Copy of Consolidated QA 1 24 Feb.xlsx
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- Attached to
- Site Support Services
- Solicitation number
- FA875126R0004
About this file
This is a Consolidated Questions and Answers document for federal contract solicitation FA875126R0004, Site Support Services at the Air Force Research Laboratory Information Directorate (AFRL/RI) in Rome, New York, with associated test sites in Newport and Stockbridge, New York. The Q&A document addresses clarifications on solicitation procedures, the Performance Work Statement (PWS), proposal template requirements, wage determinations, and operational details across five primary functions: Test Site Management, Technical Library, Mailroom, Equipment Management, and Information Technology Asset Management (ITAM). Key clarifications include confirmation that no Standard Form 1449 pricing submission is required (the government will use the submitted Proposal Template for pricing calculations), that solicitation number FA875126R0004 should be referenced in consent letters rather than FA875125R0008, and that no artificial intelligence tools will be used in proposal evaluation.
The document provides extensive workload details to support proposal development, including staffing requirements (estimated 16 FTEs government equivalent, 3 FTEs for mailroom, separate FTEs required at Newport and Stockbridge test sites), equipment inventory specifics (300 TMDE calibrated items across 10 work centers, 44 equipment accounts with 3,000+ items, 52 ITAM accounts with 11,066 items), and operational volumes (141 library titles annually, 35 mail delivery points managing 500 pieces monthly, up to 1,500 ITAM disposals annually). The current incumbent is Goldbelt C6, LLC with a contract period from December 1, 2020 through November 30, 2025, with a 6-month extension through May 31, 2026 that was exercised. The new contract is anticipated to begin June 1, 2026, with an estimated award date in May 2026 and proposal due date of March 13, 2026. All contractor staff must obtain Secret clearances, and CMMC Level 2 is required. The contractor must provide their own mailroom vehicle (capacity approximately 50 pounds) and manage positions under Service Contract Act labor standards with applicable wage determinations for Herkimer, Oneida, and Madison counties.
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Sheet1
| Document | PAGE | SECTION | PARAGRAPH | NOTES | QUESTION | Government Response | ||
| Solicitation FA875126R0004 | ALL | ALL | ALL | Will the government use any automated or Artificial Intelligence (AI) tools in the review and evaluation of offeror’s submissions? | No | |||
| Solicitation FA875126R0004 | ALL | ALL | ALL | If the government will be using any automated or AI tools in its review and evaluation process, can the government provide the names and versions of the tools that will be used? | N/A | |||
| Solicitation FA875126R0004 | ALL | ALL | ALL | If the government will be using any automated or AI tools in its review and evaluation process, can the government provide the inputs and prompts used to review and evaluate offerors proposals? | N/A | |||
| Solicitation FA875126R0004 | ALL | ALL | ALL | The solicitation instructions do not indicate that the Standard Form 1449 (SF1449) or Supplies or Services & Prices or Costs section are to be completed, signed, and returned with the submission. | Can the government confirm that the SF1449 and the Supplies or Services & Prices or Costs section of the solicitation are NOT to be submitted with the proposal? | Correct this does not have to be submitted for pricing purposes. The government will use the submitted Proposal Template to calculate total evaluated prices. | ||
| Solicitation FA875126R0004 | SF 1449 | ALL | ALL | If the Standard Form 1449 (SF 1449) or Supplies or Services & Prices or Costs section are to be completed, signed, and returned with the submission, can the government clarify which Volume they are to be submitted in, e.g., Contract Forms, Price? | The SF 1449 is not mandatory. If it is being submitted there is no area specifically called out in which it must be submitted, therefore it is a business decision on behalf of the submitter. | |||
| Solicitation FA875126R0004 | 54 | L | E(1)(iii) | The paragraph in question states: "Consent letters shall include the specific past performance information/contract authorized for Prime disclosure, subcontractor POC information and reference this solicitation number FA875125R0008". The solicitation number required to be included in the Consent Letters is different than the current solicitation number. | ||||
| Can the government clarify what solicitation number is to be referenced in the Consent Letters? | FA875126R0004 should be used in place of FA875125R0008. This will be corrected in the next RFP amendment. Documentation with FA875125R008 will still be accepted | |||||||
| Attachment 1 PWS | 27 | 4.2.1 | 4.2.1 | What CLIN should the required Program Manager (PWS 4.2.1) cost be included in? | The requirement for the Program Manager is not specifically called out in any CLIN therefore it is a business decision on behalf of the offeror | |||
| Attachment 1 PWS | 13 | 2.3.4 | 2.3.4 | Can the Government confirm that the only vehicle needing to be provided by the Contractor is the mailroom vehicle? | Correct | |||
| Attachment 1 PWS | 13 | 2.3.4 | 2.3.4 | Can the Government provide the maximum load to be carried by weight and size, or provide a suggested vehicle size (for example, Ford Transit equivalent van, 24-foot box truck, etc.)? | Mail carrier expected max load is approximately 50 pounds. No box truck or large vehicle will be necessary. | |||
| Attachment 1 PWS | 3 | 1.3 | 1.3 | Can the Government confirm that a forklift or other powered material handling equipment does not need to be provided? | No equipment, powered or manual, is needed. The only contractor provided equipment on the entire contract would be the vehicle for the mailroom | |||
| Attachment 1 PWS | 15 | 2.4.1 | 2.4.1 | The Draft PWS (6 March 2025) referenced that a contractor POC “will be appointed LMCA Chief” in the Equipment Management function. The final PWS does not include reference to a LMCA Chief appointment. | ||||
| Can the Government confirm that a LMCA Chief is no longer a required position under this solicitation? | LMCA Chief title is changed to "Lead Custodian" performing same function outlined in DEC 2025 PWS. The March 2025 Draft PWS is not applicable to this RFP | |||||||
| Attachment 1 PWS | 15 | 2.4.1 | 2.4.1 | PWS 2.4.1 and SS4 requires evaluation of “a smooth and continuous functioning Logistics Material Control Activity (LMCA) operation.” | What specific paragraphs or functions required by AFRLI 61-101 (such as performing as the EAE function and LMCA Chief functions for AFRL equipment management) is the contract exempt from performing since AFRLI 61-101 is not mentioned in the PWS? | Government Equipment manager is "LMCA Chief". Contractor will assist APO/Equipment manager perform all equipment accountability functions within AFRLI 61-101 | ||
| Attachment 1 PWS | 4 | 2.1.1.1 | 2.1.1.1 | (Test Site Management): Can the Government define “sufficient support staff for onsite support” -for example, does sufficient support staff mean that both Newport and Stockbridge require a separate Full Time Equivalent? . | ||||
| If that FTE is on SCA-mandated vacation or sick leave, would a back-up be required to be provided? | Both sites require a separate Full Time Equivalent. The intention is to have an alternate backfill assigned/identified as needed if the primary FTE is out. | |||||||
| Attachment 1 PWS | N/A | N/A | N/A | The RFI draft required an onsite substitute when a primary Government manager or facility manager was not present. That language is not present in the final PWS. | Please confirm whether the Contractor must provide substitute coverage for Government absences, and under what conditions. | No contractor coverage needed for any government absence. | ||
| Attachment 1 PWS | 13 | 2.3.2 | 2.3.2 | (Mailroom): Can the Government define “sufficient support staff” to fulfill the requirements for these duties? | The mail room is expected to have a body present 100% of the time during duty hours. The Government envisions 3 FTE's for this CLIN | |||
| Attachment 1 PWS | 13 | 2.3.4.4 | 2.3.4.4 | Is the Contractor required to keep the mailroom staffed at all times, including times when primary mailroom staff may be performing delivery and pick-up requirements found in 2.3.4.4? | The mail room is expected to have a body present 100% of the time during duty hours. The Government envisions 3 FTE's for this CLIN | |||
| Attachment 1 PWS | 27 | 4.2.1 | 4.2.1 | The final PWS requires a Program Manager and identifies an alternate for contact information and coverage requirements. | Can the Government confirm whether the Program Manager is the only required key personnel position for proposal purposes, and whether the alternate is considered key personnel or simply a required coverage designation -for example, can the alternate be dual-hatted and perform other contract duties? | The program manager and alternate may be dual-hatted as necessary to perform contract duties. An alternate Program Manager may be assigned to handle day-to-day operations during the temporary absence of the Program Manager. | ||
| Attachment 1 PWS | N/A | N/A | N/A | Please confirm whether minimum staffing levels are required by function, or whether staffing is entirely contractor-determined as long as requirements are met by cross-utilizing personnel when workload dictates. | Government has not determined minimum staffing levels for required functions and anticipates cross-utilizing personnel as workload dictates. As long as functional requirements are always met, contractor can determine staffing. | |||
| Attachment 1 PWS | 4 | 2.1.1.1 | 2.1.1.1 | Please confirm whether the Government expects dedicated staff for Newport and Stockbridge, or if one person may cover both sites if performance requirements are met. | Both sites are expected to have separate individuals assigned at each location with an alternate back fill identified for each as necessary. PWS paragraph 2.1.1.1 has been modified to clarify this requirement | |||
| Attachment 1 PWS | N/A | N/A | N/A | Please confirm whether Contractor staff may perform multiple functions during the day (for example, mailroom and ITAM), if qualified and cleared. | This is permissible. | |||
| Attachment 1 PWS | 7 | 2.1.6 | 2.1.6 | Please provide the current TMDE inventory counts by site (Rome, Newport, Stockbridge), including number of TMDE items, number of Owning Working Centers (or equivalent), and typical monthly additions or removals from inventory, since the Contractor must sustain TMDE and update inventory. | Rome AFRL has 300 TMDE calibrated pieces of equipment divided among 10 work centers. OF the 300 TMDE items, approximately 71 items are located at the off site locations. PWS paragraph 2.1.6.1 has been modified | |||
| Attachment 1 PWS | 7 | 2.1.6 | 2.1.6 | What is the typical monthly calibration workload (number of TMDE items scheduled for calibration per month, number typically overdue, and average turnaround time)? | Our site will typically calibrate up to 25 items per month for the entire site. The contractor will help gather equipment for pick up that's due for calibration. | |||
| Attachment 1 PWS | 7 | 2.1.6 | 2.1.6 | Are calibrations performed on site or shipped to a lab? If shipped, who performs packaging, creates shipping documents, and tracks custody during transit? | Government personnel are responsible for shipping TMDE items to PMEL lab. Contractor will assist locating equipment items due for calibration. | |||
| Attachment 1 PWS | 7 | 2.1.6 | 2.1.6 | For the PMI requirement, please provide the expected number of equipment items identified for PMI each month, since the Contractor must coordinate PMI accomplishment monthly and review the PMI schedule to include newly added equipment. | PWS paragraph 2.1.6.2 has been changed. There are approximately 380 pieces of equipment at Newport and approximately 105 items at Stockbridge requirements PMIs/244s | |||
| Attachment 1 PWS | 7 | 2.1.6 | 2.1.6 | Approximately how many procurement justification actions per month are expected where the Contractor provides input to the COR to support procurement of supplies or services? | PWS paragraph 2.1.6.2.1 has been deleted | |||
| Attachment 1 PWS | 7 | 2.1.6 | 2.1.6 | What is the typical level of effort for “input” to the COR (technical description only, market research, cost comparisons, or drafting the entire justification package)? | PWS paragraph 2.1.6.2.1 has been deleted | |||
| Attachment 1 PWS | 7 | 2.1.6 | 2.1.6 | For furniture deliveries, please confirm who provides the vehicle, labor, and any material handling equipment, and whether trips to Newport and Stockbridge are routinely required. | There is no requirement for furniture deliveries | |||
| Attachment 1 PWS | 7 | 2.1.6 | 2.1.6.3–2.1.6.5 | Please provide workload estimates for supply, equipment, turn-ins, and shipment requests processed in subsections 2.1.6.3 through 2.1.6.5. | There are an average 150 monthly transactions varied by location/contract CLIN, not just the Test Sites | |||
| Attachment 1 PWS | 7 | 2.1.6 | 2.1.6.6–2.1.6.8 | Under PWS paragraphs 2.1.6.6 through 2.1.6.8, please describe the current tool control procedures the Contractor must implement and manage, including the number of tool rooms or CTKs, and the number of work centers involved, since the PWS requires positive control procedures and compliance with AFRL tool use procedures. | Contractor will manage 4-5 CTK total at the test sites IAW AFRLI 61-101 | |||
| Attachment 1 PWS | 8 | 2.2 | 2.2.1 | Technical Library (PWS 2.2) workload: The library supports 23 databases and more than 6,500 online and print journals. | Please provide expected workload estimates per month for new acquisitions and cataloging. | |||
| Average of 141 titles per year or 12 per month. This involves copy cataloging from OCLC, exporting records, importing records into EOS (integrated library system), linking item to record with barcode, printing labels and shelving. The Government Librarian does the acquisitions. | ||||||||
| Attachment 1 PWS | 8 | 2.2 | 2.2.1 | Please provide expected workload estimates per month for interlibrary loan requests. | Data from 2025: 73 items were borrowed for RRS staff and 265 items were loaned to other libraries. This involves copying, scanning, uploading to the ILL module and mailing out books and tracking. This is 28 per month. | |||
| Attachment 1 PWS | 8 | 2.2 | 2.2.1 | Please provide expected workload estimates per month for reference requests. | Data from 2025: Answered 2509 reference and mediated searches or 209 per month. Circulation of titles is an important support function. 1530 titles were checked out and renewed. 533 were checked in and shelved. This is 172 per month. | |||
| Attachment 1 PWS | 8 | 2.2 | 2.2.1 | Please provide expected workload estimates per month for account administration or access issue tickets. | Estimated 8 complete rows of book titles scanned each month and matched against online catalog for shelving order. | |||
| Attachment 1 PWS | 8 | 2.2 | 2.2.1 | Please confirm whether the Contractor is expected to administer licenses for databases and journals, or only support the Government librarian with user support and tracking. | Library technicians only support Government Librarian. They do not administer licenses or manage databases | |||
| Attachment 1 PWS | 8 | 2.2 | 2.2.1 | Please clarify whether any library support tasks require after-hours support for mission exercises or time-sensitive research events. | No requirement for outside core duty hours. | |||
| Attachment 1 PWS | 13 | 2.3.4.4 | 2.3.4.4 | Mailroom Workload (PWS 2.3): The workload statement lists an average of 50 internal and external mail items daily plus 25 FedEx/UPS packages weekly. | Please provide peak volumes during known surge periods such as end of fiscal year. | No significant variances | ||
| Attachment 1 PWS | 14 | 2.3.5 | 2.3.5.4–2.3.5.5 | Please confirm whether the Contractor is responsible for outbound shipping label creation and carrier pickup scheduling, or if those are handled by Government staff. | Contractor is not responsible for creating shipping labels, only assist government to help ensure outbound labels are correct. | |||
| Attachment 1 PWS | 14 | 2.3.6 | 2.3.6.3 | Mail handling: Are there any classified, controlled unclassified, registered, or accountable mail processes the Contractor must support? | Yes | |||
| Attachment 1 PWS | 14 | 2.3.6 | 2.3.6.3 | If there are there any classified, controlled unclassified, registered, or accountable mail processes that the Contractor must support, please identify the types and the chain of custody expectations. | The contractor will provide local customer distribution. Contractor will pick-up/receive/deliver, etc. all mail including classified as necessary for the site. Chain of custody will be provided. | |||
| Attachment 1 PWS | 14 | 2.3.5 | 2.3.5.1–2.3.5.3 | The Draft PWS specified Stamps.com and a low postage threshold notification. The final PWS refers to a Government approved vendor subscription and AMPS reporting. | Please identify the specific vendor subscription tool and whether the Government provides the subscription or the Contractor must provide it. | Government provides subscription | ||
| Of the 49 equipment accounts, how many are managed on the ELMS site ID DF-RTDE and how many are managed on the ELMS site ID FH-AFHAF? | Per 61-101, 1.7.1, No accurate answer available until migration is complete. However, there are over 3,100 assets in total in ELMS which will remain in ELMS. | |||||||
| Attachment 1 PWS | 15 | 2.4.1 | 2.4.1 | Has the transition to ELMS site ID DF-RTDE been completed, or is this workload that custodians will need to accomplish IAW AFRLI 61-101 para 1.7.1? | No significant workload on Custodians | |||
| Attachment 1 PWS | 15 | 2.4.1 | 2.4.1 | For the approximately 49 equipment accounts and 4,000 items, what is the annual volume for new receipts added to the account? | Updated data: Currently 44 accounts with over 3000 items. Accountable increase average is 205 assets annually | |||
| Attachment 1 PWS | 15 | 2.4.1 | 2.4.1 | For the approximately 49 equipment accounts and nearly 4,000 items, what is the annual volume for transfers between orgs or custodians? | Approximately 30 annually | |||
| Attachment 1 PWS | 15 | 2.4.1 | 2.4.1 | For the approximately 49 equipment accounts and nearly 4,000 items, what is the annual volume for turn-ins or disposals? | Accountable decrease average is 210 assets annually | |||
| Attachment 1 PWS | 15 | 2.4.1 | 2.4.1 | For the approximately 49 equipment accounts and nearly 4,000 items, what is the annual volume for lost, damaged, or missing item actions? | Accountable loss average is < 1 asset annually. | |||
| Attachment 1 PWS | 15 | 2.4.1 | 2.4.1 | Are the 4,000 equipment items all located at the Rome Research Site, or do they include items at Newport and Stockbridge? | Assets are located at both sites and AFRL installation, Rome. Approximately 80% is in Rome, 15% in Newport and 5% in Stockbridge | |||
| Attachment 1 PWS | 15 | 2.4.1 | 2.4.1 | If the 4,000 equipment items in PWS 2.4 include test sites, please provide estimated counts by location. | Stockbridge = 135 Assets / Newport = 276 Assets | |||
| Attachment 1 PWS | 15 | 2.4.1 | 2.4.1 | For the 49 equipment accounts, how many are managed by Test Site Management personnel (PWS 2.1) and how many are managed by centralized equipment custodians (PWS 2.4)? | Stockbridge = 135 Assets / Newport = 276 Assets / AFRL Rome Site/Installation = approximately 2,789 Assets. | |||
| Attachment 1 PWS | 15 | 2.4.1 | 2.4.1 | What is the expected frequency for spot checks, audits, or command-directed inventories beyond the annual requirement? | There is a 10% monthly surveillance of every account. Typically 1-2 accounts monthly. Typically IG inspections every 3 yrs. | |||
| Attachment 1 PWS | 19 | 2.5 | 2.5.1 | For the approximately 52 ITAM accounts and 11,066 items, please provide the annual workload estimates for new deployments. | Up to approximately 200 | |||
| Attachment 1 PWS | 19 | 2.5 | 2.5.1 | For the approximately 52 ITAM accounts and 11,066 items, please provide the annual workload estimates for moves, adds, and changes. | Up to approximately 200 | |||
| Attachment 1 PWS | 19 | 2.5 | 2.5.1 | For the approximately 52 ITAM accounts and 11,066 items, please provide the annual workload estimates for tech refreshes. | Contractor is not responsible for any "tech refresh" only ITAM and Equipment accountability as it pertains to this CLIN. | |||
| Attachment 1 PWS | 19 | 2.5 | 2.5.1 | For the approximately 52 ITAM accounts and 11,066 items, please provide the annual workload estimates for disposals or turn-ins. | Approximately 1500 per year. | |||
| Attachment 1 PWS | 19 | 2.5 | 2.5.1 | For the approximately 52 ITAM accounts and 11,066 items, please provide the annual workload estimates for incidents where records and physical assets do not match. | Less than 10 a year | |||
| Attachment 1 PWS | 19 | 2.5 | 2.5.1 | For the 52 ITAM accounts, how many are managed by Test Site Management personnel (PWS 2.1) and how many are managed by centralized equipment custodians (PWS 2.4)? | The test site contractors provide general accountability at the sites. | |||
| Attachment 1 PWS | 24 | 3 | 3 | For each Service Summary performance threshold, please confirm how the Government will calculate compliance (numerator, denominator). | Monitoring performance requirements will vary. Each CLIN has a government SME assigned evaluating compliance pulled from PWS requirements, Generally 2-8 different tasks will be observed monthly. The performance thresholds are listed in section 3.0 Services Summary of the PWS | |||
| Attachment 3 Proposal Template | All | Attachment 3 Proposal Template contains periods of performance that seem to be 1 year behind the period of performance in the Solicitation starting on Page 20. | Can the government provide an amended Attachment 3 with the correct dates for the period of performance? | Proposal template updated and uploaded to SAM.gov with Q&A solicitation amendment posting | ||||
| Solicitation | 54 | F | -4 | The solicitation instructions to offerors state that “The extended amount must equal the whole dollar unit price multiplied by the number of units, and must be evenly divisible by 12.” | Can the government confirm which numbers must be in whole dollars? Is it the Rate (e.g. column C) in the Attachment 3 or is it the Attachment B Unit Price? | The overall total price per CLIN must be evenly divisible by 12 (i.e. unit price = $2,000 and CLIN total amount = $24,000 or unit price = $3,296.92 and CLIN total amount =39,563.04). No decimal places beyond 2 decimal places | ||
| Attachment 5 Wage Determination | 1 | The Wage Determination attached as Attachment 5 is only for Herkimer and Oneida counties. The Stockbridge site appears to be in Madison County. | Can the government provide the Madison County Wage Determination and confirm that offerors are required to use that WD for work performed at that site? | Wage Determination 2015-4163 Revision 31 will be added as a contract attachment and shall be used if the labor category chosen is SCA covered for the Stockbridge position(s). | ||||
| Attachment 3 Proposal Template | All | All | All | Attachment 3 Proposal Template does not have a row or rows to put Other Direct Costs required to perform the PWS. | Where are Other Direct Costs to be put in Attachment 3? | They can be added to CLIN 3 Mailroom. Attachment 3 has been updated | ||
| RFP | 54 | E | E(1)(v) | The RFP states: "(v) on a separate sheet of paper, offerors shall clearly describe the relevance to this solicitation of each project in which PPQ's were submitted to a reference. Relevance is defined in sub paragraph below. Page Limitation: 1 additional sheet is allowed" | Is the "1 additional sheet is allowed" one page per reference/contract or one page total for all references/contracts? | We will allow 1 additional sheet per reference/contract and will clarify the RFP in the next amendment | ||
| Can you confirm the current incumbent contractor and period of performance? | Goldbelt C6, LLC; Base with 4 options 1 Dec 2020 - 30 Nov 2025 and a 6 month extension option 1 Dec 2025 - 31 May 2026 that was exercised | |||||||
| Please confirm the exact proposal due date and submission time referenced in Section L | This information is not stated in section L. Refer to page 1, block 8 of the SF 1449 document and information stated in SAM.gov for most current date and time | |||||||
| Are all positions required to maintain active Secret clearances at time of award, or is there flexibility for interim clearances during transition? | Refer to PWS paragraph 1.3.1 and 4.3.2 as well as RFP page 57 Factor 1 -Technical Acceptability Subfactor 2 Personnel/Staffing Plan. All contractor staff must obtain a secret clearance and the contractor shall provide qualified personnel who meet the minimum criteria specified in the PWS at the beginning of their employment. | |||||||
| Does the Government anticipate any surge requirements beyond the stated staffing profile? | No, none are anticipated | |||||||
| Will Government-furnished equipment (GFE) be provided at contract start, or should the contractor plan for initial provisioning? | This effort does not include GFE. Base support is included as stated in the PWS | |||||||
| Is there an anticipated transition-in period, and if so, what duration is expected? | Contract effective date will be 1 June 2026. At your own risk, contractor transition and coordination can begin once the contract is awarded. Anticipated award date will be in May. | |||||||
| Site Visit | In regards to equipment are there any sensitive items that require more than an annual inventory? | Yes, however only a couple resulting in about 1% | ||||||
| Site Visit | Is CMMC Level 2 actually required or can it be CMMC Level 1? | The requirement will remain at CMMC Level 2 as there could be instances where the Program Manager is utilizing government computers to email corporate, in which information transmitted could include CUI/PII | ||||||
| Site Visit | Is snow removal required at the sites? | PWS has been changed to add paragraph 2.1.3.3.1.8 to address snow removal at Stockbridge and Newport. No contractor provided tools are materials are required | ||||||
| Site Visit | Is transportation required at the sites? | Travel between hills at Newport is to be done with a personal vehicle. Government provided UTV's are available for travel around the Stockbridge site. Travel to and from both sites shall utilize personal vehicles | ||||||
| Site Visit | Is the Government the alternate for Equipment Custodians? | No. Contractors back each other up as the primary and alternate | ||||||
| Site Visit | How is equipment accountability handled when equipment is leaving the site? | Any equipment traveling off the site goes with the Government PM via a hand receipt | ||||||
| Site Visit | How are weather delays/closings handled for Stockbridge and Newport? | Anytime the Rome site has delayed reporting or is closed due to weather conditions the same applies to both external sites | ||||||
| PWS | 12 | 2.3.4 | 2.3.4 | Are contractors required to provide their own vehicle for mailroom operations? If yes, please specify the type of vehicle we will must provide (e.g., cargo truck, van, etc.)? | No vehicle will be provided by the government. Mail carrier expected max load is approximately 50 pounds. No box truck or large vehicle will be necessary. | |||
| PWS | 4 through 18 | 2.1 - 2.5 | 2.1 - 2.5 | Can the Government provide the current incumbent staffing levels by labor category (FTEs) supporting CLINs 0001–0005? | The government's estimated FTE is 16. Refer to FAR clause 52.222-42 Statement of Equivalent Rates for Federal Hires for a list of labor categories, wage rates and fringe benefits that would be paid by the contracting activity to the various classes of service employees expected to be utilized under the contract | |||
| PWS | 4 through 18 | 2.1 - 2.5 | 2.1 - 2.5 | Can you confirm which if any roles/positions under this solicitation are subject to the Service Contract Act (SCA)/Service Contract Labor Standards (SCLS)? | A service contract is any government contract in which the principle purpose of which is to furnish services through the use of service employees, except as exempted by 41 U.S.C Chapter 67, Service Contract Labor Standards (i.e. individuals employed in a bona fide executive, administrative, or professional capacity). Service employee means any person engaged in the performance of a service contract other than any person employed in a bona fide executive, administrative, or professional capacity, as those terms are defined in 29 CFR part 541 | |||
| PWS | 4 through 18 | 2.1 - 2.5 | 2.1 - 2.5 | Can the Government provide historical workload data (mail volume, library usage, number of equipment accounts, ITAM assets) to help offerors determine appropriate staffing? | Refer to RFP Paragraph "Program Effort" and previously answered questions above | |||
| PWS | 3, 4, 15 | 1.2; 2.1; 2.4 | 1.2; 2.1; 2.4 | How often does the Government expect contractor personnel to be physically present at the Newport and Stockbridge test sites (daily, weekly, on-call)? | Refer to Row 14 above. Daily presence is required | |||
| PWS | 15 | 2.4 | 2.4 | Approximately how many custodial equipment accounts and assets will be supported under CLIN 0004? | Approximately 44 equipment accounts and over 3,000 items | |||
| PWS | 18 | 2.5 | 2.5 | Can the Government provide an estimated number of IT assets (laptops, desktops, peripherals) requiring accountability under CLIN 0005? | Approximately 52 ITAM accounts with 11,000 items | |||
| PWS | 12 | 2.3 | 2.3 | How many Activity Distribution Offices (ADOs) or delivery points are served daily, and what is the average daily accountable mail volume? | We have 35 delivery points managing approximately 500 pieces of mail monthly |
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