Whats_New_-_SCARS_FBO_Post_8FEB19.pdf

WHAT’S NEW

FA8621-18-R-0002, Simulator Common Architecture Requirements and Standards (SCARS)

The purpose of this document is to provide a chronological summary of all FBO posts for the subject acquisition.

This document will be updated with each new post to FBO.

8 Feb 19

1. This posting represents Amendment 2 to the SCARS RFP. The posting provides administrative corrections to SCARS RFP Attachments 15 and 16. In Attachment 15, PWS references in the CLIN 0017 descriptive data were corrected. In Attachment 16, cell references were corrected in the formulas in Tab A, Labor Rates Summary, and the requirement to input data for CY24 was removed from Tab B, Labor Rates Detail.

2. The deadline for proposal submission remains 12:00 PM EST, 01 Mar 2019.

6 Feb 19

1. This posting provides the SCARS Responses to Industry RFP Questions, as well as RFP Amendment 1 that consists of revised RFP Attachments. All changes to attachments are highlighted in yellow. The following documents are included with this posting:

a. SCARS Responses to Industry RFP Questions

b. SCARS RFP Attachment 1A IDIQ PWS – Amendment 1

c. SCARS RFP Attachment 1B Task Order 1 PWS – Amendment 1

d. SCARS RFP Attachment 2 SRD – Amendment 1

e. SCARS RFP Attachment 3 TEP Spreadsheet – Amendment 1

f. SCARS RFP Attachment 9 Cross Reference Matrix – Amendment 1

g. SCARS RFP Attachment 10 Section L – Amendment 1

h. SCARS RFP Attachment 11 Section M – Amendment 1

i. SCARS RFP Attachment 15 Model Contract – Amendment 1

j. SCARS RFP Attachment 16 Prof Employee Compensation Plan Data – Amendment 1

k. SCARS RFP Exhibit A_A034 IPMR 1423 – Amendment 1

l. SCARS RFP Exhibit B_A034 IPMR 1423 – Amendment 1

2. The deadline for proposal submission remains 12:00 PM EST, 01 Mar 2019.

2 Jan 19

1. For clarification purposes, the deadline for submission of questions related to the RFP is 12:00PM (EST) on 9 Jan 2019 as stated in paragraph 12 of the RFP cover letter.

21 Dec 18

1. This posting is the release of the formal RFP for SCARS. See RFP Cover Letter and attachments included with this post for the complete solicitation.

2. Due to contract writing system issues, Section B of the Model Contract (RFP Attachment 15) is formatted differently than the rest of the document. The Government will attempt to resolve the formatting issues if necessary.

12 Dec 18

1. Due to AMRDEC being disabled, the Government will use overnight delivery to mail CDs containing additional Bidders’ Library documents to companies that have submitted a mailing address and valid DD2345. The CDs will be mailed 13 Dec 2018 and require a signature for delivery.

2. Interested companies that failed to previously submit the requested information and would like to receive Bidders’ Library documents shall email the company address and DD2345 to mckenna.moore@us.af.mil.

6 Dec 18

1. Draft TEP Pricing Matrix is attached.

2. The Government anticipates using a shielded TEP. The Government will utilize inputs from the worksheet to calculate the TEP.

3. The RFP expected release date has been modified to mid-December.

21 Nov 18

1. Due to the AMRDEC site going down, we are looking at different ways to distribute SCARS Bidders’ Library documents. The Government requests that any interested companies provide a mailing address in order to potentially receive a disc containing Bidders’ Library documents. Before mailing anything, the Government will send out a notification via email to those companies that have provided a mailing address. Please provide a POC, email address, and mailing address NLT 30 Nov to mckenna.moore@us.af.mil. If you have not received previous distributions, you must submit a valid DD2345 in order to be eligible to receive documents (see the 11 Sep 18 post for details).

2. Please note the secondary POC has changed to Kevin Losie. Kevin can be reached at kevin.losie@us.af.mil.

9 Nov 18

1. The policy memo including AFFARS Clauses 5352.209-9000 and 5352.209-9001 is attached.

2. Offerors proposing on the SCARS prime effort should not be concerned with AFRL’s technology choices.

AFRL chose an implementation to begin exploring topics beyond the actual infrastructure implementation. In the beginning AFRL will be looking at topics that that are infrastructure or platform agnostic. There is absolutely no preference for the products that AFRL has chosen for the purposes of technology transition. We expect there to be some re-alignment activity with AFRL after Prime contract award to make their infrastructure match the Prime contractor's design. That re-alignment will allow AFRL’s implementation to be closer to a true "increment ahead." We're excited to see offerors propose a wide range of system designs using an array of different products. Any early "increment ahead" technology transition would be platform agnostic and the Prime would be able to do the work to transition the product into the SCA baseline.

3. We are aware AMRDEC SAFE is currently disabled and may not be reinstated. A notification will be posted when it is determined how remaining Bidders’ Library documents will be distributed.

4. Individual responses to questions and comments should not be anticipated. Updated documents should address the submitted issues. Keep watching FBO for updates. Questions and comments will continue to be considered.

31 Oct 18

1. Draft Sections L and M: Updated draft Sections L and M are attached.

2. RFP Release: The RFP is expected to be released in late November.

3. List of Interested Companies: The List of Interested Companies has been updated to include H2 IT

Solutions, Inc.

mailto:mckenna.moore@us.af.mil mailto:kevin.losie@us.af.mil

19 Oct 18

1. Bidders’ Library: Model Based System Engineering (MBSE) files of the SCARS reference architecture were distributed today via AMRDEC to potential prime offerors who have registered their information with the CO. If you are a potential prime offeror and wish to be receive the information, see the “FBO AMRDEC Instructions” posted on 11 Sep 18. If you completed the instructions and did not receive the information, contact the CO at mckenna.moore@us.af.mil.

On 13 June 18, the Government posted a request for sample XMI models as a test to identify any potential compatibility issues between MBSE commercial tools. The Government is using Magic Draw v.18.5 with SysML plugin. All submitted test files were received with zero compatibility issues.

2. List of Interested Companies: The List of Interested Companies has been updated with new Points of Contact for CG2, Inc. (dba Quantum3D Government Systems) and to indicate their interest as a subcontractor only.

16 Oct 18 The first increment of the bidders’ library was released today via AMRDEC. If you are a potential prime offeror and wish to be receive the information, see the “FBO AMRDEC Instructions” posted on 11 Sep 18. If you completed the instructions and did not receive the information, contact the CO at mckenna.moore@us.af.mil.

15 Oct 18 Revised drafts of Sections L and M are attached.

5 Oct 18

1. The updated draft CLIN structure is attached.

2. The attached spreadsheet updates the list of interested companies. Aechelon Technology; Encompass

IT Security Solutions, Inc; LinTech Global, Inc.; and Zivaro have been added.

2 Oct 18 The draft SRD, draft Task Order 001 PWS, and updated draft PWS are attached.

25 Sep 18

1. McKenna Moore is the permanent SCARS Contracting Officer. Direct all communication to her.

McKenna’s phone number is 937-656-8153 and her email address is mckenna.moore@us.af.mil.

2. The RFP release date is expected on or around 31 October 2018.

24 Sep 18 The attached documents are the draft IDIQ PWS, draft Task Order 001 PWS, and draft data rights attachment.

20 Sep 18 The attached Word document serves as the formal synopsis for this acquisition. No response is necessary.

11 Sep 18 The attached document, titled “FBO AMRDEC Instructions,” instructs companies intending to bid as prime contractor to submit information to obtain access to the bidders’ library. Responses are requested by 30 Sep 2018.

31 Aug 18 mailto:mckenna.moore@us.af.mil

The attached document contains answers to questions received from industry from May through August 2018.

17 Aug 18

1. List of Interested Companies: The attached spreadsheet updated the list of interested companies. Dignitas Technologies and RAYDON Corp. were added.

2. Schedule: The acquisition schedule was revised to reflect an estimated date of formal RFP release as 30 September 2018.

28 June 18

1. Small Business Participation Evaluation: The NAICS code for the SCARS acquisition (541512) is not necessarily the appropriate NAICS code for the proposed efforts of subcontractors. Instead, offerors will assign the NAICS code they believe best represents the product or service being provided by the subcontractor. Then, in order to qualify as a small business, the subcontractor must not exceed the size standard for the selected NAICS code. Refer to 13 CFR 121.410.

2. PWS and SRD Updates: The PWS and SRD updates are targeted for release at the end of July. The current draft version is considered to be 80% complete.

3. Contracting Officer Updates:

a. Erin will be going on extended leave soon. The dates are indefinite.

b. McKenna Moore will be the SCARS Contracting Officer. McKenna’s phone number is 937-656-

8153 and her email address is mckenna.moore@us.af.mil.

c. Erin recently changed her last name from Bevan to Plessinger. Emails sent to erin.bevan@us.af.mil are still received; her updated email address is erin.plessinger@us.af.mil.

d. Please address emails to BOTH McKenna Moore and Erin Plessinger.

13 June 18 The Government desires to efficiently evaluate proposals during the source selection process. Model Based Systems Engineering relies on commercial tools. Compatibility issues between tools is a possibility. Resolving tool compatibility issues during source selection is not efficient. The Government is using Magicdraw version

18.5 with SysML plugin. The Government will review example models to identify tool compatibility anomalies between disparate tools prior to RFP release.

Please submit an example XMI model by 29 June 2018 to Kevin Jones at kevin.jones.51.ctr@us.af.mil.

12 June 18

1. Draft PWS: Attached is an updated draft PWS. The PWS is dated 1 May 18 c. This version includes revised product support and financial reporting requirements. As noted in the previous post, the PWS and SRD documents are still in draft. The Government expects another significant update before these documents are finalized. Industry questions and comments are encouraged.

2. List of Interested Companies: The attached spreadsheet updates the list of interested companies.

DynaLantic Corp. has been added.

8 June 18

1. Draft PWS and SRD: Attached are the latest draft versions of the PWS and SRD. The PWS is dated 1 May 18 and the SRD is dated 22 May 18. These documents are still in draft. The Government expects another significant update before these documents are finalized. Industry questions and comments are encouraged.

2. List of Interested Companies: The attached spreadsheet updates the list of interested companies. AT&T has been added.

mailto:mckenna.moore@us.af.mil mailto:erin.bevan@us.af.mil mailto:erin.plessinger@us.af.mil mailto:kevin.jones.51.ctr@us.af.mil

15 May 18

1. Simulation and Training Community Forum (STCF) SCARS Slides: See the attached PowerPoint slides for the SCARS presentation at the STCF.

a. Cyber is viewed as a catalyst for starting SCARS and a modular open systems approach that better supports U.S. Air Force readiness is viewed as the end state.

b. The Training and Simulation Industry Symposium (TSIS), scheduled for 6-7 Jun 2018 in Orlando, may be helpful in learning about the latest requirements for the larger enterprise. The SCARS team will not be presenting.

c. The Government has decided to pursue a Government facility for the SOC at the start of contract performance rather than using a contractor facility and transitioning to a Government facility in year 3. Though not approved, we are targeting a Navy installation in Orlando, FL.

More information on this issue will be shared as it becomes available and documents will be updated accordingly.

2. List of Interested Companies: The attached spreadsheet updates the list of interested companies.

QuantaDyn has been added. Any company that is not yet on this list and would like to be added, please see note 2 under 25 Jan 18 in this document for instructions.

4 May 18

1. Draft Section L: The attached draft Section L is attached for review and comment. The Government expects potential offerors to be prepared to discuss this document during the upcoming one-on-one sessions in May.

26 Apr 18

1. Rough Order of Magnitude: The attached document provides a Government ROM.

2. Draft Section M: The attached draft Section M is attached for review and comment. The Government expects potential offerors to be prepared to discuss this document during the upcoming one-on-one sessions in May.

3. Draft Section L: Will be released in a separate FBO post soon.

4. Draft Technical Changes: The attached document provides a summary of the significant changes made to the draft requirements. The Government expects potential offerors to be prepared to discuss this document during the upcoming one-on-one sessions in May.

5. List of Interested Companies: The attached spreadsheet updates the list of interested companies. Detro Consulting LLC has been removed. HumanIT Solutions LLC and RAVE Computer have been added.

19 Apr 18

1. Schedule: The acquisition schedule was revised to reflect formal RFP release in August 2018. See the attached PowerPoint document for details.

2. NAICS Code: The NAICS code for this acquisition has changed from 336413, Other Aircraft Parts and Auxiliary Equipment Manufacturing, to 541512, Computer Systems Design Services, to more accurately reflect the 4 main SCARS requirements: Simulator Common Architecture, Security Operations Center, Library, and Management Services.

3. New CO Phone Number: Erin’s phone number has changed from 937-255-3706 to 937-656-8268.

4. List of Interested Companies: The attached spreadsheet updates the list of interested companies.

Dynetics, Inc. was added.

19 Mar 18

One-on-Ones: The Government will hold one-on-one meetings 9-11 May at the Defense Acquisition University (DAU) Kettering Campus. 8 May is not available due to the Simulation & Training Community Forum (STCF).

Information about the STCF is available from the NTSA Ohio Chapter. Topics to be addressed during the one-on-one meetings should include questions and comments on the following: most current PWS draft, draft Sections L&M, OCI, CLIN structure, etc. Marketing pitches are prohibited. Companies are limited to 5 attendees.

Meetings will be 1-hour long. Available meeting times each day are as follows:

0800-0900 0915-1015 1030-1130 1230-1330 1345-1445 1500-1600 1615-1715

Contact Dawn Blair at dawn.blair.ctr@us.af.mil with the information below to schedule a one-on-one meeting.

To schedule a meeting, provide

1. Company name and address

2. Name, title, and email address of point of contact for scheduling

3. Cell phone number of one of the company representatives attending in case of last minute updates

4. Preferred date and time of meeting (see list above). Please provide your first and second choices.

List of Interested Companies: The attached spreadsheet updates the list of interested companies. Advanced Simulation Technology, inc (ASTi) and Riverside Research were added.

16 Feb 18 Draft PWS Dated 5 Feb 18: The attached draft PWS is updated from the draft dated 7 Nov 17. This version includes specifications that will be removed from the PWS and incorporated in a Systems Requirements Document.

The following notes apply to the attached draft PWS:

1. Note for Paragraph 4.3:

The SOC equipment includes centralized networking equipment necessary to interface and make connections to Affiliates over Partner WAN connections.

2. Note for ADDED Paragraph 4.9.3 Transition Setup Services: TBD. There will be a requirements to move on-premise equipment at Affiliate sites from one site to another as necessary.

The Government would like feedback and recommendations on the following:

1. A recommended data strategy (including data rights) and any other considerations to ensure the Government’s ability to re-compete the SCARS prime contract;

2. The utility of leveraging MBSE for architecture definition, capture, and execution for rapid definition and publishing of SCARS standards;

3. The ability of MBSE to mature the architecture as common applications and cyber threats are addressed;

4. The ability of MBSE to aid the management of the multiple fielded configurations;

mailto:dawn.blair.ctr@us.af.mil

5. The impact of MBSE on the SCARS data strategy (including data rights);

6. The magnitude of the cost delta (including facilities, logistics, and labor) associated with a TS/SCI requirement for the SOC versus a Secret/SCI SOC if

a. A contractor-owned location and

b. A Government-owned location;

7. The best way to price SOC operations (event, library access, helpdesk, etc);

8. In the event this is not a small business set-aside acquisition, identify the areas are best suited for small business participation and what percentage of the contract each area represents; and

9. Any other relevant feedback and recommendations.

Please provide the requested feedback and recommendations to Jeremy Roberts at jeremy.roberts.12@us.af.mil and Erin Bevan at erin.bevan@us.af.mil by 5:00 PM on 9 March 2018.

Draft CLIN Structure: The attached draft CLIN structure is included. Provide any feedback or recommendations on this draft along with the PWS as instructed above. Note there are CLINs that assume a Government-located SOC and a Contractor-located SOC since a Government location is not known at this time.

List of Interested Companies: The attached spreadsheet updates the list of interested companies. The Raytheon listings are split into two separate divisions and Trilogic Systems was added.

9 Feb 18 List of Interested Companies: The attached spreadsheet identifies companies interested in prime and/or subcontractor roles for the SCARS effort and provides contact information.

25 Jan 18

1. OCI: The attached document provides the Government’s view of OCI issues and requests white papers from industry by 9 Feb 18. See the attached Word document for details.

2. Intent to publish list of interested companies: The Government intends to publish information on FBO for companies to build subcontractor relationships for this effort. If you wish to be included on this list, please email the information requested below to Jeremy Roberts, jeremy.roberts.12@us.af.mil, and Erin Bevan, erin.bevan@us.af.mil, by 5:00 PM on 1 Feb 18.

a. the company name,

b. point of contact name,

c. email and/or phone number,

d. company size,

e. and interest as prime and/or sub

3. Schedule: The acquisition schedule was revised to reflect formal RFP release in June 2018. See the attached PowerPoint document for details.

4. New CO assigned: CO duties have been transferred from Mark Hill to Erin Bevan. Erin can be reached at 937-255-3706 and erin.bevan@us.af.mil.

18 Nov 17 I/ITSEC Industry Day: Notice of industry day to be held 28 Nov 17 at I/ITSEC. Briefing slides are attached.

17 Nov 17 Reminder of I/ITSEC events.

16 Nov 17 mailto:jeremy.roberts.12@us.af.mil mailto:erin.bevan@us.af.mil mailto:jeremy.roberts.12@us.af.mil mailto:erin.bevan@us.af.mil mailto:erin.bevan@us.af.mil

One-on-Ones: Attachment to provide details on industry one-on-one meetings and instructions on how to schedule. Due to limited availability at I/ITSEC, the Government noted additional one-on-one meetings would be scheduled after I/ITSEC and held in Dayton, OH.

14 Nov 17 I/ITSEC One-on-Ones: Notice that details are being finalized for one-on-one meetings at I/ITSEC and instructions will follow.

8 Nov 17 Draft PWS: Post of the draft PWS dated 7 Nov 17.

7 Nov 17 I/ITSEC One-on-Ones: Notice that details for one-on-one meetings at I/ITSEC will be forthcoming.

24 Oct 17 Industry Day Q&A: Questions and answers from the 18 Oct 17 industry day are attached.

17 Oct 17 Industry Day: Notice of industry day to be held 18 Oct 17. Briefing slides are attached.

10 Oct 17 Sources Sought Synopsis: Industry requested to provide information on their capabilities specific to the requirement and suggestions on acquisition strategy issues.