Site_Visit_Registration-SOR.doc.pdf

REGISTRATION FORM FOR

SOR Site Visit & Facilities Tour for

R&D for Advanced Space Superiority Technology and Engineering Requirements (RASTER) 4 June 2013

Due to the anticipated number of participants, no more than two (2) representatives per company are allowed to attend the Site Visit and Facilities Tour. All attendees must be pre-registered by providing the information requested below (to include submitting a visit request in JPAS). Registration is limited to persons who are US citizens, with at least a US SECRET clearance. The Government reserves the right to deny admittance to any representatives who are not pre-registered or exceed the limitation of participants. In order to attend the SOR Site Visit and Facilities Tour, company representatives must be prepared to present Government-issued identification (i.e. passport, driver’s license, birth certificate, etc). All company representatives will be issued an Escort Required Visitor’s Badge upon arrival.

Event Location: The Starfire Optical Range (SOR), Building 66048, Room 106, Kirtland AFB, NM.

(See attached directions)

A signed copy of the attached PROCEDURES & GUIDANCE must be provided for each representative registering to attend the event.

FULL NAME: _____________________________________________________________________________

POSITION: _______________________________________________________________________________

COMPANY NAME: ________________________________________________________________________

ADDRESS: _______________________________________________________________________________

CITY: ___________________________________ STATE: _______________ ZIP + Four: _____________

CAGE CODE___________________ DUNS___________________

POINT OF CONTACT: ___________________________________ PHONE NUMBER: ________________

FAX NUMBER: ___________________ EMAIL ADDRESS: _____________________________________

ALTERNATE EMAIL ADDRESS: ___________________________________________________________

VISIT REQUESTS: Visit requests are required to be submitted via the Joint Personnel Adjudication System (JPAS). The JPAS code for the SOR is KV1MFSCC7. For companies without JPAS access, visit request instructions can be found at the end of this package.

Submit your completed registration form via e-mail NO LATER THAN Tuesday, 30 May 2013 to Cale Reedy, cale.reedy@kirtland.af.mil for processing.

The SOLE POINTS OF CONTACT for questions or concerns regarding the RASTER acquisition are the Contracting Officer, Geralyn Warner at geralyn.warner@kirtland.af.mil or at 505-846-4575, and the Contract Negotiator, Cale Reedy at cale.reedy@kirtland.af.mil or at 505-846-4585.

mailto:cale.reedy@kirtland.af.mil mailto:geralyn.warner@kirtland.af.mil mailto:cale.reedy@kirtland.af.mil

PROCEDURES & GUIDANCE FOR

1. Company representatives are not allowed to request individual meetings with Government personnel associated with the RASTER acquisition. Individual Site Visits and/or Facility Tours will not be provided for representatives unable to attend the scheduled event.

2. On the Facilities Tour, company representatives must remain in authorized areas and with the Government escort at all times. Company representatives are strongly discouraged from any interaction that might impede performance by Government or contractor personnel currently working in any areas being visited.

3. Site Visit and Facility Tour questions must be submitted on the attached questionnaire form. Submittal of questions does not guarantee a response or indicate an amendment or extension to the formal solicitation.

However, any questions deemed relevant by the Contracting Officer or Program Manager will be addressed and posted to the FedBizOpps website.

4. Government personnel are discouraged from interacting with company representatives outside of the scheduled briefings and tours. Company representatives are warned that any questions or discussions that may be considered as an attempt to gain source selection sensitive information may result in a request to leave the event proceedings.

5. Company representatives are highly encouraged to review the draft solicitation documents prior to attending the event. Since copies of the draft solicitation documents will NOT be provided at the event, it is recommended that company representatives bring hard-copies of any documents they deem relevant for the Site Visit and Facilities Tour.

6. Company representatives will be touring secured facilities. DO NOT bring any of the following: phones, cameras, recording devices, thumb drives, music players, video recorders, or any other electronic devices.

If a representative should forget, the devices will be collected at the start of the Site Visit and Facilities Tour, held by a Government representative for safe keeping, and returned at the end of the tour.

7. There will be an extensive amount of walking and exertion on the Site Visit and Facilities Tour. It is important that all company representatives be able to walk for long distances, climb stairs and ladders, breathe in a high altitude environment (6,500ft elevation), and ride in 15-passenger vans on dirt roads.

Individual Site Visits and/or Facility Tours will not be provided for representatives who are unable to meet the above conditions.

8. All company representatives must wear long pants, t-shirts or long sleeve shirts, and enclosed shoes; style may be casual as the tour will be of a working facility. It is also recommended that all company representatives bring a long sleeve jacket (possibly a rain jacket), as the weather is subject to change and sun, clouds, rain, hail, and high winds may be experienced. Temperatures typically range between 60° - 90° F in Albuquerque this time of year. Safety briefings will be given during the Site Visit and Facilities Tour to ensure all company representatives are aware of the necessary precautions in the facilities.

Company Representative Signature: ______________________________

Printed Name: _________________________________________________ Date: _________________

Title: _______________________________________________________________________________

Company Name: _____________________________________________________________________

Signed Procedures & Guidance forms will be collected at the sign-in table on the day of the event.

QUESTIONNAIRE FORM FOR

Company/Representative Name:____________________________________________________________

You are provided this form to submit any questions that arise during the Site Visit and Facilities Tour. To ensure fair treatment of all potential offerors, tour guides are not allowed to deviate from the prepared script or to answer any questions.

Write down any questions on the form below and provide to your tour guide at the end of the Site Visit and Facilities Tour. The tour guide will submit all questions to the Contracting Officer. Questions deemed relevant by the Contracting Officer or Program Manager will be addressed and posted to the FedBizOpps website.

Company/Representative Names will NOT be associated with the questions/responses posted to the FedBizOpps website.

Question: _________________________________________________________________________________

Question: _________________________________________________________________________________

Question: _________________________________________________________________________________

Question: _________________________________________________________________________________

LOCATION AND DIRECTIONS FOR

Meet at:

Starfire Optical Range (SOR)

Building 66048, Conference Room 106

Kirtland AFB, NM 87117

Directions from the airport:

1. Exit the Albuquerque International Sunport heading north on Yale Blvd SE.

2. Turn right onto Gibson Blvd SE.

3. Continue straight on Gibson Blvd SE until you reach the Kirtland AFB Gibson Gate.

4. For those with base access, continue on through the Gibson Gate entrance. Otherwise, stop at the Visitor’s Center located to the right of the gate for a temporary base pass.

5. After passing through the Gibson Gate, turn right at the first intersection onto Pennsylvania Ave.

6. Continue on Pennsylvania Ave past the trestle, over the arroyo, and past the golf course and stables.

7. Turn right onto Lovelace Rd, and continue 2.4 miles.

8. Turn left onto Mt Washington Rd (look for SOR sign on the right side of the road).

9. Continue on Mt Washington Rd 1.9 miles, and the SOR gate will be on the right.

10. After checking in at the SOR gate and receiving your Visitor’s Badge, continue through the gate to the

SOR.

11. Turn left and park in the SOR North parking lot.

12. Enter Building 66048 through the West entrance to sign-in to the SOR Site Visit & Facilities Tour.

(Travel from the airport to the SOR should take approximately 45 minutes, excluding the time required to obtain a temporary base pass. Company representatives should ensure adequate time is allotted for travel since individual Site Visits and/or Facility Tours will not be provided.)

AGENDA FOR

0830 – 0900 Arrive at SOR, Building 66048, Conference Room 106, and sign-in to the SOR Site Visit and

Facilities Tour. To reach the conference room, enter through the West entrance of Building 66048. The conference room will be on the left.

0900 – 1100 SOR Site Visit & Facilities Tour Overview Briefing. Write down any questions on the questionnaire form and provide to your tour guide at the end of the briefing. The tour guide will submit all questions to the Contracting Officer. Questions deemed relevant by the Contracting Officer or Program Manager will be addressed and posted to the FedBizOpps website.

1100 – 1200 Lunch (Boxed lunches will be available for purchase)

1200 – 1600 SOR Facilities Tour. Write down any questions on the questionnaire form and provide to your tour guide at the end of the Site Visit and Facilities Tour. The tour guide will submit all questions to the Contracting Officer. Questions deemed relevant by the Contracting Officer or Program Manager will be addressed and posted to the FedBizOpps website.

Boxed Lunch Menu

Boxed lunches will be available for purchase at the SOR Site Visit & Facilities Tour. Due to the remote location of the SOR, it is recommended you either purchase a boxed lunch or bring a lunch of your own. If you plan to purchase a boxed lunch, please submit your order with your registration paperwork. Money will be collected at sign-in the morning of the Site Visit. Please provide exact change for your meal.

Sandwich boxed lunches come with your choice of chips and a chocolate chip cookie. Salad boxed lunches come with a piece of French baguette and a chocolate chip cookie.

$10.00 Boxed Lunches Sandwiches:

_____ Sierra Turkey on Asiago Cheese Focaccia (Smoked turkey, chipotle mayonnaise, field greens & onions) _____ Smoked Turkey Breast on Country (Lettuce, tomatoes, red onions, salt & pepper) _____ Tuna Salad on Honey Wheat (Lettuce, tomatoes, red onions, salt & pepper) _____ Mediterranean Veggie on Tomato Basil (Zesty sweet Peppadew peppers, feta, cucumbers, lettuce, tomatoes, onions & cilantro hummus) _____ Classic Grilled Cheese on All-Natural White (Organic American cheese) _____ Smoked Ham & Swiss on Rye (Lettuce, tomatoes, red onions, salt & pepper) Salads:

_____ Greek (Romaine, vine-ripened tomatoes, feta, onions, pepperoncini, Kalamata olives, pepper & Greek dressing) _____ Caesar (Romaine, Asiago-Parmesan, Caesar dressing & homemade, freshly baked Asiago croutons) _____ Classic (Field greens, romaine, vine-ripened tomatoes, cucumbers, onions & reduced-fat balsamic vinaigrette)

$11.00 Boxed Lunches Sandwiches:

_____ Bacon Turkey Bravo on Tomato Basil (Smoked turkey, Applewood-smoked bacon, smoked Gouda, lettuce, tomatoes & special spread) _____ Chicken Caesar on Three Cheese (All-natural chicken, Asiago-Parmesan, lettuce, tomatoes, onions &

Caesar dressing) _____ Asiago Roast Beef on Asiago Cheese (Roast beef, smoked cheddar, lettuce, tomatoes, onions & special spread) _____ Napa Almond Chicken Salad on Sesame Semolina (All-natural chicken, diced celery, seedless grapes, sliced almonds, lettuce, tomatoes & special dressing) _____ Italian Combo on Ciabatta (Roast beef, smoked turkey, ham, salami, Swiss, pepperoncini, lettuce, tomatoes, onions & special spread) _____ Big Kid Grilled Cheese on All-Natural White (Gruyere, Vermont white cheddar, American cheese &

Applewood-smoked bacon) Salads:

_____ BBQ Chopped Chicken (Romaine, roasted corn, black beans, tortilla strips & BBQ ranch dressing, drizzled with BBQ sauce) _____ Asian Sesame Chicken (Romaine, cilantro, almonds, sesame seeds, wonton strips & Asian sesame vinaigrette) _____ Thai Chopped Chicken (Romaine, cashews, fire-roasted edamame, red peppers, carrots, fresh cilantro & wonton strips all tossed in Thai chili vinaigrette and drizzled with peanut sauce) _____ Fuji Apple Chicken (Mixed field greens, romaine, vine-ripened tomatoes, red onions, pecans, Gorgonzola, apple chips & white balsamic Fuji apple vinaigrette) _____ Spinach Power (Fresh Baby Spinach, roasted mushroom and onion blend, diced eggs, Applewood-smoked bacon, frizzled onions & smoky Vidalia onion vinaigrette) _____ Grilled Chicken Caesar (Romaine, Asiago-Parmesan, Caesar dressing & homemade, freshly baked

Asiago croutons)

Boxed Lunch Menu (Continued)

$12.00 Boxed Lunches Sandwiches:

_____ Shrimp Salad Roll on New England Soft Roll (Shrimp, fresh avocado, lettuce & lemon tarragon mayonnaise) _____ Roasted Turkey & Avocado BLT on Sourdough (All-natural roasted turkey, Applewood-smoked bacon, lettuce, tomato & fresh avocado with reduced-fat olive oil mayo) Salads:

_____ Chilled Shrimp & Soba Noodle (Shrimp, Napa cabbage blend, fresh baby spinach, sesame seeds, orange miso dressing & peanut sauce) _____ Chopped Chicken Cobb with Avocado (Romaine, tomatoes, Applewood-smoked bacon, Gorgonzola, diced eggs, fresh avocado & tossed with herb vinaigrette) _____ Strawberry Poppyseed & Chicken (Romaine, fresh strawberries, blueberries, pineapple, Mandarin oranges, pecans & fat-free poppyseed dressing) _____ Steak & Blue Cheese Chopped (Romaine, frizzled onions, tomatoes, Gorgonzola, blue cheese vinaigrette

& drizzled with a cabernet reduction)

Chips (for order with sandwich boxed lunches) _____ Sea Salt _____ Salt & Vinegar

_____ BBQ

_____ Jalapeño _____ Baked Lays _____ Original Sun Chips

Printed Name: ________________________________________________

Company Name: ______________________________________________

CONTENTS OF A VISIT REQUEST

All visit requests are required to be submitted via JPAS according to AFI 31-101 and the NISPOM. The SOR SMO code is KV1MFSCC7. Visit requests are submitted as a one (1) time or recurring request (1 year maximum, must be renewed annually).

NOTE: Only use the following information if your company DOES NOT have access to JPAS. Any faxed visit requests for personnel who are in JPAS will be rejected by the SOR Security Office and re-submission through JPAS will be requested.

The visit request must be typed and on your company letter head. You should use the format that is best suited for your operation; however, it must contain all of the applicable information identified below. The visit request must be signed by your security manager or CEO or President as verification of your employment and clearance status. Without the signature, the visit request will be invalid and will not be processed. All visit requests must be faxed. Visitors cannot hand carry their own visit request.

1. NAME:

2. SOCIAL SECURITY NUMBER:

3. JOB TITLE/POSITION:

4. DATE AND PLACE OF BIRTH:

5. CITIZENSHIP:

6. LEVEL OF CLEARANCE:

7. DATE OF CLEARANCE:

8. NAME, ORGANIZATION, AND PHONE NUMBER OF PERSON TO BE VISITED (POC):

Major Daniel Wheeler, AFRL/RDS, (505) 853-3713

9. PURPOSE AND JUSTIFICATION FOR THE VISIT IN SUFFICIENT DETAIL:

Attendance at the RASTER SOR Site Visit & Facilities Tour

10. DATE OR PERIOD DURING WHICH THE VISIT IS TO BE VALID: 4 June 2013

11. YOUR COMPANY NAME, ADDRESS, AND PHONE NUMBER:

12. SIGNATURE OF YOUR SECURITY MANAGER or CEO or PRESIDENT:

13. NAME OF YOUR SECURITY MANAGER or CEO or PRESIDENT:

Fax requests to the SOR Visitor Control Center at (505) 846-2665. If there are any questions, contact Mr.

George Joseph at (505) 853-1527.