Draft_PWS_FA8903-16-R-0009.pdf

FA8903-16-R-0009

20 January 2016

Performance Work Statement to

Perform Sampling and Analysis and Monitoring Well Operations and Maintenance in support of the Safe Drinking Water Act at

Luke AFB, Arizona

Project Number: NUEX167089

1.0 SCOPE

In carrying out work assignment(s) issued under this contract, the Contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision and other requirements necessary for, or incidental to, the performance of work set forth herein; assure any and all program and/or project related costing information (regardless of its stage in development) is secured, as directed by the Contracting Officer (CO); and be responsible for safeguarding proprietary and other sensitive information. The Contractor shall be immediately capable of addressing and interpreting all aspects of environmental law and regulation.

1.1 Introduction

This Performance Work Statement (PWS) defines the scope of a full range of commercial environmental operations and services activities necessary to meet, Air Force Civil Engineer Center (AFCEC), and other customer requirements. This contract is performance-based, to the maximum extent practicable, in accordance with (IAW) Federal Acquisition Regulations (FAR) Subpart 37.6. Services to be provided support the AF Environmental Quality (EQ) program.

This PWS encompasses the full range of methods, technologies, and supporting activities necessary to conduct environmental operations and services. The Contractor shall provide environmental services to support the Drinking Water environmental compliance program at Luke AFB, AZ.

1.2 Policy and Requirement Statements

It is AF policy to use innovative and sustainable approaches to environmental management and technology to accomplish its mission. Sustainable projects may reduce the burden of compliance for the AF but are intended to not deplete resources, degrade the environment, nor impact human health. The Contractor shall incorporate pollution prevention (P2) and sustainability initiatives into all aspects of this contract. The Contractor shall operate in a manner that promotes energy management to include energy efficiency, use of renewable energy, and water conservation. The Contractor shall comply with the previously mentioned installation’s EMS.

The Contractor shall function as an integral team member in support of AFCEC and the AF mission to include sharing of information with other AFCEC contractors and in cooperation with communities, regulators, and other Government entities.

Requirements include efficient management of this contract including, but not limited to, the submission of accurate, on-time, quality deliverables and timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to, early involvement in the process to allow for the development of the most cost-effective and technically sound approach or solution. The AFCEC will rely on the Contractor’s expertise in recognizing and addressing problematic issues and successful execution of this contract.

The Contractor shall perform all work in accordance with applicable federal, state, and local statutes and regulations, Executive Orders (EOs), DoD/AF policies and instructions, and installation specific requirements. The Contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

1.3 Continuation of Essential DoD Contractor Services During Crisis

The performance of these services is not expected to be mission essential during time of crisis (e.g., FPCON level is elevated to a point where installation access becomes limited). Should a crisis be declared, the CO or his/her representative will verbally advise the Contractor of the revised requirements, followed by written directions.

2.0 ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

The Contractor shall perform management and planning functions, as well as performance measurement, during the course of this effort, as specified in this contract.

2.1 Coordination with Government Offices

The Contractor is responsible for completing specific tasks as assigned and completing those tasks to the satisfaction of an authorized AF official in a specific AF component group to include, but not be limited to, Civil Engineering (CE), transportation, communications, operations, security forces, safety, surgeon general, and the installation’s command structure.

The Contractor may also be required to interface with other AF staff components on certain tasks to include, but not be limited to, legal and public affairs. The types of tasks that the Contractor may be asked to perform include, but are not limited to, environmental compliance.

2.2 Coordination with Other Contractors

The Contractor shall cooperate fully with other contractors and Government employees. The Contractor shall not commit any act that will interfere with the performance of work by any other contractor or Government employee. The CO and AFCEC COR will resolve work schedule conflicts between this contract and other contracts. The CO will provide written direction to the Contractor to reschedule work when required.

2.3 Special Notification

2.3.1 Health Risks

The Contractor shall immediately report to the CO, AFCEC COR, and Installation POC, verbal telephone or e-mail notification pursuant to the contract, any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel, the public at large, or the environment. Following the verbal or e-mail notification, a written notice with supporting documentation, to include photographic documentation whenever appropriate, shall be prepared and delivered within three (3) working days to the CO. Upon request of the CO, or the AFCEC COR, the Contractor shall provide pertinent raw laboratory data immediately (not to exceed two [2] weeks) via e-mail, and then provide final results and laboratory quality data via standard mail as soon as possible. (Contract Data Requirements List [CDRL] A002)

2.3.2 Identification and Change of Critical Contractor Personnel

The Contractor shall submit an organizational chart displaying key personnel involved in the effort, their organization, their respective labor categories, and their roles and responsibilities.

The Contractor shall immediately notify the CO and AFCEC COR, in writing or email, of any changes in key contractor personnel. The Contractor shall obtain CO and AFCEC COR approval of any proposed changes in project personnel along with the steps taken/proposed to ensure there are no impacts to the schedule or costs associated with individual tasks. The Contractor shall identify to the CO and AFCEC COR all subcontractors to be used under this contract, issued pursuant to this PWS, prior to signing any subcontract or initiating any work.

The Contractor shall provide subcontractor qualifications and define roles and responsibilities to the CO and AFCEC COR prior to subcontractor utilization. (CDRL A001a)

2.3.3 Unexploded Ordnance

If the potential for Unexploded Ordnance (UXO) exists, the Contractor shall ensure the work site has been cleared of all UXOs prior to commencement of field activities. If UXOs are discovered during field activities, the Contractor shall halt work immediately and report the discovery to the installation POC and AFCEC COR via telephone, to be followed by e-mail notification.

Additionally, the Contractor shall take action to secure the work site and prevent unauthorized entry. Such action may include, but is not limited to, notification of the installation command post, security police, and fire department. Once work has been halted due to the presence or suspected presence of UXO, work shall not commence until notified by the CO after clearance is authorized by Explosive Ordnance Disposal (EOD) personnel. (CDRL A002)

2.3.4 Historic and Archeological Resources

If whole or fragmented skeletal elements (bones), fossils, or historic or archeological artifacts, resources, features, or sites are discovered during field activities, the Contractor shall halt work immediately and report the discovery to the installation POC, the CO, and the COR via telephone, to be followed within 24 hours by written notification to the CO. Additionally, the Contractor shall take action to secure the work site, prevent unauthorized entry, and avoid any further damage or disruption to the location. Permission to proceed with field activities in the area will be granted by the CO, after coordination with the installation or local/regional AFCEC Cultural Resources Manager. The Contractor shall not publicize or disclose the existence of said elements, artifacts, etc., to unauthorized persons or entities without specific written permission from the CO, who will coordinate with the local/regional AFCEC Cultural Resources Manager.

(CDRL A001b)

2.4 Laboratories

The Contractor shall select a laboratory that complies with applicable AF, federal, state, and local standards and requirements including certification and accreditation programs, where applicable.

The Contractor shall select a laboratory with analytical capabilities sufficient for the methods specified in the Sampling and Analysis Plan (SAP) and adequate throughput capacity to handle the project’s analytical workload during all field activities. A laboratory that provides results via files that are compatible with the EPA Staged Electronic Data Deliverable (SEDD) format is preferable to facilitate importing sample analytical results into the Enterprise Environmental, Safety, and Occupational Health Management Information System (EESOH-MIS).

Additionally, the Contractor shall ensure the selected laboratory is certified by the Arizona Department of Health Services and shall be in compliance with all other United States Environmental Protection Agency (U.S. EPA) mandated Quality Assurance/Quality Control (QA/QC) programs applicable to the installation.

2.5 Work Site Requirements

2.5.1 Safety Requirements

The Contractor shall be responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment;

avoiding work interruptions; and complying with Occupational Safety and Health Administration (OSHA) regulations and installation safety office requirements. The Contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in this contract. The Contractor shall demonstrate proactive safety practices on a continual basis throughout the contract period.

The Contractor shall record and report promptly (within one [1] hour) by telephone or other direct means to the CO or COR, Installation POC, and the installation’s Safety Office all available facts relating to each instance of damage to Government property or injury to a person.

In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to the installations fire department. If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of an investigation until said investigation is completed.

The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on federal property. The Contractor shall provide the CO copies of any OSHA Report(s) regarding a project site, submitted during the duration of this contract.

(CDRL A001c)

2.5.2 Site Access Badges

The Contractor shall verify that identification credentials presented by all Contractor and subcontractor employees to obtain Base passes during the duration of this contract are current and correct. As a minimum, verification should be conducted with the Social Security Administration (http://www.ssa.gov/employer/ssnv.htm), the Federal Bureau of Investigations Criminal Justice Information Services, Identification & Investigative Services Section (304-625- 5590) and the Form I-9 Employment Eligibility Verification (http://www.uscis.gov/portal/site/uscis). The Contractor shall monitor its employees to ensure all information remains current and to ensure all security badges or passes are returned to the installation POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer authorized (e.g., upon removal of contracted personnel from specific projects).

The Contractor shall obtain installation identification and vehicle passes for Contractor and subcontractor personnel, as appropriate. The Contractor shall maintain a list of approved personnel for each project location and shall monitor access passes for the duration of this contract. The Contractor shall comply with all applicable regulations to obtain Base passes for applicable Prime and subcontract personnel.

As required by the scope of this contract, the Contractor is responsible for obtaining and maintaining access to the AF Network and all applicable software and web platforms to conduct the work as specified.

3.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall plan project activities including the development, implementation, and maintenance of project schedules, events, status of resources, report(s) on the activities and progress toward accomplishing project objectives, and document for government review and approval the results of the project.

3.1 Post Award Meeting/Teleconference

Within two (2) weeks after issuance of the contract, the Contractor shall attend an on-site post award meeting with the installation POC. The purpose of the meeting shall be to become familiar with the work requirements, information, and/or site-specific data addressed under this contract. The CO and AFCEC COR shall attend the meeting via teleconference, so necessary arrangements (e.g., teleconference call-in number) shall be made by the Contractor to make the post award meeting discussion available to others who are unable to attend the meeting in-person. The Contractor shall prepare and submit minutes, agendas, and/or presentations as directed in the accomplishment of this contract. (CDRLs B002, B003, B004)

3.2 Progress Meetings

The Contractor shall attend one on-site progress meeting with the base POC six (6) months after award. The AFCEC COR (and CO, as necessary) shall attend the meeting via teleconference, so necessary arrangements (e.g., teleconference call-in number) shall be made by the Contractor to make the progress meetings available to others who are unable to attend the meetings in-person.

The Contractor shall prepare and submit minutes, agendas, and/or presentations of all conferences and meetings, as directed in the accomplishment of this contract. (CDRLs B002, B003, B004)

3.3 Training

The Contractor is responsible for the proper and timely training of contractor personnel to perform their jobs in accordance with all applicable legal, regulatory, compliance, and installation specific requirements.

3.4 Work Breakdown Structure

The Contractor shall prepare a Work Breakdown Structure (WBS) for the projects and activities to be performed within this contract. The WBS shall be used to prepare quotes and project schedules, as necessary. (CDRL B006)

3.5 Project Planning Chart

The Contractor shall prepare and submit a Project Planning Chart (PPC) for approval. The PPC shall detail the project schedule and status through the use of Gantt charts, which shall depict percent, complete for each task. (CDRL B007)

3.6 Contractor’s Progress, Status, and Management Report

The Contractor shall prepare and submit a monthly Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. The CPSMR shall also include project schedule status. (CDRL B008)

3.7 Plans

The Contractor shall prepare and submit one (1) consolidated Work Plan (WP) describing the Contractor’s plan to implement all work activities required under this contract. In addition, the Contractor shall prepare and submit a HSP and SAP as appendices to the WP.

3.7.1 Work Plan

The Contractor shall prepare one (1) consolidated WP to comply with DoD, AF, U.S. EPA (epa.gov/quality), state, and local regulations regarding the proposed work efforts being requested under this contract. The AFCEC Technical Services Quality Assurance Program shall be used as guidance for all phases of work specified. (CDRL A004)

3.7.2 Health and Safety Plan

The Contractor shall prepare one (1) consolidated HSP to comply with AF, OSHA, U.S.

EPA, state, and local health and safety regulations regarding the proposed work efforts being requested under this contract. The Contractor shall use U.S. EPA guidelines for designating the appropriate levels of protection needed at the study site(s) as applicable.

The Contractor shall maintain written certification that the approved HSP has been reviewed with all personnel that work at the project site prior to their mobilization. (CDRL A005)

3.7.3 Sampling and Analysis Plan

The Contractor shall prepare one (1) consolidated SAP to consist of both a Field Sampling Plan (FSP) and a Quality Assurance Project Plan (QAPP). The SAP shall be prepared using the AFCEC Model FSP, AFCEC Technical Services Quality Assurance Program, and project DQOs. (CDRL A006)

3.8 Hazardous Materials Tracking and Inventory

In the event the Contractor purchases or uses a product that requires tracking under the Installation Hazardous Material Management Program (IHMP), the Contractor shall follow the installation requirements for tracking hazmat and comply with AFI 32-7086, Hazardous Material Management. Additionally, the Contractor shall contact the installation POC to obtain technical assistance in achieving and maintaining compliance with hazardous material issue, use, and disposal requirements. The Contractor shall ensure tracking of all hazardous materials in the EESOH-MIS. This may include operating a Hazmat Tracking Activity (HTA) or using another established HTA to accomplish tracking. The Contractor shall maintain copies of Material Safety Data Sheets or Safety Data Sheets for all hazardous materials used and stored on site during performance of the contract. (CDRL A001d)

3.9 Pollution Prevention

The Contractor shall conduct all operations and activities with the intent of reducing the amount of energy used and pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting substances, generation of hazardous waste, and use of energy and water. The Contractor shall comply with the installation’s EMS to incorporate pollution prevention into its management activities to reduce impacts to the environment as well as contribute to the installation’s sustainability-related targets and objectives.

4.0 PERFORMANCE WORK STATEMENT FOR OPERATIONS & SERVICES

The Contractor shall provide services, support, equipment, supplies, and assistance to accomplish the work required under this PWS.

The scope of this environmental operations and services contract is to provide for environmental compliance support activities necessary to support AF and AFCEC environmental mission requirements at Luke AFB, AZ. The appropriate services to be performed during this contract are identified below.

4.1 SAMPLING, TESTING, ANALYSIS, AND MONITORING

4.1.1 Testing and Analysis

The Contractor shall ensure the selected laboratory is certified by the Arizona Department of Health Services and shall be in compliance with all other United States Environmental Protection Agency (U.S. EPA) mandated Quality Assurance/Quality Control (QA/QC) programs applicable to the installation. The Contractor shall analyze and test environmental samples using standardized methods in current editions of approved testing references such as SW-846, “Test Methods for Evaluating Solid Wastes, Physical/Chemical Methods”; 40 CFR 136, “Guidelines Establishing Test Procedures for the Analysis of Pollutants”; and “Standard Examination of Water and Wastewater”. The Contractor shall ensure the defensibility of test and analytical results through execution of scientifically sound activities as outlined in the appropriate portion of the approved Sampling and Analysis Plan (SAP).

4.1.2 DRINKING WATER

The Contractor shall perform services in support of the AF Safe Drinking Water Surveillance Program and in compliance with the Safe Drinking Water Act (SDWA); other applicable federal, state and local laws and regulations; and related DoD and AF directives (including AFI 48-144, AFI 32-1066, AFI 32-1067, AFI 10-246).

4.1.3 Sampling and Analysis, and Operation and Maintenance of Monitoring Equipment

The Contractor shall perform sampling and analysis for Luke AFB, AZ in support of the SDWA.

This shall be accomplished at two (2) dormant wells (No. 7 and 13), and during the installation of three (3) new future well pilot boreholes. The Contractor shall document all information gathered in a detailed monitoring report, which is to be delivered in both draft and Final versions.

The Contractor shall anticipate completing the following activities:

Drinking Wells 7 and 13-rehabilitation:

- Removal and proper cleaning of the dedicated pumps;

- Rehabilitation using chemical cleaning of the well casings to remove biocide buildup to include brushing of the well casings/screens to remove mineral scale and encrustation;

- Removal and/or bailing out of any/all existing sediment accumulation in each well;

- Development of a video log of each well before and after treatment;

- Proper re-installation of each pump and reconnection to the drinking water distribution system.

- Well 7: All clearance and flight line protocol and guidance shall be adhered to at all times while performing work at this well. All coordination will be handled through the base POC.

Wells 7 and 13-sampling and analysis:

- Conduct spinner flowmeter* logging at each well to identify the distinct flow zones, their flow rates, and the contribution to total flow into the well that each contributes;

- Upon completion of the flowmeter logging and proper evaluation of the acquired data, the

Contractor shall determine, with Government approval, the appropriate locations where to collect the depth-specific water samples from the flow zones. Selection of the zones will be based on where the spinner log showed a significant contribution to the total flow from the well, assuming two (2) samples in no more than five (5) zones;

- Sample wells at the predetermined depths and zones for both nitrates and arsenic utilizing an approved and appropriate downhole sampler

*Note: A spinner flowmeter is used to measure fluid velocity at various depths in the well.

Spinner flowmeters are relatively simple tools, consisting of a centralized logging tool with an impeller mounted on the bottom. The tool counts the number of rotations of the impeller using an optical or magnetic sensor, where the counts are expressed as counts per second. The counts per second are a function of fluid velocity, the speed of the logging tool in the well, and the size and shape of the impeller.

New Future Well Pilot Borehole Installation The Contractor shall drill three (3) pilot boreholes at a nominal diameter of 9 to 15 inches to their target depth of 1,100 feet below ground surface (bgs). Each pilot borehole will have a lithologic log completed with soil samples collected and classified by a geologist at 10 foot intervals. After each pilot borehole is completed, the Contractor will conduct spinner flowmeter* logging at each pilot borehole to identify the distinct flow zones, their flow rates, and the contribution to total flow into the well that each contributes. Upon completion of the flowmeter logging and proper evaluation of the acquired data, the Contractor shall determine, with Government approval, the appropriate locations where to collect the depth-specific water quality samples from the flow zones. Selection of the zones will be based on where the spinner log showed a significant contribution to the total flow from the well, assuming two (2) samples in no more than five (5) zones. Each of pilot boreholes will be sampled by the Contractor at the predetermined depths and zones for both nitrates and arsenic and the industry standard suite of water quality analysis for a drinking water well utilizing an approved and appropriate downhole sampler. The Contractor will also conduct a downhole geophysical review, and will consist of electrical resistivity to delineate the depths of the aquifers and nonwater-bearing units, and to determine the depth intervals where blank casing and well screen can be installed. Soil samples will be collected and analyzed via sieve analysis for future use in selecting the size range (i.e. gradation) of the filter pack in any future well screen location. Finally, the pilot boreholes will be sealed and left in place.

Well Descriptions

Well #7 There is no known lithologic log for Well 7. Well No. 7 is located north of Spad Street at the northwest comer of Building 916 (see attachment - Luke base map for location of Well No. 7, 11 and 13). The well is surrounded by a 7-foot-high brick wall; access is through a doublewide gate on the north side of the walled structure. The Arizona well registration number for Well 7 is 55- 609884. The well has an 18 inch casing diameter with the bottom of the well at 1,144 feet below ground surface (bgs). There are four reported screened intervals at 534-561; 564-572; 904-922;

and 965-975 ft bgs. The static water level in Well 7 was measured as approximately 328 ft bgs (attachment 2 is a well schematic for Well 7). Well No. 7 will require a crane to remove the pump from the well.

Well #13 There is no known lithologic log for Well 13. Well No. 13 is inactive and is located near the Wing Head Quarters. Well No. 13 is approximately 1,105 feet deep with a depth to water reading of 417 ft bgs measured back in 2003. A crane will also be required to remove the pump from Well No. 13.

4.1.4 Monitoring Well Operations and Maintenance Report and Sampling and Analysis Monitoring Report

The Contactor shall develop a draft and final Monitoring Well/Pilot Borehole Operations and Maintenance Report. The report shall include, but is not limited to: activities performed in support of the operations and maintenance of existing Monitoring Wells numbers 7 and 13, and activities performed for the installation and the location of the three (3) new pilot boreholes.

(CDRL A001e)

In addition, the Contactor shall also develop a draft and final Sampling and Analysis Report.

The report shall detail the sampling and analysis performed for all five (5) monitoring wells to include, but is not limited to: frequency, constituents sampled, and analysis results. (CDRL A001f)

Copies of both draft reports shall be submitted for review and comment to the Luke AFB Project Manager (PM) and the AFCEC Installation Support Team (IST) PM, and shall then incorporate comments and deliver the Final Reports.

5.0 SERVICE SUMMARY

PO #

PWS

PARA

PERFORMANCE

OBJECTIVE

PERFORMANCE THRESHOLD

SURVEILLANC

E METHOD

PO 1 4.1 Service provided with minimal E: 98-100% Service provided with no disruption for duration of contract

Periodic (monthly) Surveillance;

Customer disruption of projects/programs supported

VG: 95-97% Service provided with no more than 1-2 months delay for duration of contract

Feedback

S: 90-94% Service provided with no more than three (3) months delay for duration of contract

M: 80%-89% Service provided with no more than 4-5 months delay for duration of contract

U: <80% Service provided with a delay of six (6) or more months for duration of contract

PO 2

4.1 Timely and accurate

submittal of project deliverables

E: Delivered on schedule with zero errors

100% Inspection ;

Customer Feedback VG: Delivered on schedule with 2-4 errors per review. Necessary rework

S: Delivered within one week behind projected schedule with up to five (5) compliance errors per review.

M: Delivered approx. 2-3 weeks behind projected schedule with 6-7

U: Delivered later than three (3) weeks behind projected schedule with

PO 3 3.7 Timely submittal of WP, HSP, and SAP

E: Submitted within 14 calendar days after contract award.

100% Inspection;

Customer Feedback

VG: Submitted 15-29 calendar days after contract award.

S: Submitted within 30 calendar days after contract award.

M: Submitted within 31-44 calendar days after contract award; causes a 2-week delay of project activities.

U: Submitted later than 45 calendar days after contract award; causes a delay of project activities of greater than 2-weeks.

PO 4 3.6 Timely submittal of progress report

E: Submitted within 0-5 business days of the month following period covered by report.

100% Inspection;

Customer Feedback

VG: Submitted within 6-10 business days of the month following period covered by report.

S: Submitted within 11-15 business days of the month following period covered by report.

M: Submitted within 16-20 business days of the month following period covered by report.

E: Submitted within 0-5 business days of the month following period covered by report.

Note: E = Excellent, VG = Very Good, S = Satisfactory, M = Marginal and U = Unsatisfactory

6.0 MISCELLANEOUS

6.1 Photo Documentation

The Contractor shall prepare photo documentation, as specified, to include sites under investigation, field activities, and sample locations. (CDRL B009)

6.2 Data Management

6.2.1 Contract Deliverables

The Contractor shall collect, prepare, publish, and distribute the data in the quantities and types designated on the CDRL Table. Deliverables shall be in accordance with the CDRL table.

Each installation manages its environmental documentation via the environmental MS SharePoint portal, eDASH. The Contractor must possess a CAC with an af.net account in order to be able to access eDASH. All AF environmental programs have established minimum documentation requirements for eDASH.

6.2.2 Report Documentation

Reports required under this contract presenting data, analyses, and recommendations shall be prepared in a standardized format, where applicable, in a clear and concise manner. The reports shall be referenced and footnoted. Appendices shall include backup documentation (e.g., search methodology, search history, sources contacted, calculations, assumptions used to reach conclusions, etc.). All site drawings, if applicable, shall be of engineering quality with sufficient detail to show interrelations of major features on the site map (i.e., north arrows, keys, scales, etc.). The report shall consist of 8-1/2” by 11” pages with any drawings folded, if necessary, to this size. If a full size drawing is required it may be folded and placed in an envelope pocket that is included in the binder. A decimal paragraphing system shall be used.

The report covers shall be durable binders which hold pages firmly while allowing easy removal, addition, or deletion of pages. A report title page shall identify the report title;

Installation POCs, service agency(ies), and AFCEC; and date. The responses and reports shall reflect a high degree of professionalism and shall be factual and editorially correct.

6.2.3 Proprietary Information

All materials gathered and/or developed in the performance of the tasks listed in this PWS shall be the property of each installation and shall only be used by the Contractor and their subcontractors for the execution of this PWS. Additionally, all documents shall be delivered to the Government with unlimited rights and without restrictions. The Contractor is not authorized any other use or distribution of said material without the specific written permission of the AFCEC COR. After completion of the project, all materials shall be returned to each installation.

6.2.4 Information Technology

The use of currently AF-approved systems is a requirement for acceptance of all data deliverables. The Contractor shall not develop or maintain an IT system or product as part of this contract. If an approved IT system is unavailable or inadequate, the Contractor shall communicate the requirement with the AFCEC COR who will determine the appropriate procedure for IT acquisition.

6.2.5 GIS Data

If applicable, all deliverables which contain geospatial data must conform to the most current AF adaptation of the SDSFIE per DISDI, currently version 3.0. Please visit the SDSFIE website at https://www.sdsfieonline.org for information on the most current approved AF adaptation of the data standard. (CDRL B001)

6.3 Government-Furnished Property and Services

The Contractor is responsible for reviewing all available information and forming their independent, professional conclusions/interpretation of equipment conditions and requirements to meet the objectives of this contract. Luke AFB will provide all prior and relevant research, studies, documents, plans, drawings, monitoring reports, permit applications and permits connected with this project.

6.4 Government Points of Contact

POCs for this contract will be provided under separate cover. Until AFCEC COR delegation is received, all correspondence and communication shall be to and through the CO.

7.0 CONTRACTOR MANPOWER REPORTING REQUIREMENTS

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the AF via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for labor executed during the period of performance for each government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

User Manuals: Data for AF service requirements must be input at the AF CMRA link. However, user manuals for government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

8.0 MAN HOURS/LABOR CATEGORIES/EXPERIENCE

Man hours, labor categories, and experience are not separately priced and shall be included with the tasks outlined throughout the PWS, unless otherwise specified. Proposed personnel should reflect labor categories and qualifications listed in the request for proposal.

9.0 TRAVEL

Travel is not separately priced and shall be included with the tasks outlined throughout the PWS, unless otherwise specified.

10.0 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local environmental laws, statutes, and regulations, as applied to each installation through appropriate EOs and AF/Military instructions, manuals, handbooks, regulations, guidance, and policy letters (including interim changes). These shall include, but not be limited to, AFI 32-7001, Environmental Management, dated 4 Nov 2011, and applicable industry codes and standards to include, but not be limited to, CFR, American Petroleum Institute Codes, National Association of Corrosion Engineers, National Fire Protection Agency, Steel Structures and Painting Counsel, National Electrical Code, Uniform Fire Code, International Building Code, NELAC, and DoD Explosive Safety Board Guidance Technical Paper 18, including all changes and amendments in effect on the date of issuance.

11.0 Homeland Security Presidential Directive-12 (HSPD-12)

Homeland Security Presidential Directive 12 (HSPD-12) was issued to implement the policy of the United States to enhance security, increase Government efficiency, reduce identity fraud, and protect personal privacy by establishing a mandatory, Government-wide standard for secure and reliable forms of identification issued by the Government to its employees and contractors (including contractor employees). Under this directive, the heads of executive departments and agencies are required to implement programs to ensure that identification issued by their departments and agencies to Federal employees and contractors meets the Standard. This policy can be found at the following website:

http://www.whitehouse.gov/news/releases/2004/08/20040827-8.html

In performance of services under this task, the contractor shall insure all its personnel who require physical access to federally controlled facilities and access to federally controlled information systems by 27 October 2007, have been issued identification in compliance with HSPD-12 policy. In their quotes, offeror’s shall confirm they will comply with the Government client’s identification procedure that is implementing HSPD-12 policy.

All costs associated with obtaining necessary clearances shall be borne by the contractor.

11.1 Security

11.1.1 Federal Information Security Management Act (FISMA) of 2002 Compliance:

FISMA compliance is access through annual accreditation and certification as required by Department of Defense Information Assurance Certification and Accreditation Process (DIACAP) governed by Department of Defense Instruction 8510.01, dated November 28, 2007.

Note: This requirement must be met on any procurement, IT, PS, etc., where the Contractor will have access to Government electronic information.

11.1.2 Position of Trust

All Contractor personnel require a minimum of a NACI/SF85 for any position that requires access to the internet, use of automated systems, or unescorted entry into restricted or controlled areas prior to reporting for duty on this contract. The investigation is not for a security clearance;

it is for a position of trust. This is a mandatory requirement set forth in DoD 5200.1-R and AFI 31-501 Information Security. All documentation required for security certification shall be the responsibility of the Contractor. No foreign nationals shall be employed under this contract without prior approval of the Government.

11.1.3 Individual Secret Clearances

On-site Contractor personnel should have an active clearance/NACI prior to reporting for duty.

Interim clearances for newly hired personnel shall be processed as expeditiously as possible.

Such clearance must be obtained through the Defense Investigative Services.

Appendix A Contract Data Requirements List (CDRL)

CDRL

SOW

Para

Deliverable Title Date of

Submission Freq

Distribution

AFCEC RST/ IST Base POC

ESS/PKS

A001a 2.3.2 Organizational Chart 15 days after award

As required

Final (Elec only)

Final (Elec only)

Final (1 hard, 1 elec copy)

Final (Elec only)

A001b 2.3.4 Cultural Resource Discovery

Within 24 hours of notification

As required

Final (Elec only)

Final (Elec only)

Final (1 hard, 1 elec copy)

N/A

A001c 2.5.1 OSHA Report Within 5 days of

OSHA

submittal

As required

Final (Elec only)

Final (Elec only)

Final (1 hard, 1 elec copy)

Final (Elec only)

A001d 3.8 Material Safety Data Sheets As required As required

Final (Elec only)

Final (Elec only)

Final (1 hard, 1 elec copy)

N/A

A001e 4. 1.4 Monitoring Well/Pilot Borehole Operations and Maintenance Report

As required As required

Final (elect)

Draft (2)(hard & elect), Final

(2)(hard & elect)

Draft (2)(hard & elect), Final

(2)(hard & elect)

N/A

A001f 4. 1.4 Sampling and Analysis Report

As required As required

Final (elect)

Draft (2)(hard & elect), Final

(2)(hard & elect)

Draft (2)(hard & elect), Final

(2)(hard & elect)

N/A

A002 2.3.1, 2.3.3

Health Risk / Critical Issues Notification

Within 3 working days of notification

As required

Final (Elec only)

Final (Elec only)

Final (1 hard, 1 elec copy)

Final (Elec only)

A004 3.7.1 Abbreviated Work Plan As required As required

Final (elect)

Draft (2)(hard & elect), Final

(2)(hard & elect)

Draft (2)(hard & elect), Final

(2)(hard & elect)

N/A

A005 3.7.2 Abbreviated HSP addenda As required As required

Final (elect)

Draft (2)(hard & elect), Final

(2)(hard & elect)

Draft (2)(hard & elect), Final

(2)(hard & elect)

N/A

CDRL

SOW

Para

Deliverable Title Date of

Submission Freq

Distribution

AFCEC RST/ IST Base POC

ESS/PKS

A006 3.7.3 Abbreviated SAP addenda As required As required

Final (elect)

Draft (2)(hard & elect), Final

(2)(hard & elect)

Draft (2)(hard & elect), Final

(2)(hard & elect)

N/A

B001 6.2.5 Geographic Information System (GIS)

As required As required

Final (Elec only)

Final (Elec only)

Final (1 hard, 1 elec copy

N/A

B002 3.1, 3.2 Meeting Minutes 5 days following meeting

As required

Final (Elec only)

Final (Elec only)

Draft, Final (1 hard, 1 elec copy of each)

Final (Elec only)

B003 3.1, 3.2 Meeting Agenda 7 days prior to meeting

As required

Final (Elec only)

Final (Elec only)

Draft, Final (1 hard, 1 elec copy of each)

Final (Elec only)

B004 3.1, 3.2 Presentation Materials 7 days prior to meeting

As required

Final (Elec only)

Final (Elec only)

Draft, Final (1 hard, 1 elec copy of each)

Final (Elec only)

B006 3.4 Contract Work Breakdown Structure (WBS)

15 days after award

As required

Final (Elec only)

Final (Elec only)

Final (1 hard, 1 elec copy

N/A

B007 3.5 Project Planning Chart

(PPC)

15 days after award

As required

Final (Elec only)

Final (Elec only)

Final (1 hard, 1 elec copy

N/A

B008 3.6 Contractor’s Progress, Status, and Management Report (CPSMR)

30 days after award

Monthly Final (Elec only)

Final (Elec only)

Final (1 hard, 1 elec copy

Final (Elec only)

B009 6.1 Digital Imaging As required As required

Final (Elec only)

Final (Elec only)

Final (1 hard, 1 elec copy

Final (Elec only)

General CDRL Requirements:

1 It is the Contractor’s responsibility to propose contingency amounts as they see fit.

2 POC contact information to be distributed after award.

3 All deliverables are to be submitted electronically, unless otherwise stated.

4 The Government will require up to 30 days for review of draft. The Contractor shall incorporate Government comments and submit final within 15 days of receipt of Government comments/approval.