CE BUMP III Q and A 15 June 23.pdf

Question Answer

Using drawings can you pinpoint where the project begins and ends?

No, drawings will not be provided to pinpoint beginning and end.

The drawings of the existing system is sufficient to perform the requirements of this project. Refer to the SOW

3.4 Design/Technical Requirements:

3.4.1 CO2 System

G. The system design shall comply with the requirements of all applicable code/standards and shall include but are not limited to

NFPA 12, NFPA 70, NFPA 72, NFPA 101, NFPA 423, UFC 3-600-01,

and all other applicable NFPA standards required by UFC 3-600-01.

H. The system design shall include but not be limited to wiring, raceways, fire suppression valves, controls, control consoles, control panels, battery backup, and all associated initiation and notification devices and miscellaneous items required for a complete operating system as determined by QFPE. Final quantity, system layout, and coordination are the responsibility of the Contractor.

I. The Contractor shall verify all technical requirements necessary for the design of the modifications to the existing CO2 suppression system for applicable areas of Building 579. Materials and technical requirements provided herein are not necessarily exhaustive in nature.

If actual construction does not begin until May, 2024 outage, how long do prices need to be firm?

Work will commence directly after a notice to proceed is issued and continue throughout the design and performance of construction. As an awarded Firm Fixed Price Contract, prices have to be firm for the period of performance.

3 Can PPQ be mailed in?

Yes. PPQs may be mailed in to the following address, AFTC/PZIC (Arnold) Attn: Brad Laney or Robert Greene 100 Kindel Drive Suite A345 Arnold AFB, TN 37389

PPQs must be received no later than the proposal due date and time.

FA9101-23-R-B007 Civil Engineering Building and Utilities Mechanical III (CE BUMP III) Questions and Answers

Can you extend the PPQ receipt date to proposal due date?

See question 3.

Ref: L-3.2.1. Volume II Organization, Paragraph (b).Provide a list of questionnaire recipients to include POCs and phone numbers. The POC shall return the completed PPQ to the PCO, Mr. Robert A. Greene at robert.greene.17@us.af.mil and courtesy copy Contract Specialist, Mr. Brad Laney at james.laney.3@us.af.mil. PPQs must be received no later than the proposal due date and time.

Is it possible to receive a copy of the roster of those in attendance to yesterday’s onsite meeting

Yes, see attached.

What does the Gov't want us to do with the camera next to the CO2 Chemetron tank?

Nothing. The camera is not within the scope of this project.

Will the Gov't be able to supply images of inside FACP #4 Remote I/O?

Yes. Photos provided. NOT SENSITIVE IRA-6884

Will the Gov't be able to supply images of inside FACP #1 Remote I/O?

Yes. Photos provided. NOT SENSITIVE IRA-6884

Will the Gov't be able to supply images of the fire alarm surge suppression panel?

Yes. Photos provided. NOT SENSITIVE IRA-6884

For PLT-01, what is the proposed location of moving the panel from outside to inside?

Yes. Photos provided. NOT SENSITIVE IRA-6884

Will the Gov't be able to supply images of all valves?

Yes. Photos provided. NOT SENSITIVE IRA-6867

Will the Gov't be able to supply images of all the tanks?

Yes. Photos provided. NOT SENSITIVE IRA-6867

Will the tarp be able to come down in the SCIF if it gets in the way of any wiring?

Yes. With coordination/cooperation with Test Operations personnel, the temporary tarp can come down if it is in the way of construction. Note: The worksite is not a SCIF.

Confirm that all work is 100% escort for the seed project

Yes. All work in the test bay of facility 579 and control room of facility 578 will require 100% escorting.

will the Government provide escorts as required or are contractors to provide?

Government will provide escorting.

Is there a limit the number of escorts the Government will provide? If multiple crews can be working different locations we will need to know if we cannot request escorts for each crew.

Generally, there is no limit. Escorts are provided from a pool of available resources that are scheduled on a weekly basis. Escorts can assist multiple crews working at different locations if scheduled in advance.

Please verify that the repair or upgrade of the existing wet-pipe fire protection systems and associated fire alarm systems are NOT included in this scope of work.

The scope of the project is specific to the CO2 system only.

Existing water suppression systems and associated fire alarm system is not within the scope of this project.

Please verify that the existing CO2 piping from the tank to the buildings and throughout buildings is to remain as currently installed.

The scope of this project does not include replacement of the CO2 piping from the tank to the building or within the building.

Please verify that the existing and new, activation/alarm Conduit, throughout this project is NOT required to be painted.

Newly installed conduit shall be painted or pre-painted. Existing conduit that can be utilized shall be painted at joints every 20ft.

Page 8, Item 3.4.1-V states; "Paint and label all CO2 piping." Based upon site visit discussions, it is unclear if this is part of the project scope of work. Painting existing and new piping will add considerable expense to this effort. Please clarify if this is part of the scope of work. If it is part of the scope of work, please provide specific requirements.

The intent is extend the life of the existing piping. All outdoor CO2 piping shall be painted and labeled. The tank shall not be painted.

Please provide a copy of AEDC SHE Standards A6 with Supplement

Provided, please see the attached.

Will an actual "live dump test" of the CO2 system be required after completion of the effort? Will it be required for government acceptance?

A 'live dump test' or full flood concentration test is not required.

Activation, Spurt and Flood, of each newly installed valve, by performing CO2 'puff test' (header pressure only) for each CO2 coverage area is required.

Is there a requirement to capture the residual CO2 within the system, or is it acceptable to release into the atmosphere in order for new equipment to be installed?

Residual CO2 shall be captured by the contractor. The refilling of the tank is the responsibility of the awarded contractor prior to performing acceptance testing.

Will the fire suppression system being non-operational for the 8 week period require the contractor to provide a backup CO2 fire suppression capability? Please verify that no back up CO2 fire suppression will be necessary for this period of time.

No. A backup CO2 suppression system will not be required for the outage period.

What are the authorized "working hours" to complete this effort? Are there working hour limitations? Will escorts be available on weekends and/or after normal working hours, to allow contractor to work.

Authorized normal duty hours at Arnold AFB, TN are 7:30 am to 4:00 pm daylight saving time (DST) Monday through Friday except US Federal Holidays. Work performed by the Contractor during other than normal duty hours shall be coordinated with the AFPM and approved by the Contracting Officer. Yes, escorts are available on weekends.

Is there a requirement to utilize a 3rd party to commission the system for government acceptance?

No. The government or government representatives and local Fire Department will be on-site during the acceptance testing. The Government will be the commissioning party for acceptance, so the Contractor will not need to hire a third party to commission the system.

Other than meeting current code requirements, are there any performance criteria/specifications the new CO2 Fire suppression system is required to meet? If "yes", please provide the requirements.

Per paragraph 10(A) of the basic CE BUMP II SOW, the Contractor shall comply, and assure that all sub-contractors comply with all applicable federal, state and local laws, regulations, ordinances, policies and standards related to environmental matters.

Upgrades beyond code requirement would include Double Block and Bleed, Kirk Key System, and Remote Manual Release Station.

Refer to SOW:

3.4 Design/Technical Requirements

3.4.1 CO2 System

N. Kirk Key System: Add a Kirk Key System to the CO2 System.

Provide One Key Control.

O. The Contractor shall program the CO2 releasing panel to indicate the “Normal” or “Supervisory” condition for the CO2 valve tamper switches based on the mechanical state of the kirk key system as follows:

1. “Normal” – Kirk key system is set in “Closed valve” configuration and CO2 valves are closed.

2. “Normal” – Kirk key system is set in “Open valve” configuration and CO2 valves are open.

3. “Supervisory” – Kirk key system is set in “Closed valve” configuration and CO2 valves are open.

4. “Supervisory” – Kirk key system is set in “Open valve” configuration and CO2 valves are closed.

Picture request: Exhaust Duct entry point

Area not easily accessible due to confined space requirements and no current photos exist.

Picture request: Current custom "switch board", located in the main control room with all of the current CO2 switches

Yes. Photos provided. NOT SENSITIVE IRA-6867

Picture request: Inside of the three module cabinets and two fire alarm panels.

Yes. Photos provided. NOT SENSITIVE IRA-6884

Picture request: CO2 Tank and Manifold

Yes. Photos provided. NOT SENSITIVE IRA-6867

Is it the intent of the government to provide those offerors awarded the CE BUMP III contract, a seed project at the post award conference?

No, per Section M-1.4, of the Offerors who are awarded a basic contract as a result of this CE BUMP III IDIQ solicitation, the Offeror with the lowest total evaluated price (TEP) will be awarded the seed project.

Is there a preferred scheduling program? Which scheduling program does AEDC primarily utilize?

No. There is not a preferred scheduling program. The scheduling program is required to meet the requirements layed out in the CE

BUMP SOW.

Our Company (principal offeror) is a newly formed entity. It has no past performance as an entity. Please confirm that the past performance of its owners (individually and through predecessor companies) and/or staff may be utilized to support our Company's (principal offeror) past performance submission. Please confirm that this past performance would have an opportunity to be fully rated, not simply classified as "Neutral Confidence".

See section L-3.2.1(d),"Subcontractor consent". Also see section M-2.3.1.2 Relevancy Assessment states that "a relevancy determination of the Offeror's past performance will be made based upon the aforementioned considerations, including joint venture partner(s) and subcontractor(s). Efforts covering a broader range of these capabilities will be considered more relevant than those covering a narrower range. In determining relevancy for individual contracts, consideration will only be given to the effort, or portion of the effort, being proposed by the Offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. The Government will not consider experience of subordinate or affiliated offices of the Offeror, unless the Offeror clearly details the proposed meaningful involvement of the Offeror’s subordinate or affiliated offices in this requirement. Past performance examples from Offerors submitted from previous joint ventures may not be considered as relevant as those where the Offeror was wholly responsible for the cited work." If no recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Is the Prime required to perform 15% or 25% of the effort with inhouse workforce? The SOW and Model contract are in conflict.

Confirm per FAR 52.236-1 Performance of Work by the Contractor included in the model contract, the Contractor shall perform on the site, and with its own organization, work equivalent to at least 15% of the total amount of work to be performed under the contract. This percentage may be reduced by a supplemental agreement to this contract if, during performing the work, the Contractor requests a reduction and the Contracting Officer determines that the reduction would be to the advantage of the Government.

Can the Gov't confirm the scope for work for this project? There was some conversations during the walk through about some panel relocations.

The I/O cabinets contain Plant, CO2, and Fire Alarm Modules.

Plant and Fire Alarm systems are not in the scope of this project thus not allowing relocation of the I/O cabinets located in the Facility 579 as intended by the SOW.

Can the Gov't provide the approximate linear feet by size & type of CO2 Piping to be painted?

Does the tank get painted?

The intent is extend the life of the existing piping. All outdoor CO2 piping shall be painted and labeled. The tank shall not be painted.

Total: 4” ~300ft and 2” ~150ft.

Breakdown:

1. Test Cell Spurt 4”- 150’

2. Test Cell Flood 2”- 150’

3. Pit Flood 4”- 150’

How far apart does the labeling need to be?

UFC 3-600-01

9-6.8 Painting and Labeling

MIL-STD-101C

Standard Practice Color Code For Pipelines And For Compressed Gas Cylinders

What is the paint coating specifications?

UFC 3-600-01

9-6.8 Painting and Labeling

MIL-STD-101C

Standard Practice Color Code For Pipelines And For Compressed Gas Cylinders

Can the Gov't confirm what specific repairs are required based off the the General Scope paragraph? Are there any known issues or concerns with failed devices?

There are no known issues that are outside the scope to be replaced.

Can the Gov't provide more legible drawings?

No. The drawings provided is what the government has to offer.

Can the Gov't provide any recent inspection reports?

Inspection Report are not available.

Please verify that repair or upgrade of the existing wet-pipe fire protection systems and associated fire alarm systems are not included in this scope of work?

The scope of the project is specific to the CO2 system only.

Existing water suppression systems and associated fire alarm system is not within the scope of this project.

Please verify that the existing CO2 piping from the tank to the building and throughout the building is to remain as currently installed.

The scope of this project does not include replacement of the CO2 piping from the tank to the building or within the building.

Please verify that the existing and new activation / alarm conduit throughout this project DOES NOT have to be painted.

Newly installed conduit shall be painted or pre-painted. Existing conduit that can be utilized shall be painted at joints every 20ft.

States to paint and label all CO2 piping. Is this part of the scope of work?

The intent is extend the life of the existing piping. All outdoor CO2 pipng shall be painted and labeled. The tank shall not be painted.

States to label exhaust duct. Is this part of the scope of work?

Yes, the intent is to have CO2 Signs for all the entrances to CO2 coverage areas. The exhaust duct is identified as an entrance that doesn't have a CO2 Sign.

Will an actual live dump test be required after completion of new panels and activation devices?

A 'live dump test' or full flood concentration test is not required.

Activation, Spurt and Flood, of each newly installed valve, by performing CO2 'puff test' (header pressure only) for each CO2 coverage area is required.

Will it be acceptable to release the existing CO2 into the atmosphere for new equipment to be installed with the tank?

Residual CO2 shall be captured by the contractor. The refilling of the tank is the responsibility of the awarded contracotor prior to performing acceptance testing.

Will the system being down for an 8-week period to perform the upgrade and repairs be an issue. Please verify that no back up CO2 fire suppression will be necessary for this period of time.

No. A backup CO2 suppression system will not be required for the outage period.

Will AEDC personnel be available to escort on weekends or after normal working hours should the project require it in order to maintain the 8-week schedule.

Yes, escorts are available.

Please verify that Monday through Friday (normal work hours) are NOT the only available work hours for this project?

Authorized normal duty hours at Arnold AFB, TN are 7:30 am to 4:00 pm daylight saving time (DST) Monday through Friday except US Federal Holidays. Work performed by the Contractor during other than normal duty hours shall be coordinated with the AFPM and approved by the Contracting Officer. Escorts are available on weekends. Correct. Mondays through Fridays are NOT the only available work hours for this project. Weekend are available if there are no restrictions due to testing.

Pictures of the following:

- CO2 Tank and Manifold

- Inside of the 3 module cabinets and two fire alarm panels.

- Current custom “Switch Board” that is located in the main control room with all of the current CO2 switches.

Yes. Photos provided. NOT SENSITIVE IRA-6867

Electrical Run Distance from Fac 578 to CO2 Tank

~425ft

Attachment 11 Section L 3.2.1 (a) Is the value requirement the same for subcontractors as it is for the primes for the PPQs?

In accordance with Section L-3.2.1(a) Relevant past performance projects will be at a minimum of $100,000.00 in total contract scope, any past performance projects submitted under $100,000.00 will be determined to be not relevant.

Attachment 11 Section L 3.2.1 (b) If we have CPARS, do we use those instead of PPQs?

CPARS do not replace PPQs, but it is ultimately up to the Offeror.

In accordance with Section L-3.2.1 (b) The Government will use information submitted by the Offeror and any other sources of information available to the Government to assess past performance. Offerors may submit no more than three recent and relevant contract references for the prime contractor and no more than two for each subcontractor performed for Federal agencies or commercial customers within the last five years. If the prime is a joint venture, Offerors may submit no more than two recent and relevant contract references per joint venture partner.

The total number of recent and relevant contract references for Federal agencies or commercial customers within the last five years shall not exceed SEVEN references from prime contractor, subcontractors, and joint venture partners combined. References exceeding seven will not be evaluated.

Attachment 11 Section L 3.2.1 (d) Does the Government want bidder to only submitt Past Performance for subcontractors we are using for the seed project or does the Government want a list of subcontractors for the BUMP III contract

The basic CE BUMP III Statement of Work. Section M-2.3.1.2 Relevancy Assessment states that M-2.3.1.2 Relevancy Assessment. Relevant performance includes performance of efforts involving design-build and construction capabilities described in the SOW, that involves similar scope and magnitude of effort and complexities this solicitation requires. Relevancy in regard to scope includes the tasks/functions described in the SOW. Relevancy in regard to magnitude may be assessed based on, but not limited to, the similarities between a given past performance effort and the CE BUMP III. Relevant past performance projects will be at a minimum of $100,000.00 in total contract scope, any past performance projects submitted under $100,000.00 will be determined to be not relevant. Relevancy in regard to complexity may be assessed based on, but not limited to, the similarities between a given past performance effort and the tasks/functions referenced in the CE BUMP III SOW in terms of the breadth of disciplines required, contract type, and performance period.

Attachment 11 Section L 3.2.1 (b) Does the Government require consent letters for only subcontractors for the seed project or all subcontractors for the BUMP

III

See question and answer 57 above.

Model Contract: Page 21 of 74 – 52.215-21 (c) Submit the cost potion of the proposal via the following electronic media: _____ [insert media format] – what is the Gov’t looking for here?

The Government does not require anything in regards to clause FAR 52.215-21 Alternate III Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data-Modifications at this time. This is relevant to certain modifications.

Model Contract: Page 25 of 74 – (h)

(1) There is a space for a contract number. Is this to be left blank, do we use the solicitation number or is there another number the Gov’t wants there?

For the NAICS code you will enter 238220, for the contract number you can enter the solicitation number, which is FA9101- 23-R-B007.

Model Contract: Page 48 of 74 (e) An offeror’s failure to submit, complete, or sign the notification and identification require by paragraph

(d) of this provision with it’s offer may render the offer ineligible for award. What is the Gov’t wanting us to provide in this area?

DFARS 252.227-7017 Identification and Assertion of Use, Release, or Disclosure Restrictions becomes applicable when a sucsessful Offeror will be required to deliver technical data (among other requirements). Offerors are not required to submit technical data with their offer in response to this solicitation, so there is currently no action for Offeors in regards to this clause now.

However, this clause may be appliacble to some future task orders, hence why it is included.

62 Request a proposal extension due.

Based on all questions being answered and proposal due date, proposal due will not be extended.

Can the proposal due date be extended 2 weeks?

The proposal due date has been extended from 13 June 2023 to 20 June 2023 at @2:00 pm central daylight time.

Can the proposal due date be extended?

The proposal due date has been extended from 13 June 2023 to 20 June 2023 at @2:00 pm central daylight time.

Can you please provide more information in regards to the solicitation module and approval of the Proposal Manager role.

If you need help the PIEE help desk number is 866-618-5988.

Vendors will select menu option 2, then option 1 for user account activation, or 3 for tech support. If you are the PIEE Admin for your company and are requesting the "Proposal Manager" role, you will need to call to have them activate your role after you have requested the role in PIEE. If an employee other than the Admin is requesting the role, then the Admin should be able to activate. Please call the help desk with issues. Also, if you need training, pleave visit the web based training in PIEE by clicking the help drop down in the top left hand corner of the PIEE start page, then click "new user information and help", then click "web based training", then click the solicitation module icon, then click "Proposals (Offers)" under the solicitation life cycle section. This will provide any training you should need. You can also click any other applicable web based trianing as well in addition to the proposal submission training.

When we acknowledge amendment #3 in box 19 of the SF 1442 do we need to acknowledge it as “03” or “0003”? It is referenced as both on emails and on sam.gov?

Either is acceptable.

The photo of the APTU Fire Suppression Control Panel, photo

(pg. 21) in attachment “APTU+CO2+Photos+1+IRA-6767”, appears to be an older photo. After viewing the panel during the site visit, our concern is that the photo may not match the panel’s current configuration. Please advise

The configuration and operation of the APTU Fire Suppression Control Panel is the same and has not changed since the photo was taken in 2008.

We downloaded all documents on Sam.gov and cannot locate the actual amendment 001 (Standard Form 30) . Will this document be loaded to SAM.gov?

Please acknowledge all amendments in block 19 of the SF1442 (Model Contract).

Is there a specific type or model of Kirk Key required?

No. There is not a specific type or model Kirk Key required. The Kirk Key Sytem shall interface with the CO2 controls sytem.

See SOW

3.4 Design/Technical Requirements:

3.4.1 CO2 System

N. Kirk Key System: Add a Kirk Key System to the CO2 System.

ProvideOne Key Control.

O. The Contractor shall program the CO2 releasing panel to indicate the “Normal” or “Supervisory” condition for the CO2 valve tamper switches based on the mechanical state of the kirk key system as follows:

1. “Normal” – Kirk key system is set in “Closed valve” configuration and CO2 valves are closed.

2. “Normal” – Kirk key system is set in “Open valve” configuration and CO2 valves are open.

3. “Supervisory” – Kirk key system is set in “Closed valve” configuration and CO2 valves are open.

4. “Supervisory” – Kirk key system is set in “Open valve” configuration and CO2 valves are closed.

Please confirm the quantity and location of Kirk Keys to be installed.

See SOW

3.4 Design/Technical Requirements:

3.4.1 CO2 System

N. Kirk Key System: Add a Kirk Key System to the CO2 System.

ProvideOne Key Control.

O. The Contractor shall program the CO2 releasing panel to indicate the “Normal” or “Supervisory” condition for the CO2 valve tamper switches based on the mechanical state of the kirk key system as follows:

1. “Normal” – Kirk key system is set in “Closed valve” configuration and CO2 valves are closed.

2. “Normal” – Kirk key system is set in “Open valve” configuration and CO2 valves are open.

3. “Supervisory” – Kirk key system is set in “Closed valve” configuration and CO2 valves are open.

4. “Supervisory” – Kirk key system is set in “Open valve” configuration and CO2 valves are closed.

APTU Fire Suppression Control Panel Photo (pg. 21) in attachment “APTU+CO2+Photos+1+IRA-6767”.

Please confirm it is a recent photo and matches the current configuration of the panel.

The configuration and operation of the APTU Fire Suppression Control Panel is the same and has not changed since the photo was taken in 2008.

A new custom control board is to be provided in the control room with the following three functions. Please confirm no additional functions, lights, buttons, or controls.

i. Button 1: Momentary push button providing CO2 Spurts

ii. Button 2: Press and hold button with 3-5 second delay for flood activities

iii. Button 3: Provides continuous release of the CO2 System

See SOW

3.4 Design/Technical Requirements:

3.4.1 CO2 System

P. Control Room Console:

1. Provide Momentary Push Button for CO2 Spurts.

2. Provide Press and Hold (3-5 second delay) Button for Flood Activations.

Functions are currently provided by an existing custom control board. Is a new design board or a replica of the currently shown board the desired product?

No preference desired. Highly recommended to fit in the same spot/footprint.

See SOW

3.4 Design/Technical Requirements:

3.4.1 CO2 System

P. Control Room Console:

1. Provide Momentary Push Button for CO2 Spurts.

2. Provide Press and Hold (3-5 second delay) Button for Flood Activations.

New Notificatiuon: Please confirm the requirement for location within the control room of only one (1) notification appliance that activates during CO2 release functions.

Concur. Only one notification appliance activated during CO2 release.

CO2 Master Control Valve: Add a second master control valve to the CO2 tank. Where in relationship to the existing master control valve is the second control valve to be installed?

A double block and bleed prior to the CO2 header is the requirement. The required second master main manual control valve's location is dependent on meeting 3.4.1.T

See SOW

3.4 Design/Technical Requirements:

3.4.1 CO2 System

T. Double Block and Bleed: At CO2 Tank add a second main manual control valve to provide Double Block and Bleed isolation at the tank for maintenance purposes.

Pneumatic Pull Station: Provide a pneumatic actuated manual pull station located near the control room. Is there a specific location required for the new station’s installation?

The referenced control room entrance is the east side of Control Building 578

See SOW

3.4 Design/Technical Requirements:

3.4.1 CO2 System

U. Provide Remote Pneumatic Station outside the control room to activate CO2 Spurts and Floods in the event electronics fail to activate the CO2 System.

Pneumatic Pull Station: Black pipe will be required to be installed between the new pull station and the CO2 tank for this to function.

Will it be allowable for the pipe run through the office, or will it need to be run above ground outside by building trapeze?

The piping cannot run through occupied spaces and will be required to be ran outside.

Module Cabinet: Please confirm if module cabinet located at the CO2 tank is required to be moved indoors?

This was discussed multiple times during the site visit but is not in the

SOW.

The module cabinet is not required to be moved inside, but it will be required to be weather proof, vibration controlled, and temperature controlled to be rated above 40deg F.

Fire Protection Engineering: Are the FPE drawings required to capture the current design of the system or just the newly added components and functions? If the existing system is required to be captured, are the new drawings required to capture in detail all detection, controls, and piping locations of the existing system?

Newly added Components and functions