16-R-0009_SECTION_M.pdf

FA8903-16-R-0009

Section M 10 February 2016

SECTION M

M001 SOURCE SELECTION

1. EVALUATION OF PROPOSALS

1.1. The Government will review all proposals received to determine if they are responsive to the Request for Proposal (RFP) requirements. A responsive proposal is one that meets all the terms, conditions, and specifications of the RFP. Offerors must provide all documents listed and comply with all submission instructions in order for their proposal to be considered “responsive” to this RFP.

1.2. Selection shall be made on a Lowest Price Technically Acceptable (LPTA) basis. LPTA means that the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price determined reasonable. The LPTA evaluation approach process will be as follows:

Step 1 – Rank all proposals by price.

Step 2 – Evaluate the three (3) lowest priced proposals for technical acceptability and price reasonableness. If there are not at least three (3) proposals received under subject RFP then evaluate the number of proposals received for technical acceptability and price reasonableness.

Note: For purposes of efficiency, if more than three (3) proposals are received, only the three (3) lowest priced proposals will be evaluated for technical acceptability. If any of the lowest priced proposals are rated technically unacceptable, the evaluation process will flow down and continue with the next lowest priced proposal, one by one until a proposal is determined technically acceptable or until no proposals remain to be evaluated. If less than three (3) proposals are received then all proposals will be evaluated for technical acceptability.

2. BASIS OF AWARD. The Government intends to award a single contract from this RFP to the responsible offeror whose proposal conforms to the RFP’s requirements (includes all stated terms, conditions, and all other information required by the RFP) and is determined to represent the BEST VALUE to the Government. BEST VALUE under this RFP means the Government will select the technically acceptable proposal with the lowest evaluated reasonable price under the LOWEST PRICED TECHNICALLY ACCEPTABLE process. This process does not permit tradeoffs and proposals are evaluated for acceptability, but not ranked using the non-cost/price factors. Notice of Award will be issued IAW FAR 15.503.

3. CRITICAL MILESTONES

3.1. MILESTONES SCHEDULE

RFP Released February 2016 Proposal Due Date March 2016

4. The Government may award without discussions. Offerors should submit their initial proposal with this in mind. The Government, however, may conduct discussions, if the CO determines this is in the interest of the Government. Upon receipt of the proposals, the CO and technical representatives will review the initial proposals after which the CO will, decide to award without conducting discussions/negotiations or to hold discussions with offerors. When discussions/negotiations are conducted, each offeror with whom discussions/negotiations were opened shall be given an opportunity to revise their initial proposal to reflect any changes that result from the discussions/negotiations. The CO will award the contract to the offeror presenting the best value to the Government, based on either the initial or revised proposal.

M002 EVALUATION FACTORS

1. EVALUATION CRITERIA. Factors that will be evaluated under this RFP include:

FACTOR 1 – PRICE

FACTOR 2 – TECHNICAL

FACTOR 2 will be used to determine whether the proposal is TECHNICALLY ACCEPTABLE.

Please note that any assumptions provided with your proposal will be reviewed and may affect your technical acceptability.

1.1. The following ADJECTIVAL RATINGS will be used to assess whether a proposal is

TECHNICALLY ACCEPTABLE.

1.1.1. ACCEPTABLE. Proposal meets the specified minimum performance or capability requirements delineated in the RFP.

1.1.2. UNACCEPTABLE. Proposal fails to meet the specified minimum performance or capability requirements. The proposal has one or more deficiencies and is not awardable.

Proposals with an UNACCEPTABLE rating in Factor 2 - Technical will not be eligible for award.

1.2. FACTOR 1 – PRICE

1.2.1. Price analysis will be conducted. The three (3) lowest proposals will be evaluated for technical acceptability, price reasonableness, and completeness. If there are not at least three (3) lowest technically acceptable proposals, then the number of lowest technically acceptable proposal(s) will be evaluated for price reasonableness and completeness.

1.2.2. The proposed price will be evaluated on bottom line price for the entire effort. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The three (3) lowest technically acceptable proposals will be compared to the average of the three (3) lowest technically acceptable proposals and may be compared to the Independent Government Estimate.

1.2.3. If there are only two (2) technically acceptable proposals, then the two (2) technically acceptable proposals will be compared to the average of the two (2) technically acceptable proposals and may be compared to the Independent Government Estimate.

1.2.4. If multiple proposals are received; but, there is only one (1) awardable proposal, then the evaluation team may enter into discussions.

1.2.5. If only one (1) proposal is received and is determined to be awardable the price evaluation team may request the offeror to submit cost and pricing data.

1.2.6. Total price shall be entered on the model contract. Please enter all amounts in whole dollars.

1.3. FACTOR 2 - TECHNICAL

1.3.1. The following will be used to assess whether an offer is TECHNICALLY ACCEPTABLE:

1.3.1.1. This factor is met when the offeror proposes an achievable, technically sound, realistic approach that clearly and completely demonstrates how they intend to complete the environmental compliance requirements in accordance with the Performance Work Statement (PWS). The Government will evaluate the technical approach based on the following:

a) Adequately demonstrates a technical approach for completing all environmental compliance services and necessary reporting in accordance with the PWS and appropriate regulatory requirements

b) Adequately demonstrates the ability to meet the unique requirements for conducting work at Luke Air Force Base (AFB) and meeting the appropriate security and access requirements

c) Adequately demonstrates compliance with all applicable local regualations and an understanding of Luke AFB agreements as they relate to environmental compliance requirements

1.3.1.2. This factor is met when the offeror proposes a schedule, within the period of performance, that is achievable, measureable, and demonstrates progress towards achieving the proposed objectives and meeting delivery dates, as stated in the PWS.

1.3.1.3 This factor is met when the offeror adequately demonstrates a comprehensive management approach that includes a qualified technical and management team, including key personnel with in-depth relevant experience, to efficiently and effectively manage the requirements, and ensure quality services and deliverables in order to achieve all of the requirements in the PWS. The Government will evaluate the management approach based on the following:

a) Proposal clearly identifies roles and responsibilities for the team and how well the team will interact and operate; key personnel shall be clearly identified

b) Proposal clearly demonstrates the qualifications of all proposed management, technical onsite and reach back personnel (to include subcontractors) for supporting the requirements outlined in the PWS; and the ability to meet the Government’s requested POP. Personnel must demonstrate applicable qualifications required in Attachment 17

c) Proposal demonstrates an efficient and effective approach for managing unscheduled events while maintaining communication with the Air Force

d) Proposal demonstrates efficient and effective management of team members/subcontractors and clearly identifies key subcontractor staff qualifications and experience as they relate to technical requirements