4-Questions_and_Responses_FA8903-16-R-0009.pdf

PRESOLICITATION QUESTIONS / RESPONSES

FA8903‐16‐R‐0009

Perform Sampling and Analysis and Drinking Well Operations and Maintenance in support of the Safe Drinking Water Act

Luke AFB, Arizona

7 MARCH 2016

FOR OFFICIAL USE ONLY

QUESTIONS ANSWERS

1. Please advise if this is a new requirement or if there is an incumbent. If existing, who is the incumbent and what is the current contract value and contract number?

This is a new requirement.

2. Section L, Subsection 4.5.2 indicates that cost and pricing data are not required under this competitive acquisition. Subsection 4.5.2.3 indicates that cost or pricing information submitted shall be addressed in the pricing section. Please provide clarification on the requirements for cost/pricing information.

Cost and Pricing Data are not required under this competitive acquisition; but, if only one proposal is received, cost and pricing data may be required (which may include other than cost and pricing data or certified cost and pricing data).

3. Please clarify whether cost/pricing should be its own section (as specified in Section L, subsection 4.5) or whether the cost should only be listed as a lump sum on the model contract (as specified in Section M, Subsection 1.2.6).

Total price shall be entered on the model contract, SF33, (as specified in Section M, Subsection 1.2.6).

4. Section L, Subsection 4.5.2.2 references an RFP, model contract, form SF 33, and Sections A‐K. Please provide these documents for evaluation during the pre‐solicitation since Q&A will not be permitted once the RFP is released.

The documents are included with the release of the RFP. There will not be an additional question and answer period for the RFP.

5. Will UXO personnel be required?

No.

6. A portion of a SAP (6 pages of Sampling Plan – Community Water Systems – 2015) is provided as an attachment. Will this document be provided in its entirety upon award? Can the consolidated SAP referenced in Section 3.7.3 be an addendum to the above listed SAP or installation ‐wide SAP?

The entire SAP has been provided. The consolidated SAP cannot be an addendum.

7. Section 3.7 Plans list several plans (WP, HSP, SAP) to be written for the specific contract, are there any installation wide plans? Is there an option to prepare project specific addenda with regulatory and AF approval?

There are not any installation wide WPs or HSP.

The consolidated SAP cannot be an addendum.

There is no option to prepare project specific addenda with regulatory and AF approval.

Perform Sampling and Analysis and Drinking Well Operations and Maintenance in support of the Safe Drinking Water Act

QUESTIONS ANSWERS

8. Can we assume that the soils and water are not RCRA hazardous waste?

Yes.

9. Will a staging area for drums be provided near the well locations?

Yes.

10. What is the appropriate downhole sampler for groundwater?

HydraSleeve “No Purge” sampler (or equivalent), however it is up to the Contractor to propose the appropriate equipment for each of the tasks in the PWS to meet the specified requirements.

11. On Page 10 of the PWS, borehole installation activities are discussed. It is not clear how spinner flowmeter logging or sampling would be possible in an uncased and undeveloped borehole.

Unconsolidated materials would likely collapse without the use of a mud rotary drilling approach.

Additionally, it is not clear what is meant by

“boreholes will be sealed and left in place”. Will the open boreholes be allowed to remain open or will they be abandoned/decommissioned? Will a temporary surface completion be used or will the surface be returned to match the existing material?

The PWS has been revised, dated 29 Feb 2016.

The pilot boreholes need to be completely abandoned in accordance with Arizona Department of Water Resources (ADWR) regulations.

12. Are there any restrictions to working days?

No.

13. Is there a potable water source available for use on location?

Yes.

14. What is the final disposition of the drill cuttings and fluids? Can they be left on location(s) or must they be contained and transported/disposed off‐ site?

Drill cuttings and fluids need to be contained and transported/ disposed off‐site.

Perform Sampling and Analysis and Drinking Well Operations and Maintenance in support of the Safe Drinking Water Act

QUESTIONS ANSWERS

15. Do all surfaces of the deep well pumps which will be in contact with water that is potable (or will become potable following additional treatment) need to be listed with National Sanitation foundation as being suitable for contact with potable water?

Yes.

16. Will the government provide locations for New Future Well Pilot Borehole Installations?

Yes. Refer to attached map for locations.

17. In order to provide a comprehensive approach to managing the project—including providing qualifications for all management, technical onsite, and reach back personnel—we request the Air Force increase the page limit for the Management

Approach to 5 pages.

The page limit has been increased to 5 pages.

18. PWS, Para 3.1, Post Award Meetings /

Teleconferences. 1st sentence, please confirm that

‘issuance of the contract’ means ‘award of the contract’.

Yes, ‘issuance of the contract’ means ‘award of the contract’.

19. PWS General – Any requirement for performance and payment bonds?

No.

20. Section L, Para. 4.5 – Are Table of Contents included in page count for VOL 3? List of Acronyms?

No, Table of Contents, Lists of Tables/Figures, or Glossary of Abbreviations/Acronyms will not count against the page count. Section L, paragraph 4.3 has been revised to include this information.

21. When conducting the spinner flowmeter logging in wells 7 and 14 is that to be done under static and/or dynamic conditions?

Spinner flowmeter logging in wells 7 and 14 is to be done under dynamic conditions.

22. For the pumps being removed from wells 7 and

14, if the same equipment cannot be reinstalled without repair or replacement, will the Air Force address this with a Change Order?

No, repair or replacement would be completed under a new contract.

Perform Sampling and Analysis and Drinking Well Operations and Maintenance in support of the Safe Drinking Water Act

QUESTIONS ANSWERS

23. Future well pilot borehole installation requested spinner flowmeter logging, this is not an industry standard. Isolated aquifer zone test is an industry standard, is this acceptable in lieu of spinner flowmeter logging?

Spinner flowmeter logging will not be required, but zonal sampling will be.

The PWS has been revised, dated 29 Feb 2016.

24. Please show the locations of the three pilot boreholes on a map.

Refer to attached map for locations.

25. Please clarify if there are any access restrictions to the pilot borehole locations (i.e. are they in a restricted area that requires escort, are there flight line restrictions, etc.)

No access restrictions.

26. Will work be allowed on weekends?

Yes.

27. What is the requirement for disposal of drilling mud/drill cuttings after completing pilot test borings? Can the drill cuttings and mud be disposed somewhere on base (i.e. Base landfill) or will it be required to be disposed off Base?

Disposal of drilling mud/drill cuttings are to be disposed off base.

28. Please clarify how the pilot boreholes should be sealed and left in place. How should they be covered at the surface?

The PWS has been revised, dated 29 Feb 2016.

The pilot boreholes should be completely abandoned in accordance with ADWR regulations.

29. Please specify if the three pilot boreholes are to be surveyed by a licensed surveyor or if location using GPS is adequate.

GPS is adequate.

30. Please specify if any special training is required of the drill crew to access any of the well or pilot test boring locations. Please specify the duration of any required training.

No training is required.

Perform Sampling and Analysis and Drinking Well Operations and Maintenance in support of the Safe Drinking Water Act

QUESTIONS ANSWERS

31. The PWS states that wells 7 and 14 are dormant wells, as such, we assume that these wells can be disconnected from the water supply system at any time and do not require special consideration with regards to when the work can be performed. Please confirm that there are no conflicts with performing the well rehab on these wells at the contractor’s schedule.

There are no conflicts with performing the well rehab.

32. Please identify the locations as to where water removed from wells 7 and 14 during rehab and testing can be discharged.

Both wells discharge to waste (storm sewer) for 15 minutes before gradually going to the distribution system. A hose can also be run to the closest storm sewer manhole.

33. Please confirm that the wall structures around wells 7 and 14 do not have a roof or overhead structure that impedes access to the wells and would require removal to pull the pumps and perform rehabilitation activities.

The wall structures around wells 7 and 14 do not have a roof or overhead structures.

34. Please specify which organization on Base administers dig permits and how long the process takes.

Civil Engineer Squadron. Base environmental office will serve as liaison with contractor. Allow 3 weeks.

35. Can the purge water removed from the inoperable wells No. 7 and 14 be discharged to the ground?

Both wells discharge to waste (storm sewer) for 15 minutes before gradually going to the distribution system. A hose can also be run to the closest storm sewer manhole.

36. PWS Section 2.3.3, please confirm that UXO avoidance, clearance or disposal are not part of the scope of work.

UXO is not part of the scope of work.

37. PWS Section 2.3.4, please confirm that cultural resources is not part of this scope of work.

Cultural resources are not part of this scope of work.

38. Section L, 4.5.3.1(b), states the contractor must have the ability to meet the unique requirements at Luke AFB. Please describe the unique requirements at Luke AFB.

Section L paragraph 4.5.3.1 has been revised.

Perform Sampling and Analysis and Drinking Well Operations and Maintenance in support of the Safe Drinking Water Act

QUESTIONS ANSWERS

39. Section L, 4.5.1.5 please confirm that all contracting team members must be small business.

The Prime must be a small business and must adhere to FAR 52.219‐14.

40. Section M, 1.3.1.1(c) states that the contractor must adequately demonstrate compliance with all applicable local regulations and an understanding of

Luke AFB agreements as they relate to environmental compliance requirements. Please describe or provide a copy of the Luke AFB agreement as it relates to environmental compliance requirements.

Section M 1.3.1.1(c) has been revised.

41. PWS Section 11.1.3, please clarify the requirement for on‐site contractor personnel to have an active clearance/NACI prior to reporting for duty.

The PWS has been revised, dated 29 Feb 2016.

Clearance/NACI is not required, but Contractor personnel will have to obtain contractor badges from SFS.

42. We would like to request a pre‐proposal site visit in order to observe the access issues related to well rehabilitation at wells 7 and 14 as well as to inspect the areas for drilling the three pilot test borings. A site visit will allow the contractors to identify any obstacles that may impede access to the wells and will allow the contractor to manage risks accordingly with regard to costs for dealing with access issues and logistical challenges.

No site visits will be provided.

43. Will the Base notify the contractor in advance of planned exercises so that the contractor can schedule around them so as not to impact costs for having to shut down for an unscheduled or unknown Base exercise?

Yes.

44. Will the Work Plan be submitted to a regulatory agency for review?

Perform Sampling and Analysis and Drinking Well Operations and Maintenance in support of the Safe Drinking Water Act

QUESTIONS ANSWERS

45. For wells 7 and 14, please confirm that the contractor is to only collect 2 samples from each well. Or is the PWS implying that 2 samples will be collected form each zone in nor more than 5 zones meaning you could possible collect 10 samples from each well. Please clarify the total number of samples to be collected from each well.

As stated in the PWS at Section 4.1.3, the contractor is required to collect 2 samples from each zone (up to 5 zones). Therefore the contractor could possibly collect 10 samples from each well.

46. The Well Rehabilitation Report from 2007 does not specify how the sediment from the rehabilitated wells was disposed. Please clarify the appropriate disposal method for sediment removed from the wells.

The appropriate method is off‐site disposal.

47. For the pilot test borings, please confirm that the contractor is to only collect 2 samples from each boring. Or is the PWS implying that 2 samples will be collected form each zone in nor more than 5 zones meaning you could possible collect 10 samples from each boring. Please clarify the total number of samples to be collected from each boring.

As stated in the PWS at Section 4.1.3, the contractor is required to collect 2 samples from each zone (up to 5 zones). Therefore the contractor could possibly collect 10 samples from each well.

48. Are the arsenic samples to be analyzed for total arsenic or dissolved arsenic?

To be analyzed for total arsenic. The PWS has been revised, dated 29 Feb 2016.

49. What level of QC/data validation is required for the lab data?

QC/data validation is required at Level II.

50. Has a basewide SAP been prepared for Luke AFB that includes sampling from the drinking water wells and analysis for nitrates and arsenic? If so, please provide a copy of the basewide SAP.

The entire SAP has been provided.

51. Are any of the wells or pilot boreholes in areas that require coordination with AFB units or POCs for access (i.e. range areas, flightline, etc.)?

Perform Sampling and Analysis and Drinking Well Operations and Maintenance in support of the Safe Drinking Water Act

QUESTIONS ANSWERS

52. Are water samples from each zone to be sampled to be collected during static or pumping conditions or both?

Water samples from each zone to be sampled are to be collected during pumping conditions.

53. PWS Section 4.1.3, states that the contractor will conduct downhole geophysical review, and will consist of electrical resistivity to delineate depths of aquifers. The typical industry practice would be to run more than an electrical resistivity log in a new pilot borehole. The typical logging suite might include a gamma, caliper, and temperature log; sonic log; and resistivity and spontaneous potential log in order to properly evaluate the lithologic and hydraulic conditions of the borehole. Of course, this suite of logs would be more costly than just the electrical resistivity log. Please clarify the geophysical logging requirements for the pilot test borings.

The PWS has been revised, dated 29 Feb 2016.

54. Are pilot borehole locations on grass or concrete/asphalt?

Pilot borehole locations are as follows: two dirt and one grass.

55. For the water samples to be collected from the pilot boreholes, please clarify if the metals analysis is for total metals only or both total metals and dissolved metals.

The metals analysis is for total metals.

56. Please confirm that there is a double gate in the walled structure around wells 7 and 14 that will allow access for a pump truck to pull inside the walled structure.

Yes.

57. The model contract referenced in Section 1.2.5 was not provided for review and question. Once the Final RFP is issued, will the Air Force allow questions with regard to the model contract?

The model contract will be SF33 released with the RFP. There will not be an additional question and answer period for the RFP.

58. Section L, Section 4.5.2.1, last sentence is incomplete – The offerer, however, shall submit:.

Please clarify what the offeror is to submit.

The last sentence is not incomplete.

Perform Sampling and Analysis and Drinking Well Operations and Maintenance in support of the Safe Drinking Water Act

QUESTIONS ANSWERS

59. Will the report be submitted to regulators for review?

No.

60. The PWS (Section 4.1.3) states that spinner flowmeter logging will be conducted in each pilot borehole. To conducted spinner logging the pilot borehole will need to be cased and screened, at least temporarily. Please verify that construction of a cased and screened pilot borehole is the intent.

Spinner flowmeter logging will not be required.

61. The PWS (Section 4.1.3) states “Finally, the pilot boreholes will be sealed and left in place.” Does the

Air Force intend to reuse the pilot boreholes for the final well installation or should the boreholes be abandoned in accordance with ADWR regulations?

The boreholes should be abandoned in accordance with ADWR regulations.

62. The PWS (Section 4.1.3) states that sampling of the pilot boreholes will be conducted from zones where the spinner log shows significant contribution to the total flow. The PWS indicates that only 2 samples will be collected from no more than 5 zones. It is our recommendation that individual samples be collected from the top of each zone in order to more accurately determine the contribution of nitrates and/or arsenic to the overall flow. Please clarify.

As stated in the PWS at Section 4.1.3, the contractor is required to collect 2 samples from each zone (up to 5 zones). Therefore the contractor could possibly collect 10 samples from each well.

63. PWS, Section 2.4: Is the contractor responsible for importing the sample analytical results into the EESOH‐MIS? If so, will the contractor be provided with the appropriate credentials to access this system?

No.

64. PWS, Section 4.1.1: Is validation of the analytical results required?

QC/data validation is required at Level II.

Perform Sampling and Analysis and Drinking Well Operations and Maintenance in support of the Safe Drinking Water Act

QUESTIONS ANSWERS

65. PWS, Section 4.1.3, what are the required storage, characterization, and disposal requirements for soils and fluids generated during the various sampling, testing, and drilling activities?

Disposal of drilling mud/drill cuttings are to be disposed off base.

66. Shall the contractors include a milestone payment schedule in their proposal?

No.

67. PWS, Section 2.4 states that “A laboratory that provides results via files that are compatible with the

EPA Staged Electronic Data Deliverable (SEDD) format is preferable…..” Can the Air Force please clarify what Stage of SEDD deliverable is preferred? SEDD deliverables come in Stage 2a, Stage 2b, Stage 3 or Stage 4.