trip Report and Meeting Minutes; for 2.3.2.1 – 2.3.2.4

2.3.3 Senior Consultants for Project Analysis

2.3.3.1 The contractor shall enter into, maintain, and provide consulting agreements with senior experts recognized by the Directed Energy (DE) and HEL community, or those with other needed special HEL skills, ensuring that the resources needed to enable the HEL project to meet the needs and expectations of the organization’s interested parties are met. Once consulting agreements are obtained, all substitutions must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a resume for the substitute and any other information requested by the CO or designated COR.

2.3.3.2 These persons shall be available to perform program review, support DE-JTO strategic

11 April 18 planning, and provide overview at DE-JTO annual review meetings and high-level guidance functions at the direction of the DE-JTO.

2.3.3.3 Deliverables shall be provided in accordance with: CDRL A003 Technical

Minutes; for 2.3.3.1 – 2.3.3.2

2.4 Concept Development and Requirements Analysis

2.4.1 As identified by the DE-JTO, the contractor shall develop system concepts and evaluate alternative technical approaches, conduct technical studies, systems studies, and conduct utility assessments and analyses to assess the potential payoff of the technologies involved in the DE- JTO projects or other HEL programs as appropriate.

2.4.2 The contractor scope will include identifying challenges to using Modeling and Simulation (M&S) of HEL systems and components to include test and evaluation, and make recommendations for effective, focused solutions. This includes recommendations on revising policy and ways M&S can improve application of the DE-JTO investments and practices. These assessments and analyses shall be conducted for Army, Air Force, Navy, and Marine Corps applications as appropriate, as well as applications for other government agencies, as required.

The fidelity of the system concept studies may range from initial concept graphics to preliminary engineering design activities.

2.4.3 The contractor shall primarily use existing HEL or campaign models, simulations, associated data and tools used to support DOD processes, products, and decisions to support component and subsystem development. When it is deemed essential to develop a new MS&A tool to analyze a specific technology or project; the contractor shall work with the government lead and TAWG to evaluate alternative technical approaches and conduct utility assessments and analysis to address specific cases, technical benefits, and performance objectives.

2.4.4 Deliverables shall be provided in accordance with: CDRL A003 Technical

Minutes; for 2.4.1 – 2.4.3

2.5 Logistical Support for Meetings

2.5.1 As identified by the DE-JTO, the contractor shall assist in the organizing and execution of meetings and conferences including technical, administrative, and computer support. This includes but is not limited to web-based or virtual meetings, group activities for proposal review, the annual DE-JTO strategic planning conference, and the annual DE-JTO program review.

2.5.2 The task includes preparation and distribution of meeting or conference materials, arranging for lodging, meals, and transportation for attendees, arranging for conference rooms and rental of audio-visual equipment, material and other logistics. All of the above include non-labor costs as required. Included are the cost of required prepayments and change/cancellation

11 April 18 fees when these are incurred by government direction. The contractor shall comply with AFI 65- 601, Vol I, Section 4Q Paragraphs 4.50 - 4.55

2.5.3 Deliverables shall be provided in accordance with; CDRL A004 Presentation Material;

CDRL A005 Trip Report and Meeting Minutes; for 2.5.1 and 2.5.2

2.6 Personnel Management

2.6.1 The contractor shall provide for the management and support of their personnel including subcontracted personnel. This includes, but is not limited to: training of employees (to include initial and refresher training); making necessary arrangements for employees required to travel in support of the contract; in/out processing, supporting personnel with additional resources, expertise, and advice, and proactively identifying, managing and solving personnel issues as they arise without Government intervention.

2.6.2 The Contractor shall provide a workforce possessing the skills, knowledge, and training to satisfactorily perform the services required by the PWS of this contract. Certain experienced professional and/or technical personnel are essential for successful accomplishment of the work to be performed under the PWS. As required throughout the period of performance, the Government will evaluate proposed key personnel resumes to ensure the qualifications and education requirements meet the requirements listed in paragraph 2.6.4.

2.6.3 The contractor shall manage personnel in such a way as to minimize the impact of their personnel turnover throughout the life of the contract. The contractor shall ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that there is no negative impact to the Government mission and schedule. Once the contractor knows an employee is leaving and will no longer support a task, the contractor shall provide written documentation to the Contracting Officer’s Representative (COR) within three (3) business days of the employee advising the contractor of his/her intent to leave. In the case of a no-notice departure, the contractor shall immediately inform the COR. This written notification shall include the date and time the position will be vacant, anticipated replacement date, and management corrective action, if needed, to ensure task mission remains on schedule. Contractor shall provide personnel management such that there is not more than a 30 calendar day vacancy per contract position per annual Period of Performance (PoP). CDRL A001 Monthly Financial Status Report]

2.6.4 In the event the contractor proposes to substitute any of the key personnel designated, the individual(s) proposed must demonstrate similar qualifications and experience as required to successfully perform such duties. Personnel shall not be removed or replaced within the performance of this contract unless the following measures are taken:

• If one or more of the key personnel, for any reason, becomes or is expected to become unavailable for work under this task order for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall, subject to the concurrence of the CO or designated COR, promptly replace

11 April 18 personnel with personnel who possess the key personnel requirements listed below.

• All requests for approval of substitutions must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a resume for the proposed substitute and any other information requested by the CO or designated COR. The CO must concur in writing with the change.

Principal Scientist (1) – Key Personnel

• PhD degree in engineering or science disciplines, with 10 years’ experience, or

• Master’s degree in engineering or science disciplines with 15 years’ experience,

• Must have current experience in the technical analysis, review, and program planning and program assessment for all areas of high energy lasers including laser devices, modeling and simulation, optical components, beam control, pointing and tracking, lethality and predictive avoidance. Must have demonstrated experience in all aspects of laboratory and field testing of HEL and DE systems and technologies. In this role, the PM will review and maintain the quality of the technical work, provide advice and resolution of issues and will assure technical staffing for the scope of the contract.

• Must have a Top Secret clearance on the contract award date.

Senior Electro-Optical / Laser Technology Lead (1) - Key Personnel

• Master’s degree in engineering or science disciplines, with 10 years of direct experience in E-O, sensor, beam control and laser research and development for directed energy science and technology programs, or

• Bachelor’s degree in engineering or science disciplines with 15 years’ experience to include E-O/laser/remote sensor science, High Energy Laser (HEL) technology development, precision pointing/tracking systems, image and sensor fusion; image/signal processing; and modeling and simulation projects.

• Must have a Top Secret clearance at the award date of the contract.

Senior Electro-Optical Scientist (1) – Key Personnel

• PhD in Optical Sciences, engineering or science disciplines with 10 years of experience with HEL technologies, or

• Master’s degree in engineering or science disciplines with 15 years of demonstrated experience with adaptive optics, atmospheric turbulence and laser beam control techniques; including optical coatings, diffractive optics, and coherent optical detection techniques.

• Must have demonstrated experience in all aspects of laboratory and field testing of beam and fire control projects to assess and demonstrate the technologies, including setting test goals, developing test methodologies, organizing and conducting tests, reducing data, and analyzing results. Must be familiar with specialized modeling and simulation codes related to atmospheric turbulence on phase distortion and focusing of high-energy laser for lethality modeling including small surface and air target detectability and engagements.

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• Must have a Top Secret clearance at the award of the contract.

Senior Scientist (1) – Key Personnel

• PhD in engineering and or science disciplines, with 10 years’ experience, or

• Master’s degree in engineering or science disciplines, with 15 years’ experience, or

• Bachelor’s degree in engineering or science disciplines with 20 years’ experience.

• Must have at least 8 years of experience in DOD experimental research and systems engineering programs including: sensors, high power bulk, fiber and solid state lasers.

Must have experience with HEL, HPM and DE R&D projects and systems; including management, studies, technology and system hardware design, development, test and evaluation.

• Must have a Top Secret clearance at the award date of the contract.

Senior Modeling and Simulation Subject Matter Expert (1) – Key Personnel

• Master’s degree in mathematics, engineering or science disciplines with 10 years’ experience, or

• Bachelor’s degree in mathematics, engineering or science disciplines with 15 years’ experience.

• Must have extensive and current experience in wave front control systems modeling and simulation and/or high performance computing. Must have extensive knowledge of current and projected atmospheric propagation, image processing, signal processing, partial optical coherence and atmospheric statistics. Must have extensive experience in developing computer codes to model laser, HPM effects, optical systems and atmospheric conditions for wave front control analysis.

• Must have Secret clearance at the award date of the contract.

Senior Analyst (1) Key Personnel

• Master’s degree in engineering, mathematics or science disciplines with 10 years’ experience, or

• Bachelor’s degree in engineering or science disciplines with 15 years’ experience.

• Must have experience with applying scientific, engineering, and acquisition principles and concepts; planning and monitoring HEL and DE science and research projects with substantial knowledge of state-of-the-art HEL systems, test, lethality and concepts with emphasis on transitioning HEL technology investments to the warfighter community.

• Must have a Top Secret clearance at the award date of the contract award.

2.6.5 The contractor shall remove personnel at Government request. The Government may request removal (permanent or temporary) of personnel for security, safety, health reasons, unprofessional conduct and or upon discovery of fraudulent credentials/qualifications. If the CO or designated COR determines that suitable and timely replacement of Key Personnel who have been reassigned, terminated or have otherwise become unavailable for the task work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair successful completion of the task, the CO may terminate the task order for default or for the convenience of the Government, as appropriate, or make an equitable adjustment to the task to compensate the Government for any resultant delay, loss, or damage.

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2.7 Additional Non-Recurring Activities Initiated by the DE-JTO

2.7.1 As identified by the DE-JTO, the contractor shall conduct one of a kind technical studies and directed project work in greater depth than those of Tasks 1.2, 2.2, 2.3 and 2.4 but otherwise similar in scope, with HEL and DE recognized subject matter experts. One of a kind technical studies shall be incorporated as individual task orders as appropriate. The additional sub-tasks shall require the contractor shall furnish all labor, supplies, hardware, materials, facilities, and other direct costs reasonably required to accomplish the non-recurring activities initiated by DE-JTO.

2.7.2 Deliverables will be indicated on individual task orders.

3 PERFORMANCE REQUIREMENTS

3.1 Contractor Performance Assessment Reports System (CPARS)

3.1.1 The Contracting Officer’s Representative will conduct, document, track, and analyze contractor performance via random sampling, customer complaint and periodic surveillance. The surveillance results will be maintained and utilized to prepare annual CPARS assessment.

Assessment results, along with the Contractor's submittals, will be used to develop metrics to track the Contractor's overall compliance with the contract terms and conditions. CORs will use Table 3.2.1 as a guide.

3.2 Service Summary (SS)

3.2.1 The SS lists performance objectives for the required services the Government will survey. The absence of any contract requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

Table 3.2.1 Services Summary Performance Objectives

PWS

Paragraph

Performance Threshold Means of Surveillance

1. Technical Excellence:

Accomplish tasks in a professional manner

All No more than three instances of rejected work per quarter.

Random Sampling and customer complaint

2. Resource Control:

Efficient Use of Resources

All No more than one questionable invoiced expense during a quarter

Random sampling and customer complaint

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3. Overall Quality Effective Performance of all PWS tasks

All No more than three instances of failure to meet PWS requirements per quarter

Random sampling and customer complaint

4. The contractor shall comply with applicable Contractor Management Reporting (CMR) requirements

3.5 100% compliance is mandatory; no failures to meet reporting requirements are acceptable

Initial and annual surveillance

5. The Contractor shall be in compliance with the Combating Trafficking In Persons (CTIP) clause and all applicable laws.

(FAR 52.222-50)

All 100% Compliance is mandatory, failure to meet CTIP requirements will result in the issuance of a Corrective Action Report (CAR). Each CTIP violation must be resolved immediately. Violations shall be reported to DoD Combat Trafficking in Persons (CTIP) Law Enforcement Support Office of Under Secretary of Defense (OUSD) Personnel and Readiness (P&R) Defense human Resources Activity (DHRA) http://ctip.defense.gov.

COR Periodic surveillance and customer complaint.

COR shall convey observed non-compliance to the PCO immediately.

3.3 Right to Survey

3.3.1 The Government reserves the right to survey all services and requirements called for in this PWS IAW FAR 52.246 to determine whether the contractor is meeting performance objectives and goals.

3.4 Quality Control

3.4.1 Quality Management System (QMS)

3.4.1.1 The contractor is responsible for submitting a complete Quality Management System (QMS) plan to be reviewed and accepted by the Government. The QMS plan includes a quality control plan (QCP) addressing the “detection” function that defines the type, number, Acceptable Quality Levels (AQLs), and frequency of quality assurance/control inspections planned by the contractor.

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3.4.2 Quality Control Plan (QCP)

3.4.2.1 The Contractor shall develop, maintain, enforce, and document a QCP. The QCP shall ensure the Government receives the level of quality that is consistent with the requirements specified within the PWS. The QCP shall be revised or modified as circumstances warrant, throughout the life of the contract, to ensure adequate oversight of contractor performance is maintained. The QCP shall be sufficiently detailed to provide the contractor’s methodology for identifying and recruiting qualified personnel. The QCP shall provide the contractor’s methodology for resolving problems identified by the Government during reviews conducted in accordance with Table 3.2.1 of this PWS. The QCP shall provide the contractor’s methodology for establishing an internal feedback system for support personnel, and for resolving problems identified by that feedback system. At a minimum, the contractor’s QCP shall address the four specific areas of Quality Management Approach, Quality Assurance, Quality Control and Quality Standards and Staffing Vacancy Filling to demonstrate and validate that the services or deliverables to be provided under the contract are completed with a level of quality that meets the minimum performance threshold established Table 3.2.1.

3.4.2.2 Quality Management Approach. In this section of the QCP, the Contractor shall describe the overall approach for managing contract quality. The Contractor shall discuss overall philosophy and describe how employees are integrated into the quality management process.

The Contractor shall be responsible for self-inspection.

3.4.2.3 Quality Assurance. In this section of the QCP, the Contractor shall focus and describe processes being used to manage and deliver services and deliverables. The Contractor shall discuss organizational charts, communication lines, decision making authorities, roles and responsibilities, procedures and other criteria that may be employed when determining if and when to elevate a performance issue.

3.4.2.4 Quality Control and Quality Standards. The Contractor shall perform quality control activities continually throughout the life of the contract. The Contractor shall verify deliverables and services performed are in accordance with this contract and Table 3.2.1.

3.4.1.2 Staffing Vacancy Filling. In this section of the QCP, the Contractor shall describe the overall availability of a human resource pool and provide a plan to obtain qualified personnel who can readily fill vacancies within 30 calendar days of a position vacancy. The Contractor shall describe the strategy to expedite hiring and relocation to fill vacancies, to include company policies, if any, putting priority on filling vacancies.

3.5 Contractor Full-time Equivalent Reporting

3.5.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DE-JTO via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

3.5.2 Reporting inputs will be for the labor executed during the period of performance for http://www.ecmra.mil/

11 April 18 each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

3.5.3 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

3.5.4 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

4 SECURITY

4.1 Clearance Requirements

4.1.1 The contractor shall comply with all security requirements in accordance with the DD Form 254, DoD Contractor Security Classification Specification. All security aspects shall be delineated in an appropriate DD Form 254. All documentation required for security certification shall be the responsibility of the Contractor and the client organization. Upon execution of award, the CO will sign the DD Form 254.

4.1.2 The contractor shall have a Top Secret Facility Clearance and sufficient personnel with Top Secret clearances to support technical efforts at time of contract award. All contractor personnel shall have a minimum of a DoD Secret Clearance, unless specific arrangements with the DE-JTO are made otherwise. Specific personnel clearance requirements are listed in Paragraph 2.6.4.

4.1.3 The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security accounting number, and level of security clearance. The list shall be validated and signed by the company’s facility security officer and provided to the sponsoring agency’s security manager. An updated listing shall be provided whenever an employee's status or information changes.

4.2 Safeguarding Information

4.2.1 Freedom of Information Act. The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act Program, and Air Force Instruction (AFI) 33-332, Privacy Act Program requirements. These regulations set policies and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding official material.

4.2.2 Reporting Threats. The Contractor shall report to an appropriate authority any information or circumstances, of which they are aware, that may pose a threat to the security of DoD personnel, Contractor personnel, resources, and/or classified or unclassified defense information.

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4.2.3 The customer/requiring activity will provide security classification guidance for contract performance. The Government will oversee handling and storage of classified information and provide appropriate storage capability for all classified material. All classified information shall be returned to the government upon contract termination.

5 DELIVERABLES

5.1 Scheduled Reports

5.1.1 Cost Reports: The contractor shall provide monthly status including cost reports, with voucher providing a breakout of labor, travel, and ODCs. Labor costs will be differentiated between technical support (off-site), technical support (on-site) and administrative support.

[CDRL A001, Monthly Financial Status Report]

5.1.2 Technical Reports: In addition to the technical reports stated elsewhere in the PWS, the contractor shall also provide semi-annual technical reports that describe all activities undertaken at the summary level. The technical reports will include briefings attended or participated in with a synopsis of key personnel activities and travel reports. [CDRL A002, Semi-Annual Status Report]

5.1.3 Reports as needed for DE-JTO: The contractor shall prepare reports and briefings as requested by the DE-JTO. This may include multiple communication modes: written reports, viewgraph reports, conference attendance and presentations, preparation and participation in conference display booths, preparation of video materials, and other communication activities as directed. Preparation of reports will at times require quick-turn-around services, such as formatting and reproduction, at locations outside of Albuquerque, particularly in Washington, D.C. [CDRL A003, Technical Analyses/Studies,; CDRL A004, Presentation Material; CDRL A005 Trip Report and Meeting Minutes]

5.1.4 Trip Reports and Meeting Minutes. In addition to the technical studies and reports stated elsewhere in this SOW, the contractor will also provide meeting minutes and trip reports that describe all activities undertaken at the summary level including: purpose of trip, meeting and goals, dates of travel and location, summary of findings, conclusion and evaluations, recommendations and benefit of going and name of contacts. [CDRL A005 Trip Report and Meeting Minutes]

6 ADDITIONAL REQUIREMENTS / INFORMATION

6.1 Workspace/Supplies

6.1.1 The DE-JTO intends to provide office space for at least two and up to four personnel.

The actual personnel may vary depending on the various projects and iterations of projects that may be on-going. Other contractor personnel shall located at the contractor’s facilities. Except for those items or services specifically stated within this PWS, the Contractor shall furnish the

11 April 18 required supplies and services needed to perform the requirements.be

6.1.2 The Contractor shall supply all Contractor personnel with expendable and or consumable clerical materials and supplies; the supplies shall be considered a cost of doing business and shall not be billed as a separate material cost.

6.2 Non-Disclosure Agreements

6.2.1 The Contractor shall enter into appropriate Non-Disclosure Agreements as necessary to obtain access to proprietary information necessary to perform and successfully execute the PWS.

6.3 Travel Reimbursement

6.3.1 The Contractor personnel shall travel as required to support the DE-JTO program.

Government will reimburse travel at actual direct costs to the Contractor without the application of additional costs associated with direct expenses, indirect expenses, or profit. Travel costs shall be based on estimated costs per FAR 31.205-46 and the GSA Travel Per Diem Website. All trips shall be in accordance with regulatory requirements. All travel and associated estimated costs shall be coordinated and pre-approved in writing by the DE-JTO PMO prior the trip. The Contractor shall provide trip reports to include receipts for allowable and allocable travel expenses for reimbursement by the Government. [CDRL A003, Technical Analyses/Studies, CDRL A004, Presentation Material; CDRL 005 Trip Report and Meeting Minutes]

6.4 Environmental Safety and Health

6.4.1 Environmental Requirements: The Contractor shall comply with all applicable federal, state and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters and rules (including all changes and amendments), and all Presidential Executive Orders in effect on the date of issuance. The Contractor shall comply with the highest degree of environmental protection where any disagreements exist.

6.4.2 Safety and Health Requirements: Contractor will comply with all applicable Federal, State, and Local safety requirements Contractor will require that all subcontractors comply with the safety requirements/specifications in the contract. The Contractor shall comply with the highest degree of safety protection where any disagreements exist.

6.5 Hours of Operation

6.5.1 When the contract requires contractor support to be provided “during normal Government hours of operation”, the contractor shall be available to provide such support 8 working hours a day, 5 days a week, excluding Government holidays or other such times as the specific Government personnel being supported are excused from duty. For planning purposes, the contractor should coordinate absences of key personnel with the COR/PCO. In meeting the requirement for support “8 working hours a day,” such hours will be scheduled to meet the requirements of the organization being supported. In most cases those hours will fall during normal Government working hours, which can vary from 6:00am to 6:00pm (local time). In

11 April 18 meeting the requirement for support “5 days a week,” such days are normally Monday through Friday. Specific hours, or specific days, for support of each requirement can be determined by mutual agreement between the Contractor Program Manager and the COR (or designated alternate). Some positions will require occasional instances of unusual working hours, such as requirements for working an extended day (beyond 8 hours in a particular day), working late (working beyond the mutually agreed ending time for any particular day), or working on a weekend. The contractor is responsible for adjusting work schedules or providing compensation to their employees for such unusual working hours, such as compensatory time (for requirements for support beyond 8 hours in a particular day, or work on a weekend), altering the start time (for support later than the mutually agreed ending time for any particular day), or some other appropriate adjustment or solution.

6.5.2 Legal Holidays

The Federal Government observes the following holidays:

New Year's Day Martin Luther King's Birthday President's Day Third Memorial Day Independence Day Labor Day First Columbus Day Veteran's Day Thanksgiving Day Christmas Day

6.5.3 Unless otherwise stated within the contract, the Contractor’s employees are not required to perform services on observed holidays and/or the day of Government observation if the observed holiday falls on the weekend.

6.6 Conflict of Interest.

6.6.1 In accepting and performing the work required by this contract, and all amendments thereto, the Contractor certifies that the requirements of clause AFFARS 5352.209-9000, Organizational Conflict of Interest (OCI) have been or will be adhered to. The Contractor must immediately bring any OCI issues to the attention of the CO for a determination of whether a mitigation plan is required.

6.7 Transition Phase-In/Phase-Out

6.7.1 Phase-In Plan: The Contractor shall exercise its best efforts and cooperation to effect an orderly and efficient transition from the incumbent contractor. The purpose of this Phase-In is to:

• Observe work accomplished by current employees;

• Complete personnel requirements including the hiring of personnel to assure satisfactory performance beginning on the first day after the transition period.

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• Obtain security clearances, if required; Complete training requirements and accomplish necessary training of Contractor employees;

• Complete the development of necessary work plans/procedures;

• Complete the development of quality control plans and procedures.

• The Contractor shall be allowed access to the facilities to familiarize supervisors, key personnel and staff with equipment, reporting, work scheduling and procedures.

However, such access will not interfere with the production efforts of current Contractor personnel. To preclude such interference, arrangements for access to the Government facilities will be made with the CO.

6.7.2 Phase-Out Plan: At the conclusion of any performance period, including option periods or extensions, the services provided under this contract may be awarded to another Contractor.

The Contractor in place shall be required to assist in the phase in activities.