SECTION_L_FA8903-16-R-0009.pdf

FA8903-16-R-0009

Section L 7 March 2016

SECTION L

L-I PROPOSAL PREPARATION INSTRUCTIONS

1. This requirement is to perform Sampling and Analysis and Drinking Well Operations and Maintenance in support of the Safe Drinking Water Act at Luke AFB, Arizona. The Period of Performance (POP) is 12 months from date of contract award.

2. This contract will utilize a competitive Firm-Fixed Price pricing arrangement under FAR Part 15.

This is considered a services effort and is being solicited as a total small business set-aside under NAICS code 562910 (size standard 750 employees).

3. Notice to offerors/suppliers: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Request your proposal remain valid for Government acceptance for a period of 90 days after the date proposals are due.

4. PROPOSAL SUBMISSION INSTRUCTIONS.

4.1 Proposals shall be submitted no later than 2:00 PM CT on 7 April 2016. If your proposal is received after the time and date listed, it will not be considered or evaluated for award. Offerors shall submit one (1) original and (1) CD copy of the proposal to the address indicated below addressed to the attention of the undersigned Contracting Officer. Your CD-ROM format shall be compatible with Adobe PDF or Microsoft Word/Excel. No electronic submissions will be accepted.

Mailing instructions are as follows:

United States Postal Service All Courier’s (FedEx, UPS, etc.)

772 ESS/PKS, Bldg 1 772 ESS/PKS, Bldg 1 ATTN: Christina G. Fernandez ATTN: Christina G. Fernandez 2261 Hughes Ave, Ste 163 3515 S. General McMullen, Rm 3026 JBSA Lackland, TX 78236-9853 San Antonio, TX 78226-2018

NOTE: The two addresses are NOT interchangeable; e.g., USPS will not accept packages from

FEDEX/UPS.

4.2 Proposal shall be clear, concise, and shall include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements; but, rather shall provide convincing rationale to address how the offeror intends to meet the requirements.

4.3 Text for all sections shall be single-spaced, on 8 ½ x 11 paper with a minimum one-inch margin all around. The schedule shall not exceed 11 x 17 inches in size. Font size shall be no less than Times New Roman 10 pt. except for tables, figures, or charts, which can contain a smaller legible font. Table of Contents, Lists of Tables/Figures, or Glossary of Abbreviations/Acronyms will not count against the page count. A page printed on both sides will count as two pages. If page limits are exceeded, the excess pages will be destroyed and will not be read or considered in the evaluation of the proposal. All proposal information shall be submitted in either MS Word or PDF format.

4.4 The proposal shall not contain any extraneous information such as advertisements, or marketing information.

4.5 Three ring binders shall be clearly identified and TABBED as outlined below:

Binder: Contractual Documentation

Price Technical

Note: Price will be one of three sections presented in one three-ring binder. Price does not need to be submitted in a separate binder, but should be clearly marked.

Volume Paragraph

Number Title Page Limit Original

CD

Copies

I

CONTRACT

DOCUMENTATION

4.5.1.1 Cover Letter

Unlimited

1 1

4.5.1.2

Representation by Corporations Regarding an Unpaid Delinquent Tax Liability (Attachment 5)

4.5.1.3

Contracting with Entities that Require Certain Internal Confidentiality Agreements (Attachment 6)

4.5.1.4 Insurance (Attachment 7 or Certificate of Insurance)

4.5.1.5 Teaming Arrangements

II

PRICE (FACTOR 1)

4.5.2.2 Model Contract Unlimited 1 1

III

TECHNICAL (FACTOR 2)

4.5.3.1 Technical Approach 10

1 1 4.5.3.2 Schedule Unlimited

4.5.3.3 Management Approach 5

4.5.1. CONTRACT DOCUMENTATION

4.5.1.1. Offerors shall provide a cover letter in their proposal to include current points of contact (Contract Manager and Program Manager), mailing address, current e-mail address and phone number. Offerors shall also confirm proposal validity for 90 days.

4.5.1.2. In accordance with DFARS Clause 252.209-7991, offerors are required to complete the attached “Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2016 Appropriations (DEVIATION 2016-O0002) (OCT 2015)”, Attachment 5.

4.5.1.3. Offerors shall comply with the Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2016-O0003) (OCT 2015). DFARS Clause 252.203-7997 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements will be incorporated at award, Attachment 6.

4.5.1.4. Insurance will be required in accordance with FAR 52.228-5 – Insurance – Work on a Government Installation. Notification of Compliance with Contract Insurance Requirements or Certificate of Insurance shall be provided in this section, Attachment 7.

4.5.1.5. All Team Members shall have a signed Teaming Arrangement (TA) or Letter of Intent (LOI). TAs/LOIs must be provided in Volume I, Contract Documentation.

a) Any business entity without a TA or LOI with the Prime is NOT considered a Team

Member and will not be evaluated.

b) Mentor-Protégé (M-P) is a relationship and not a business entity. M-Ps require formal TAs or LOIs to qualify for consideration as a Team Member.

c) A Joint Venture (JV) will be considered a sole business entity. Signed JV documentation must be provided in Volume I, Contract Documentation.

4.5.1.6. There is no page limit for this section.

4.5.2. PRICE

4.5.2.1. Cost and Pricing Data are not required under this competitive acquisition; but, if only one proposal is received, cost and pricing data may be required (which may include other than cost and pricing data or certified cost and pricing data). The offeror, however, shall submit:

4.5.2.2. Complete blocks 13, 15, 16, 17 and 18 of the RFP Section A, SF33. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the offeror shall submit only those pages that require a fill-in.

4.5.2.3. Any cost or pricing information submitted shall be addressed ONLY in the pricing section.

4.5.3. TECHNICAL

Offerors shall include their technical narratives for FACTOR 2. The technical narrative portion shall be in the same exact order as the tasks identified within the Performance Work Statement

(PWS).

4.5.3.1. Offeror shall provide a technical approach that discusses the offeror’s approach to completing all of the environmental compliance requirements in the PWS. This section is limited to 10 pages. At a minimum, the following should be addressed in the technical approach:

a) Approach to complete all environmental compliance services and necessary reporting in accordance with the PWS and appropriate regulatory requirements

b) Ability to meet the requirements for conducting work at Luke AFB and meeting the appropriate security and access requirements

c) Compliance with and understanding of all applicable regulations as they relate to environmental compliance requirements

4.5.3.2. Offeror shall include a proposed schedule for completing the effort within the requested POP. The schedule shall illustrate the plan to meet the proposed objectives and delivery dates. The schedule may be submitted in MS Project format, but must also be accompanied by a portable document format (pdf) version of the printed schedule. The schedule is not subject to the font size in 4.3 and does not count towards the page count.

4.5.3.3. Offeror shall submit a management approach detailing how they plan to accomplish all the requirements of the PWS. The management approach shall not exceed five (5) pages.

At a minimum, the following shall be included:

a) Description of the field and management team, including key personnel, and how these will interact and operate

b) Brief discussion of the qualifications of all proposed management, technical onsite and reach back personnel (to include subcontractors) for supporting the requirements outlined in the PWS; and the ability to meet the Government’s requested POP.

c) Describe how the offeror will be responsive to unscheduled events and maintain communication with the Air Force

d) If teaming partner/subcontractor is proposed, offeror shall identify any teaming partner/subcontractor role for this effort and provide how they will manage the teaming partner/subcontractor proposed, and identify key subcontractor staff qualifications and experience as they relate to technical requirements

4.5.3.4. Technical approach volume is limited to 10 pages. Management approach is limited to five (5) pages. The total number of pages allotted for this section is 15. Note that each “face” of a sheet is considered a “page”.

5. Service Contract Act Wage Determinations: Wage Determination No. 2015-5469, Revision 2, posted 5 January 2016 is applicable to this project.

6. The combination of the Prime and any Contractor Team Arrangement partners must adhere to FAR

52.219-14, which states that at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

7. ANY correspondence regarding this requirement shall be submitted in writing to the CO, Christina G.

Fernandez at christina.fernandez@us.af.mil and copy the Alternate Contracting POC, Thomas Steinman at thomas.steinman.1@us.af.mil. Please note that no further questions are being accepted for this requirement. You are requested not to contact anyone other than the points of contacts identified in this paragraph to discuss this effort. Your proposal and all communications shall be directed to the CO.