Site_Visit_Registration-Maui.pdf

REGISTRATION FORM FOR

AMOS Site Visit & Facilities Tour for

R&D for Advanced Space Superiority Technology and Engineering Requirements (RASTER) 11-12 June 2013

Due to the anticipated number of participants, no more than two (2) representatives per company are allowed to attend the Site Visit & Facilities Tour. All attendees must be pre-registered by providing the information requested below (to include submitting visit requests in JPAS). Registration is limited to persons that are US citizens, with at least a US SECRET clearance. The Government reserves the right to deny admittance to any representatives who are not pre-registered or exceed the limitation of participants. In order to attend the Maui Site Visit & Facilities Tour, company representatives must be prepared to present Government-issued identification (i.e. passport, driver’s license, birth certificate, etc). All attendees will be issued a purple Industry Badge upon arrival.

Event Location: Meet at the Maui High Performance Computing Center (MHPCC). (See attached directions)

A signed copy of the attached PROCEDURES & GUIDANCE must be provided for each representative registering to attend the event.

FULL NAME: _____________________________________________________________________________

POSITION: _______________________________________________________________________________

COMPANY NAME: ________________________________________________________________________

ADDRESS: _______________________________________________________________________________

CITY: ___________________________________ STATE: _______________ ZIP + Four: _____________

CAGE CODE_____________________ DUNS______________________

POINT OF CONTACT: __________________________________________ PHONE NUMBER: ________________

FAX NUMBER: ______________________ EMAIL ADDRESS: _________________________________________

ALTERNATE EMAIL ADDRESS: ___________________________________________________________

VISIT REQUESTS: Visit requests are required to be submitted via the Joint Personnel Adjudication System (JPAS). The JPAS code for the MHPCC is 1UMW95 and the MSSC is HL1MFTKP (YOU MUST SUBMIT TO BOTH CODES). For companies without JPAS access, visit request instructions can be found at the end of this package.

Submit your completed registration form via email NO LATER THAN Tuesday, 4 June 2013 to Cale Reedy at cale.reedy@kirtland.af.mil for processing.

The SOLE POINTS OF CONTACT for questions or concerns regarding the RASTER acquisition are the Contracting Officer, Geralyn Warner at geralyn.warner@kirtland.af.mil or at 505-846-4575, and the Contract Negotiator, Cale Reedy at cale.reedy@kirtland.af.mil or at 505-846-4585.

mailto:cale.reedy@kirtland.af.mil mailto:geralyn.warner@kirtland.af.mil mailto:cale.reedy@kirtland.af.mil

PROCEDURES & GUIDANCE FOR

1. Company representatives are not allowed to request individual meetings with Government personnel associated with the RASTER acquisition. Individual Site Visits and/or Facility Tours will not be provided for representatives unable to attend the scheduled event.

2. On the Facilities Tour, company representatives must remain in authorized areas and with the Government escort at all times. Company representatives are strongly discouraged from any interaction that might impede performance by Government or contractor personnel currently working in any areas being visited.

3. Site Visit & Facilities Tour questions must be submitted on the attached questionnaire form. Submittal of questions does not guarantee a response or indicate an amendment or extension to the formal solicitation.

However, any questions deemed relevant by the Contracting Officer or Program Manager will be addressed and posted to the FedBizOpps website.

4. Government personnel are discouraged from interacting with company representatives outside of the scheduled briefings and tours. Company representatives are warned that any questions or discussions that may be considered as an attempt to gain source selection sensitive information may result in a request to leave the event proceedings.

5. Company representatives are highly encouraged to review the draft solicitation documents prior to attending the event. Since copies of the draft solicitation documents will NOT be provided at the event, it is recommended that company representatives bring hard-copies of any documents they deem relevant for the Site Visit & Facilities Tour.

6. Company representatives will be touring secured facilities. DO NOT bring any of the following: phones, cameras, recording devices, thumb drives, music players, video recorders, or any other electronic devices. If a representative should forget, the devices will be collected on the bus, held by a Government representative for safe keeping, and returned at the end of the tours for each day.

7. There will be an extensive amount of walking and exertion on the second day. It is important that all attendees be able to walk for long distances, climb stairs and ladders, breathe in a reduced oxygen environment (10,000ft elevation), and ride in a bus up a very winding road. Individual Site Visits and/or Facility Tours will not be provided for representatives who are unable to meet the above conditions.

8. All company representatives must wear long pants, t-shirts or long sleeve shirts, and enclosed shoes; style may be casual as the tour will be of a working facility. It is highly recommended that all company representatives wear sunglasses and sunscreen as the sun is much more powerful at the higher elevations. It is also recommended that all company representatives bring a long sleeve jacket (possibly a rain jacket) as the weather is subject to change and sun, clouds, rain, sleet, hail, and high winds may be experienced. Temperatures typically range between 35° - 75° F at the top of the mountain. A safety briefing will be given on the first day, and again at the top of the mountain to ensure all company representatives are aware of the necessary precautions in this unique environment.

Company Representative Signature: ______________________________________________________________

Printed Name: _________________________________________________________ Date: _________________

Title: ______________________________________________________________________________________

Company Name: _____________________________________________________________________________

Signed Procedures and Guidance forms will be collected at the sign-in the day of the event.

QUESTIONNAIRE FORM FOR

Company/Representative Name:____________________________________________________________________

You are provided this form to submit any questions that arise during the Site Visit & Facilities Tour. To ensure fair treatment of all potential offerors, tour guides are not allowed to deviate from the prepared script or to answer any questions.

Write down any questions on the form below and provide it to your tour guide at the end of the Site Visit & Facilities Tour. The tour guide will submit all questions to the Contracting Officer. Questions deemed relevant by the Contracting Officer or Program Manager will be addressed and posted for to the FedBizOpps website.

Company/Representative Names will NOT be associated with the questions/responses posted to the FedBizOpps website.

Question: _________________________________________________________________________________

Question: _________________________________________________________________________________

Question: _________________________________________________________________________________

Question: _________________________________________________________________________________

Question: _________________________________________________________________________________

Question: _________________________________________________________________________________

Question: _________________________________________________________________________________

Question: _________________________________________________________________________________

LOCATION AND DIRECTIONS FOR

For both days meet at:

Maui High Performance Computing Center (MHPCC)

550 Lipoa Parkway

Kihei, HI 96753

Directions from the airport:

1. Leaving the Kahului Airport, you will be on the two-lane Keolani Place (Highway 380).

2. Stay in the left lane for about 0.8 mile, until you reach a stop light.

3. Go straight through this stop light.

4. This puts you onto Dairy Road (still Highway 380). Remain in the left lane.

5. Keep going for about 0.9 of a mile through 4 additional stop lights.

6. Eventually you will pass a Home Depot and then a large church on your left (First Assembly of God).

7. Turn left at the church (major intersection) onto Puunene Avenue, heading toward the sugar mill.

8. At the sugar mill (0.6 mile), the road swings right, becoming Mokulele Highway (Highway 311).

9. Remain on Mokulele for about 6 miles. You will pass through 3 stop lights - continue straight.

10. At the fourth stop light on Mokulele you will have reached the city of Kihei, continue straight onto Piilani

Highway (Highway 31) (major intersection).

11. You will go through 3 additional stop lights on Piilani. At the fourth light (about 2.8 miles), just after passing a Safeway supermarket on your right, turn left onto Lipoa Parkway.

12. Drive up Lipoa Parkway about 0.4 mile - MHPCC will be on your right.

13. Turn right and park in the MHPCC parking lot.

(Travel from the airport to the MHPCC takes approximately 30 minutes. Company representatives should ensure adequate time is allotted for travel since individual Site Visits and/or Facility Tours will not be provided.)

AGENDA FOR

First Day:

0830 – 0900 Arrive at MHPCC and enter through the double doors. Turn right down the first hallway before the secured doors. The conference room will be on the left. Follow the signs posted. Sign in and take a seat.

0900 – 1100 AMOS Site Visit & Facilities Tour Overview Briefing. Write down any questions on the questionnaire form and provide to your tour guide at the end of the briefing. The tour guide will submit all questions to the Contracting Officer. Questions deemed relevant by the Contracting Officer or Program Manager will be addressed and posted to the FedBizOpps website.

1100 – 1300 Lunch on own, return to MHPCC

1300 – 1600 Remote Maui Experiment Tours. Write down any questions on the questionnaire form and provide to your tour guide at the end of the briefing. The tour guide will submit all questions to the Contracting Officer. Questions deemed relevant by the Contracting Officer or Program Manager will be addressed and posted to the FedBizOpps website.

Second Day:

The entire day will be dedicated to the tour of the facilities on Mt. Haleakala. All attendees will meet in the parking lot of MHPCC and will get on a bus to be transported for the remainder of the day. Please note that the drive to Mt. Haleakala is 1.5 - 2 hours depending on traffic. There will be restroom stops, but please bring anything you may need for the day with you on the bus.

0730 Bus departs from MHPCC

0930 Arrive at Maui Space Surveillance Complex (MSSC)

0930 – 1130 Tour MSSC. Write down any questions on the questionnaire form and provide to your tour guide at the end of the briefing. The tour guide will submit all questions to the Contracting Officer. Questions deemed relevant by the Contracting Officer or Program Manager will be addressed and posted to the FedBizOpps website.

1130 – 1230 Lunch (There are no eating establishments on Mt. Haleakala, so you must pack your own lunch)

1230 – 1400 Complete Tour

1400 Depart MSSC for MHPCC

CONTENTS OF A VISIT REQUEST

All visit requests are required to be submitted via JPAS according to AFI 31-101 and the NISPOM. The Maui SMO codes are 1UMW95 and HL1MFTKP (YOU MUST SUBMIT TO BOTH CODES FOR THE MAUI

SITE VISIT AND FACILITIES TOUR).

NOTE: Only use the following information if your company DOES NOT have access to JPAS. Any faxed visit requests for personnel who are in JPAS will be rejected by the Maui Security Office and re-submission through JPAS will be requested.

The visit request must be typed and on your company letter head. You should use the format that is best suited for your operation; however, it must contain all of the applicable information identified below. The visit request must be signed by your security manager or CEO or President as verification of your employment and clearance status. Without the signature, the visit request will be invalid and will not be processed. All visit requests must be faxed. Visitors cannot hand carry their own visit request.

Addressed to:

AFRL/Det 15 Attn: Visitor Control 535 Lipoa Parkway, Suite 200 Kihei, HI 96753

1. NAME:

2. SOCIAL SECURITY NUMBER:

3. JOB TITLE/POSITION:

4. DATE AND PLACE OF BIRTH:

5. CITIZENSHIP:

6. LEVEL OF CLEARANCE:

7. DATE OF CLEARANCE:

8. NAME, ORGANIZATION, AND PHONE NUMBER OF PERSON TO BE VISITED (POC):

Capt Orson Porter, AFRL/RDSM, (808) 875-4500

9. PURPOSE AND JUSTIFICATION FOR THE VISIT IN SUFFICIENT DETAIL:

Attendance at the RASTER Maui Site Visit & Facilities Tour

10. DATE OR PERIOD DURING WHICH THE VISIT IS TO BE VALID: 11-12 June 2013

11. YOUR COMPANY NAME, ADDRESS, AND PHONE NUMBER:

12. SIGNATURE OF YOUR SECURITY MANAGER or CEO or PRESIDENT:

13. NAME OF YOUR SECURITY MANAGER or CEO or PRESIDENT:

Fax requests to (808) 874-1640