FA8903-18-R0019_Q_A.pdf

FA8903-18-R-0019

ATTACHMENT 4

RFP QUESTIONS / RESPONSES

LONG TERM MANAGEMENT (LTM)/LAND USE CONTROL (LUC) INSPECTIONS

AS VARIOUS SITE AT DOBBINS AIR RESERVE BASE, GEORGIA

30 JANUARY 2018

FOR OFFICIAL USE ONLY

RFP REFERENCE

QUESTION

RESPONSE

1. Does the Combined Synopsis/Solicitation under solicitation number FA890318R0019 contain requirements similar to a current contract?

If possible, please provide the current contract number.

A similar contract exist. Contract Number FA8903- 17-C-0011.

2. Is this a new requirement for the government? No, this is not a new requirement for the Government. It is a yearly requirement.

3. Is this work already being performed by an incumbent contractor? If so, are you able to provide us with the name of the company currently providing this work and/or if they are eligible to re-bid this work?

Awardee: Bhate Environmental Associates Inc.

All firms must comply with the requirements detailed in the combined synopsis/solicitation. This acquisition is set-aside 100% for Small Businesses.

The North American Industry Classification System (NAICS) code for this acquisition is 562910.

4. Is there an existing contract in place for the services within the RFP? If so who is it and how long has it been in place

See response provided at question #1. Period of Performance: 12 months.

5. Section 5.4.1, LUC Inspections

How often are LUC inspections required for each site (e.g., weekly, monthly, quarterly, annually)?

Annual inspections are required.

6. Section 5.4.1, LUC Inspections

Does the installation already have an approved LUC inspection form or will the Contractor be required to create one? If an approved form is available, may we see a copy?

Example LUC reporting, visual inspections and maintenance condition forms and checklist are provided in the appendices (Appendix B) of the Final LTM Activities for Sites LF-01, FT-02, FT-03, OT-04, DP-05, DP-06, and OT-07 Report provided.

RFP QUESTIONS / RESPONSES

LONG TERM MANAGEMENT (LTM)/LAND USE CONTROL (LUC) INSPECTIONS

RFP REFERENCE

QUESTION

RESPONSE

7. Section 5.4.1, LUC Inspections

Are any other controls in place at the sites that will require inspection besides signage/fencing?

No.

8. Section 5.4.2, Groundwater Monitoring

Are the monitoring wells Government-equipped with dedicated pumps, tubing, or bailers?

No.

9. Section 5.4.2, Groundwater Monitoring

When does annual sampling generally take place at Dobbins (e.g., spring, summer, fall, or winter)?

Sampling happens generally in the fall (October)

10. Section 5.4.2, Groundwater Monitoring

Is there a staging area for the drummed purge water at each sampling site or do the drums need to be moved to a central repository pending disposal?

The Contractor will work with the on base personnel to determine the location of drums. If drums are not covered, they will need secondary containment.

11. Section 3.6.5 Site Access Badges

Will CAC cards be required or shall base access passes be acceptable?

CACs will not be required. Base access passes will be acceptable

12. Section 3.6.6 Permits

This suggests that permits are required for this project.

What are these permits?

We don’t anticipate a permit will be required to perform this effort but if one is needed the contractor shall be responsible for coordinating and obtaining the permit.

13. Section 4.8.2 Health and Safety Plan

Will the Health and Safety Plan require any agency approvals?

Only base/AFCEC approval will be required.

RFP QUESTIONS / RESPONSES

LONG TERM MANAGEMENT (LTM)/LAND USE CONTROL (LUC) INSPECTIONS

RFP REFERENCE QUESTION RESPONSE

14. Section 4.8.3 Sampling and Analysis Plan

The PWS states, “The Contractor shall prepare a site-specific addendum sampling and analysis plan (SAP) to the current UFP-QAPP in place at Dobbins ARB, Georgia.”

Please provide a copy of the current UFP-QAPP for accurate pricing.

The most recent UFP-QAPP will be provided

15. Section 5.4 Long Term Management

Do any of the areas have restricted work hours, special access, training, or limitations (e.g., low clearance, flight line area access, inside buildings or secured areas)?

There are secured areas, but no sites in them. If flight line work is necessary then we will get the training at that time.

16. Section 5.4.2 Groundwater Monitoring

Are all the wells easily accessible (e.g., do we need to go through fenced areas and if so, is there a gate large enough for a vehicle; is 4-wheel drive needed to access any wells; are any wells inside buildings)?

Please provide a map of the well locations.

Well location map is provided in the appendices of the Second Five-Year Review Report

17. Section 5.4.2 Groundwater Monitoring

Please provide copies of well logs and well construction materials & diagrams.

For bidding purposes, well details in regards to average sample depth, average total well depth and average depth to groundwater of 25ft belowground surface (bgs.) as indicated in section 5.4 of the PWS.

However, additional well information is provided in the Site DP005 AVGAS Sludge Burial Site A Report, Final 2015-2016 LTM Report, Draft 2016-2017 LTM Report, Final 2016-2017 LTM Report, and the Second Five-Year Review Report

RFP QUESTIONS / RESPONSES

LONG TERM MANAGEMENT (LTM)/LAND USE CONTROL (LUC) INSPECTIONS

RFP REFERENCE QUESTION RESPONSE

18. Section 5.4.2 Groundwater Monitoring

When were the wells sampled last? Do they need to be redeveloped prior to sampling?

Wells were last sampled in January 2018, they need to be redeveloped before every annual sampling event.

19. Section 5.4.2 Groundwater Monitoring

Are there any format requirements or guidance for the abbreviated reports listed for LF001 and FT002? Is an abbreviated report also required for DP005?

Please clarify whether the Annual Long Term Management Report is to cover all of the LTM sites, or if site specific reports are required?

Report should be developed in a format similar to the one generated for previous efforts. This includes site DP005.

The abbreviated Annual Long-Term Management Report shall fully document all project work performed for all sites, i.e. LUC inspections, groundwater sampling/results, etc.

20. Section 5.4.2 Groundwater

Has purge water from the wells ever been categorized as anything other than non-hazardous?

No. However, all IDW must be properly characterized prior to disposal.

21. General Will we have access to any historical documents, reports, or plans for bidding purposes?

Yes. Historical reports will be provided.

22. General When is the anticipated award date for this 12 month

POP?

Request For Proposal (RFP) dated 31 Jan 18 identifies the anticipated award date, paragraph 3:

28 Mar 2018 – 27 March 2019

23. Is there an incumbent? If so, who are they and what is the winning bid, contract, and scope?

See response provided at questions #1 and #3.

Awarded amount: $18,974.26. Scope: Firm Fixed Price.

24. To verify, is there no past performance requirement for this effort?

No past performance required.

25. If there is a requirement, might Offerors be able to utilize resumes in lieu of company experience?

See response at question #24.