Attachment 5 - Site Visit Slides_FA930125Q0024 20250906.pdf

Air Force Test Center

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Solicitation Attachment-3 (21 Slides Total) Fleet Janitorial Services

Pre-Award Site Visit (7 October 2025)

Cinthia Arias Contracting Officer

Richard Godoy Contract Administrator

War-Winning Capabilities … On Time, On Cost

UNCLASSIFIED

Briefer: Cinthia Arias (AFTC/PZIOB)

Classification

“The classification of the brief is Unclassified”

• Partner with Industry

• Fair, Open, Communications

• Complete Understanding of Simplified Acquisition

Process

• Enhance Competition

• Facilitate Quality Quotations

Purpose

• 0700 – 0830 Issue Passes from VCC

• 0830 – 0840 Load Vehicles

• 0840 – 0850 Travel to BLDG 2800

• 0850 – 0900 Break

• 0900 – 0945 Requirements Overview

• 0945 – 1000 Q&A Session

• 1000 – 1130 Tour Begins

Agenda

• Contracting Officer

– Cinthia Arias, AFTC/PZIOB

• Contract Administrator

– Richard Godoy, AFTC/PZIOB

• Edwards Government Program Manager

– Robert Forbes, 412 MXG

– Karisma Machuca

Briefers

Briefer: Cinthia Arias(AFTC/PZIOB)

It is the potential vendors responsibility to follow these directions to be permitted to attend the Pre-Award Site Visit

1. A Site Visit for the Fleet Janitorial Services deemed necessary and is scheduled for 7 October 2025 at 9am PDT. Attendance of the site visit is STRONGLY encouraged but is not required for vendors to be permitted to submit a quotation for this effort.

• Interested vendors must RSVP no later than 30 September 2025 at 1pm PDT. Interested vendors will receive additional instructions when you submit the information requested herein. Each vendor is to submit ONLY ONE list containing all attendees that will attend the Site Visit for your company.

2. IMPORTANT NOTE: ALL INTERESTED VENDORS WILL BE LIMITED TO NO MORE THAN TWO (2) ATTENDEES (TO INCLUDE

SUBCONTRACTORS INVITED BY THE PRIME CONTRACTOR, IF APPLICABLE).

• All interested vendors who wish to attend the Site Visit are directed to email the information required below no later than 30 September 2025 at 1pm PDT. Interested vendors who wish to attend that submit late or incomplete information will not be vetted for base access which is required to attend the Site Visit. For individuals with current base access, you are only required to provide the name of the attendee(s) with a note stating that they already have base access. These individuals are NOT required to provide the following information. However, the following information shall be provided for ALL attendees WHO DO NOT already have base access:

Company Name First and Last Name (as it appears on Driver’s License) Last 4 of Social Security Number (SSN – please do not submit copy of social or full SSN number) Driver’s License State and Number ( must present REAL ID-compliant identification per DoDM 5200.08V3

DAFMAN 31- 101V3 DAFGM2025-01,09, 2024)

U.S. Citizen (Yes or No) Date of Birth (MM/DD/YYYY) Place of Birth (City and State)

• The above information shall be submitted by email to BOTH the Contract Administrator (Richard Godoy at richard.godoy@us.af.mil) and the Contracting Officer (Cinthia Arias at cinthia.arias@us.af.mil). All attendees will need to have in their possession a valid driver’s license or valid personal identification with photo, valid vehicle insurance for any vehicle that will be driven on the installation and be able to pass a background check if required. If a problem is encountered during an individual’s vetting process, that specific visitor will be contacted.

3. Questions: Please prepare and submit questions in advance of Site Visit attendance, as this will aid the Government in developing responses. The Government will summarize the questions and answers (Q&A) provided before the Site Visit and provide them to all in attendance. Information on questions submitted during and after the Site Visit are addressed in later slides. All questions submitted will be provided to potential vendors prior to the close of the solicitation window, so long as they are submitted in accordance with the directions provided within this Solicitation time frames.

Instructions for Attendees

UNCLASSIFIED Briefer: Cinthia Arias (AFTC/PZIOB)

• This Site Visit is not a substitute for the items posted within the Solicitation. Should there be any conflicting information conveyed, either factually or by assumption, the information contained in the Solicitation is binding.

– This slide deck, and any amendments to it, will be posted with the solicitation in SAM.gov

• Taking videos or photos at any time while within the base is STRICTLY FORBIDDEN. Violations will result in being escorted from the Site Visit by base Security Forces (police)

Ground Rules

• Formal Question Submission

• Will respond to questions during conference

• Question forms provided, one question per sheet

• Consolidated list of questions submitted via email and during site visit will be posted in SAM.Gov with the respective answers

• Submit question forms to contracting personnel

Q&A window closes 8 October 2025, 1pm PDT

Ground Rules Cont.

Requirement Overview

• Period of Performance: 15 Dec 2025 - 14 Dec 2030

• Single Award, Firm-Fixed Price Contract

• 100% Small Business Set-Aside

• Evaluation Method: Best Value

Requirement Overview

• Description of Work: The 412th Maintenance Group, Edwards AFB, CA, requests a quote for the handling of aircraft sanitation waste. Including the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources applications to accomplish all tasking under this contract. Services shall be performed in accordance with the requirements outlined in the attached Performance Work Statement (PWS) (solicitation Attachment 1).

Requirement Overview

• Proposals will include

– Price Quotation

– Technical Quotation

– Past Performance Information

• See 52.212-1 – Instructions to Offerors for specific quotation preparation instructions

• See 52.212-2 – Evaluation--Commercial Items for specific evaluation criteria

– It is the vendors responsibility to read and understand the evaluation process that the Government will take which is provided in the solicitation attachment 3 and addendum Atch 3

Quotation Preparation

• Quotation Guidance: Enter your pricing into the Contract Line Item Numbers (CLINs) # 0001-4002 found on pages 3-4 on the solicitation SF 1449, as noted in the following sub-bullets:

• Unit Price & Amount – Vendors are to enter their quoted “Unit Price” amount, and then multiply that amount by the “Quantity” to determine the “amount” for a CLIN. This process shall be done for all CLINs.

• Total Quoted Amount – Vendors shall total the “Amount” of all CLINs to determine the Total Quoted Amount they shall place in Block #26 of the SF 1449

• Solicitation Provisions – Vendors are to ensure that they have completed all solicitation Provisions

Price Quotation

• Technical Proposal: Each vendor shall submit a technical submittal:

– Highlighting their ability to meet all technical requirements in the PWS.

– Plan must meet minimum requirements detailed in

52.212-2 - Evaluation

• Technical Proposal rated on an acceptable/unacceptable basis (attachment 3)

Vendor must meet BOTH technical requirements

Technical Quotation

UNCLASSIFIED

Briefer: Cinthia Arias (AFTC/PZIOB)

Table B-1. Technical Acceptable/Unacceptable Ratings DescriptionRating Quotation clearly meets the minimum requirements of the solicitation and Performance Work Statement.

Acceptable

Quotation does not clearly meet the minimum requirements of the solicitation and Performance Work Statement.

Unacceptable

• Contractors shall Submit Present and Past Performance information on a minimum of two (2) and no more than three (3) contracts that are current, recent, and relevant to demonstrate the ability to perform the proposed effort.

Include rationale supporting your assertion of relevance.

All past performances shall be recent (within 3 years), relevant or similar in nature to this requirement.

• Refer to 52.212-2 Evaluation for determining if submissions meet the definition of current, recent, and relevant.

• Not having past performance history is not a disqualification factor but will be considered when selecting the best value offer. Offerors with no past performance will receive a Not applicable (N) rating.

Past Performance Information

• Past Performance to be rated using the table below reference (attachment 3) requirements

Past Performance

Table C-2: Past Performance Evaluation rating DescriptionQuality Assessment Rating

During the contract period, contractor performance is meeting (or met) all contract requirements and consistently exceeding (or exceeded) many. Very few, if any, minor problems encountered. Contractor took immediate and effective corrective action.

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires

EXCEPTIONAL (E)

During the contract period, contractor is meeting (or met) all contract requirements and consistently exceeding (or exceeded) some. Some minor problems encountered.

Contractor took timely corrective action. Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires

GOOD (G)

During the contract period, contractor performance is meeting (or met) all contract requirements. For any problems encountered, contractor took effective corrective action. Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires

SATISFACTORY (S)

During the contract period, contractor performance is not meeting (or did not meet) some contract requirements. For problems encountered, corrective action appeared only marginally effective, not effective, or not fully implemented.

Customer involvement was required. Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires

MARGINAL (M)

During the contract period, contractor performance is failing (or fail) to meet most contract requirements. Serious problems encountered.

Corrective actions were either ineffective or non-existent. Extensive Customer oversight and involvement was required. Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort

UNSATISFACTORY(U)

Unable to provide a rating. Contract did not include performance for this aspect.

NOT APPLICABLE (N)

• Simplified Acquisition Procedures are being utilized and basis for award will be in accordance with Attachment-3 “Addendum to FAR 52.212-1 and FAR 52.212-2”

- The vendor’s proposed prices will be determined by multiplying the quantities identified in the pricing schedule by the unit price for each item to confirm the extended amount for each. The Total Quoted Price for each vendor will consist of the summation of all the extended amounts for all CLINs. The evaluation will begin with the lowest priced quotation then being evaluated for design capability.

- Technical capability and Past Performance is significantly more important than Price when being evaluated.

- Only one award will be made under this solicitation.

Basis of Award

• Last day to submit questions 8 Oct 25 by 1300

• Responses to questions posted 13 Oct 25 by 1700

• Quotations Due 20 Oct 25 by 1700

• Evaluations Complete 12 Dec 25

• Contract Award 12 Dec 25

• All times are Pacific standard time (PST)

Estimated Milestones

Cinthia Arias, Contracting Officer Email: cinthia.arias@us.af.mil

Richard Godoy, Contract Administrator Email: richard.godoy@us.af.mil

Written questions submitted within the “Q&A Window” (See slide #8 and #19) will be accepted via email only and shall be addressed to both POCs identified above. Vendors are to ensure the Subject line contains the Solicitation number. It is the Vendors responsibility to ensure the above mentioned POCs receive your submitted questions. The Government will acknowledge receipt of any emails received within the Q&A Window but will NOT review any submitted outside that window.

Contracting Points of Contact

Briefer: Cinthia arias (AFTC/PZIOB)

Q&As

UNCLASSIFIED

Briefer: Cinthia Arias (AFTC/PZIOB)

The Government reserves the right to cancel the solicitation in part or in whole.