ROSS PWS Draft - 29 April.doc

RESEARCH OPERATIONS SUPPORT SERVICES II (ROSS II)

PERFORMANCE-BASED WORK STATEMENT

DRAFT

21 April 2010 Edwards AFB, CA

TABLE OF CONTENTS

SECTION 1 - DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 INTRODUCTION

1.1.1 Changes in Work Emphasis

1.1.2 Variations in Estimated Full-Time Equivalents

1.2

OBJECTIVE

1.2.1 Provided Support

1.3

PLACE OF PERFORMANCE

1.4 REQUIREMENTS

1.4.1 Scientific and Engineering Disciplines

1.4.2 Experimental Research Facility/System Creation, Evaluation and Modification

1.4.3 Maintain Test Facilities and Support Infrastructure

1.4.4 Research and Development Test Operations and Test Operations Support

1.4.5 General support

1.5 LETTERS OF TECHNICAL DIRECTION

1.5.1 Direction

1.5.2 Program Plan

1.5.3 Over and Above

1.5.4 Transition Period

1.6 CONTRACT MANAGEMENT

1.6.1 Performance Management

1.6.2 Program Management

1.6.3 Financial Management

1.6.4 Organizational Conflict of Interest

1.7 SECURITY

1.7.1 Identification Badges

1.7.2 Foreign Disclosure

1.7.3 Outprocessing Procedures

1.8 SAFETY, HEALTH AND ENVIRONMENTAL PROTECTION

1.8.1 Voluntary Protection Program

1.8.2 Safety and Health

1.8.3 Written Safety Programs

1.8.4 Contractor Safety Oversight

1.8.5 Mishaps and Investigations

1.8.6 Personnel Protection Equipment

1.8.7 Safety Training

1.8.8 Safety and Health Discrepancy Tracking

1.8.9 Emergency Response / Support

1.9 ENVIRONMENTAL COMPLIANCE

1.9.1 Contractor Hazardous Materials, Spills and Clean-Up

1.9.2 Permits and Responsibilities

1.9.3 Environmental Impact Analysis Process (EIAP)

1.9.4 Environmental Baseline Surveys (EBS)

1.9.5 Installation Restoration Program (IRP)

1.9.6 Hazardous Materials & Solid Waste, Pollution Prevention and Recycling Programs

1.10 FORMS AND PUBLICATIONS

1.10.1 Conflicting References

1.10.2 Changes in References

1.11 HOURS OF OPERATION

1.12 LOGISTICS

1.12.1 Test Measurement and Diagnostic Equipment (TMDE)

1.12.2 Electrostatic Discharge (ESD)

1.12.3 Foreign Object Debris (FOD) Control

1.12.4 Tool Control Program

1.13 MILITARY CONTINGENCY, DISASTER PREPAREDNESS, EXERCISES, AND OTHER CONTINGENCIES

1.14 PERFORMANCE OF SERVICES DURING CRISIS

SECTION 2 - SERVICES SUMMARY

2.1 SERVICES SUMMARY

SECTION 3 - GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1 GOVERNMENT-FURNISHED FACILITIES

3.1.1 Project Management Facility

3.1.2 ERS Fabrication and Mechanical Shops

3.1.3 Facility Management

3.2 GOVERNMENT-FURNISHED PROPERTY

3.2.1 Joint-Use Government Property

3.2.2 Contractor Acquired Property

3.2.3 GFP in Appendix A-1

3.2.4 GFP in Appendix A-2

3.3 GOVERNMENT-FURNISHED SERVICES

3.3.1 Security Forces

3.3.2 Emergency Medical Service

3.3.3 Utilities

3.3.4 Fire Emergencies

3.3.5 Telephone

3.3.6 Custodial Services

3.3.7 Refuse Collection

3.3.8 Real Property Maintenance

3.3.9 Pest Control

3.3.10 Postal

3.3.11 Hazardous Material Incident Response Personnel

SECTION 4 – APPENDICES

Appendix A-1 – Government Furnished Property/Facilities/Equipment (52.245-01) Appendix A-2 – Government Furnished Property/Facilities/Equipment (52.245-02)

Appendix A-3 – Government Furnished Property/Facilities/Equipment (Joint Use) Appendix B – Compliance Documents Appendix C – Contract Data Requirements List (CDRLs) Appendix D – Estimated Full-Time Equivalents (FTEs)

SECTION I - DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 INTRODUCTION

This Performance Work Statement (PWS) describes the operational support required by the Air Force Research Laboratory (AFRL) to perform research and development of rocket propulsion, space systems and their components. The AFRL Propulsion Directorate at Edwards AFB CA is part of the Air Force Materiel Command (AFMC) and conducts research at the Edwards Research Site (ERS). Due to the dynamic nature of research and development, the contract will experience variations in workload. The Contractor shall have sufficient flexibility and depth to accommodate AFRL/RZS requirements in a timely and efficient manner.

1.1.1 Changes in Work Emphasis

Changes in research emphasis and significant changes in program direction are inevitable with respect to the approved projects. The Contractor shall be responsive to such changes as they are defined in program plans issued as Letters of Technical Direction (LOTDs) under the contract. Therefore, the Contractor shall be responsive to new, revised, or terminated efforts as specified in LOTDs issued hereunder. It will also be necessary for the Contractor to manage one or more tasks from multiple branches in AFRL/RZS concurrently, but all current and future work will be consistent with the requirements described in this document.

1.1.2 Variations in Estimated Full-Time Equivalents (FTE)

It is contemplated that variations in workload during the contract period will occur resulting in additions and reductions in manpower necessary to support mission requirements. For any contract period (12 month period of performance) involving a cumulative positive or negative net change greater than 10% of the estimated FTEs specified in APPENDIX D, an equitable adjustment may be negotiated pursuant to the Award Fee clause of this contract. Actual growth in workload will not impact realized fluctuations prior to the effective date of the approved LOTD increasing the workload.

1.2 OBJECTIVE

The objective of this contract is to provide AFRL with the capability to evaluate, design, construct, reconfigure, and modify experimental research test facilities and systems, perform research and development test operations and test operation support, and maintain special test equipment and support infrastructure as required. The Contractor shall perform all tasks as specified herein to support AFRL and successfully satisfy the requirements and performance objectives of the Research Operations Support Services II (ROSS II) contract.

1.2.1 Provided Support

The Contractor shall provide all personnel with the appropriate knowledge, skills, and abilities to complete the tasks identified in this PWS. The Contractor shall also provide the necessary equipment, tools, materials, supervision and miscellaneous items to provide the support services described in this PWS, with the exception of those items listed in Appendix A as Government Furnished Property.

1.3 PLACE OF PERFORMANCE

The Contractor shall primarily perform work at the Air Force Research Laboratory (AFRL), Edwards Research Site (ERS), Edwards AFB, CA. Travel to other sites may be required at the direction and expense of AFRL. Work at locations other than AFRL shall be accomplished on a temporary duty basis. For additional information see section 1.5.1.

1.4 REQUIREMENTS

The tasks associated with these PWS requirements demand specialized knowledge of all aspects of rocket propulsion testing. The scale of this testing ranges from small bench-scale liquid engine components and tactical motors to launch booster-class engines and strategic rocket motors. Practical knowledge regarding all intermediate devices including combined cycle designs, spacecraft propulsion, and space and missile propulsion system component testing will also be required. These tasks require a holistic working knowledge of the systems to ensure successful design, buildup and test of integrated advanced propulsion systems and their associated facilities to include but not limited to steam-driven vacuum facilities, facility deluge and fire retardation systems, additional support infrastructure other than real property, and real property as approved by Edwards AFB Civil Engineering during the performance of this contract. The Contractor shall design, build, modify, activate, operate, and deactivate propellant systems for toxic, storable, hypergolic, cryogenic (to include liquid Hydrogen), high pressure, Class 1 explosives, oxidizer (to include liquid Oxygen), and hydrocarbon propellant system assets. In addition, the Contractor shall handle, transport and store these propellants.

1.4.1 Scientific and Engineering Disciplines

In order to accomplish the assigned tasks, the Contractor must have, or possess the capability to obtain in a timely and effective manner, the knowledge, experience and personnel necessary to perform the required services in accordance with this performance work statement. The knowledge required to fulfill tasks under this performance work statement may include but is not limited to the following fields:

1.4.1.1 Mechanical Engineering, including Aeronautical Engineering and Structural Engineering

1.4.1.2 Electrical Engineering

1.4.1.3 Electronics Engineering

1.4.1.4 Chemical Engineering

1.4.1.5 Civil Engineering

1.4.1.6 Computer Aided Design, Modeling and Analysis

1.4.1.7 System Safety

1.4.1.8 Physics

1.4.1.9 Technical Writing

1.4.1.10 Environment, Safety and Occupational Health (ESOH)

1.4.2 Experimental Research Facility/System Creation, Evaluation and Modification

The Contractor shall design, construct, reconfigure and modify experimental research facilities and systems. This includes propellant systems (to include high pressure, cryogenic, hypergolic, toxic, and oxidizer systems), vacuum systems (to include both steam-driven and mechanically driven systems), vacuum chambers, industrial and process gas systems, electrical systems, mechanical systems, data acquisition systems, control systems and instrumentation.

1.4.2.1 The Contractor shall review proposed and existing facility/system constructions, reconfigurations and modifications, and recommend changes which would reduce cost, increase efficiency, and/or shorten the schedule for facility/system reconfigurations and modifications.

1.4.2.2 The Contractor shall requisition all items required to complete R&D facility/system construction, reconfiguration and modification projects in accordance with approved designs. The resultant installations and modifications may be completed using procured equipment and/or government-furnished equipment, as specified in the project’s LOTD.

1.4.2.3 The Contractor shall coordinate utilities with Civil Engineering (electricity, water, natural gas, and sewer).

1.4.2.4 As appropriate, the Contractor shall fabricate items necessary for the facility, system, or test article.

1.4.2.5 The Contractor shall develop and maintain complete facility or system design packages and associated drawing packages in accordance with local operating instructions. These packages must include appropriate disclosure statements and shall be made available to the government upon request.

1.4.2.6 Following the construction, reconfiguration or modification of an experimental facility/system, and prior to the activation of that facility/system, the Contractor shall validate the performance of the facility/system using a government approved plan, and shall demonstrate that the experimental facility/system meets the design requirements. In addition, the Contractor shall create and maintain operating manuals/standard operating procedures for the experimental facility and train personnel to operate and maintain said facility after construction, reconfiguration or modification is complete.

1.4.2.7 The Contractor shall participate in transition/turnover working groups for constructed, reconfigured or modified systems/facilities and assist in the transition of on-going system/facility operations, maintenance and modification.

1.4.3 Maintain Test Facilities and Support Infrastructure

The Contractor shall perform maintenance on experimental research and development facilities, special test equipment, and support infrastructure, including the gaseous nitrogen cross country line, and other systems. The Contractor shall develop, utilize and maintain maintenance and operating manuals in accordance with AF guidance and regulations. The Contractor shall use configuration controls approved by the COTR. These maintenance, inspection and support activities include but are not limited to:

1.4.3.1 Manage a preventative maintenance program to repair and service facility and support equipment at AFRL ERS, Edwards Air Force Base - Air Force Flight Test Center (Edwards AFB - AFFTC), NASA Dryden, and March Air Reserve Base (ARB). Typical items will include, but are not limited to: environmental systems, small transport haulers, lifting devices and slings, K-bottles and cylinders, portable environmental conditioning units, facility signs, calibration of torque wrenches, pressure gauges, relief valves, flow meters, and other calibrated and/or maintained items.

1.4.3.1.1 Follow AFRL’s Preventative Maintenance Inspection (PMI) program, which complies with Air Force Instruction (AFI) 21-101.

1.4.3.1.2 Follow applicable Technical Orders (TO) when performing maintenance.

1.4.3.2 Repair and modify plumbing, water and drainage systems.

1.4.3.3 Repair and modify electrical systems.

1.4.3.4 Perform minor construction and sustainment, restoration and modernization (SRM) efforts.

1.4.3.5 Perform inspections and certifications of pressure retaining items and vessels at AFRL ERS, Edwards AFB – AFFTC, NASA Dryden, NAWS China Lake, and March ARB. These inspections and certifications shall be performed by a commissioned inspector of the National Board of Boiler and Pressure Vessel Inspectors.

1.4.3.6 Inspect and certify facilities for safety and compliance with applicable laws and regulations.

1.4.3.7 Manage the component inventory database. This database keeps track of test stand components that are intended for current and future facility modifications and reconfigurations.

1.4.3.8 Manage the ERS drawing archives. These archives house the piping and instrumentation drawings, blueprints and facility configuration drawings for all of the experimental facilities/systems.

1.4.3.9 Operate the AFRL Hazardous Material Pharmacy (a hazardous waste accumulation point) for the removal and disposal of hazardous wastes generated at the ERS.

1.4.3.10 Inspect and repair weather towers.

1.4.3.11 Certify lifting devices and cranes.

1.4.3.12 Perform hazardous material abatements.

1.4.3.13 Perform chemical analysis of various samples for contamination and/or particle content.

1.4.3.14 Maintain ERS propellant accounts.

1.4.4 Research and Development Test Operations and Test Operations Support

The Contractor shall conduct and support test operations.

1.4.4.1 The Contractor shall participate in pretest planning to include development of test plans. The Contractor shall prepare and maintain complete operating procedures for all assigned tasks. The Contractor shall review written test operations procedures and recommend changes to the procedures consistent with the safe and effective operation of the test system, in accordance with AF approved test procedure and test plan formats.

1.4.4.2 The Contractor shall analyze test setups and test equipment and provide modification recommendations to improve performance. The Contractor shall perform Air Force-approved modifications to test systems and equipment, coordinating modifications with the Air Force test facility manager.

1.4.4.3 The Contractor shall develop and maintain a complete set of detailed drawings for each test system in conjunction with maintaining a comprehensive test system configuration management program. The Contractor shall use industry best-practice drawing formats approved by the Contracting Officer’s Technical Representative (COTR).

1.4.4.4 The Contractor shall maintain current files of manufacturer's operating and maintenance instructions for each facility and piece of test equipment. The Contractor shall use configuration control approved by the COTR.

1.4.4.5 The Contractor shall accomplish functional operation and calibration of modified test systems and periodic calibration of existing test systems to ensure the test conditions, as set, are accurate and in accordance with the test plan. The Contractor shall maintain an archive of test system component calibration data including any raw data tapes, data reduction programs, reduced data, project engineer notebooks, and published technical reports. The Contractor shall use formats approved by the COTR.

1.4.4.6 The Contractor shall maintain an archive of test data including: raw data tapes, data reduction programs, reduced data, project engineer notebooks, and published technical reports. The Contractor shall use formats approved by the COTR.

1.4.4.7 The Contractor shall identify required propellants, fuels, oils, gases, and chemicals to be furnished by the government and the required availability for project support. The Contractor shall submit the requirements to AFRL for compilation in the semi-annual propellant forecast. The format for this is AF Form 858.

1.4.4.8 The Contractor shall receive and take physical custody of the test articles and support equipment until test execution. Additionally, the Contractor shall document and maintain an acceptance inspection of the test articles and support equipment. The Contractor shall prepare and install test articles in test systems. The Contractor shall functionally install and check test articles and associated equipment in accordance with maintenance and installation procedures as specified in applicable testing LOTDs.

1.4.4.9 The Contractor shall perform maintenance of the test system components and test articles. The Contractor shall maintain test articles and systems in accordance with maintenance documentation. The Contractor shall perform pre- and post-operational inspections of the test systems and test articles in accordance with approved test procedure/checklists.

1.4.4.10 The Contractor shall requisition special test materials, services, and other specialized test equipment, in accordance with the Contractor’s approved purchasing system. The Contractor shall design, fabricate or modify, and install specialized hardware to adapt test systems to specific test articles or to provide additional capabilities required by specific projects.

1.4.4.11 The Contractor shall collect samples of gases, propellants, hydraulic fluids, etc for analysis.

1.4.4.12 The Contractor shall support test facility and test article requirements. The Contractor shall support modifications to test articles, the test facility and the test article/facility interface to accommodate varying test objectives. The Contractor shall use configuration control approved by the COTR.

1.4.4.13 The Contractor shall coordinate test operations with the AFRL Safety office and project engineering prior to performing test operations. The Contractor shall coordinate operations with all support organizations.

1.4.4.14 The Contractor shall prepare and maintain stations in each active control room that are to be designated for sponsor and user personnel during test operations.

1.4.4.15 The Contractor shall prepare and maintain test operating reports for all experimental operations. The Contractor shall prepare a chronological list of events including: start and stop times, test objectives accomplished and unusual occurrences or findings. The Contractor shall document test conditions in terms of desired versus actual, and reasons for deviations from desired test conditions. The Contractor shall document problems encountered during test operations, as well as the causes and solutions. The Contractor shall use a test operations report format approved by the COTR.

1.4.4.16 The Contractor shall collect, reduce, and validate test data. The Contractor shall perform data analysis to determine facility and test article performance.

1.4.4.17 The Contractor shall remove test articles from test systems at test program completion. The Contractor shall prepare and pack the User/Sponsor-provided test hardware for shipment. The Contractor shall restore test systems to a standard configuration or to the configuration required for subsequent tests.

1.4.5 General support

In support of general ERS operations the Contractor shall:

1.4.5.1 Provide complete pre-program documentation including cost estimation and proposals for potential programs, program schedules, agreements, and environmental and safety permit/licenses and procedures.

1.4.5.2 Maintain AFRL Capability Document. This document is used to showcase the capabilities of AFRL’s test facilities.

1.4.5.3 Support AFRL business development.

1.4.5.4 Support AFRL educational initiatives within the State of California.

1.4.5.5 Operate the AFRL visitor information center (VIC) at the ERS main gate. The hours of operation for the visitor information center are 0600-1800. Tasks include calling and coordinating lab personnel to escort visitors, opening/closing the ERS gate and man-way door, and ensuring the gate and door are locked at 1800.

1.4.5.6 Operate the safety operations control center (SOCC) desk at the ERS safety office. The Site Operations Control Center (SOCC) is the focal point for Air Force Research Laboratory (AFRL) experimental operations and routine/emergency information processing and dissemination. The hours of operation for the SOCC are 0700-1630.

1.4.5.6.1 The Contractor shall coordinate all test operations within AFRL and with AFFTC agencies as necessary.

1.4.5.6.2 The Contractor shall schedule test support, such as airspace clearance, fire department, medical, etc., as required.

1.4.5.6.3 The Contractor shall operate the AFRL automated weather system, the AFRL Aural Alert System (lab-wide public address system), and the Nextel 2-way communication system to ensure the lab-wide dissemination of time-critical emergency response and contingency information. The Contractor shall also operate the video information system, the AFRL Marquee, and the Safety, Health and Environmental Access Database to ensure the efficient tracking and dissemination of safety-related information.

1.4.5.6.4 The Contractor shall coordinate the command and control center for emergency response activities. This coordination will entail the timely and accurate notification of proper command authorities based on the level of crisis. See section 1.13.

1.4.5.6.5 The Contractor shall participate in Unit Command Center (UCC) and Unit Compliance Inspection (UCI) exercises. This participation may entail Contractor work hours outside of ERS typical working hours and may entail emergency periods where multiple SOCC personnel are required. During a typical Government Fiscal Year (FY) an estimated 440 hours of overtime and 160 hours of concurrent SOCC operators will be required. See section 1.13.

1.5 LETTERS OF TECHNICAL DIRECTION

1.5.1 Direction

All work to be performed at AFRL, or other facilities, as required, under this contract will be requested, authorized, and controlled by Letters of Technical Direction (LOTD) issued by the Contracting Officer (CO). The contractor shall provide support necessary to successfully satisfy the requirements and performance objectives for each project developed and executed.

1.5.1.1 The requiring activity will determine its needs/work effort and prepare a Task Plan for the Contracting Officer Technical Representative (COTR) who will make an initial determination whether the work is within scope of the contact. The task plan and scope determination will then be provided to the CO.

1.5.1.2 At a minimum, each Task Plan will contain the following information:

1.5.1.2.1 Scope/Objective of the effort

1.5.1.2.2 Location where the work is to be performed

1.5.1.2.3 Compliance and reference documents

1.5.1.2.4 Work Statement defining the task(s) to be performed

1.5.1.2.5 Required milestones/completion date (Program Schedule)

1.5.1.2.6 Data required and delivery requirements

1.5.1.2.7 GFE/GFP and base support

1.5.1.2.8 Any unique security requirements, including OPSEC

1.5.1.2.9 Terms of inspection and acceptance

1.5.1.2.10 If the Integrated Product Team (IPT) method is not used in determining the Program Plan to establish the types and quantities of skill mix, hours, and materials, then an Independent Government Estimate (IGE) will be provided to the CO at the same time as the Task Plan. Otherwise, the IGE shall be provided by the COTR to the CO upon conclusion of the technical IPT discussed in paragraph 1.5.2.1. below.

1.5.2 Program Plan

1.5.2.1 Upon final determination by the CO that the task is within scope, the approved task plan will be forwarded to the contractor with a notification of whether the Government plans to use the IPT method to determine the types and quantities of skill mix, hours, and materials for the Program Plan. At no time during the IPT process will the contractor or government discuss cost or price. The contractor will have 14 calendar days after notification, or other time agreed upon between the CO and the contractor, to prepare the Program Plan in response to the task plan and then submit electronically via email or FAX, the program proposal to the CO.

1.5.2.2 During the technical IPT, the following items may be discussed:

1.5.2.2.1 Identification of any additional information that would be required from the Government in order to perform each task and, if applicable, a description of possible areas to be investigated in researching each task

1.5.2.2.2 Identification of the technical approach and methodology to be used by the contractor to accomplish each task.

1.5.2.2.3 Identification of the expected deliverable(s) and/or result(s) of each task.

1.5.2.2.4 Estimated man-hours by labor category

1.5.2.2.5 Material types and quantities and any other direct cost items such as, but not limited to, equipment purchase or leases, and travel required to perform the task(s).

1.5.2.3 At a minimum, the contractor shall provide the following information in the Program Plan:

1.5.2.3.1 A detailed description of the technical approach including a detailed step-by-step procedure and methodology which will be used in accomplishing each task

1.5.2.3.2 A detailed work plan for implementation

1.5.2.3.3 A product/solution describing what are the expected deliverable(s) and/or results of the task(s)

1.5.2.3.4 Estimated man-hours by labor category with fixed labor rates and extended cost which correspond to the Contract Line Item Numbers (CLINs)

1.5.2.3.5 Material costs with any fixed material handling rate applied and any other direct costs (ODCs)

1.5.2.3.6 Estimated total cost to perform the effort at the level of the PWS requirement in the Program Plan and include the necessary documentation to support estimated costs

1.5.2.4 Upon receipt of the program plan, an internal Government evaluation will be conducted to ensure the proposed technical approach and cost elements are acceptable and that adequate funding is available for the proposed Program Plan. If the Program Plan is acceptable, it will be processed for signature by the requesting activity, COTR, Contractor, and approved by the CO. The Program Plan, when reviewed, signed, and issued by the CO constitutes the LOTD. This LOTD authorizes the Contractor to proceed and incur cost. Unless a specific future date is stated as the beginning date for task performance, the issuance date of the LOTD shall be the effective date.

1.5.2.4.1 Revisions to an existing LOTD may be initiated by the Government or the contractor. In either case, the COTR shall complete the revision request using the same process identified starting in paragraph 1.5.1.1. Once the complete information is collected, the revision shall be sent to the CO electronically via email or FAX. Once the revision request is approved by the CO, the contractor shall submit a revised Program Plan for review and approval. Changes or revisions to LOTDs are not authorized until approved and issued by the Contracting Officer.

1.5.2.4.2 If the program plan is unacceptable, the Government will provide the contractor with written comments identifying problem area(s). The contractor shall then revise and resubmit the Program Plan. Revisions and submissions will be required until the Program Plan is acceptable or the requirement is withdrawn.

1.5.2.5 The contractor shall manage to the LOTD and will be evaluated by the Government according to the Award Fee plan.

1.5.3 Over and Above Work

1.5.3.1 “Over and above work” means work discovered during the course of performing a task for overhaul, maintenance, or repair efforts that is within the general scope of the contract; not covered by the line items for the basic work under the applicable LOTD; and necessary in order to satisfactorily complete the original task. Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request in accordance with the agreed-to procedures.

1.5.3.2 The Contractor and Administrative Contracting Officer shall mutually agree to procedures for Government administration and Contractor performance of over and above work requests. If the parties cannot agree upon the procedures, the Administrative Contracting Officer has the unilateral right to direct the over and above work procedures to be followed. These procedures shall, as a minimum, cover:

1.5.3.2.1 The format, content, and submission of work requests by the Contractor. Work requests shall contain data on the type of discrepancy disclosed, the specific location of the discrepancy, and the estimated labor hours and material required to correct the discrepancy. Data shall be sufficient to satisfy contract requirements and obtain the authorization of the Contracting Officer to perform the proposed work;

1.5.3.2.2 Government review, verification, and authorization of the work; and

1.5.3.2.3 Proposal pricing, submission, negotiation, and definitization.

1.5.3.3 Upon receipt of an over and above work request, the Government will:

1.5.3.3.1 Promptly review the work request;

1.5.3.3.2 Verify that the proposed work is required and not covered under the applicable LOTD line item(s);

1.5.3.3.3 Verify that the proposed corrective action is appropriate; and

1.5.3.3.3 Authorize over and above work as necessary.

1.5.3.4 Negotiations on proposed over and above work should be completed prior to commencement of work, but in no case later than the time when 40 percent of the work is completed.

1.5.3.5 Failure to agree on the price of over and above work shall be a dispute within the meaning of the Disputes clause of this contract.

1.5.4 Transition Period

The first 30 calendar days after the award of the contract shall be a transition period. The successful offeror shall use this transition period to establish their offices and organization.

1.5.4.1 The contractor shall develop a Phased Transition Plan, which shall result from a tasking under the initial LOTD under the contract. The Plan consists of two parts: Phase-In and Phase-Out. The Phase-In shall address the ramp-up in numbers of people and the transition of the work. The Phase-In requires the contractor to work with the existing contractors in the transition of work being performed. Phase-Out of the contract shall address the transition to the next contractor at the end of this contract. The Phase-In and Phase-Out periods each shall be no less than thirty (30) days but no more than one hundred and twenty (120) days. The reference is to calendar days, not working days. The level of detail for the plan must be sufficient for each of the four parties to understand and be able to execute. The four parties are the Government, the incumbent contractor; the contractor awarded this contract, and the contractor that will be awarded the follow-on to this contract. The plan will address the ramp up of the contract and the process to ensure that the impact to AFRL programs is mitigated.

1.5.4.2 During the period from the contract award until the phase-out of the current contract, there will be events that are proceeding as part of the long-range schedule. If there is a change in contractor, the incumbent contractor shall provide familiarization to the government and/or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent shall be fully responsible for scope of work of this contract. The new contract personnel will assist the existing contractors in the performance of the functions with the expectation that as the events continue, the new contractor will take on the responsibility to execute. The management of the overlap of the two contracts is a Government function. Guidance will be issued providing direction and clarification of each contractor’s responsibility that is within the scope of the respective contract.

1.5.4.3 During transition, the new contractor shall perform the following support activities:

1.5.4.3.1 Conduct indoctrination/orientation for new contractor personnel

1.5.4.3.2 Provide training to contractor personnel on specific applications unique to ROSS

1.5.4.3.3 Effect the transfer of Government property

1.5.4.3.4 Establish subcontractor arrangements

1.5.4.3.5 Elicit and exchange program-related corporate knowledge with incumbent

1.5.4.3.6 Establish MOA’s and nondisclosure agreements as required with incumbent contractors supporting AFRL

1.5.4.3.7 Observe and participate in projects and events in process.

1.5.4.3.8 Develop administrative and operating processes in coordination with AFRL.

1.5.4.4 The government reserves the right to conduct site visits in all Contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly change over to the successful Contractor. With regard to the successor Contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

1.6 CONTRACT MANAGEMENT

The Contractor shall designate and locate on-site at ERS a full-time corporate official whose responsibility is to make and implement all decisions regarding the performance of this contract. This official or their designated alternate shall have independent authority for all contract matters and provide for: Performance management, Business management, Process management and Program management. The dedicated contract manager or alternate shall be on site and available during normal duty hours. Contractor employees shall provide support at multiple locations throughout ERS and shall be exclusively under the supervision and control of the Contractor’s management.

1.6.1 Performance Management

1.6.1.1 Quality Assurance (QA)

The Contractor shall establish, implement, and maintain a quality control process in accordance with industry standards and be fully responsible for the management and supervision of Contractor employees and employees’ work product.

1.6.1.2 QA Overview

The Contractor shall provide a systematic, functionally independent quality control process that is planned, developed, and implemented to assure quality performance for all requirements of this effort. Unless otherwise specifically provided in this contract, the quality of all services rendered hereunder shall conform to the highest standards in the relevant profession, trade or field of endeavor. All services shall be rendered or supervised directly by individuals fully qualified in the relevant profession, trade or field, and holding any licenses required by law.

1.6.1.3 QA Function

The Contractor shall provide a quality control process which detects, prevents, and reports all non-conformances (actual and potential defects, system inconsistencies, and trends which could result in unsatisfactory test results, test component failures, or inefficient test services). The Contractor shall document all non-conformances and corrective actions to address the non-conformances. The Contractor shall categorize non-conformances as either major or minor.

1.6.1.4 Quality Control Plan (QCP)

Within thirty days of contract award, the Contractor shall submit a quality control plan (QCP) to the Contracting Officer for review and comment. The QCP shall identify the procedures that the Contractor shall implement to ensure the successful completion of tasks to be identified in the performance work statements (PWS) of program plans to be issued hereunder. The CO will provide any pertinent comments and/or questions within 10 days of receipt of the Contractor’s QCP. Within thirty days of receipt of the CO’s comments, the Contractor shall provide a finalized QCP to the CO. The Contractor shall implement and modify, as necessary, the procedures specified within the QCP to ensure the provision of services that produce the desired outcomes and result in performance of work within required standards. At a minimum, the Contractor’s QCP should address:

1.6.1.4.1 Procedures to be implemented to ensure successful completion of tasks identified within the PWS.

1.6.1.4.2 Procedures to be implemented to ensure that deliverables, meeting contractual requirements, are provided in a timely manner.

1.6.1.4.3 Procedures to be implemented to ensure that LOTDs are completed in a cost efficient manner.

1.6.1.4.4 Procedures to be implemented to ensure that the Contractor’s work force and labor/skill mix are effectively managed to ensure that tasks are completed in an efficient and effective manner.

1.6.1.4.5 Procedures to be implemented to ensure the tracking of labor hours and funds expended in the correction or replacement of work that has not met contract requirements.

1.6.2 Program Management

The Contractor shall plan, organize, coordinate, direct, and control the effort required to meet the PWS objective. The Contractor shall track cost, schedule, management, and technical aspects of the work performed under this contract at the level required and identified on individual LOTDs. This information shall be made available to the AF as requested.

1.6.2.1 Monthly Reviews

The Government will schedule monthly Program Management Reviews (PMRs) to be held at AFRL and the Contractor shall conduct the reviews and provide a briefing that addresses the performance of the Contractor for the past month, the plans for the next month and issues that would improve the ability of the team to improve performance. The briefing should cover the total contract and does not eliminate the need for individual program plan reviews where specified in an LOTD. Performance, quality, schedules, resources, cost data, timeliness, vacancies, and improvements shall be discussed. The Contractor shall review problem areas, recommend corrective action, and include status of efforts to resolve problems. The purpose of this process is to ensure that a channel of communications is available to both parties to optimize contract outputs. Presentation materials shall be made available to the Air Force (AF) as requested.

1.6.2.1.1 The Contractor shall report their adherence to the performance thresholds for each Services Summary item (see PWS section 2.1) monthly in sufficient detail to enable the Award Fee Board to evaluate the Contractor’s performance.

1.6.2.2 Periodic Reviews

The Contractor shall support periodic reviews at AFRL to provide status of the progress in accomplishing the requirements. Presentation materials shall be made available to the AF as requested.

1.6.2.3 Technical Interchange Meetings

The Contractor shall participate in technical interchange meetings as required.

1.6.2.4 Configuration Accounting

The Contractor shall establish and maintain test article and test system configuration status accounting throughout the life cycle of each test program. The Contractor shall document and verify the acceptability of the test system and the test article. The Contractor shall identify any discrepancies; all uncorrected discrepancies must be addressed by government management for a decision to “correct" or "use as is." The Contractor shall verify all decisions regarding discrepancies have been made and document the solution prior to initiation of test.

1.6.2.5 Use of Government Vehicles

In the course of providing support, the Contractor may be required to operate Government vehicles. This is primarily intended to allow Contractor employees to operate specialty equipment necessary to conduct research in AFRL/RZS facilities. All such vehicle operations shall be in accordance with AFI 24-301. Contractor employees shall possess a state driver’s license and/or a government operator’s license, as necessary, prior to the operation of any government vehicle. The Contractor shall be responsible for repair costs which are caused by accident damage, vehicle abuse or other damage beyond fair wear and tear.

1.6.2.6 Contractor Employees

The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this work statement shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and in AFRL and Edwards AFB Regulations concerning conduct of employees referenced herein.

1.6.2.6.1 The Contractor shall not employ any person for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.6.3 Financial Management

1.6.3.1 Management Information System (MIS)

In the performance of this contract, the Contractor shall utilize a MIS capable of accepting multiple packages of funds, planning, scheduling, and collecting costs for multiple packages of unique work, providing status, and invoicing the Government in accordance with specified requirements.

1.6.3.1.1 The Contractor shall utilize their MIS to establish LOTD baselines, track cost and schedule adherence at the contract and task levels (by CLIN and LOTD), and report status to the Government on a monthly basis.

1.6.3.2 Management Information System (MIS)

The Contractor’s MIS shall track cost and schedule adherence at the contract and task levels, by CLIN and LOTD. The MIS shall enable the Contractor to focus management attention on potential problem areas and assess the results of corrective action. The MIS shall provide useful data necessary to identify, track, and manage task costs, budgets, and invoices.

1.6.3.3 Financial Management System

The Contractor shall maintain an efficient integrated financial system that shall provide data on a Governmental appropriated basis for cost accounting, cost estimating, customer billing, analysis and reporting and tract vouchering. The financial system must:

1.6.3.3.1 Interface with the current Air Force (AF) financial system, i.e. Job Order Cost Accounting System (JOCAS) (reference DoD 7000.14-R, DoD Financial Management Regulation, Volume 11A, Chapter 12, paragraph 120202), and accommodate changes to this interface during the life of the contract.

1.6.3.3.2 Account for costs consistently with the basis used in estimating program requirements and have the capability to identify and allocate all overhead and indirect cost to specific LOTDs. The system must comply with the logic employed in the AF cost accounting system (JOCAS) to preclude reconciliation differences.

1.6.3.3.3 Maintain financial data by specific Government fiscal year. The financial system must be able to perform job order cost accounting for AFRL to include Contractor costs and labor hours reportable by various cost categories such as direct, indirect, and overhead (O/H).

1.6.3.3.4 Maintain financial data to support Government Activity Based Costing/Management for tasks.

1.6.3.3.5 Meet the requirements for common systems in accordance with the Financial Systems Integration Office (FSIO), and maintain the system currency over the life of the contract as specified by the FSIO or successor office of responsibility.

1.6.3.4 JOCAS

Employ a full JOCAS to capture the full costs of the final cost objectives. Partner with the Government to develop algorithms, as necessary, to distribute indirect costs to appropriate service pools, or direct and indirect job order numbers. The Contractor’s cost accounting system shall have adequate internal checks, balances, and audit steps to isolate and identify erroneous or incomplete data and procedural deviations under controlled conditions, and ensure timely corrective actions consistent with the complexity of the situation. All data reflected in the database shall be adequately supported by auditable documentation that is cross-referenced to provide readily traceable audit trails. The system shall contain controls and edits to ensure that all directly identifiable costs are properly identified and reported.

1.6.3.5 Cost Distribution

Update the cost accounting system database so the status of total costs to various intermediate cost objectives or final cost objectives can be determined. The total costs shall include the direct costs, allocable portions of O/H, general and administrative (G&A), fee, and the distributed indirect costs.

1.6.3.6 Cost Reporting

Electronically submit job order costs to the AF standard JOCAS while maintaining the capability of identifying costs to a daily level. Costs shall be submitted at least twice a month, either weekly, every two weeks, or at the middle and end of the month. Strict observation of AF program funding year costs are essential. The Contractor, including its subcontractors, shall ensure all incurred costs are captured within the specified accounting cycle, and submitted to JOCAS by the 4th work day following the capture date. Isolate and identify erroneous or incomplete data. Provide an audit and reconciliation summary report tied to the reporting cycle with each data submission. JOCAS submissions must reconcile with Contractor invoices.

1.6.3.7 Standard Rate Validation

The Contractor shall provide, as required, cost accounting data to construct and validate the AFRL standard direct, indirect, and O/H rates.

1.6.3.8 Special Reports

The Contractor shall provide accurate and timely special financial/cost reports in support of COTR data requests.

1.6.4 Organizational Conflict of Interest

Within 30 days after contract award, the successful offeror shall submit for government approval a finalized comprehensive Organizational Conflicts of Interest Mitigation Plan. This comprehensive plan shall thoroughly analyze all organizational conflicts of interest that might arise because the Contractor has access to other companies’ sensitive information, and shall establish specific methods to control, mitigate, or eliminate all problems identified. The Contracting Officer, with advice from legal counsel, shall review the plan for completeness and identify to the contractor substantive weaknesses and omissions for necessary correction. Once the Contractor has corrected the substantive weaknesses and omissions, the approved plan shall be incorporated into the contract as a compliance document.

1.7 SECURITY

The Contractor shall not divulge any information about Government files or any sensitive information to anyone not authorized access to such information. The Contractor shall be required to sign a Non-Disclosure Agreement. The Contractor shall maintain a database of personnel with active security clearances and initiate periodic background updates as required. The Contractor shall establish, implement, and maintain a security program in accordance with the Contract Security Classification Specification, DD Form 254 (Attachment 4 of the contract). The nature of the contract requires Contractor personnel to possess a high degree of security awareness.

1.7.1 Identification Badges

All Contractor personnel shall be required to wear company picture identification badges to distinguish themselves from Air Force (organic) employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, the Contractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Electronic mail signature blocks shall identify their company affiliation. Where practicable, the Contractor personnel occupying collocated space with their Government program customer should identify their workspace area with their name and company affiliation.

1.7.2 Foreign Disclosure

The Contractor must comply with United States laws and regulations concerning export of defense articles, defense services, and technical data, including the International Traffic in Arms Regulation (ITAR), 22 CFR 120-130. The Contractor shall notify the Contracting Officer prior to engaging in direct discussions with foreign nationals or engaging in other actions which would constitute an export as described in the ITAR.

1.7.3 Outprocessing Procedures

Government-issued badges, identification cards, passes, vehicle registration media, and admittance controls are U.S. Government property, and as such, are to be accounted for, protected and returned to the Government at the end of the contract period of performance or at any other time as required by the COTR. When a Contractor employee leaves the company, or ceases working on this contract or at ERS, the employee shall clear all computer systems to which they have access, turn in all keys or other admittance hardware, and perform "outprocessing" procedures with the COTR. This responsibility extends to any subcontractors.

1.8 SAFETY, HEALTH AND ENVIRONMENTAL PROTECTION

The Contractor shall establish, implement, and maintain a safety, health, and environmental protection program. In accordance with Department of Defense direction, the Air Force, Air Force Material Command, Air Force Research Laboratory and the ERS will pursue the Occupational Safety and Health Administration’s (OSHA) Voluntary Protection Program (VPP). The Contractor shall be required to uphold the same standards and perform the same safety functions as their government counterparts. This will ensure the safety of both the government and Contractor workforce.

1.8.1 Voluntary Protection Program

The Contractor shall comply with VPP under this contract as an “applicable contractor” and is encouraged to pursue the VPP program on a company-wide basis.

1.8.1.1 Applicable contractors are those whose employees work more than 1000 hours per quarter on a government installation.

1.8.1.2 ERS is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP).