Draft_Contractor_Quality_Control_Plan_LUC_and_LTM_at_Site_DP005_(AVGAS_Sludge_Burial_Site_A).pdf

DRAFT

CONTRACTOR QUALITY CONTROL PLAN

LAND USE CONTROL AND LONG TERM

MANAGEMENT AT SITE DP005

(AVGAS Sludge Burial Site A)

Dobbins Air Reserve Base Marietta, Georgia

SEPTEMBER 2015

Prepared for:

Air Force Civil Engineer Center Joint Base San Antonio-Lackland, Texas

Prepared by:

PROFESSIONAL ENVIRONMENTAL ENGINEERS, INC.

LAND USE CONTROL AND LONG TERM MANAGEMENT AT SITE DP005 CONTRACTOR QUALITY CONTROLPLAN

DOBBINS AIR RESERVE BASE, MARIETTA, GEORGIA SEPTEMBER 2015

Page i Providing professional, cost-effective solutions

TABLE OF CONTENTS

Section Page No.

1.0 INTRODUCTION

2.0 PROJECT DESCRIPTION

2.1 BRIEF SITE DESCRIPTION AND HISTORY

2.2 SCOPE OF WORK ACTIVITIES

2.3 PROJECT MILESTONES

3.0 ORGANIZATION AND RESPONSIBILITIES

3.1 PROJECT DELIVERY TEAM

3.1.1 Project Manager

3.1.2 Site Manager

3.1.3 Site Safety and Health Officer

3.1.4 Project Engineer

3.2 QUALITY CONTROL MANAGER

3.3 KEY AFCEC PERSONNEL

4.0 CRITICAL STAGES FOR CONTROL OF QUALITY

4.1 PREPARATORY PHASE

4.2 INITIAL PHASE

4.3 FOLLOW-UP PHASE

4.4 CONTROL OF FIELD ACTIVITIES

4.5 PROJECT PLANNING

5.0 ACCEPTABILITY CRITERIA

5.1 PRODUCT CRITERIA

5.2 REGULATORY CRITERIA

5.3 METHODS TO EVALUATE COMPLIANCE WITH ACCEPTABILITY CRITERIA

6.0 NONCONFORMANCES AND CORRECTIVE ACTIONS

6.1 REPORTING

6.2 DISPOSITION

6.3 CONSEQUENCES OF FAILURE TO IMPLEMENT QC

7.0 DOCUMENTATION AND REPORTING

7.1 PROJECT FILES

7.2 INTERNAL REPORTING

8.0 REFERENCES

LIST OF FIGURES

Figure 1 Site Location Map Figure 2 Site DP005 Groundwater Sampling Locations and Site Features

Page ii Providing professional, cost-effective solutions

LIST OF ABBREVIATIONS AND ACRONYMS

AFCEC Air Force Civil Engineer Center ARB Air Reserve Base AST Aboveground Storage Tank CQCP Contractor Quality Control Plan GA EPD Georgia Environmental Protection Division GSA General Services Administration HSP Health and Safety Plan IDW Investigation Derived Waste LNAPL Light Non-Aqueous Phase Liquid MCL Maximum Contaminant Level PDT Project Delivery Team PE Professional Environmental Engineers, Inc.

PM Project Manager PWS Performance Work Statement QA Quality Assurance QC Quality Control SAP Sampling and Analyses Plan SSHO Site Safety and Health Officer SVOC Semi-Volatile Organic Compound U.S. United States UST Underground Storage Tank VOC Volatile Organic Compound

Page 1 Providing professional, cost-effective solutions

1.0 INTRODUCTION

This Contractor Quality Control Plan (CQCP) is part of a set of work plans being provided by Professional Environmental Engineers, Inc. (PE), for the Air Force Civil Engineer Center (AFCEC), to perform long-term management activities at Dobbins Air Reserve Base (ARB) in Marietta (Cobb County), Georgia (refer to Figure 1 – Site Location Map). Activities are being conducted by PE under GSA Contract No. GS10F200BA (Delivery Order No. FA8903-15-0011) in accordance with the Performance Work Statement (PWS) for the Site, dated 26 January 2015 (included as Attachment 1). Environmental actions will also be conducted in compliance with the Georgia Environmental Protection Division (GA EPD), Georgia Department of Natural Resources.

The purpose of the CQCP is to document the acceptability standards and criteria for the Site activities and associated products and outline PE’s provisions and procedures for adhering to the standards and meeting the criteria. Specifically, it describes the philosophy, approach, management structure, and process by which PE will oversee the production of quality project field work and deliverables, and the steps that will be taken to assure and control quality.

The objectives of the CQCP are presented below:

Describe PE’s technical management philosophy relative to our commitment to quality;

Identify the quality control organization as it relates to quality processes and procedures;

Define the specific management methodology to be followed during the performance of the work of this task order, including such aspects as documentation management and control, communications, design coordination procedures, design checks and reviews, technical review, and managerial continuity and flexibility;

Outline the proposed work activities and requirements specified in the project PWS;

Summarize the project approach and deliverables;

Document the approach and procedures for quality checking and review that PE will employ to comply with the appropriate regulations, policies, and technical criteria of the project;

Identify the critical stages of development for which the quality must be controlled to produce the required end products;

Establish acceptability criteria for each product or procedure; methods to be used to determine if the acceptability criteria have been satisfied; and corrective action processes when acceptability criteria have not been met;

Establish a schedule showing the sequence of events involved in carrying out specific tasks within the specified period of service.

Documentation procedures to confirm that quality control has been accomplished.

Page 2 Providing professional, cost-effective solutions

2.0 PROJECT DESCRIPTION

This section describes the project site, the site history, scope of work activities, and project milestones.

2.1 BRIEF SITE DESCRIPTION AND HISTORY

Dobbins ARB was constructed northwest of Atlanta in 1941 and is the only remaining operational U.S. Military facility in northern Georgia. The facility is currently home to several branches of military service including the Air Force Reserve Command, Georgia National Guard, and Marine and Navy reserve units.

Site DP005 is located in the northwest portion of the facility, adjacent to the jet fuel tank storage area that has been in operation since the 1950s (refer to Figure 2 – Site DP005 Groundwater Sampling Locations and Site Features). The tank storage area contains two above-ground storage tanks (ASTs) currently in daily operation; six, 25,000-gallon, underground storage tanks (USTs) also existed in this area, but were previously removed. Common practice during early tank clean out activities (up until the mid-1970’s) was to dispose of fuel sludge in unlined burial pits. During at least one of these cleanouts, tank sludge was disposed of in a pit in the general proximity of the six USTs.

Site investigation, including soil and groundwater sampling, identified contamination that could have been attributed to sludge disposal, although the exact location of the burial site could not be determined. Volatile organic compounds (VOCs) and semi-volatile organic compounds (SVOCs) associated with fuel and fuel sludge were identified above acceptable contaminant levels.

Computer modeling confirmed that these contaminants could impact a nearby stream unless actions were taken to remove the source and limit the migration of the groundwater contamination.

A dual-phase vacuum extraction system was subsequently installed at the site to remove light non-aqueous phase liquid (LNAPL) and contaminated groundwater, and to extract vapors from the soil.

This remediation system was in operation for approximately four years and successfully removed LNAPL to a non-detect status and has removed VOCs and SVOCs in the groundwater to a point, as determined by computer modeling, that the contaminants will not impact surface water bodies.

Although recent sampling has indicated that VOC levels in groundwater are progressively decreasing, these levels remain in excess of State of Georgia in-stream water quality standards. As a result, the site will require land use controls and long-term management activities until contaminants are below maximum contaminant levels (MCLs).

2.2 SCOPE OF WORK ACTIVITIES

Activities to be conducted at the site under this contract include well abandonment, sampling and analysis of on-site groundwater, management and disposal of investigation derived waste (IDW), and preparation of an Annual Long Term Management Report documenting all activities performed. Specific project tasks include the following:

Participate in project planning and kick-off meetings;

Page 3 Providing professional, cost-effective solutions

Prepare and submit project work plans, including a general plan, a health and safety plan (HSP), and a sampling and analysis plan (SAP) addendum;

Permitting, scheduling, mobilization, and coordination of project resources;

Properly abandon and decommission eight existing monitoring wells, which have previously been destroyed/damaged, but not abandoned and reported to the GA EPD;

Perform one annual low-flow groundwater sampling event for 10 existing monitoring wells and test samples for VOCs and SVOCs by an analytical laboratory;

Collect all IDW and dispose of properly at a licensed facility (or other as required by GA

EPD);

Prepare an Annual Long Term Management Report to describe work performed at the site. The report will include a description of project activities, an interpretation of the analytical results, recommendations, maps, tables, and other relevant data;

Participate in progress meetings to update project stakeholders;

Maintain records of all data generated and activities performed with photographic documentation of work to be provided to AFCEC.

2.3 PROJECT MILESTONES

In order to meet the objectives for the project, PE will complete the milestones identified in the PWS in accordance with the approved work plans. Key milestones include the following:

Preparation and submittal of site work plans including the SAP, CQCP, and the HSP;

Permitting and abandonment of specified monitoring wells;

Low-flow groundwater monitoring and sampling;

Analytical testing of groundwater samples;

Waste management/disposal;

Data analysis and preparation of a final report summarizing findings;

Project meetings and closeout activities.

Page 4 Providing professional, cost-effective solutions

3.0 ORGANIZATION AND RESPONSIBILITIES

Delivering quality professional services and work products begins with assigning qualified individuals to perform the work. All personnel assigned to this project have the education, training, and technical experience appropriate to their duties and in compliance with federal, state, and other regulatory requirements. The Project Manager (PM) will oversee and manage the entire project, and the project team members will have the primary responsibility for managing the tasks identified in Section 2.0. The project personnel, roles, and responsibilities, including the project tasks for which they have primary responsibility, are presented below. An organizational chart for the project is presented at the end of this section (page 8).

3.1 PROJECT DELIVERY TEAM

PE is the prime contractor for this project and has assembled a project delivery team (PDT) to execute the tasks associated with the PWS. Specifically, the PDT is responsible for developing project documents (plans and reports), performing specified field activities, and communicating with project stakeholders.

3.1.1 Project Manager

The PM will be responsible for the overall performance of the project and accountability for all work activities associated with the scope. Specifically, the PM will be responsible for the quality [guaranteeing that the company Quality Control (QC) processes are incorporated into the project plans, procedures, and activities] and timeliness of all project activities. The PM will also assure availability of resources needed to implement the CQCP and PWS.

The PM's quality related responsibilities include the following:

• Overall project quality management;

• Organization of project staff and assigning tasks;

• Review of project plans and associated documentation;

• Scheduling of activities and approving documents and reports associated with the project;

• Confirming that submittals are completed as required;

• Verifying project staff is knowledgeable of client requirements and PE’s QC processes;

• Confirming that QC of field work is performed and corrections made accordingly;

• Communicating any issues that arise during field work to the client;

• Maintaining contact with the client; and

• Investigation of nonconformance and implementation of corrective actions.

Page 5 Providing professional, cost-effective solutions

Additionally, the PM is responsible for verifying that all project personnel are properly trained, qualified, and, where required, certified to the appropriate level for the work being performed.

Training records will be maintained as a quality record to establish and document the training requirements for project and management personnel.

The PE Project Manager for this project is Mr. Robert (Bob) Louden (Office: 816-556-3290, Mobile: 314-267-6008, louden@pe-engrs.com).

3.1.2 Site Manager

The Site Manager is responsible for assuring that the resources of the field team are available to successfully execute field tasks for the project. The Site Manager is also responsible for on-site client coordination, representing the company in the field, and relaying details of the project activities to the local (on-site) client representative. The Site Manager will assist the PM in maintaining sufficient resource allocations to meet the project schedule and budget, and provide daily QC reports to the PM on progress of the field portions of the project. Other responsibilities of the Site Manager as they relate to quality of the project include:

• Monitoring work progress and adhering to project requirements for task completion;

• Providing logistical support for field operations;

• Interfacing with project subcontractors;

• Serving as a liaison to project staff as well as the onsite client representative;

• Notifying the PM if conflicts arise with the proposed schedule and/or project work plan.

The PE Site Manager for this project is Ms. Bernadette Chiasson (Office: 404-419-1322, Mobile:

832-748-8068, bchiasson@pe-engrs.com).

3.1.3 Site Safety and Health Officer

The Site Safety and Health Officer (SSHO) is responsible for the safe execution of field activities and the welfare of on-site field personnel. The SSHO (as well as all on-site PE workers) have the authority to intercede directly and stop work due to any unsafe work practices or site conditions.

Other responsibilities of the SSHO associated with quality include:

• Monitoring site conditions for safety issues;

• Verifying appropriate personal protective equipment is readily available and being used appropriately during field activities;

• Notifying the PM of noncompliance or unsafe issues that arise;

• Implementing corrective actions for safety that adhere to the PWS.

mailto:louden@pe-engrs.com mailto:bchiasson@pe-engrs.com

Page 6 Providing professional, cost-effective solutions

The PE SSHO for this project may vary based on the field work being performed and will be identified by the Site Manager as part of the daily health and safety meeting performed prior to the start of all field work.

3.1.4 Project Engineer

The Project Engineer will assist the PM throughout the project to guarantee adherence to the PWS for all tasks. The Project Engineer will also assist the Site Manager in the procurement of adequate field equipment and subcontractors.

Other responsibilities of the Project Engineer related to quality include:

• Verification that quality site work is being completed that complies with the PWS as requested by the PM;

• Review collected field data and documentation for accuracy and completeness;

• Incorporating QC team feedback into field activity evaluations;

• Communicating with the PM and Site Manager regarding project execution and schedule;

• Reporting findings in appropriate documentation to the PM.

The PE Project Engineer for this work is Mr. Filippe Cade (Office: 314-531-0060, Mobile: 314-267- 9089, fcade@pe-engrs.com).

3.2 QUALITY CONTROL MANAGER

The QC Manager will be responsible for overseeing the overall implementation of CQCP and will coordinate all QA/QC inspections, audits, and reporting matters directly with the PM. The QC Manager will perform the following:

• Fostering a culture of excellence for quality on the project team;

• Managing adherence to the CQCP;

• Assessing the effective implementation of the CQCP;

• Establishing guidelines to assist in the development of program, project, site and task-specific QC policies and procedures;

• Confirming corrective actions are documented and acknowledged by the PM and field personnel, as well as communicated to the client, when adverse situations or defective work result from a project activity;

• Conducting periodic audits/inspections of the work being performed for this contract and submitting a report of findings to the PM.

mailto:louden@pe-engrs.com

Page 7 Providing professional, cost-effective solutions

Finally, the QC Manager is responsible for providing basic indoctrination of all project personnel performing quality-related activities. The indoctrination will include a review of the project work plans, regulatory requirements, and other project-specific documents necessary for personnel to perform project work activities. Indoctrination will be documented and maintained on individual’s personnel forms or other suitable project records.

The PE QC Manager for this project is Mr. Mike Kirby (Office: 816-556-3290, Mobile: 913-908- 1372, mkirby@pe-engrs.com).

3.3 KEY AFCEC PERSONNEL

The AFCEC is the lead agency on this project and has the final decision-making responsibilities.

PE project personnel will communicate with, and perform the specified work under the direction of, the AFCEC. Contact information for the AFCEC decision makers on this project are listed below.

Antonio Lodico, AFCEC/CZRE Program Manager; COR/PM (210-395-0638, antorio.lodico@us.af.mil)

Laurel Cordell, Remediation Project Manager (478-327-9272, laurel.cordell@us.af.mil)

Joy Lozano, Professional Geologist (210-861-8766, laquita.lozano.ctr@us.af.mil)

Gregario Armend, Contract Officer (210-395-8275) mailto:mkirby@pe-engrs.com

Page 8 Providing professional, cost-effective solutions

Organizational Chart – Dobbins Site DP005 LUC/LTM Activities

PROFESSIONAL ENVIRONMENTAL

ENGINEERS, INC.

Project Engineer

Filippe Cade

PROFESSIONAL ENVIRONMENTAL

ENGINEERS, INC.

Site Manager Bernadette Chiasson

PROFESSIONAL ENVIRONMENTAL

ENGINEERS, INC.

Site Safety and Health Officer Currently Unassigned

Air Force Civil Engineer Center

Program Manager Antonio Lodico 210-395-0638 antonio.lodico@us.af.mil

Contract Officer Gregario Armand

210-395-8275

Remediation Project Manager Laurel Cordell 478-327-9272 laurel.cordell@us.af.mil

Professional Geologist Joy Lozano

210-861-8766 Joy.lozano.ctr@us.af.mil

PROFESSIONAL ENVIRONMENTAL

ENGINEERS, INC.

Project Manager Robert Louden

PROFESSIONAL ENVIRONMENTAL

ENGINEERS, INC.

Quality Control Manager Mike Kirby

SUBCONTRACTORS

PROFESSIONAL ENVIRONMENTAL

ENGINEERS, INC.

Corporate H&S Manager Bill Pietroburgo mailto:Amanda.Lonsdale@ang.af.mil

Page 9 Providing professional, cost-effective solutions

4.0 CRITICAL STAGES FOR CONTROL OF QUALITY

Quality assurance is implemented by PE through project planning meetings, work plans, established policies and procedures, training, technical reviews, and regular communication.

Quality control is implemented by PE primarily through audits and inspections. The PE quality control procedures consist of three phases including:

Preparatory Phase

Initial Phase

Final Phase

Phases are described below. The QC Manager, in conjunction with the AFCEC, is responsible for compliance of activities on- and off-site.

4.1 PREPARATORY PHASE

A preliminary inspection is performed prior to the start of all field tasks; the inspection is typically conducted by the PE management and field teams in the form of a readiness review meeting.

The inspection/meeting includes the following:

A review of the PWS and contract requirements;

A check that all materials and/or equipment have been reviewed and approved;

A check that provisions have been made to conduct QC reviews;

Examination of work area to evaluate if all preliminary work has been completed including examination of all safety requirements as well as security check;

A physical examination of required equipment and materials to check all are on hand and in working condition;

A review of all safety requirements relevant to project tasks;

A review of staffing demands and procedures for assigned work.

4.2 INITIAL PHASE

The initial phase is performed in the field by the QC manager or designated representative and includes the following tasks:

Verify work performed conforms with the PWS;

Review safety requirements for conformance to the HSP;

Verify workmanship meets standards;

Resolve issues associated with the scope of work and/or contract;

Page 10 Providing professional, cost-effective solutions

Verify the control inspections and testing complies with the contract.

Upon completion of the review, the QC Manager will relay findings to the PM; correction actions will be implemented and noted by the PM.

4.3 FOLLOW-UP PHASE

The QC Manager will conduct a review once all work or specific work increments are completed.

The reviewer will evaluate quality of all work performed and documentation, conformity to the scope of work, and completeness. Any deficiencies will be noted. Corrective actions (if required) will be generated and implemented. Once deficiencies are resolved, the QC Manager will perform an additional review. Reviews and corrective work are to be completed within the set project schedule.

4.4 CONTROL OF FIELD ACTIVITIES

During the preparatory phase, field activities will be planned addressing all requirements of the scope of work. During the initial phase, field staff shall implement all field documentation procedures. The Site Manager will implement the following:

Health and safety procedures and documentation;

Daily field activities and procedures;

Daily documentation of field activities including logbook, daily meeting forms, and photographs.

Nonconformance issues shall be documented and corrected. During the follow-up phase, field documentation will be compiled and reviewed for accuracy and completeness. Non-conformances will be documented and corrected.

4.5 PROJECT PLANNING

The PE Project Manager is responsible for project planning and adherence to the project schedule. This includes updating all staff on current and proposed activities. Meetings will be documented with minutes being generated and distributed following the meeting. The PM is also responsible for updating the client on the project status, issues, and any project modifications.

Page 11 Providing professional, cost-effective solutions

5.0 ACCEPTABILITY CRITERIA

5.1 PRODUCT CRITERIA

Acceptability criteria have been developed by PE to verify that the project tasks and final work products meet the requirements set forth in the PWS, planning documents, and contract.

Acceptability criteria are outlined in the Sampling and Analysis Plan and Quality Assurance Project Plan Addendum under separate cover.

Guidance for document generation will come from published material as specified in the PWS.

The references section of a given work plan or report will list such documents, but additional publications may be utilized if deemed necessary. PE is responsible for obtaining the most current documents available.

5.2 REGULATORY CRITERIA

Applicable federal, state, and local regulations will be followed through all stages of the project.

Specific guidance documents and regulations, as specified in the PWS for field work and document preparation, shall be followed to meet regulatory criteria. The final report generated by PE will document compliance with regulatory action levels and other applicable regulations.

5.3 METHODS TO EVALUATE COMPLIANCE WITH ACCEPTABILITY CRITERIA

All submittals are subject to review by the PM and/or QC Manager to facilitate quality compliance, adherence with the contract, and completeness.

Page 12 Providing professional, cost-effective solutions

6.0 NONCONFORMANCES AND CORRECTIVE ACTIONS

6.1 REPORTING

Nonconformance issues and deficiencies will be identified and documented by any project or QC team members observing the nonconformance. A nonconformance identified in the field may be reported by the Site Manager to the QC Manager and/or the PM. Corrective actions will be generated and implemented by the PM and the QC Manager. Documentation of corrective actions will include at a minimum the following:

Description of the nonconformance/deficiency;

Location;

Name of individual(s) identifying issue;

Date identified;

Corrective action;

Date corrective action verified;

Comments.

In the event of a near miss or incident, appropriate forms included in the HSP shall be completed.

Work shall not resume until all hazards are remediated and corrective actions are implemented and confirmed.

6.2 DISPOSITION

Corrective actions will be identified for each noncompliance issue or deficiency. Actions will be based on the nature of the issue and the impact to the project. To guarantee that work performed complies with approved work plans and is completed within the allocated timeframe, the most appropriate and efficient action is to be taken. Noncompliance issues and deficiencies will be communicated to the project team in an attempt to reduce or eliminate recurrence.

Corrective actions will be taken as soon as possible.

Health and safety deficiencies will be resolved as soon as identified for the protection of the workers. The Site Manager and/or SSHO are responsible for communicating all issues to field personnel as well as implementing corrective actions. Corrective actions requiring only minor modifications with no impact on quality, compliance, or schedule may be handled in the field.

The PM will be notified of all nonconformance issues and deficiencies.

6.3 CONSEQUENCES OF FAILURE TO IMPLEMENT QC

If a situation arises in which corrective actions cannot be implemented in a timely manner or efficiently, the following steps are to be taken:

Page 13 Providing professional, cost-effective solutions

Stop work immediately;

The Site Manager shall notify the PE Project Manager of the issue;

Appropriate steps will be generated to resolve the issue by competent PE personnel and/or the client.

Page 14 Providing professional, cost-effective solutions

7.0 DOCUMENTATION AND REPORTING

7.1 PROJECT FILES

Electronic and hard copies of project files, including correspondence, drawings, reports, and forms shall be maintained by PE. The PM will obtain project specific files from the PDT members to be stored in the project folder. Documents needed during field activities will be maintained by the Site Manager during the activities.

7.2 INTERNAL REPORTING

Internal reporting will be conducted throughout the duration of the project. PE personnel are to maintain project documentation. The QC Manager will provide the PM all documentation including the following:

QC review documentation;

Records of conversations pertaining to the project;

Other quality related issues.

Page 15 Providing professional, cost-effective solutions

8.0 REFERENCES

The following guidance documents shall be used when preparing project documentation as specified by the PWS:

- Air Force Civil Engineer Center, January 2015, Performance Work Statement for Land Use Control and Long Term Management at Site DP005, Dobbins Air Reserve Base, Georgia.

- Professional Environmental Engineers, Inc., September 2015, Health & Safety Plan for

Land Use Control and Long Term Management at Site DP005, Dobbins Air Reserve Base, Georgia.

- Professional Environmental Engineers, Inc., September 2015, Sampling & Analysis Plan for

Land Use Control and Long Term Management at Site DP005, Dobbins Air Reserve Base, Georgia.

FIGURES

N

No Scale Determined

FIGURE 1

Site Location Map Dobbins Air Reserve Base

Marietta, GA

Site Boundary

PROJ. #: 115.01.001 DATE: 07/07/2015

Image courtesy of Google Earth

<ü

<ü <ü

<ü

<ü <ü

<ü<ü

<ü

<ü

<ü

<ü

<ü <ü

<ü <ü

<ü

<ü

<ü

<ü

<ü

<ü

<ü

<ü

ASTs

DVE

System

Suspected AVGAS Sludge Burial Pit Location

Approximate Area of Former 25,000-Gallon

Fuel USTs

D5-W9

ITS-7

D5-W58

D5-W57

D5-W55

D5-W56

D5-W54

D5-W53

D5-W47

D5-W52 D5-W37

D5-W50

D5-W49

D5-W36

D5-W35

D5-W34 D5-W26

D5-W11D5-W10

D5-W51

D5-W48

D5-W11R

B10-MWL

D5-W47R

Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors

D :\p ro je ct s\

D o bb in s A

R B

\D P

L T

M \F ig ur e

.m xd

FIGURE 2

Site DP005 Groundwater Sampling

Locations and Site Features LTM Report: Site DP005

Dobbins ARB, Marietta, GA

¹ 0 25 50 75 100 feet

<ü 2015 Monitoring Well Sampling Location

<ü Additional Existing Monitoring Well

<ü Abandoned Monitoring Well

Surface Water

Stream Flow Direction

Groundwater Flow Direction

DP005

Notes:

AST – Aboveground storage tank DVE – Dual-phase vacuum extraction UST – Underground storage tank

Attachment 1

Performance Work Statement

FA8903-15-F-0011

26 January 2015

GENERAL SERVICES ADMINISTRATION (GSA)

PERFORMANCE WORK STATEMENT

FOR

LAND USE CONTROL AND LONG TERM MANAGEMENT

AT

SITE DP005

DOBBINS AIR RESERVE BASE, GEORGIA

Project Number: FGWB20157302 Contract Number: FA8903-15-F-0011

Performance Work Statement to Perform Land Use Control and Long Term Management for Site DP005 at Dobbins Air Reserve Base, Georgia

PART A - GENERAL REQUIREMENTS

In carrying out work assignment(s) issued as a task order (TO) under this contract, the Contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision and other requirements necessary for, or incidental to, the performance of work set forth herein; assure any and all program and/or project related costing information (regardless of its stage in development) is secured, as directed by the Contracting Officer (CO); and be responsible for safeguarding proprietary, and other sensitive information. The Contractor shall be immediately capable of addressing and interpreting all aspects of environmental law and regulation.

1.0 Scope

1.1 Introduction

This Performance Work Statement (PWS) defines the scope of a full range of environmental operations and services activities necessary to meet Air Force and other customer requirements.

Specifically, this PWS encompasses the full range of methods, technologies, and supporting activities necessary to perform land use control (LUC) and long-term management of ten (10) wells for volatile organic compounds (VOCs) and semi-volatile organic compounds (SVOCs) in groundwater at Site DP005, AVGAS Sludge Burial Site A, located at Dobbins Air Reserve Base (ARB), Georgia, in accordance with technical and regulatory requirements. All activities will be executed at Dobbins ARB, Georgia, in accordance with technical and regulatory requirements, and a limited range of construction and ancillary services as required in support of those and other efforts as addressed herein. Requirements under this TO will primarily support environmental operations and services efforts; but requirements may also include traditional minor construction, demolition, and repair.

1.2 Policy and Requirement Statements

It is the policy of the Air Force to use innovative and sustainable approaches to environmental management and technology to accomplish its mission. Sustainable projects do not deplete resources, cause environmental degradation, or impact to human health and may reduce the burden of compliance for the Air Force. Mission requirements are met while also balancing cost and environmental responsibility. The Contractor shall incorporate pollution prevention and sustainability initiatives into all aspects of this TO.

The Contractor shall function as an integral team member in support of the Air Force Civil Engineer Center (AFCEC) mission to include sharing of information with other AFCEC contractors, and cooperation with communities, regulators, and other government entities.

Requirements include efficient management of this TO including, but not limited to, the submission of accurate, on-time, quality contract deliverables and timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to, early involvement in the process to allow for the development of the most cost-effective and technically sound approach or solution. The AFCEC will rely on the Contractor’s expertise in recognizing and addressing problematic issues and successful execution of this TO.

The Contractor shall perform all work in accordance with federal, state, and local statutes and regulations. Remedies shall conform to environmental permits, decision document requirements, and other legal requirements.

2.0 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air Force/Military instructions, manuals, handbooks, regulations, guidance, and policy letters; and Executive Orders (EOs), including all changes and amendments in effect on the date of issuance of this TO. In addition, the Contractor shall refer to the current versions of the Department of Defense (DoD) Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing.

3.0 ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

The Contractor shall perform management and planning functions, as well as performance measurement and cost status reporting during the course of this effort, as specified in this TO.

3.1 Coordination with Other Government Offices

The Contractor shall be responsible for day-to-day interface with other government work offices to include, but not limited to, civil engineering, transportation, communications, legal, operations, security forces, safety and public affairs. Topics for interface include, but are not limited to, environmental compliance.

3.2 Regulatory Interface

The Contractor shall assist in the application of general and site-specific regulatory requirements that pertain to assigned AFCEC projects and maintain currency with changing DoD regulations and federal, state, and local statutes.

The Contractor is not an employee of the government and shall not represent the government in an official or unofficial capacity without the express prior written permission from the CO. In the event that any regulatory representative approaches the Contractor with a stated intent to inspect the activities of the Contractor without the previous direction of the CO, the Contractor shall respectfully decline the inspection until the CO is properly notified and a duly appointed Contracting Officer Representative (COR) is present or other direction is issued by the CO. If this is not possible, due to project constraints, the Contractor shall notify the CO, COR, and base point of contact (POC) at the earliest possible time following the inspection.

3.3 Coordination with Other Contractors

The Contractor shall cooperate fully with other contractors and government employees. The Contractor shall not commit any act that will interfere with the performance of work by any other Contractor or government employee. The CO will resolve work schedule conflicts between this contract and other contracts. The CO will provide written direction to the Contractor to reschedule work when required.

3.4 Special Notification

3.4.1 Health Risks

The Contractor shall immediately report to the CO and the COR, verbal telephone or e-mail notification pursuant to the TO, any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel, the public at large, or the environment. Following the verbal or e-mail notification, a written notice with supporting documentation, to include photographic documentation whenever appropriate, shall be prepared and delivered within three

(3) working days to the CO. Upon request of the CO, or the COR, the Contractor shall provide pertinent raw laboratory data immediately (not to exceed two [2] weeks) via e-mail and then provide final results and laboratory quality data via standard mail as soon as possible. (Contract Data Requirement List [CDRL] A002)

3.4.2 Identification and Change of Critical Contractor Personnel

The Contractor shall submit an organizational chart displaying key personnel involved in the effort and their respective labor categories. The Contractor shall immediately notify the CO and COR, in writing or email, of any changes in critical Contractor personnel. The Contractor shall obtain CO and COR approval of any proposed changes in project personnel along with the steps taken/proposed to ensure there are no impacts to the schedule or costs associated with individual tasks. The Contractor shall identify to the CO and COR all subcontractors to be used under this TO, issued pursuant to this PWS, prior to signing any subcontract or initiating any work. The Contractor shall provide subcontractor qualifications to the CO and COR prior to subcontractor utilization. (CDRL A001a)

3.5 Laboratories

Where applicable, the Contractor shall use only qualified laboratories that have been audited and approved by the appropriate regulatory agencies in which the TO is performed. In addition, a follow-up audit shall be performed at the direction of the COR that focuses on TO specific requirements. All audit reports shall be made available to AFCEC personnel upon request.

(CDRL A001b)

3.5.1 General

The Contractor shall develop project specific Data Quality Objectives (DQOs) consistent with the project’s Remedial Action Objectives (RAOs) and designed to ensure data of adequate quality are collected to support project decisions. DQOs shall be developed in consensus with the restoration project team and in accordance with the Uniform Federal Policy-Quality Assurance Project Plan (UFP-QAPP). The UFP-QAPP is a set of consensus documents prepared by the Intergovernmental Data Quality Task Force (IDQTF) to provide instructions for preparing QAPPs for any environmental data collection operation. DQOs shall be developed in accordance with USEPA QA/G4, Guidance for the Data Quality Objective Process (most recent version) and documented in the project Sampling and Analysis Plan (SAP). The Contractor Quality Assurance (QA) POC shall review all DQOs and work with the field team and the laboratory to ensure that the DQOs are met. Analytical problems that the laboratory and the Contractor QA POC cannot resolve shall be brought to the attention of the Contractor’s project manager, the AFCEC COR, and the restoration team as needed for resolution. Laboratories may be subject to on-site AFCEC audits of their Quality Assurance/Quality Control (QA/QC) protocols and procedures. All laboratories shall meet DQOs specified in call order project site-specific SAP(s).

The laboratories shall perform QA/QC requirements as specified in the project/site specific SAP.

The analytical capabilities of the laboratory shall be sufficient for the methods specified in the SAP, and the laboratory shall have sufficient through-put capacity to handle the necessary analytical work-load during all field activities.

3.6 Work Site Requirements

3.6.1 Safety Requirements

The Contractor shall be responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment;

avoiding work interruptions; and complying with Occupational Safety and Health Administration (OSHA) regulations and installation safety office requirements. The Contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract. The Contractor shall maintain training records on site and have written Health and Safety Plans (HSPs) on site and available for workers and/or regulatory review. The Contractor shall provide the CO copies of any OSHA Report(s) regarding a project site, submitted during the duration of this TO. (CDRL A001c, A007)

The Contractor shall record and report promptly (within one [1] hour) by telephone or other direct means to the CO or COR, the installation POC, and to the military installation’s Safety Office all available facts relating to each instance of damage to Government property or injury to a person. In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to the Fire Department at 911. If the government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist government personnel in the conduct of an investigation until said investigation is completed. The Contractor agrees that his personnel and equipment are subject to safety inspections by government personnel while on federal property.

3.6.2 Work-Site Maintenance

The Contractor shall maintain the work site to prevent the spread of contamination, provide for the integrity of the samples obtained, provide for the safety of all individuals in the vicinity of the work site areas, and prevent the release of any contamination to the environment. The work site shall be well marked to prevent inadvertent entry into all work areas. Access to work areas shall be monitored and thoroughly controlled. Standard work zones and access points for controlled operations shall be established and maintained as the site conditions warrant. The Contractor shall ensure compliance with any federal, state, and local regulations and QA/QC protocols and procedures for decontaminating tools, equipment, or other materials, as required.

The Contractor shall keep the work area free from accumulation of waste and non-essential hazardous materials. The Contractor shall remove non-essential equipment from the work site when not in use. The work site shall be maintained to present an orderly appearance and to maximize work efficiency. Before completing the work at each work location, the Contractor shall remove from the work premises any rubbish, tools, equipment, and materials that are not the property of the government. The Contractor shall properly dispose of all construction debris, investigation derived waste, and other waste(s). Upon completing the work, the Contractor shall leave the area clean, neat, orderly, and return the work site(s) to the original condition.

3.6.3 Minimize Impacts to Existing Operations

The Contractor shall use Global Positioning System (GPS) at all field locations to mark all points of the field investigation. GPS data will be recorded in a format compatible with the installation’s Geographical Information System (GIS). The installation POC and the COR shall be consulted to properly abandon wells and position sampling locations (wells, borings, soil gas probes, etc.) with respect to site locations, to minimize the disruption of installation activities, to minimize disruption of natural and cultural resources, and to avoid penetrating underground utilities. The Contractor shall coordinate all field survey operations with installation personnel to attain these objectives. The Contractor shall provide for the detection of underground utilities utilizing geophysical or other techniques. All necessary permits and coordination shall be completed prior to commencement of abandonment of existing destroyed monitoring wells and individual sampling operations. Frequent communication and coordination with installation personnel shall be necessary to accomplish these goals. (CDRL A004, B011)

3.6.4 Storage

The Contractor shall be responsible for security and weatherproofing of stored material and equipment. Equipment or materials used in the work, requiring storage on the installation, shall be placed at site(s) designated by the installation POC. At the completion of the work, the Contractor shall remove all temporary fences and structures (used to protect materials and equipment) from the installation unless otherwise directed by the CO. The Contractor shall clean the storage area of all debris and material and perform repairs as required to return the site to its pre-project condition. The Contractor shall be responsible for safeguarding all government property provided for Contractor use. The Contractor shall maintain an inventory of government property, a copy of government property control procedures at the site, and dispose of government property as directed by the COR. All hazardous materials shall be handled, stored, labeled, and transferred in accordance with Resource Conservation and Recovery Act (RCRA) and OSHA regulations.

3.6.5 Site Access Badges

The Contractor shall verify that identification credentials presented by all Contractor and subcontractor employees to obtain security badges, passes, cards, or decals used during the duration of this contract are current and correct. As a minimum, verification should be conducted with the Social Security Administration (http://www.ssa.gov/employer/ssnv.htm), the FBI Criminal Justice Information Services, Identification & Investigative Services Section (304- 625-5590) and the Form I-9 Employment Eligibility Verification (http://www.uscis.gov/portal/site/uscis). The Contractor shall monitor its employees to ensure all information remains current and to ensure all security badges or passes are returned to the base POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer authorized (e.g., upon removal of contracted personnel from specific projects).

3.6.6 Permits

The Contractor shall be responsible for coordinating and obtaining the required permits to implement a site-specific project. The Contractor shall coordinate with the Remedial Project Manager (RPM) for Dobbins ARB prior to the submission of all permit requests. (CDRL A004)

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall plan project activities including the development, implementation, and maintenance of project schedules, events, status of resources, report(s) on the activities and progress toward accomplishing project objectives, and document for Government review and approval the results of the project efforts for this TO.

4.1 Post Award Meeting/Teleconference

After the issuance of this TO, the Contractor shall attend a post-award teleconference on a date specified by the COR. The purpose of the meeting shall be to become familiar with the work requirements, information, and/or site-specific data addressed under this TO. The Contractor shall prepare and submit minutes, agendas, and/or presentations of all conferences and meetings, as directed in the accomplishment of this TO. (CDRL B001, B002, B003)

4.2 Progress Meetings

The Contractor shall attend six (6) bi-monthly progress meetings with the RPM, COR and other AFCEC representative(s) via teleconference. The Contractor shall prepare and submit minutes, agendas, and/or presentations of all meetings, as directed in the accomplishment of this TO.

(CDRL B001, B002, B003)

http://www.ssa.gov/employer/ssnv.htm http://www.uscis.gov/portal/site/uscis

4.3 Presentation Materials

The Contractor shall prepare and present briefing packages at meetings coordinated by the Government. As part of the presentation materials, the Contractor shall prepare paper copies of all slides and overheads. (CDRL B003)

4.4 Training

The Contractor is responsible for the proper and timely training of Contractor personnel to perform their jobs in accordance with all applicable legal, regulatory, and compliance requirements.

4.5 Work Breakdown Structure

The Contractor shall prepare a contract Work Breakdown Structure (WBS). The breakdown structure shall be used to prepare proposals, project schedules, and financial report(s). (CDRL B005)

4.6 Project Planning Chart

The Contractor shall prepare and submit a Project Planning Chart (PPC) for approval. The PPC shall detail the project schedule and status through the use of Gantt charts, which shall depict percent complete for each task. (CDRL B007)

4.7 Contractor’s Progress, Status, and Management Report

The Contractor shall prepare and submit a Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues.

The CPSMR shall also include project schedule status and cost information. (CDRL B008)

4.8 Plans

The Contractor shall prepare and submit a Work Plan (WP) describing the Contractor’s plan to implement the work required in this TO. The Contractor shall prepare and submit a Health and Safety Plan (HSP) and a Sampling and Analysis Plan (SAP). (CDRLs A005, A007, A008)

4.8.1 Work Plan

The Contractor shall prepare an abbreviated WP to comply with DoD, Air Force, United States Environmental Protection Agency (USEPA) (epa.gov/quality), state, and local regulations regarding the proposed work effort. The AFCEC Technical Services Quality Assurance Program shall be used as guidance for all phases of work specified in this TO. (CDRL A005)

4.8.2 Health and Safety Plan

The Contractor shall prepare a HSP to comply with Air Force, OSHA, USEPA, state, and local health and safety regulations regarding the proposed work effort. The Contractor shall utilize to the fullest extent possible any existing related HSP, tailored specifically to the current effort.

The Contractor shall use USEPA guidelines for designating the appropriate levels of protection needed at the study site(s) as applicable. The Contractor shall maintain written certification that the approved HSP has been reviewed with all personnel that work at the project site prior to their mobilization. (CDRL A007)

4.8.3 Sampling and Analysis Plan

The Contractor shall prepare a site-specific addendum sampling and analysis plan (SAP) to the current UFP-QAPP in place at Dobbins ARB, Georgia. SAPs in the restoration program shall be prepared using the UFP-QS/QAPP, AFCEC Model FSP, AFCEC Technical Services Quality Assurance Program, and project DQOs. (CDRL A008)

4.9 Technical Project Report

The Contractor shall prepare and submit a Land Use Control and Long-Term Management Report…