Attachment 01 CE BUMP III SOW.pdf

NOT AEDC STINFO

STATEMENT OF WORK

FOR

CIVIL ENGINEERING – BUILDING & UTILITIES MECHANICAL

PROGRAM IDIQ

PREPARED BY

Engineering Section, Test Support Division, Civil Engineer

Branch

ARNOLD AIR FORCE BASE

TENNESSEE 37389

DATED: 11 May 2023

TABLE OF CONTENTS

SECTION:

1. Task Order Issuance Procedures

2. General Scope

3. Referenced Codes, Standards and Testing

4. Location

5. Work Conditions

6. Project Administration

7. Performance Capabilities

8. Security Requirements

9. Safety

10. Environmental

11. Excavation

12. Quality Control

13. Site Meetings and Pre-construction Conferences

14. Submittals

15. Design Requirements

16. Delivery, Storage and Handling

17. Construction Site Fencing and Barricades

18. Scheduling

19. Inappropriate Material and Workmanship

1.0 TASK ORDER ISSUANCE PROCEDURES

A. As requirements are identified, a site visit may be scheduled with the contractor(s) to verify measurements and elements of work. Procedures for issuing task orders are stated as follows:

1. General

a. Each basic contract award made as a result of this solicitation will cite a unique contract number. Individual task orders placed under each basic contract will be numbered sequentially, beginning with task order 0001.

b. Orders will be placed on a DD Form 1155, Order for Supplies or

Services.

c. The Government will not be obligated to reimburse the Contractor for work performed or any costs incurred, nor shall the Contractor be obligated to perform or otherwise incur costs except as authorized by executed task orders.

d. Task orders will be firm-fixed price and clearly define the statement of work to be performed or the performance desired. Each TO will contain applicable provisions and the specification package required for that project.

e. Task order evaluation methods may include Low Price Technically

Acceptable (LPTA) or tradeoff. Each TO will state the method of evaluation.

f. Task order projects may be non-complex, performance-oriented tasks requiring no design, minimal design, may be complex construction requiring design development for design-build construction, or a combination thereof.

g. Contract holders are expected, in good faith, to participate in the task order competitions. Contractor(s) are required to propose on

80% of annual task order solicitations. Contractor shall provide reason(s) for instances where the annual percentage of projects proposed are below 80%. In the event a Mechanical Installation

Maintenance and Repair IDIQ awardee is unable to submit a proposal on a particular RFP, the Contractor is required to notify the CO in writing within five (5) working days from receipt of the

RFP of the reason(s) for non-participation.

h. All terms and conditions identified in the basic contract are in full force by reference.

2. Competition

a. Competition for task orders is limited to those awardees under this contract. All awardees will be given a fair opportunity to be considered for each TO. Upon determining the need to issue a TO, all awardees will be considered equally against the stated criteria.

b. Unless the CO applies the exceptions noted below, each TO will be awarded as a result of competition. The CO’s decision as to the selection for award of a TO cannot be protested unless the protest is on the grounds that the order increases the scope, period, or maximum value of the contract.

c. Each Contractor shall be given a fair opportunity to be considered for award of a TO. The CO reserves the right to make award of a

TO without competition based upon one of the circumstances described below:

i. The agency need for the supplies or services are so urgent that providing a fair opportunity would result in unacceptable delays;

ii. Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

iii. The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

iv. It is necessary to place an order to satisfy a minimum guarantee; or

v. A statute expressly authorizes or requires that the purchase be made from a specific source.

3. Preparation of Offers

a. Offerors are expected to participate in site visits as well as read and understand the statement of work, drawings, specifications, schedule, and all instructions. Failure to do so will be at the

Offeror’s risk.

b. Each Offeror shall furnish the information required by the TO RFP.

2.0 GENERAL SCOPE

This is an indefinite delivery, indefinite quantity contract (IDIQ) for design build or mechanical construction efforts at Arnold AFB, TN. The Contractor shall provide all labor, materials, equipment, transportation, supervision, quality control and other items necessary to design, manage and accomplish the work. Each construction project will be awarded by an individual Task Order (“TO”) issued against the basic contract and specifying work in support of equipment installation and real property maintenance, repair, alteration, and new construction. The Contractors shall furnish all materials, equipment and personnel necessary to manage and accomplish the work unless otherwise directed by the Government.

A. This contract includes TOs in the following areas of design of mechanical projects, mechanical installation, minor construction, maintenance and repair:

1. HVAC systems (to include direct digital controls).

2. Water production, distribution, and fire systems.

3. Steam production and distribution systems.

B. Execution will be directed by one of the following TO types:

1. Design-Build: The Contractor shall be provided with a TO. The Contractor will initiate and complete design build project execution IAW the TO requirements. The level of design may be tailored by the Government depending on TO complexity.

2. Construction: The Contractor shall be provided a complete design document package to execute the IAW TO requirements. The package will include the Statement of Work (SOW), drawings, technical specifications and any other preliminary data required to complete the TO.

C. For purposes of this document, installation means installation of Contractor or Government provided equipment.

3.0 REFERENCED CODES, STANDARDS, AND TESTING

A. Codes and standards referred to in this specification shall be the latest adopted issue at the date of proposal, unless otherwise specifically indicated.

B. All mechanical and electrical work shall conform to National Fire

Protection Association (NFPA) codes as stipulated by the individual orders.

C. All materials and equipment used in the work shall be subject to inspection and testing in accordance with accepted standards to establish conformance with specifications and suitability for uses intended, unless otherwise specified in the contract.

D. If the contract documents, the Government instructions, state laws, or regulations, require that any work be inspected or tested, the Contractor shall give the Government 14 days’ notice of readiness of the work for inspection or testing and the fixed date for inspection or testing. The Contractor shall at all times permit the Government to visit and inspect the work and shall maintain proper facilities and provide safe access for such inspection. Work requiring testing, inspection or verification shall not be covered up without such test, inspection, or approval.

E. Final Approvals. The Contractor shall obtain all final approvals for the work, in the form of such certificates that are required by all Governmental agencies having jurisdiction over the work.

G. The Contractor shall follow Occupational Safety and Health Administration

(OSHA), National Electric Code (NEC), NFPA and other safety standards that are applicable to the job as well as those in Appendix 1.

H. All Design shall include the safety standards in Appendix 1.

4.0 LOCATION

A. The work will be located in various facilities and locations at Arnold Air Force

Base, Tennessee. Project sites will include office buildings, utility systems and industrial areas.

5.0 WORK CONDITIONS

A. Furnish new components and devices, complete, with all necessary materials for installation to meet this objective. Schedule all work in advance with the Air Force

Project Manager (AF PM). Do not interrupt existing utilities or commence work requiring power outages without signed authorization from the AF PM. Each outage shall be submitted to the AF PM for Government approval in accordance with each delivery order. Outage dates will be given on holidays and/or weekends depending upon the Government’s schedule for facility usage. Submit a contract progress schedule outlining a detailed phasing of work no later than 30 days before start of work. Schedule shall include the major elements of work, including work that will be accomplished during the outages, systems that each outage will be affecting, material submittals, procurement dates, mobilization, on-site work, and detailed construction progress milestones.

B. Keep work area clean and free from waste and debris. Dispose of waste as directed by the AF PM.

C. Do not close or obstruct egress width to any building or site exit without written permission from the AF PM.

D. Do not disable or disrupt building fire or life safety systems without written permission from the AF PM.

E. Conform to procedure applicable when any hazardous or contaminated materials are discovered.

F. Cease operations immediately for any unsafe conditions and notify the AF

PM. Do not resume operations until authorized by the AF PM.

G. Provide temporary barricades and other forms of protection as required to protect

Government personnel and the general public from injury due to the work.

H. Provide protective measures as required to provide free and safe passage of

Government personnel and the general public to and from occupied portions of the building.

I. Remove protections at the completion of work.

J. Do not close, block, or otherwise obstruct streets, walks, or other occupied or used facilities without written permission from the AF PM.

K. All scaffolding shall be in accordance with OSHA standards and inspected by an OSHA competent person.

L. Do not interrupt existing utilities or commence power outages without signed authorization from the AF PM. Minor outages require 14 days’ notice and major outages require 45 days’ notice. Base wide utility outages will be specified in the TO when they will be granted. All or the vast majority of work associated with the raw water utility including valves and other piping accessories shall be performed during a one-month secondary reservoir outage. The outage shall be coordinated with the AF PM and shall occur, typically, between the months of November through February. Outage dates may change based on Government operations.

M. Digging Permits: The Contractor shall request a digging permit 14 days before being granted permission to dig by the Government.

N. Available Utilities:

(a) Water: All reasonable required amounts of potable water and raw water will be made available without cost to the Contractor from existing systems, outlets, and supplies near the vicinity of the work. All water shall be carefully conserved. Temporary connections to the potable water system will require protection via a certified/tested Backflow Preventor(BFP). All temporary connections and piping installed be the Contractor in a manner satisfactory to the Contracting Officer before final acceptance of work.

(b) Electricity: All reasonably required amounts of 60Hz electric power at

110V and 480V will be made available without cost to the Contractor from existing electrical systems near the vicinity of the work. The Contractor shall install and maintain at no cost to the Government any necessary supply connections and facilities in a manner satisfactory to the Contracting Officer.

All electrical services shall be removed in a manner satisfactory to the

Contracting Officer before final acceptance of work.

O. The Contractor shall provide toilet facilities in a ratio of not fewer than on for each 30 persons or fraction thereof. Connection to any existing sanitary sewer manholes may be made. The Contractor shall supply drinking water from connections to existing potable water system. The Contractor shall take proper precautions to protect the water system from damage and contamination. Any temporary connections made for drinking water or toilet facilities shall be removed by the Contractor in a manner satisfactory to the

Contracting Officer before final acceptance of work.

6.0 PROJECT ADMINISTRATION

A. Project management: The Contractor shall be responsible for the overall management of each TO performed under this contract. The Contractor shall be responsible for timely status reporting as specified in the TO. The Contractor shall also ensure that quality work is completed on schedule and within the allocated budget. The contractor shall provide daily work reports during physical construction. The contractor shall update project schedules when they change and submit to the AF PM.

B. Project supervision: The Contractor shall identify the primary POC during all phases of the TO. The Contractor shall notify the CO in writing of the intended project superintendent before the issuance of the Notice to Proceed (NTP). If the superintendent is changed during the TO Period of Performance (PoP), the

Contractor shall notify the CO in writing of the intended replacement. The designated superintendent or delegated representative shall be on site anytime construction work is being performed. The Contractor shall provide the CO and the Air Force Project Manager (AF PM) with the names of a primary and alternate POCs telephone numbers, in case of emergency.

C. Removal of Contractor’s Employees: The Contractor agrees to utilize only experienced, responsible and capable people in the performance of work. The

CO may require that the Contractor remove employees who endanger persons or property, whose continued employment under this contract is inconsistent with the installation commander’s safety and security interests of good order and discipline, or who are determined by the CO or AF PM as being incapable of rendering the services IAW this contract.

D. Business Relations: The Contractor shall successfully integrate and coordinate all activities needed to execute the TO. The Contractor shall manage the timeliness, completeness and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues and effective management of subcontractors. The Contractor shall coordinate and cooperate closely with associate contractors involved in the execution of AEDC’s mission.

E. Meetings: The Contractor shall attend and/or support meetings and teleconferences to discuss technical requirements, issues and project progress and status. Meeting requirements will be identified with each TO. The

Contractor shall prepare and submit for review, an agenda, presentation materials and minutes for meetings attended, as applicable. Meeting minutes shall include any action items and identify the responsible person for action items. Contractor personnel and their subcontractors shall identify themselves as

Contractors of subcontractors during meetings, on meeting minutes, telephone conversations, in electronic messages, or correspondence related to this contract.

F. Submittals Log: The Contractor shall be responsible for providing an updated submittals log to include actual submitted date, current disposition, Government response with date, and need by date.

G. Master Work Permits: The Contractor will be responsible for coordinating a

Government issued, Master Work Permit prior to performing any site work, especially digging of any type. The Contractor will be given assistance, by the

Government, in the coordination of the Master Work Permit request. Thereafter, Government assistance will be limited to an as-needed basis in the event of unusual circumstances. It will be the Contractor's responsibility to coordinate completion of the Master Work Permit and request to have existing utilities located & marked as indicated on the completed form, prior to the beginning of digging operations in the individual areas, as well as maintaining the markings.

This coordination is anticipated to take approximately (14) working days to complete per request.

7.0 PERFORMANCE CAPABILITIES

A. As a minimum, the Contractor must be capable of performing at least 25% of the cost of the contracted work, not including the cost of materials, using his in-house work force. This does not include administration or management effort.

B. The operational schedule at Arnold AFB may limit job site access. The Contractor shall have personnel on-site within 48 hours of being notified that the job site will be available.

8.0 SECURITY REQUIREMENTS

A. The Contractor shall be required to comply with all security directives and other security requirements identified in this contract. These requirements apply to all contractors on Arnold AFB in the performance of their contract.

B. Pass and Identification Items: The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-

Government-owned vehicles. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires, e.g., terminated for cause, retirement, etc.

C. For Official Use Only (FOUO): The Contractor shall comply with Freedom of

Information Act (FOIA) requirements IAW DOD 5400.7-R, FOIA Program, Chapter 4. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

D. The Contractor shall safeguard FOUO information provided under this contract as specified in DODM 5200.01-V4, DoD Information Security Program: Controlled

Unclassified Information. CUI is information that does not meet the standards for

National Security Classification under Executive Order 13526, dtd Dec 2009, but is pertinent to the national interests of the United States or to the important interests of entities ode the Federal Government, and (ii) under law or policy that requires protection from unauthorized disclosure, special handling safeguards, or prescribed limits on exchange or dissemination. If lost, misused, compromised or accessed by unauthorized persons could adversely affect US national interest, the conduct of

DoD programs, or the privacy of DoD personnel. It comes in many forms; personal data under the privacy Act, personnel records, privileged data (chaplain and judge advocate records), investigative data, scientific and technical information (STINFO), export-controlled data (critical technologies), proprietary data, or For Official Use

Only data. Sensitive information meets the criteria for exemption from mandatory public disclosure under the Freedom of Information Act (FOIA). For guidance with marking CUI, contact AEDC/TSD-IP at (931) 454-3290.

E. If access to Controlled Unclassified Information/Export Control/STINFO information is required the Contractor shall be required to be registered as a certified government Contractor through the Joint Certification Office, Defense Logistics

Information Service (DLIS). To request DLIS Certification submit a DD Form 2345, Militarily Critical Technical Data Agreement, to the DLIS, Battle Creek, MI address indicated at the top of the DD Form 2345 along with a copy of the company's State

Business License, Incorporation Certificate, Sales Tax Identification Form or other documentation, which verifies the legitimacy of the company. A copy of their

DD2345, Militarily Critical Technical Data Agreement, must be provided when issued. Export Controlled Data. Except as allowed by DFARS252.225.7048, Export-

Controlled Items and AFMCFARS Supplement 5327.303, foreign nationals shall not have access to export-controlled information without an export license. All export control laws as stipulated in both Export Administration Regulation and

International Traffic In Arms Regulation must be followed without exception. For guidance in applying appropriate Export Control markings, contact AEDC/XP2 at

(931) 454- 7329.

F. The Contractor must obtain Foreign Disclosure Office (FDO) approval through the

Contracting Officer prior to allowing any non-U.S. or un-validated U.S. Lawful

Permanent Resident persons access to CUI or export-controlled information. (Also, see DFARS252.225.7048, Export-Controlled Items and AFMCFARS Supplement

5327.303).

G. Reporting Requirements: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

H. Physical Security: The Contractor shall be responsible for safeguarding all

Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

I. Computer Security (COMPUSEC)/Automated Information System Requirements: If access to unclassified computer systems is required the following requirements apply; Users must be a US Citizen, or receive AEDC or AFMC Foreign Disclosure

Office (FDO) approval prior to access being granted; users must complete a GC 591 to request access, requestor must have a favorable NACI, or an approved Interim

AIS Request on file, requestor must complete the AF Information Assurance (IA)

Training. Users bringing Portable Electronic Devices on base wanting to connect to

AEDC computer systems/networks shall comply with established AEDC procedures. The Contractor shall accomplish all Information Assurance tasks identified in; AFPD 33-2, Information Assurance Program, and AFI 33-200, Information Assurance (IA) Management to include all tasks and directives identified therein including, but not limited to; AFSSI 300 Series - COMSEC

Equipment, AFSSI 400 Series - COMSEC Operation, AFSSI 700 Series EMSEC, and 8500 Series - IA Implementation, or their replacements. National and DoD level documents shall be used as mandatory directives in lieu of, or in addition to AF directives, as appropriate. The Contractor shall comply with the DOD 5200.2-R, Personnel Security Program; and local host base COMPUSEC requirements. Ensure employees complete any additional computer security training requirements mandated by the host base.

J. Information Security (INFOSEC): Information, regardless of media, shall be controlled and maintained IAW with the NISPOM and guidance provided by the

SSA.

K. Privacy Act: Comply with AFI 33-332, Privacy Act Program, when collecting and maintaining information protected by the Privacy Act of 1974, Title 5, U.S.C., Section 552a. Remove or destroy official records only IAW Air Force Records

Information Management System, (AFRIMS) located on the internet at:

<https://www.my.af.mil/gcss- af61a/afrims/afrims/rds/rds_series.cfm>.

L. Operations Security (OPSEC): Comply with AFPD 10-11 and AFI 10-701, Operations Security, and DoD 5220.22-R, Industrial Security Regulation (ISR), Chapter 10, local plans and publications.

M. Contractor Consent to Background Checks: The Contractor shall not employ persons to perform under this contract if such employee is deemed or identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the Contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by the Tennessee Information Enforcement System (TIES) through the National

Crime Information Center. TIES checks will verify if a person is wanted by local, state, or federal agencies. All Contractor and subcontractor personnel must consent to TIES background checks. Contractor and subcontractor personnel who do not consent to a TIES check will be denied access to the installation. Information required to conduct a TIES check includes: full name, driver's license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The Contractor must have this information ready to provide to the Visitor Control Center, if requested.

N. Contractors must ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities.

O. The Contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the Contractor from proceeding with the contract as required.

P. Access to Installation During Force Protection Conditions (FPCONs): Gaining accessing the installation will be done IAW the requirements outlined in the local

Antiterrorism/Integrated Defense Plan(s). Contractors will also be assigned a mission essential designation IAW requirements contained in

Antiterrorism/Integrated Defense Plan(s). Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

Q. Property Protection: Property protection for the facility where the Contractors' primary work center is located will be the responsibility of the local facility manager and local Security Manager, or their duly authorized representative IAW AFI 31-

101, Integrated Defense, and command/local directives to include AAFB Plan 31-

101. The Contractor must safeguard all government-owned equipment and materials in his/her possession or use.

R. Government shall provide all escorts required for access to secure areas while working on construction areas at Arnold AFB.

S. All Contractor personnel must be escorted at all times in a controlled/restricted area by an escort furnished by the Government. Work requiring escorts will be scheduled 15 calendar days prior to starting work unless this requirement is waived by the CO.

T. Projects in a secured area may require a local agency check by the Base Security

Police of the Contractor, his employees, and all sub-tier contractors prior to commencement of on-site work. The Contractor should allow approximately 30 calendar days to accomplish the check.

9.0 SAFETY

A. The Contractor is solely obligated for compliance with OSHA, CFR 1910 and 1926, AFSOH 91-501, NFPA 101 and other applicable laws and regulations for the protection of the contractor employees, subcontractors, Government employees and

Government property. The Government shall assume no liability of responsibility for the Contractor’s compliance or non-compliance with such requirements. The

Contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards associated with prescribed tasks. The Contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontractors.

B. In addition, the Contractor shall comply with the following:

a. Air Force Safety requires that Contractors performing on Air Force installations provide their employees safety and health protection equal in quality to that provided to Air Force employees. However, the Contractor will be responsible for managing their health and safety program.

b. Contractors are required to flow down Safety requirements to all subcontractors who qualify as applicable contractors under their contract.

c. Contractors are required to submit a Safety and Health Plan and corresponding site safety checklist to the AEDC Safety Office, Contracting

Officer and Project Manager within 10 days after contract award. The plan shall be made available to the installation safety office for acceptance prior to contract performance.

d. Contractors are required to submit their TCIR and DART rates and OSHA

300A form along with their safety and health plan. The TCIR and DART rates will be reviewed by AEDC Safety and contract performance.

e. Contractor's performance will be accountable for compliance with their safety and health plan, to include mishap reporting.

f. Contractors shall ensure their employees and subcontractors report (No later than 24 hours) pertinent facts regarding all mishaps. Contractors will cooperate in any safety investigation, to include toxicology testing.

g. Contractors are required to identify the processes and procedures used to track compliance with the Safety and Health Plan.

C. The Contractor Safety and Health Plan must demonstrate a management commitment to employee safety and health. The plan shall include application and responsibility to subcontractors and shall include as a minimum the following elements:

a. Worksite hazard analysis with base-line hazard identification and required control measures.

b. Job site analysis which lists the hazards associated with performing the task and the applied control measures.

c. Corrective action plan for identified hazards and identifying individual responsible for corrective actions and tracking of hazards.

d. Inspection program for each worksite to include identifying the individual conducting the inspection and the frequency of inspection.

e. Employee hazard reporting procedures.

f. Procedures for accident investigation and reporting.

g. Emergency response plan including first aid/injury procedures

h. Employee safety and health training requirements and documentation process.

i. Identify applicable safety rules and regulations.

j. Identify Safety roles and responsibilities of management, supervisors, employees and contractor safety coordinator.

10.0 ENVIRONMENTAL

A. Contractor shall comply, and assure that all sub-contractors comply with all applicable federal, state and local laws, regulations, ordinances, policies and standards related to environmental matters. Copies of local policies and procedures can be reviewed at Base Environmental Office, Building 100 Suite B-

310, or phone (931) 454-6290.

B. The use of materials which have been identified by Government agencies as being hazardous or creating potentially hazardous conditions will not be allowed on any project. Specifically, products containing lead, asbestos, polychlorinated biphenyl

(PCB), and ozone depleting chemicals are prohibited. The Contractor shall assume a strict and cautious position in responding to reports of other materials which may be identified as hazardous during the construction period.

C. If any material originally specified or approved for use in the work should become listed as suspected or verified as being hazardous, the Contractor shall immediately notify the CO and initiate efforts to postpone the installation or use of the material until the matter can be investigated.

D. Some projects will include abatement of asbestos and other hazardous material.

E. Follow the AEDC Commander’s Environmental Policy Letter (Attachment

10).

11.0 EXCAVATION:

A. Obtain a digging permit.

B. When using a backhoe to dig, the Contractor may not use a bucket with teeth. If teeth are on the bucket they must install a plate across the teeth unless otherwise approved by AF PM.

C. Contractor must hand dig within 2 feet of marked utilities unless utilities have been located with hydro/air knife excavation.

D. For 161kv the Contractor shall hand dig within 5 feet unless a waiver is granted by the AF PM for holes that are shallower than the 161 kv cable or located with hydro/air knife excavation.

E. In congested areas hydro/air knife excavation can be required by the Government.

a. Soil must be sampled and tested prior to hydro/air knife evacuation as determined by the AF PM.

1. Sampling and lab testing is the responsibility of the construction contractor.

2. For each 10 cubic yards of soil, collect one sample to be used for compositing. Samples should be collected at least one foot below the ground surface, preferably about the median depth of the proposed excavation.

3. Composite samples for laboratory analysis shall include Toxicity

Characteristic Leaching Procedures (TCLP) Metals, TCLP volatiles (VOCs), PCBs, and EPH (extractable petroleum hydrocarbons). The table of required constituents for each category can be obtained from TSDCI.

b. The construction contractor shall submit an Excavation, Dewatering, and

Disposal plan (EDD).

c. Soil analysis results and EDD must be provided to AF PM before hydro/air knife excavation can be approved. AF PM will submit the soil analysis results to AF Environmental (TSDCI) to determine disposition of the slurry.

d. Soil sample test results come back positive for regulated compound contamination:

1. If the material excavated is not going to be used as backfill at the excavated site, the slurry mixture must be dewatered adjacent to the excavated site with equipment provided by the construction contractor prior to offsite disposal or other disposition. TSDCI will provide guidance on disposition options once contamination levels are determined.

2. If the material excavated is going to be used as backfill at the excavated site, the slurry mixture must be dewatered adjacent to the excavated site with equipment provided by the construction contractor prior to backfill operations.

F. An approved disposal area is located approximately two(2) miles from most anticipated construction sites. This area is approved for surplus earth, stone, broken concrete, asphalt, and building materials waste. Building materials waste also includes containers, dunnage, and other related items.

12.0 QUALITY CONTROL

A. Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. The

Contractor shall develop and implement procedures to identify and prevent defective services from recurring.

B. The Government will appoint a representative(s) to monitor performance to ensure services are received. The AF PM will evaluate the Contractor's performance through daily on-site inspections and receipt of complaints from site personnel.

The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance.

C. The Contractor is responsible for the quality, technical accuracy and the coordination of all design, drawings, specifications and other services supplied under this contract. The Contractor shall, without additional compensation, correct or revise any errors, deficiencies, or inadequacies in its designs, drawings, specifications and other services.

D. Neither the Government’s review, approval, acceptance, nor payment for the services required under this contract, shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall remain liable to the Government

IAW applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of the services rendered under this contract.

E. Engineers or architects registered to practice in the particular professional field shall be involved in preparing, reviewing and approving the design. The engineer or architect for the Contractor shall be an individual, firm or any duly authorized representative thereof, professionally engaged in the practice of engineering and/or architecture, qualified by registration and experience and licensure in the applicable state to offer the services specified to the public.

F. The Contractor shall perform a code analysis for each TO and submit a list of applicable codes and standards for Government approval prior to initiating preliminary design.

G. The Contractor’s design shall consider the phasing of construction to minimize impacts and/or outages to AEDC operations.

H. Designs shall include life cycle cost effective energy conservation systems / features and comply with the following:

a. Designs shall include all life cycle cost effective energy conservation systems/features IAW current Executive Orders, DoD Instruction 4170.11, Energy Independence and Security Act of 2007, and Guiding Principles for Federal Leadership in High

Performance and Sustainable Buildings. Energy cost budgets shall be reduced by 30 percent for all new construction and 20 percent for all renovations as compared to American Society of

Heating, Refrigerating and Air-Conditioning Engineers

(ASHRAE) 90.1 baseline building performance ratings. Submit alternate proposals, if appropriate, which would reduce energy consumption below the expected energy budget. Indicate the effect on facility construction and operation costs of any such proposals.

b. If a design contains energy-consuming products listed in the

ENERGY STAR Program or Federal Energy Management

Program (FEMP) the Contractor shall specify products which meet ENERGY STAR and FEMP requirements and are in the upper 25 percent of energy efficiency in their class.

c. For products that consume power in a standby mode and are listed on FEMP’s Low Standby Power Devices product listing, the corresponding wattage recommendation, the Contractor shall specify items which use no more than one watt in their standby power consuming mode. When it is impracticable to meet the one watt requirement the Contractor shall specify items with the lowest standby wattage practicable.

d. EPA and USDA-designated items: Contractor shall specify products containing recovered materials and bio-based products to the maximum extent practicable without jeopardizing the intended use of the product while maintaining a satisfactory level of competition at a reasonable price. Product information is available at www.epa.gov/cpg/products.htm and www.usda.gov/biopreferred.

13.0 SITE MEETING AND PRE-CONSTRUCTION CONFERENCES

A. After the award of the contract and after the issuance of the first discrete task order under this contract, the Government will conduct a conference to acquaint the Contractor with Government policies and procedures that are to be observed during the prosecution of the work and to develop mutual understanding relative to the administration of the contract. At this time the Contractor shall familiarize themselves with the general state of the facilities, any special conditions that they may encounter.

14.0 SUBMITTALS

A. The Contractor shall submit a ‘submittal schedule’ indicating calendar dates for each submittal.

B. All items indicated in the specification for each task order shall be submitted for approval:

a. Any other items required, per specifications, shall be submitted for approval when requested by the CO or the designated representative.

b. Submittals that may be required by this contract shall be made in four printed copies. Copies of the printed submittals will not be returned to the

Contractor.

c. The Contractor must submit for approval those items that deviate from the specifications. Submission will be on an AF Form 3000.

d. Contractor shall submit weekly submittal log with submittal status.

C. At the pre-construction conference, the Contractor, AF PM, and the Contract

Administrator will review the submittal requirements. The Contractor must be prepared to discuss the delivery dates for those submittals that are required, or for the items the Contractor plans to submit for approval. Once approved, the submission deadlines shall be incorporated into the Schedule of Materials submittals.

D. The Contractor is reminded that any item(s) installed prior to the COs approval is being done at his/her own expense. If any item does not meet the Contract requirements as determined by the CO, the Contractor will be required to remove these items at his/her own expense.

E. Equipment submittals, unless otherwise specified, shall conform with the following:

a. Submittals shall be complete with the manufacturer's product description literature. SUBMITTALS WITH INSUFFICIENT LITERATURE WILL

BE DISAPPROVED.

b. Submittals shall include a complete listing of all associated parameters contained in the Technical Specifications and Drawings (materials, finishes, capacities, temperatures, pressures, electrical characteristics, etc.). THE CO OR HIS/HER TECHNICAL REPRESENTATIVE WILL

NOT TRANSFER INFORMATION FROM THE TECHNICAL

SPECIFICATIONS AND DRAWINGS TO THE SUBMITTALS.

INCOMPLETE SUBMITTALS WILL BE DISAPPROVED.

c. Submittals shall be clearly marked to differentiate between the applicable and extraneous portions. THE CO OR HIS/HER TECHNICAL

REPRESENTATIVE WILL NOT MARK THE SUBMITTALS.

UNMARKED SUBMITTALS WILL BE DISAPPROVED.

F. When Automated Data Processing Systems (ADPS) are used to perform design calculations, the design analysis shall include descriptions of the computer programs used and copies of the ADPS input data and output summaries. Preparation of the descriptions that must accompany each set of ADPS printouts shall include the following:

a. Explain the design method, including assumptions, theories, and formulas.

b. Include applicable diagrams, adequately identified.

c. State exactly the computation performed by the computer.

d. Provide all necessary explanations of the computer printout format, symbols and abbreviations.

e. Use adequate and consistent notation.

f. Provide sufficient information to permit manual checks of the results.

G. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The

Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

H. Final Design Drawings and Documentation: Final design documentation including drawings, specifications, estimates and other required deliverables. Electronic documentation submitted shall include every associated component file of drawings and other documentation, including raster images, jpeg, tiff, Excel and any related items required to view, modify, or manipulate the electronic files. Electronically provide all final design documentation and drawings in AutoCAD 2013 format or later and as Portable Document Format (PDF) files.

I. Record (As-Built) Drawings: Record drawings showing final configuration of work accomplished. Show all changes, additions and deviations from the original TO drawings and documentation; including but not limited to, actual routing of field routing of cabling/conduit/piping, final I/O counts, wiring details and final connection details regardless of the level of design drawing detail. If no changes occur, provide certification to that effect. Redlined hardcopies shall be maintained by the Contractor during construction to accurately show as-built conditions during the progress of the job. Redline drawings are only acceptable as Record (As-Built) drawings when the Contractor is not provided access to the original drawings in a format that is editable. If electronic, provide drawings in AutoCAD 2013 format or later and as PDF files. The Contractor shall additionally include any associated component file of the drawings, including raster images, jpeg, tiff, Excel and any related items required to view, modify, or manipulate the electronic files.

Submit to the CO for approval prior to applying for final payment.

J. Design drawings: Design drawings shall contain all necessary views, details, dimensions, notes, bill of materials, etc., which accurately and clearly convey all aspects of the Contractor’s design. Design drawings shall contain sufficient detail for the Government to assess validity of the design and conformance with the TO and for the Contractor’s fabricator(s) to generate fabrication drawings without need for further explanation from the designer. Design drawings and specifications shall be prepared in design submittals such that AEDC could construct the project without any additional assistance from the Contractor. Drawings shall be generated using AutoCAD 2013 or later. The Contractor’s shall electronically submit both AutoCAD format and PDF. PDF files shall be electronically generated from the AutoCAD drawings (photocopying is prohibited). The Contractor shall use standard AEDC title blocks and borders on all design drawings, supplied by the Government. The

Contractor’s design drawings shall use U.S. Customary units.

Dimensions shall be in terms of inches or feet or a combination thereof as applicable. Elevations shall be drawn to a 1/8" = 1’-0” scale and other visual information as required. The site and exterior utility drawings shall use a minimum scale of 1" = 30' unless otherwise indicated.

Additionally, the overall site plan for this project shall be on one drawing sheet.

K. Manufacturer drawings: The Contractor shall electronically submit fully legible PDF format file(s). Even though CADD drawings are not required to be submitted, all drawings created by manufacturers for this project shall be created using a CADD program and the PDF file(s) electronically generated from the CADD file to maximize readability

(photocopying is prohibited). Manufacturer drawings may use the

International System of Units (SI) if the products were designed and fabricated in SI units, otherwise, manufacturer drawings shall be submitted in U.S. Customary units.

15.0 DESIGN REQUIREMENTS:

A. Design drawings: Design drawings shall contain all necessary views, details, dimensions, notes, bill of materials, etc., which accurately and clearly convey all aspects of the Contractor’s design. Design drawings shall contain sufficient detail for the Government to assess validity of the design and conformance with the TO and for the Contractor’s fabricator(s) to generate fabrication drawings without need for further explanation from the designer. Design drawings and specifications shall be prepared in design submittals such that AEDC could construct the project without any additional assistance from the Contractor.

Drawings shall be generated using AutoCAD 2013 or later. The Contractor’s shall electronically submit both AutoCAD format and PDF. PDF files shall be electronically generated from the AutoCAD drawings (photocopying is prohibited). The Contractor shall use standard AEDC title blocks and borders on all design drawings, supplied by the Government. The Contractor’s design drawings shall use U.S. Customary units. Dimensions shall be in terms of inches or feet or a combination thereof as applicable. Elevations shall be drawn to a 1/8"

= 1’-0” scale and other visual information as required. The site and exterior utility drawings shall use a minimum scale of 1" = 30' unless otherwise indicated.

Additionally, the overall site plan for this project shall be on one drawing sheet.

B. Specifications:

a. Specification format shall conform to the Construction Specifications

Institute (CSI)’s Manual of Practice. Specifications shall consist of one editable electronic set of specifications in Microsoft Word (e.g., .doc or

.docx file format) and one electronic set in PDF format.

b. Considerations for specifications include, but are not limited to:

1. The use of small amounts of materials, which are not complicated in their application, does not require coverage in the written specifications provided descriptive information and applicable standards, if required, are noted on the drawings.

2. References in specifications shall be to widely recognized standards or specifications promulgated by governments, industries, or technical societies. In all instances when there is an applicable specification or standard, a reference thereto as well as the latest date of the standard shall be used.

3. Brand names may be used but shall be prefaced by the phrase

“brand name or equal”. When a “brand name or equal” description is necessary, specifications shall clearly identify and describe the particular physical, functional, or other characteristics of the brand-name items which are considered essential to satisfying the requirement.

c. The Contractor shall develop submittal requirements required during construction as part of the design phase of the contract. This shall be done by the Contractor’s designer by producing a contractor submittal register during design. A submittal register shall be attached to each section of the specifications for the submittal requirements of that section. The Contractor’s designer shall be responsible for listing all required submittals necessary to ensure the project requirements are met. The register shall identify submittal items such as shop drawings, manufacturer's literature, certificates of compliance, material samples, guarantees, test results, etc. that the Contractor shall submit for review and/or approval action during the life of the construction contract. The

Contractor shall place all the submittal register pages in an appendix of the final specifications.

C. Design Submittal Requirements, Reviews, and Meetings:

a. Design submittal requirements for individual units of work are specified in the TO and should comply with the following requirements for each type of submittal. The Contractor shall electronically submit each submittal in a file type and media format defined by the

Government in the TO unless otherwise specified.

b. Design submittal requirements are described in Attachment 2. The TO will identify tailoring of design submittal content, if necessary. Design submittals shall be made at the 30-percent, 60-percent, 90-percent and final design stages or as stated in each TO.

c. Required…