Question and Answer - 21 Nov 2025.pdf

FA9401-26-Q-0001 November 3, 2025

Aircrew Facility Support / Kirtland AFB / Q&A

21 November 2025 Q&A:

1) Question: Asbestos Questions: Based on the age of the building, will there be active remediation of asbestos during the period of performance? If so, what will be the extent of impact on the cleaning services? Do we have an schedule or estimate for the duration and frequency of remediation efforts?

Answer: Current abatement efforts are scheduled to end prior to the performance start date. There are no future projects currently planned. If additional projects were to become necessary, all personnel, including the contractors would be safely removed from the affected area(s) and not allowed to return until the project was completed. All materials would be removed and areas cleaned by the abatement team. Cleaning services would resume as normal once the area was returned to the government’s control.

2) Question: Service Formatting: It's hard to bid per month with an estimated/variable occupancy and # of days. It could be 10-50 rooms and 150-220 days, could be less, could be more. So, we must look at a worst-case scenario. Maybe do a set # of days and rooms, and then if you go over, charge a per-day rate.

Or just do a daily rate, which factors in a 24/7 on-call person and a weekly check.

Answer: Daily rate or prediction of occupancy is not realistic for this requirement. The contractor is to be required to provide necessary staffing to meet the housekeeping and billeting service requirements

IAW the PWS. Expected average occupancy was provided in the previous Q&A document for estimating housekeeping requirements & room turn-over.

3) Question: Initial Clean Up Question: Can the initial cleaning period be changed to a different unit of issue to enable a shorter timeframe/quicker performance?

Answer: Once initial cleaning service is complete the remaining days can be scaled to meet standard daily cleaning requirements.

4) Question: Delivery Schedule Changes: With the changes to the quote due date, can the performance start date remain static (I.E. # days after award)?

Answer: Performance start date has been updated to reflect 7 Days after Date of contract award. The service performance schedule will be finalized on the contract award.

1) Is there an incumbent? Or, is this a new requirement?

A) There is no incumbent as this is a new requirement.

2) Can the Government provide reference photos of building 917.

A) Yes. Reference photos of building 917 have been provided as an attachment to the amended solicitation.

3) Has the Government done periodic scheduled Preventive Maintenance on the emergency generator, if installed?

A) There are no emergency generators at this facility.

4) Have the latrines, commodes, sinks and showers been run?

A) Yes, daily to weekly. Sink and toilet plumbing, faucets, valves, and drains were recently replaced.

5) Have electrical circuit breakers been tested?

A) Yes. 100% electrical, HVAC, plumbing, and structure assessments have been completed.

6) Has Environmental inspected for pests (i.e. rodents, snakes, etc.)?

A) Environmental has been in the building but not specifically for pests. Government personnel have been working in the facility for the past 2 months. No signs of issues.

Additionally, The facility is scheduled for a fall insect control spraying to prevent insects from entering as it gets cold outside.

7) Is there an elevator in the facility?

A) This facility does not have an elevator.

8) Who provides the supply of linens, towels, wash rags that are placed in the rooms? Must the support contractor purchase these items the same as purchases for toilet paper, napkins and facial tissue?

A) These items are supplied by the Government.

9) Must the facility support contractor provide shampoo, conditioner, lotion and bath soap?

A) Personal care products such as shampoo, conditioner, lotion, and bath soap is not required to be provided by the contractor.

10) Please clarify what is required to be cleaned/replaced on a daily basis as long as the room is occupied.

A) Very basic service: Remove trash, as necessary, replace any liners required, replenish toilet paper and tissues, as required. Replace towels only if requested.

11) How often does the government require the areas listed in Appendix C, Checklist IV

(HALLWAYS/STAIRWELLS/LOBBY/COMMON/GYM ROOMS CLEANING) to be cleaned?

A) Weekly or more often as required by any obvious signs of dirt, debris, or mess.

12) Please provide a list of the more prominent makes/models of dispensers currently in use.

A) Currently, there are no dispensers installed. Dispensers may be installed at a later date by the Government.

13) Can the Government please confirm the correct services required under "mission essentials"? The PWs, Section 5.9. states, " The functions which are mission essential are those listed under subparagraphs 3.1.1 through 3.1.3.2, paragraph 3.2.1, paragraph 3.2.5, paragraph 3.4.2, and paragraph 3.4.3., However, there is no 3.4.2. or 3.4.3. sections in the

PWS.

A) 5.9 Should read as follows: The functions which are mission essential are those listed under subparagraphs 3.1.1 through 3.1.3.2, paragraph 3.2.1, through paragraph 3.2.15.

14) What size are the trash receptacles used in both rooms and in common areas?

A) Trash cans in the bedrooms are 2 gallons, common areas 13 gallons, and outside 30 gallons.

15) Can the Government confirm that laundry service is not a contractor-provided service and that towels will be Government-provided?

A) Towels will be provided by the Government. Aircrew Facility Support services will be responsible for hanging and staging towels. However, a separate contract for Aircrew

Linen Laundry services is currently posted on SAM.gov under notice ID, FA940126Q0002.

https://sam.gov/workspace/contract/opp/745b2686fc03476cb187ce0b82363726/view

16) Who is responsible for replacing sheets, pillow cases, towels, etc. that have been exceedingly soiled or have excessive wear and tear?

A) For normal wear and tear, the Government will replace these items. However, in the event the damage occurred from the Contractors doing, the Contractor will be responsible for replacing those items.

17) Can contractors assume that services will be required from 9 am to 9 pm, every day for 365 days a year?

A) Working Hours are between 9:00am – 9:00pm Monday through Friday and Federal

Holidays are not considered “normal working hours”. On-Call hours may need to be utilized during anytime outside normal duty hours.

18) What is the occupancy rate annually and can we expect there to be a steady flow or personnel arriving and departing?

A) There is an anticipation for fluctuating occupancy with an estimated variation of 13 to 40 people, 150 days of the year with weeks occasionally being unoccupied.

https://sam.gov/workspace/contract/opp/745b2686fc03476cb187ce0b82363726/view

19) Will on-call staff need to return to the building after hours when it is occupied?

A) Building 917 may need to be staffed during after hours contingent on mission necessity, even when the building is occupied.