IDIQ PWS NorCal BECOS vf5.docx

FA4890-06-R-9999

Attachment 1

APRIL XX, 2009

- final –

FA8903-20-R-0014

norcal region 5 December 2019

BASE REALIGNMENT AND CLOSURE (brac) Environmental Construction and Optimization Services (BECOS)

INDEFINITE DELIVERY/INDEFINITE QUANTITY (ID/IQ)

PERFORMANCE WORK STATEMENT (PWS)

FOR

ENVIRONMENTAL RESTORATION

AT

AIR FoRCE BRAC INSTALLATIONS – norcal region

CONTRACT NUMBER: FA8903-20-R-0014

5 December 2019

TABLE OF CONTENTS

Introduction

1.1 Scope

The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform the BRAC Environmental Construction and Optimization Services (BECOS) requirements. This Performance Work Statement (PWS) defines the full range of environmental, construction, and optimization services necessary to conduct site restoration including maintenance of established remedies, implementation of optimization, and remediation activities to achieve performance objectives to include emerging requirements for environmental remediation as identified in each contract/Task Order (TO). Regulatory engagement at the installations listed below can range from local to federal agencies at any given time during the contract performance. This PWS covers the following region and Air Force (AF) BRAC installations including any associate geographically separated unit (GSU) locations. Each TO PWS is intended to follow this template but will be tailored appropriately to reflect the initial requirements for that region.

Northern California (NorCal) Region:

The former Castle Air Force Base (AFB) is located in Atwater, Merced County, California in the central portion of the state. The former Castle AFB is listed on the National Priorities List (NPL) and has a Federal Facility Agreement (FFA) in place. The sites are being addressed following the CERCLA process or state corrective action program (non-CERCLA).

The former Mather AFB is located in Sacramento, Sacramento County, California. The former Mather AFB is listed on the National Priorities List (NPL) and has a Federal Facility Agreement (FFA) in place. The sites are being addressed following the CERCLA process or state corrective action program (non-CERCLA). Regulatory oversight is provided by the USEPA Region 9, California Department of Toxic Substances Control (DTSC) and Central Valley Regional Water Quality Control Board (Water Board).

The former McClellan AFB is located in Sacramento, Sacramento County, California. The former McClellan AFB was formally placed on the NPL on July 22, 1987. In 1989, the Air Force, USEPA Region 9, and the California Department of Health Services (CDHS) signed an Interagency Agreement for the cleanup. The Interagency Agreement was executed in 1990. CDHS was later reorganized, and DTSC assumed CDHS’s responsibilities under the Interagency Agreement. Under the Installation Restoration Program (IRP), the investigation and remediation of contamination at the installation has been conducted in accordance with CERCLA.

The former Onizuka Air Force Station (AFS) is located in Mountain View, Santa Clara County, California.

The former Four Lakes Air National Guard Station (ANGS) is located in Cheney, Spokane County, Washington.

The Contractor is solely responsible for reviewing all publicly available information and forming their independent, professional conclusions/interpretation of site conditions and requirements to achieve the performance objectives of this contract.

1.2 General BECOS Scope and Requirements

This PWS encompasses the full range of methods, technologies, and supporting activities necessary to conduct environmental restoration/remediation efforts to address environmental sites and conditions at Air Force installations and other locations in accordance with technical and regulatory requirements. Requirements shall be carried out as specified under TOs.

TOs under this contract may involve a Performance-Based Remediation (PBR) approach, where desired outcomes of the work are identified without specifying the methods or technologies to be used. Under such efforts, the contracted work is performed with a focus on results. A PBR TO enables the Contractor to select actions best suited to the site requirements, and ensures that best management practices and best available technologies are employed. The PWS will specify PBR requirements at the TO level. The Contractor approach is governed by regulatory requirements and engagement. PBR performance objectives will be established at the TO level and may include Long-Term Management (LTM), Remedial Action-Operations (RA-O), Response Complete (RC), and Site Closeout (SC).

The AF is required to implement remedies as necessary to enable the mission, protect human health and the environment and comply with laws. The goal of the BECOS contract is to ensure the AF continues to fulfill all facets of its Environmental Restoration Program (ERP) mission, while effectively and efficiently managing the program in a performance-based, results-oriented and cost conscious framework. The AF desires all sites be cleaned up to standards that allow for the current or reasonably anticipated future land use of the property in accordance with approved decision documents. The intent of the BECOS initiative is to allow for establishment of performance objectives that will continue to advance site cleanup during the Period of Performance (PoP) in the most efficient and cost effective manner. [A business case analysis may be appropriate in some instance to demonstrate that the proposed methodology and approach achieves the greatest reduction in life-cycle cost and offers the greatest benefit to the AF in the context of the existing regulatory framework or applicable revisions, modifications or changes.] The AF is interested in reduction of long-term environmental liabilities and Life-Cycle Costs (LCC), through optimization of environmental restoration activities for sites while complying with applicable federal, state, and local laws and regulations. This could include a variety of environmental restoration services and construction necessary to maintain regulatory selected remedies, implement optimization to enhance remedial progress, and advance sites to completion in a cost effective manner. The efforts will be executed in accordance with technical and regulatory requirements to ensure protection of human health and the environment.

The Contractor shall function as an integral team member in support of the AF Civil Engineer Center (AFCEC) and BRAC mission, to include the sharing of information with other AFCEC Contractors and AF personnel, and cooperation with communities, regulators, and other government entities. Requirements such as the achievement of accurate, on-time, quality performance objectives and timely identification and solution of impediments to successful project execution are necessary to ensure efficient management of this contract. Early involvement in the process by all parties allows for the development of the most cost-effective and technically sound approach or solution. The AFCEC will rely on the Contractor’s expertise in recognizing and addressing problematic issues and successful execution of each TO. The Contractor shall perform all work in accordance with federal, state, and local statutes and regulations. Remedies shall conform to environmental permits, decision document requirements, or other legal requirements.

In carrying out each work assignment issued as a TO under the basic contract, the Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, and incidental to, the performance of work set forth herein.

Primary technical services shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Disciplines such as architects, landscape architects, engineering disciplines typically associated with environmental engineers and scientists (e.g., professional engineer [PE], professional geologist [PG]), planners, cost estimators, Computer-Aided Design and Drafting (CADD) technicians, publication writers/editors, technical writers, graphic artists, and Geographic Information System (GIS) analysts are included. Generally, a credentialed professional (a) is licensed (e.g., registered professional engineer) to practice in the state where a facility is located and/or (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task.

List of Attachments:

· Attachment 1 – Base Site List

· Attachment 2 – Acronyms and Definitions

· Attachment 3 – Deliverable Review Process and Timelines

· Attachment 4 – Performance Objectives Definitions and Requirements

1.3 Applicable Documents

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Department of Defense (DoD) and AF instructions, manuals, handbooks, regulations, guidance, and policy letters (including DoD and AF policy and guidance for ERP and Emerging Contaminants); Executive Orders (EO); American Society for Testing and Materials (ASTM); American Petroleum Institute (API) Codes; National Association of Corrosions Engineers (NACE); National Fire Protection (NFPA); Steel Structures and Painting Counsel (SSPC); National Electrical Code (NEC); Uniform Fire Code (UFC); Occupational Safety and Health Administration (OSHA) regulations, and International Building Code (IBC) including all changes and amendments in effect on the date of issuance of this contract. It is the Contractor’s responsibility to identify and comply with all applicable requirements. In addition, the Contractor shall refer to the current versions of the DoD Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing and the United States AF Construction Management Implementation Guide.

It is the Contractor’s responsibility to identify and comply with all applicable or relevant and appropriate requirements (ARARs). The Contractor shall identify and comply with all applicable documents for the bases including RODs, ROD Amendments, Explanations of Significant Difference (ESD), RCRA Permits and subsequent modifications, Risk Evaluation Corrective Action Program (RECAP) documents, the Endangered Species Act, other Decision Documents, Deeds, and conveyance notices. Key base-specific documents are available on the AF Administrative Record at http://afcec.publicadmin-record.us.af.mil/Search.aspx.

The information provided in this PWS is not intended as a substitute for complete analysis of technical data available, nor is it intended to be a guide on how the Contractor should address achievement of the Performance Objectives.

1.4 Work Ramp-Up and Transition

1.4.1 Work Ramp-Up

Site activities shall transition as specified in each TO upon completion of the current Contractor’s field support effort. The Contractor must ramp-up management as specified in each TO quickly upon award so as to be prepared to ensure seamless operations and no lapses in service.

1.4.2 Transition of Work

Activities will transition to this contract upon completion of the current Contractor’s field support and/or final deliverable on sites noted in the table below. The Contractor shall ramp up management of this contract to ensure seamless operations of existing systems and no lapses in service.

1.5 Remedial System Components

The Contractor shall properly account for and manage all new and existing remedial system components including monitoring wells, as applicable, procured and utilized at the installation. (CDRL A001)

The Contractor is responsible for providing all other materials, supplies and equipment, not already installed or incidental to the place of performance, required to meet the objectives specified in each TO. All AF-owned equipment used for remediation purposes is as-is, where-is and must be maintained by the Contractor in accordance with applicable operations and maintenance (O&M) plans, manufacturer specifications, or other documentation. The Contractor is responsible for proper return or disposal of excess or unserviceable equipment, supplies, or materials as required during the duration specified in each TO.

The Contractor is required to provide secure storage for all remedial system components, as applicable, until such time it is, disposed of or transitioned to other AF contract efforts supporting the associated system at the end of the PoP, whichever comes first, as specified in each TO.

1.6 Government Furnished Information (GFI)

GFI is provided in the AF Administrative Record (AR); see http://afcec.publicadmin-record.us.af.mil/Search.aspx. GFI not available in the AR and required for a TO will be provided to the Contractor as appropriate and specified in each TO.

Project Administration

2.1 Management, Planning, and Reporting Requirements

The Contractor shall implement a full range of environmental construction and optimization services as specified in each TO and in accordance with all applicable documents. The Contractor shall supply all labor, equipment, and materials necessary to accomplish the work. The Contractor shall perform management and planning functions, including performance measurement through the course of this effort.

2.2 Project Management Plan (PMP)

The Contractor shall develop and maintain a detailed PMP with annexes for each TO, as applicable. A PMP shall be submitted to address management at the regional level in addition to the local location/former installation level. The PMP shall be maintained throughout the duration specified in each TO and updated in whole or partially no more than annually or less frequently as determined necessary by the CO/Contracting Officer’s Representative (COR).

At a minimum, the PMP shall include the following sections: technical approach, performance objectives in accordance with the PWS, draft Performance Models, organization and integration of the project team, schedule management and project controls, transitional activities, risk management, sub-Contract Line Item Number (sub-CLIN) management, quality management, health and safety management, project communications and stakeholders, procurement management, security management, IMS (or other schedule format), and MPS. The PMP should identify the project’s resources and project tasks corresponding to the sub-CLINs for this contract. (CDRL B001)

The first draft of the PMP shall be due within sixty (60) calendar days of contract award and subsequent revisions shall be subject to AF review and approval. This initial version and revised versions of the PMP shall be due within 14 calendar days from receipt of AF comments. The PMP shall be updated as necessary throughout the contract to remain current with the approved technical approaches and execution strategy. The revised versions and all updates of the PMP shall be submitted in an electronic format consistent/compatible with the AF requested standards such as pdf, writable version, etc., as specified by the COR and/or outlined in the CDRL requirements. (CDRL B002)

Performance Milestones and Payment

The Contractor shall prepare and submit a Milestone Payment Schedule (MPS) for approval, as applicable. Milestones are based on the completion of a definable and measurable step considered integral and necessary to the achievement of the objectives specified in each TO and demonstrate that payment is appropriate. AF acceptance of the documentation supporting the completion of the milestone is required for payment. Where regulatory acceptance/concurrence is required for this documentation, AF approval will occur following regulatory acceptance/concurrence. For milestones where regulatory acceptance/concurrence is required and regulatory acceptance/concurrence cannot be obtained, the AF will evaluate the Contractor’s documents to determine if they are legally and technically acceptable to warrant payment for achieving that milestone. (CDRL A001)

2.3 Project Website

As specified in each TO, the Contractor shall establish project website(s) to support management of multiple projects/TOs and for Contractor deliverable submissions by installation organized at the regional level with real-time worldwide access available to AFCEC personnel. Website features such as a submittal tracker or submittal register, a photographic log, field notes and other deliverables as required and a file download feature to access status reports and project schedule(s) may be included. The website shall be tailored to fit the project. (CDRL A001)

2.4 Contractor’s Progress, Status, and Management Report (CPSMR)

The Contractor shall prepare and submit a monthly CPSMR. The CPSMR shall be used to review and evaluate the overall progress of the contract as specified in each TO, along with any existing or potential problem areas. The report shall be prepared in a format coordinated and approved by the COR including site level details and associated CLIN information. The CPSMR shall also be used to indicate information by installation on a regional basis, describing whether efforts for each site are on target for meeting site-specific performance objective. (CDRL B003)

The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and projected tasks such as field work, reporting, etc., occurring in the next 90 days.

2.5 Cost/Schedule Status Report (C/SSR)

The Contractor shall prepare C/SSRs, which summarize performance information for program management purposes as specified in individual TOs where a cost reimbursement pricing arrangement is involved. The C/SSR contains contract data, including original and current contract values and management estimate at completion, performance data, and narrative explanations which present information on significant cost, schedule variances, contractual problems, or other areas of interest. (CDRL C001)

2.6 Meeting and Conference Services

2.6.1 Meeting/Teleconference Support

The Contractor shall participate in post-award meetings and periodic contract status, technical review, and/or Project Management Review (PMR) meetings/teleconferences with the AF. The Contractor shall also participate in annual high-level status briefings (format of which is to be coordinated with the CO) to be held at AFCEC.

The Contractor shall also attend and/or support meetings and teleconferences to discuss technical or regulatory issues and progress and status with the AF and regulatory agency representatives as required, including BRAC Cleanup Team (BCT) meetings, and other periodic meetings/teleconferences.

The AF will be present for all technical meetings with the regulatory agencies; however, the Contractor shall coordinate the meeting, provide logistical support (e.g., facilities, audio/visual), presentation materials, agendas, meeting minutes, and lead technical discussions. The Contractor shall prepare, and submit for AF review not less than five (5) working days prior to the meeting (unless otherwise approved by the AF), presentation materials for meetings and an agenda. The Contractor shall prepare summaries/minutes for all meetings attended and submit for AF review not less than 10 working days after the meeting has occurred. (CDRLs B005, B006, B007)

If needed, contractor will provide services of a professional facilitator to run public meetings and ensure all parties are provided an opportunity to communicate. This requirement is only necessary in the event of controversial or adversarial situations where predominate viewpoint of vocal community members is negative and impairs free flowing exchange of information. Professional services can diffuse these negative group dynamics and enable positive outcomes for gaining understanding and trust among various stakeholders.

The Contractor shall not contact, nor take direction from, any regulatory agency without prior notification and approval by the AF. In situations of imminent health or safety risks, regulators may direct the AF and their contractors to stop work.

2.6.2 Public Meetings and Hearings

At the direction of the Government, the Contractor is responsible to support all community involvement requirements to meet CERCLA and other regulatory requirements including public meetings (e.g., Proposed Plan meetings), public notices, public comment periods, and responsiveness summary preparation. The Contractor shall contact the COR to coordinate with the AF Public Affairs (PA) and the assigned BRAC Public Affairs Officer (PAO) for all “external” materials that will be released.

At the direction of the Government, the Contractor shall support, coordinate, and attend community, stakeholder, Restoration Advisory Board (RAB), and other periodic public meetings/teleconferences as necessary. Public meeting requirements include meeting logistics (e.g., facilities, audio/visual), newspaper notices, radio announcements, agendas, presentations, handouts, and meeting summaries/minutes, and transcripts where specified. (CDRLs B005, B006, B007)

At the direction of the Government, the Contractor shall support, coordinate, and attend teleconferences as necessary with the assigned AF PAO to ensure the PAO is fully aware of all ongoing activities, public outreach status, compliance with applicable regulations, and potential issues that might impact the AF and its public image. At the direction of the Government, the Contractor shall compile a schedule of planned public meetings, and provide for PA visibility, where PA involvement may be required and to ensure AFCEC/PA is aware of all planned meetings where public involvement may be required. At a minimum and at the direction of the Government, the Contractor shall plan to participate in at least one teleconference per year. The Contractor shall provide technical information to support AF updates to the Community Relations Plan and periodic newsletters, fact sheets, and articles. This may include preparing appropriate text, figures and photos. (CDRL A001)

Examples of types of PA requirements include the presentation of technical information and logistical support (e.g., advertising, audio-visual, handouts, report(s), recordings, verbatim transcripts, poster boards, slides, synopses, etc.) for events and/or meetings in support of the Government’s position. (CDRLs B005, B007)

At the direction of the Government, the Contractor is responsible for providing public affairs support services for public engagements to complement technical staff as specified in each TO; attendance of PA support staff with PA related expertise at public meetings and other meetings will be at the direction of the Government as specified in each TO.

At the direction of the Government, the Contractor shall research and support coordination and response for short-notice internal and external requests for information such as congressional inquiries and media requests. These inquiries require the Contractor to provide the AF factual and responsive information. (CDRL A001)

2.6.3 Regulatory/Professional Interface

The Contractor shall develop and prepare verbal/written interaction with interested parties related to the project. Forums may include administrative proceedings, judicial proceedings, formal meetings, or informal meetings. The Contractor shall provide all required support including preparation of presentation materials, agendas, minutes, publications, news releases, public notices, and the maintenance of mailing list(s). (CDRLs A001, B005, B006, B007)

The Contractor shall conduct project technical review, analysis, and discussions to integrate comments from interested parties on programs and related data and studies. The Contractor shall develop recommendations for responses and prepare report(s) to communicate government priorities to regulatory agencies and other interested parties. (CDRL A001)

The Contractor shall conduct review and interpretation of new and proposed statutory and regulatory requirements and make recommendations for government planning and policy integration as it applies and as specified in each TO. (CDRL A001)

2.6.4 Notification Requirements

The Contractor is required to notify the CO and COR of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, Notices of Violation (NOV) (received or anticipated), and changes in key personnel, and finding unexploded ordnance (UXO). On critical issues, verbal notification shall be made immediately, followed by written notification within three working days. (CDRL A003)

If unanticipated UXO is discovered during field activities, the Contractor shall immediately stop work, report the discovery to the CO and COR, and implement the appropriate safety precautions. Field activities cannot continue until clearance is received from the CO.

The Contractor shall follow the 3Rs (Recognize, Retreat, and Report) Explosives Safety Education Program; see https://www.denix.osd.mil/uxo.

In the event of a dispute with or enforcement action from a regulatory agency arising from performance of work covered as specified in each TO, regardless of whether the AF is a named party, the Contractor shall notify the CO or COR within 24 hours. If the AF is a named party in the dispute or enforcement action, the Contractor shall provide support to the AF as required to resolve the dispute or enforcement action. If the AF is not a named party in the dispute or enforcement action, the Contractor shall provide its proposed response to the dispute or enforcement action to the AF for review and comment prior to submission. Contractor support typically includes preparing a briefing, point paper, and summary of technical data to support the AF position. (CDRL A001)

2.6.5 Site Access: Permits, Easements, and Work Site Access

At the direction of the Government, the Contractor shall develop, coordinate, apply for, pay fees for, comply with, and/or modify all federal, state, local, and other applicable permits required to meet the objectives specified in each TO. The Contractor shall maintain a library of these documents and maintain copies at the installation where applicable. (CDRL A001)

Pursuant to CERCLA (42 U.S.C. 9621(e)), no federal, state, or local permits shall be required for onsite CERCLA removal or remedial actions. The Contractor must consult with the AF prior to obtaining environmental permits for onsite CERCLA activities. For non-CERCLA restoration sites, the Contractor shall comply with all applicable permit conditions, including implementation of the permits and payment of permit fees. If the Contractor has any question whether a particular permit may or may not be required, the Contractor shall consult with the AF prior to obtaining the permit.

The Contractor shall be responsible for reviewing, and responding to requests to provide mapping information for all onsite remediation systems, and other dig/utility locate related requests, requiring the identification of subsurface appurtenances and utilities associated with new and existing remediation systems included in this as specified in each TO. In accordance with individual state requirements, the Contractor shall subscribe to the requisite utility locator service(s). Utility location requests will be sent to the Contractor via utility notification service (i.e. dig safe, etc.) and the Contractor will be required to review, respond, and address all location requirements. The Contractor shall maintain all records pertaining to location requests.

At the direction of the Government, the Contractor must coordinate with the AF prior to supporting notifications to property owners, as required under the appropriate deeds. In addition, the Contractor is responsible for any renewal payments for easements or leases unless otherwise specified.

The Contractor shall be responsible for identifying and obtaining access to the worksite (including site access badges, rights of entry, access agreements, notifications, encroachment permits, etc.) through coordination with the AF, county, municipal, airport, landowner, tenant, and other stakeholders to ensure access to all areas necessary to conduct activities as specified in each TO. (CDRL A001)

At the direction of the Government, the Contractor shall prepare documents using AF-provided templates, pay the rent or purchase price and associated expenses for the AF to maintain or support modification of existing rights of access, or to acquire new rights of access, to non-AF land which the Contractor needs to satisfy the performance objectives of this contract. At the direction of the Government, the Contractor shall support the designated installation official (e.g., BEC) with activities necessary to negotiate and sign the documents to obtain or modify the necessary rights of access with technical inputs from the Contractor. Based on the stated right of access needs of the Contractor, the AF will decide which type of right of access (e.g., right of entry, license, easement, lease, or fee acquisition) will be obtained. Technical inputs expected or that may be requested by the AF from the Contractor under direction of the Government for rights of access including support with developing the description of the amount of real property on which access is being sought, provision of property surveys, title searches and title insurance (necessary only for easements, leases for greater than 30 years, or fee acquisitions), environmental site due diligence, appraisals of fair market value, amount of expected intrusion on the property or property disturbance, cost estimates of restoring property to its original condition after access is no longer needed, and potential technical witness testimony in the event the AF must pursue involuntary condemnation through the U.S. Department of Justice in state or federal court. Payment of associated expenses includes costs associated with providing the aforementioned technical inputs, fees for recordation of real property documents associated with acquiring the right(s) of access, costs for payment of or restoring property damage resulting from Contractor's activities on the property on which the right(s) of access were acquired, costs for obtaining "dig safe" or "utility clearance" approvals from appropriate utility and governmental entities, and costs for notifying or communicating with affected property owners regarding rights of access.

Generally, the AF will sign all easement agreements and modifications and/or renewals of new or existing permits, licenses, and certificates required under this contract except as specified in each TO.

2.7 Work Site Coordination

The Contractor shall coordinate worksite activities with all applicable personnel and/or agencies to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions. The Contractor shall ensure all work areas are secure and appropriate measures have been taken to eliminate any risk to the public on active environmental sites, as appropriate. The Contractor shall perform emergency response for situations arising from project activities. The Contractor shall perform emergency repairs to facilities, systems, improvements, or utilities damaged in the course of conducting work specified in each TO. The Contractor must comply with OSHA safety and health regulations and local safety office requirements. The Contractor is required to provide the CO copies of any OSHA report(s) submitted during the duration of this contract as specified in each TO. (CDRL A004)

All on-site workers (Contractor and subcontractor) performing hazardous operations, including working with hazardous materials, must have completed the OSHA 1910.120 Hazardous Waste Operations and Emergency Response (HAZWOPER) training and/or other applicable training, plus annual refresher courses. The Contractor shall maintain documentation supporting training records in accordance with applicable OSHA reporting requirements and have the site-specific Health and Safety Plan (HSP) on site, available for workers, AF, and/or regulatory review.

The Contractor shall be responsible for any damage caused to property by the activities of the Contractor under this contract and shall exercise due diligence in the protection of all property located on the premises against fire or damage from any and all other causes. Any property damaged or destroyed by the Contractor incident to the exercise of the privileges herein granted shall be promptly repaired or replaced by the Contractor to a condition satisfactory to the COR or reimbursement is made by the Contractor sufficient to restore or replace the property to a condition satisfactory to the COR.

2.8 Photo Documentation

The Contractor shall prepare digital photographic documentation, as required to meet the objectives specified in each TO. The Contractor shall include photographic documentation of site(s) and building(s) under investigation, field activities, and sample locations. The Contractor shall provide photo documentation to the AF as appropriate, as part of other deliverables, or at the request of the CO and/or COR.

2.9 Contractor Documentation

The Contractor shall create and maintain a Master Document List (MDL) for all documents including those maintained as part of the document repository, whether the document is a deliverable or not, which are prepared during the course of each TO. The MDL and its documents shall be maintained in libraries readily available for submittal to the government. The project website may be used to maintain all or portions of the document repository. The Contractor shall maintain the MDL and project documents for the duration of the contract as specified in each TO and transfer custody to the AF within 90 calendar days prior to PoP expiration. For project documents produced in the final 90 calendar days of the PoP, the contractor shall submit an updated MDL and copies of subject writable and PDF documents as specified in each TO PoP expiration. (CDRL A001)

The Contractor shall maintain a document repository for all documents generated during this contract. The repository is intended to be a single access point repository for all documentation. It shall be accessible to the AF, with limited access to regulatory agencies, as appropriate. The Contractor shall provide notifications to the COR at the time data is included in the repository and at the request of the COR be able to provide all writable files associated with project work such as reports, supporting data tables, figures, trend analyses, graphs, data, log books, field notes and any other documentation utilized in managing and maintaining the environmental program at the installation. The Contractor shall support coordination efforts with other contractors working onsite who may require access to these files. The Contractor shall prepare metadata sheets and consolidated report documentation including regulatory letters for applicable deliverables and submit electronic and/or hard copies as requested by the CO/COR to the AF administrative record (AR) management team for loading to the AR. At close-out, all repository documents will be transferred to DVD media and delivered to the COR.

Original documents such as software versions, GIS files (including layers), CADD files, modified PDFs, spreadsheets, and databases or other supporting data/files/information including figures, drawings, etc. utilized in managing and maintaining the environmental program at the installation shall be provided regularly at the request of the COR and shall also be included in the close-out DVD. The Contractor shall support coordination efforts with other contractors working onsite who may require access to this data.

2.10 Record Keeping

The Contractor shall create and maintain in one location written (in bound, numbered logbook) and electronic records sufficient to recreate each sampling, analytical, testing and monitoring event, and shall make these records available to the Government upon request. The Contractor shall maintain records of, and derived from, all activities outlined in the appropriate portion of the Quality Program Plan (QPP) supporting the generation of these sampling and analysis records. The Contractor shall also retain written calculations using information obtained from sampling, analysis monitoring, and testing activities, to include all raw data. All information shall be provided to the Government upon request. (CDRL A001)

GENERAL REQUIREMENTS

The Contractor shall perform a full range of activities to meet all environmental construction and optimization services requirements, as specified in each TO.

3.1 Technical Plans and Reports

The Contractor shall provide technical plans and reports, as well as various other deliverables. The Contractor shall complete these documents according to the most appropriate industry standard.

Deliverables are required as specified in each TO to demonstrate performance objective and milestone is met and for approval of payment. Most of these documents must be submitted for initial AF review followed by submittal to one or more regulatory agencies. The Contractor must ascertain the number of copies required for delivery to all relevant parties. Regulatory Agency review times will be based on the FFAs, agency reviewing the document, complexity of the deliverable, and work load of the technical review team (see Attachment 3). Legally binding documents such as reports, correspondence, NFA documents, regulatory closure documents, and RODs or other DDs will be signed by the AF and NOT the Contractor. The AF review of a document should not be construed as final approval or an indication that regulatory agencies will agree with the AF position.

The Contractor shall submit all plans, reports, and other deliverable documents in Working Copy, Draft, Draft Final, and/or Final versions as appropriate for that specific document. Not all documents will require submittal of all versions. Multiple versions of documents may be generated by the Contractor including:

· Working Copy (or Internal Review) Documents – Working Copy documents are considered “drafts” only in the sense that they have not been reviewed and approved by the AF. In all respects, Working Copy documents shall be complete; substantively correct and consistent with applicable laws, regulations, DoD/AF policies; in proper format; and free of grammatical and typographical errors.

· Draft and Draft Final Documents –Draft documents are the initial version of documents that have undergone AF review and are submitted to the appropriate regulatory agencies for review. However, some documents may initially be submitted to the regulatory agencies as Final with any comments being incorporated into subsequent documents as appropriate. A Draft Final document incorporating regulatory comments and submitted for regulatory agency review may also be required prior to Final document preparation.

· Final Documents – At least one electronic copy of the final document consisting of original productivity software files and all quality control data, drawings, and GIS-type information, shall be provided to the AF. Electronic copies should be compatible with the current AFCEC Microsoft™ Office Suite and GIS software versions. All figures shall be delivered in original application files GIS format. In addition, an electronic version of the final document shall be submitted in a single portable document file (.pdf) format complete with electronic bookmarks.

3.1.1 Technical Plans

The Contractor shall be required to prepare technical plans (CDRLs A007, A012) such as:

· Optimization Plans

· Long-term Management Plans

· Work Plans and Quality Assurance Project Plans (QAPP)

· Compliance Plans

3.1.2 Technical Reports

The Contractor shall be required to prepare technical reports (CDRL A001) such as:

· Contaminant fate and transport models detailing hydrogeologic properties

· Conceptual Site Model

· Updates to existing models

· Field investigation reports (e.g., SI, RI, etc.)

· RA-O Reporting (e.g., monitoring, O&M, optimization, etc.)

· LTM Reports

· Risk Assessments

· Business Case Analyses

· Non-Time Critical Removal Action (NTCRA) reports

· Time Critical Removal Action (TCRA)

· Interim Remedial Action reports

· Remedial Action/Corrective Measure Completion Reports

· Decision Documents (e.g., Proposed Remedial Action Plan [PRAP], ROD, ESD, amendments, etc.)

· Engineering Evaluation/Costs Analysis (EE/CA)

· Feasibility Studies/Alternatives Analysis and Corrective Measure Studies

· RCRA permits

· Other environmental permits (e.g., discharge, injection, etc.)

3.2 Quality Program Plan (QPP)

The QPP shall include the Work Plan (WP), Health and Safety Plan (HSP) (as required by 29 Code of Federal Regulations (CFR) 1910.120), Sampling and Analysis Plan (SAP), and a Construction Quality Plan (CQP) where applicable in each TO. Base specific addendums to planning documentation may be required to satisfy regulatory requirements. Existing plans may be utilized where practicable and appropriate, and updated as specified in each TO. The QPPs shall be prepared in accordance with the Uniform Federal Policy for Quality Assurance Project Plans (UFP-QAPP) using Optimized UFP-QAPP Worksheets (United States Environmental Protection Agency, March 2012 or most recent version) and USEPA Guidance on Systematic Planning Using the Data Quality Objectives (DQO) Process, February 2006 (or most recent version) and/or as specified by state regulations if necessary.

3.2.1 Work Plans (WP)

The Contractor shall prepare WPs to comply with DoD, AF, USEPA, state, and local regulations regarding the proposed work. Existing WPs may be utilized where practicable and appropriate, and updated as specified in each TO. (CDRLs A007, A012)

3.2.2 Health and Safety Plan (HSP)

The Contractor shall prepare an HSP to comply with AF, OSHA, USEPA, state, and local health and safety regulations regarding the proposed work effort. The Contractor shall utilize to the fullest extent possible any existing related HSP, tailored specifically to the current effort as available on the AFCEC Administrative Record (http://afcec.publicadmin-record.us.af.mil/). The Contractor shall use USEPA guidelines for designating the appropriate levels of protection needed at the site(s) as applicable. The Contractor shall maintain written certification that the approved HSP has been reviewed with all personnel that work at the project site prior to their mobilization. (CDRL A008)

3.2.3 Sampling and Analysis Plan (SAP)

The Contractor shall prepare SAPs in accordance with the UFP-QAPP. The UFP-QAPP Worksheets shall be used, unless regulations or formal agreements require a different format. If the UFP-QAPP Worksheets are not used, a crosswalk (Worksheet 2) shall be used to document that all required elements of the UFP-QAPP are present in the SAP. Existing base-specific UFP-QAPPs may be utilized where practicable and appropriate, and updated as specified in each TO. (CDRL A009)

3.2.4 Construction Quality Plan (CQP)

The Contractor shall prepare a CQP as appropriate for the type of work to be performed as specified in each TO. (CDRL A010)

3.3 Chemistry Requirements

The Contractor shall provide an analytical laboratory accredited by the DoD Environmental Laboratory Accreditation Program (ELAP). The Contractor shall maintain and be capable of achieving the most current version of the analytical laboratory requirements identified by the DoD Quality Systems Manual (QSM) for Environmental Laboratories and the General Data Validation Guidelines in the UFP-QAPP throughout the period of performance for the methods and matrixes required throughout the contract period. The selected laboratory(s) will have analytical capabilities to achieve adequate throughput capacity to handle the project’s analytical workload and turnaround times during all field activities while attaining QSM requirements.

The Contractor shall be responsible for the quality of all required chemistry services performed. The Contractor shall be responsible for ensuring decisions are made with technically defensible data of known and documented quality. The Contractor shall ensure that all chemistry-related tasks are conducted in accordance with the UFP-QAPP.

The Contractor shall identify a Project Chemist as one of the key personnel in the UFP-QAPP. The Project Chemist will act as a point of contact (POC) on all chemistry related issues and shall be responsible for ensuring that all data quality objectives (DQOs) are met and ensure decisions are made with technically defensible data of known and documented quality. Decisions shall be made with analytical results from DoD ELAP accredited laboratories as specified in the UFP-QAPP. (CDRLs A007, A008, A009)

3.3.1 Quality Assurance

The Contractor shall develop project specific DQOs consistent with the AF policy and objectives, and designed to ensure data of adequate quality are collected to support project decisions. DQOs shall be developed in consensus with the restoration project team and in accordance with UFP-QAPP and USEPA Guidance on Systematic Planning Using the Data Quality Objectives (DQO) Process, February 2006 (or most recent version), and documented in the specific project WP, and/or as specified by state regulations if necessary.

The AF will determine when initial UFP-QAPP and project WPs are approved to proceed with field activities including sample collection and analysis. The Contractor shall ensure that all requirements specified in the UFP-QAPP and project WP are met. If not met, the Contractor may be required to re-accomplish sampling at the Contractor’s expense. Data validation shall be performed by an independent, qualified, and experienced data validator in accordance with DoD General Data Validation Guidelines and any applicable Modules. The data validation standard operating procedure (DV SOP) shall be included in the WP.

The Contractor shall provide Data Validation Reports included as an integral part of the applicable technical reporting efforts (no separate CDRL is required for this as it is included as part of the data review process for technical reporting and documented in the applicable A001) for all analytical data analyzed under this contract using the DoD General Data Validation Guidelines.