L7WC02 Purchase Description (PD) 20 Oct 26.pdf
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- Attached to
- L7WC02_ B670 Paint Booth and HVAC
- Solicitation number
- FA857127Q0002
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Purchase Description Summary
This is a Purchase Description for a federal contract opportunity L7WC02 B670 Paint Booth and HVAC, dated October 20, 2026, for the 402d Commodities Maintenance Group (CMXG) at Robins Air Force Base (AFB) in Georgia. The contractor must provide all tools, parts, materials, equipment, labor, transportation, training, and installation services for a new Carrier makeup air unit/condenser, duct work, HMI control system, interlocking working and breathing air, and a new side access door for the paint booth in Building 670.
Key Deliverables and Requirements: The contractor must establish a site visit within three days of contract award and submit a detailed work plan within five days of the site visit. A design/drawing for written Government approval is due within 14 days of award. The contractor must demolish and dispose of the existing 100-ton HVAC system, ductwork, electrical wiring, and side door, then install a new Carrier 100-ton system maintaining 75°F ± 5°F and 50% ± 10% humidity year-round with minimum 100 FPM airflow velocity. Installation includes concrete pad extension if needed, insulated supply ductwork, exhaust fan system, HMI control system, interlocking work and breathing air, refrigerant charging, air quality sensors, and metal panel fabrication. An override system must shut down the paint gun when doors open. The contractor must provide on-site operator training for six employees, functional testing with test data submission within three days of acceptance, and one-year warranty for parts and labor plus five-year warranty for the compressor. Performance Period and Location: The period of performance is within six months after receipt of order (ARO), FOB Destination to Robins AFB, Building 670, northeast corner. Normal work hours are 6:30 a.m. to 3:15 p.m. EST, Monday through Friday, with Government-approved flexibility. Government Representatives: Emily Johns (Primary) at 478-222-5260 and Kristyn Edmondson (Alternate) at 478-926-5752 serve as points of contact. Administrative Requirements: The contractor must hold a Georgia HVAC License, obtain base identification and vehicle passes for all personnel, complete Environmental Management Systems (EMS) Awareness Training and ISO 50001 Energy Management System training, submit a Safety and Health Plan within ten days of award, maintain an acceptable safety program with zero Class A or B mishaps tolerated, and report all mishaps within four hours to the Safety Office. Payment requests must be submitted through the Procurement Integrated Enterprise Environment (PIEE) Wide Area Workflow (WAWF) module.
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PURCHASE DESCRIPTION
L7WC02 B670 Paint Booth and HVAC
20 October 2026
1.0 DESCRIPTION. The Contractor shall provide all the tools, parts, materials, equipment, labor, transportation, training, and installation of a new Carrier makeup air unit/condenser, new duct work, HMI control system, interlocking working and breathing air, and new side access door for the paint booth in Building 670 to the 402d Commodities Maintenance Group
(CMXG) at Robins Air Force Base (AFB), Georgia.
1.1 Detail the Commodity/Deliverables:
1.1.1 The Contractor shall contact Government point of contacts (POC) in section
2.1.1 to establish a site visit within 3 days of contract award.
1.1.2 The Contractor shall provide a work plan within five days of site visit for the makeup air unit/condenser, control system and extend concrete pad (if needed) for the paint booth in Building 670. The work plan needs to describe the efforts in detail. The Contractor shall email the work plan to the
Government POCs listed in section 2.1.1. (CDRL A001 DI-MGMT-
81911/T, Work Management Plan).
1.1.3 The Contractor shall coordinate the written approval of the said part(s) via a design/drawing for the Government Representative(s) prior to installation within 14 days of contract award. All replacement part(s) furnished by the
Contractor shall be new OEM compatible components that meet or exceed
OEM specifications and include but limited to the following: (CDRL A002
DI-SESS-81002F/T NOT 2, Design/Drawing)
1.1.3.1 The Contractor shall provide written notification to the
Government Representative(s) via email within one (1) day of knowledge concerning lack of availability and/or delays for any replacement part(s) and include part(s) number/name and any available resolution(s) relative to the generator part(s).
1.1.3.2 The Contractor shall not substitute the OEM replacement part(s) without notification and/or approval of the Government Representative(s).
1.1.4 The Contractor shall demolition and dispose of the following:
1.1.4.1 Current 100-ton paint booth HVAC system
1.1.4.2 Current duct work to the paint booth
1.1.4.3 Current electrical wiring to the HVAC system
1.1.4.4 Side door to paint booth
1.1.5 The Contractor shall install a new Carrier 100-ton system. Unit is to have:
1.1.5.1 HVAC system must be a Carrier brand at least 100-ton
1.1.5.2 Must maintain a temperature of 75ºF ± 5ºF year round
1.1.5.3 Must maintain a humidity of 50% ± 10% @ 75ºF year round
1.1.5.4 Airflow must maintain an average cross-sectional velocity of at least 100 FPM
1.1.6 The Contractor shall install the following to complete the Carrier HVAC system:
1.1.6.1 If needed, extension of concrete pad to accommodate a new
HVAC system.
1.1.6.2 Install new insulated supply duct work for Carrier 100-ton HVAC unit
1.1.6.3 Install new exhaust fan system
1.1.6.4 Install new control system with Human-Machine Interface (HMI)
1.1.6.5 Install and connect new interlocking work and breathing air
1.1.6.6 Charge system with refrigerant
1.1.6.7 Install air quality sensors
1.1.6.8 Fabricate and install metal panels to the front of the paint booth.
1.1.7 The Contractor shall install an override to shut down the paint gun when doors are opened to the main personnel door and side access door
1.1.8 The Contractor shall repair any structural issue to the housing or vents if any are found and shall alert Government Representative listed in 2.1.1 immediately.
1.1.9 Clean up. After installation is complete, the Contractor shall remove any packaging materials/associated remnants of debris and/or any other associated items that require “off base” disposal. After clean-up is complete and prior to exiting the worksite, the Contractor shall coordinate with the Government
Representative(s) to inspect the work area for approval that the clean-up has been accomplished.
1.1.10 Acceptance. After the 100-ton HVAC system and side access door have been installed, the Contractor shall conduct a functional test of the system to ensure proper operation whereas all features are operating properly according to specifications which shall include a visual inspection and operational test.
1.1.10.1 The Contractor shall provide the test data for acceptance via electronically (email) to the Government Representative(s) three days after the acceptance. (CDRL A003 DI-NDTI-80809B/T NOT3, Production
Acceptance Test Report)
1.1.10.2 The Government Representative(s) will observe the functional testing.
2.0 Service Support.
2.1 Delivery.
2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for 402
CMXG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for 402 CMXG.
2.2 Shipping/Delivery/Period of Performance. Period of Performance shall be within 6 months ARO. FOB Destination: The Contractor will be responsible for all the costs involved in transporting the items. The seller retains the risk of loss until the items reach the buyer.
2.3 Ship To Address.
DODACC: F3QCCM
402 CMXG, Emily Johns
Laundry Drive
B670, Northeast corner
Robins AFB, GA 31098
2.4 Incidental Services.
2.4.1 Installation.
2.4.1.1 Yes, the Contractor shall provide all services for the removal of the existing 100-ton HVAC system in Building 670, mentioned in Section 1.1
2.4.1.2 The Contractor shall provide all the services for the installation of the 100-ton HVAC system mentioned in Section 1.1
2.4.2 Training. The Contractor shall provide on-site owner/operator training for 6 employees at time of acceptance.
2.4.3 Technical support. None
2.5 Warranty. The Contractor shall provide 1 year warranty for parts and labor for HVAC unit and five-year warranty for compressor.
2.6 Options. None.
3.0 Government Furnished Equipment and Services or Government Furnished Property
(GFP) and services. None
4.0 General Information.
4.1 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in
Primary Government Representative Alternate Government Representative
Name: Emily Johns Name: Kristyn Edmondson
Unit: 402 CMXG/MXDEAA Unit: 402 CMXG/MXDEAA
Phone: 478-222-5260 Phone: 478-926-5752
Email: emily.johns.1@us.af.mil Email: kristyn.edmondson@us.af.mil writing to the Contracting Officer and Government Representatives no later than five (5) calendar days after contract award date.
4.1.1 The Contractor shall have a Georgia HVAC License to fulfill contract. (CDRL
A004 DI-MGMT-80368A/T, Status Report)
4.2 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 670 at
Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from
6:30 am to 3:15 pm (EST), Monday through Friday. The Government may adjust the
Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the
Contractor the required work hours (schedule) for contractor personnel and will provide a
48-hour notice prior to changing any work hours.
4.3 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on
Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on
Monday.
4.4 Security Requirements.
4.4.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating
Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Base
Defense Operations.
4.4.2 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 32 CFR Part 117.21, National Industrial Security Program Operating Manual (NISPOM).
4.4.3 Contractor Access To Department of the Air Force Installations.
4.4.3.1 The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the
Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.
4.4.3.2 The contractor shall submit a written request on company letterhead to the
Government Representatives listed in Section 2.1.1. listing the following: contract number, location of work site/building number, start and stop dates, and names of employees, birthdate; license number/state of issue; days of the week/hours needed
(including overtime) and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Government Representatives will endorse the request and forward it to the issuing base pass and registration office or
Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license/Identification card/Passport, current vehicle registration, valid vehicle insurance certificate, and all visitors are subject to a criminal background check and required to follow all traffic guidelines while on the installation to obtain a vehicle pass.
4.4.3.3 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.
4.4.3.4 When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program
4.4.3.5 Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.
4.4.3.6 The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN
10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time.
To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.
4.4.3.7 Failure to comply with these requirements may result in withholding of final payment.
4.4.3.8 If a contractor is denied base access due to criminal activity the Government
Representatives will notify the contracting company which will take appropriate action to resolve the issue.
4.4.4 Access to Government Facilities/Contractor ID (Badging). The Contractor shall ensure Contractor/subcontractor personnel who require access to Robins AFB or other
Government facilities comply with the security requirements of the installation.
4.4.4.1 The Contractor shall ensure a Defense Biometric Identification System
(DBIDS) ID card is obtained by all contractor/subcontractor personnel who require https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_dafman16-1405/dodm5200.02_afman16-1405.pdf recurring access to a Government facility, but not local area network (LAN) access.
The Contractor shall submit a letter to the Badging Agent/ Government
Representatives listing all contractor/subcontractor personnel requiring access with the information requested in paragraph 4.4.4.2. The PCO will approve the request and forward it to the designated badging agent to accomplish Robins AFB access affidavit. The badging agent then submits to “Pass and Registration” for issuance of the contractor’s DBIDS ID card. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the DBIDS ID card(s) with required documentation.
4.4.4.2 All personnel requesting installation Contractor DBIDS ID (credentials) must present a valid state issued identification card or driver’s license and a social security card or certified birth certificate or passport before they will be issued a credential.
For those operating a motor vehicle on base, they will need to provide valid proof of registration and insurance. If Contractor employees are not a U.S. citizen, they must possess proof showing they are allowed to work in the United States/Georgia.
Persons must present a previously issued Contractor identification card if applicable.
Any foreign visitor/contractors must coordinate with the Foreign Disclosure Office.
DBIDS ID cards are normally valid up to one year.
4.4.4.3 The Air Force has mandated contractors requesting a badging ID, consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Contractors requiring unescorted access will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. Badging Agent/ Government
Representatives will submit required documentation to the Visitor Control Center
(VCC). The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only. A contractor with a DBIDS ID card does NOT have sponsorship capability or trusted traveler capabilities.
4.4.4.4 The Contractor shall submit a letter to the Badging Agent/Government
Representatives immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the Contractor/subcontractor personnel. The
Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of Contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. If
Contractors do not turn in their ID, the Contractor shall contact the designated
Badging Agent/ Government Representatives to terminate installation access.
4.4.6 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations
Security (OPSEC) Program”, DoD Manual 5205.02 “DoD Operations Security
(OPSEC) Program Manual” and AFI 10-701 “Operations Security (OPSEC)” to protect
United States (U.S. Government interest. The Contractor shall ensure compliance with
OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure
Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.
4.4.7 Security Incident or Violation. The Contractor shall immediately notify the
Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.
4.5 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:
◼ DoDI5000.83 DAFI 63-113, Program Protection Planning for Life Cycle
Management, ◼ SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and
Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, ◼ National Institute of Standards and Technology (NIST) Special Publication 800-53
Rev 5, Security and Privacy Controls for Information Systems and Organizations.
4.6 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.
4.7 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base
Visitor's Center (478-222-1972) to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number for the Commercial Vehicle Gate (large transports) 478-926-0174.
4.8 Agency Affirmative Procurement Program. In accordance with RFO 23.102 (Policy) and 23.103 (Procedures), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list
[https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or
United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or
USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.
4.8.1 The Contractor shall provide estimates and verification of recovered material for
EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force http://www.biopreferred.gov/
Base, Georgia / Affirmative Procurement Program (formerly Green Procurement
Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the
Government for completion of the applicable attachment(s) to be included in the
Purchase Request (PR) package.
4.9 Elimination of Use of Class I Ozone Depleting Substances (ODS)
4.9.1 Contractors shall not:
4.9.1.1 Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or
4.9.1.2 Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.
4.9.2 For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2]) are Class I ODSs:
4.9.2.1 Halons: 1011, 1202, 1211, 1301, and 2402
4.9.2.2 Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-
112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-
215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and
4.9.2.3 Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.
4.10 Environmental Management Systems (EMS) Awareness. Environmental
Management Systems (EMS) Awareness Training: All contractor personnel working on
Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the
Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.
4.10.1 EMS training is provided by Environmental Management. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front
Desk: 478-926-1176)
4.10.2 Option 1: Contractors can register for an account through The Environmental
Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f
Search for Course ID: EMS110UHHZ00293 https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f
Directions:
1. Hover your mouse over the Courses and Transcripts tab.
2. Click on Transcripts
3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.
4. When you are on the transcript, click on the blue “Search for Course” button.
5. When the pop up appears enter the course name or course number and press search.
6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.
(Note: TEACH may not be supported by Internet Explorer; recommend using
Chrome.)
4.10.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training
PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, jessica.parker.15@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A006
DI-MGMT-80368A/T, Status Report/EMS Training)
4.11 ISO 50001-Energy Management System. Due to the WR-ALC being ISO 50001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.
4.11.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.
4.11.1.1. EnMS training is provided by the Energy Assurance Office. The
Contractor shall request the training by sending an email to
402MXSG.MXDEA.EnergyAssurance@us.af.mil.
4.11.2. Notification of training completion shall be sent to the Energy Assurance Office
(402MXSG.MXDEA.EnergyAssurance@us.af.mil) to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A007 DI-MGMT-80368A/T, Status
Report/EnMS Training)
4.12 Contractor’s Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted
Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program
(VPP). All shall familiarize themselves with the requirements of VPP. Information on the
VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the
Contractor is responsible for the safety and health of all subcontractor employees. No more mailto:jessica.parker.15@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil http://www.osha.gov/dcsp/vpp/index.html than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the
Government.
4.12.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL
A008, DI-SAFT-82080/T NOT 2, Contractor's Safety Plan).
4.12.2 The Contractor Safety Plan shall address in detail the items listed in the Contract
Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety
Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.
4.12.3 In performing work under this contract on a Government installation, the contractor shall:
4.12.3.1 Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and
4.12.3.2 Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.
4.12.3.3 The contracting officer may, by written order, direct Department of the Air
Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.
4.12.3.4 Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.
4.13 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and
(478)926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government mailto:402mxw.se.wf@us.af.mil
Representative, the Procurement Contracting Officer (PCO), Government Representatives
(with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:
a. Contract, Contract Number, Name and Title of Person(s) Reporting
b. Date, Time and exact location of accident/incident
c. Brief Narrative of accident/incident (Events leading to accident/incident)
d. Cause of accident/incident, if known
e. Estimated cost of accident/incident (material and labor to repair/replace)
f. Impound Authority Name and Phone Number (as applicable)
g. Nomenclature of equipment and personnel involved in accident/incident
h. Corrective actions (taken or proposed)
i. Other pertinent information
(CDRL A009, DI-SAFT-81563 NOT 2, Accident/Incident Report)
4.14 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission
Essential (M-E) in accordance with R-DFARS 252.237-7023, Continuation of Essential
Contractor Services.
4.15 Inspection of Services/Inspection of Supply: In accordance with the Inspection of
Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.
4.16 Invoice/Payment and Receipt/Acceptance: In accordance with R-DFARS clause
252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the
Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment
(PIEE) through module Wide Area Workflow (WAWF). Access at the following site:
https://piee.eb.mil/
5.0 APPENDICES
https://piee.eb.mil/
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