RFP_Attachment_7_PWS_FINAL_24_Jul_12_Rev7_Updated_14_Feb_13.pdf

UNCLASSIFIED / FOR OFFICIAL USE ONLY

PR No. FX2399-13-00117

Performance-Based Work Statement for the

Follow-on Contract for Advisory and Assistance Services (Non-personal Services)

Air Force Life Cycle Management Center Command, Control, Intelligence, Surveillance and Reconnaissance (C2ISR)

Division Robins Air Force Base, Georgia

24 July 2012 (Ver. 7, updated 14 Feb 13)

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

PR No. FX2399-13-00117 PWS

TABLE OF CONTENTS

1.0 DESCRIPTION OF SERVICES 3

1.1 C2ISR Workcenters 3

1.2 General Requirements 3

1.3 Specific Requirements 6

2.0 SERVICES SUMMARY 8

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES 9

3.1 On-base Facilities 9

3.2 Off-base Facilities 10

3.3 Reporting Loss of Government Property 10

4.0 GENERAL INFORMATION 11

4.1 General 11

4.2 Travel 11

4.3 Management Plan 12

4.4 Place of Performance 13

4.5 Duty Hours 13

4.6 Training Requirements 14

4.7 Privacy Act Compliance 15

4.8 Mission Essential Functions 15

4.9 Deployments 15

4.10 Inspection of Services 15

4.11 Anthrax Information 15

4.12 Environmental Management System 15

4.13 Green Procurement Program 16

4.14 Contracting For Services Within Iraq/Afghanistan 16

4.15 Security Requirements 16

4.16 Safety Requirements 18

4.17 Packaging 19

4.18 Commercial Asset Visibility AF 19

4.19 Contractor Manpower Reporting 19

5.0 APPENDICES 20

PERFORMANCE-BASED WORK STATEMENT (PWS)

1.0 DESCRIPTION OF SERVICES. This PWS defines the Advisory and Assistance Services (A&AS) required by the C2ISR Division at Robins Air Force Base (RAFB), Georgia. The objective of the contract is to augment organic (military and civil service) capabilities by acquiring non-personal services in the categories of (1) management and professional, (2) studies, analyses and evaluations, and (3) technical functions. The Contractor shall provide managerial, administrative, technical, logistical, analytical, and travel services to the C2ISR workcenters. These workcenters are fundamental to the C2ISR Division’s operations and are described below.

1.1 C2ISR WORKCENTERS. There are several workcenters supporting C2ISR Integrated Product Teams (IPTs) for specific weapon systems that are affected by the services required in this PWS. However, due to security protection requirements associated with the programs, the associated IPTs are not identified in this PWS by their program name.

1.1.1 Workcenters. There are a multitude of functional workcenters required for the successful operations of the C2ISR Division and its IPTs. Contractor personnel shall provide contracting, financial and cost management, quality assurance assistance, program integration, facility management, security program administration, administrative, clerical and management assistance, logistics management, etc., functional A&AS to the IPTs as required by the Government. Contractor employees shall also assist the Government’s review, preparation and processing of program and financial documents, briefings and reports, protocol coordination, information technology (IT) management, and other advisory and assistance tasks. Other A&AS tasks more specific to Division-level requirements are also part of the functional support the contractor shall provide.

1.1.2 IPTs Structure. Each IPT shall be staffed with matrixed or permanently assigned contractor employees to fulfill the managerial, logistical, technical and analytical functions required for an IPT acquiring, modifying, fielding and sustaining a weapon system. Other tasks include supporting a quick reaction capability task and transitioning a weapon system to a program of record status. Some IPTs support their weapon systems at various locations around the world and contractor team members may be tasked to travel in the Continental United States (CONUS) as well as Outside the CONUS (OCONUS). Specific information on travel requirements is provided in paragraph 4.2.

1.1.3 Labor Categories. The qualification and experience levels for the labor categories required to fulfill the Division’s and workcenters’ A&AS tasks are described in the contract.

1.2 GENERAL REQUIREMENTS. All services defined in this PWS support the general requirements of the C2ISR Division and will increase the efficiency and effectiveness of multiple war-fighters’ missions. In rendering the A&AS support, provided service may take the form of various information, i.e., advice, alternatives, analyses, briefings, evaluations, opinions, recommendations, training and/or services to complement the Government’s technical expertise in accomplishing the mission. The nature of this work may, at times, require the Contractor to respond quickly to stringent deadlines, workload surges, and travel away from RAFB.

1.2.1 Contract On-Site Manager (COSM). The Contractor shall employ a program management structure to ensure the efficient execution of all tasks and the documenting and reporting on work performed. The Contractor shall provide a COSM with the authority to administer all on-site contract management and administrative matters required for the successful completion of requirements. To ensure efficient on-site management and administration of all tasks, the COSM shall provide a direct interface to the Government Procurement Contracting Officer (PCO) and Contracting Officer’s Representative (COR). The Contractor shall promptly notify the PCO and COR of all issues or problems requiring the Government’s involvement, reporting or response.

1.2.2 Personnel Management. The Contractor shall maintain a stable workforce in order to provide continuity of services and minimize the need for the Government to expend time/money/effort to retrain and re-orient new Contractor personnel. Also, the Contractor shall employ and retain an appropriate number of key personnel who have the necessary skills, education, or expertise to effectively perform contract management and accomplish the range of requirements. Additionally, the Contractor shall maintain an active recruitment, retention and training programs to ensure qualified personnel with the required security clearance are available to fulfill the specific contract requirements and tasks.

1.2.3 Business Relations. The Contractor shall be proactive in identifying problem areas and providing corrective action. The Contractor’s employees shall be customer-oriented and display a professional and cooperative attitude when performing service for the Government. The Contractor is responsible for providing timely notification to the Government of any acquisition or mergers involving the prime contractor to include the potential impact on this contract.

1.2.4 Ethics. The Contractor is expected to present an unblemished appearance and work environment in regards to ethics, discretion, and protection of information, including the guidelines for use of government computer electronic messaging listed in AFI 33-119, Electronic Mail (E-mail) Management and Use, and Internet use in AFI 33-129, Web Management and Internet Use.

1.2.5 Transition. The Contractor shall ensure a smooth transition with the incumbent A&AS contractor during the phase-in period. Additionally, the new Contractor shall ensure a smooth transition with any contractors who are awarded a subsequent contract upon completion of this follow-on contract. The Contractor shall provide a Transition Plan as an internal part of the Management Plan delivered per the requirements of CDRL A002 (DI-MGMT-80004A/T).

1.2.6 In-processing Procedures. The Contractor shall complete unit and base procedures to process into the C2ISR Division and workcenter. The in-processing procedures include completing orientation briefings, training and other tasks/appointments identified on a checklist.

The in-processing tasks also include the Contractor completing government forms for access to data processing, shared drives, sharepoints, etc., required to fulfill assigned A&AS tasks. The Contractor shall return the completed checklist to the section’s front office to be placed in the employee’s work folder. These employee folders are secured in a file drawer to ensure protection of personal information as required by the Privacy Act of 1974 (Public Law 93-579).

1.2.6.1 Base Access. Gaining access to work on RAFB is part of in-processing and involves adherence to stringent procedures. The Air Force Federal Acquisition Regulation Supplement (AFFARS) 5352.242-9000, Contractor Access to Air Force Installations, outlines general procedures for obtaining contractor badges. Specific instructions for contractors who require long-term access to RAFB and also require local area network (Internet) access are provided in RAFB Instruction 31-101, Installation Security. The Common Access Card (CAC) is the item used to achieve both requirements and initially involves correspondence from the Contractor to a Trusted Agent (TA), usually the Government PM or COR. The TA enters the verified CAC request information into the Contractor Verification System (CVS) and forwards a User ID and password to the Contractor’s employee to access the CVS. The employee is required to validate the information processed in the CVS, which, in turn enables final approval by the TA and CAC issuance by the Military Personnel Flight (MPF).

1.2.6.1.1 Criminal Background. All contractors requesting access to RAFB are subject to criminal background checks, wants and/or warrants checks, and driving history checks.

Individuals meeting the criminal background described in 78th Air Base Wing/Commander (78 ABW/CC) letter Individual Access to Base with Criminal Background, dated 24 Apr 09, will not be allowed access to and may be barred from RAFB. The Contractor shall not submit a CAC request for an employee that meets any one of the offenses identified in the aforementioned 78 ABW/CC letter.

1.2.6.1.2 Other Documentation. In the CAC request letter, the Contractor shall confirm the employee has annotated and signed the Department of Homeland Security Form I-9, Employment Eligibility Verification. Additionally, for employees who have not previously been issued a CAC, or who may not be enrolled in the Defense Enrollment Eligibility Reporting System (DEERS), a completed DD Form 1172-2, Application for Identification Card/DEERS Enrollment, shall be submitted with the CAC request letter. After the PM or COR signs the DD Form 1172-2, it will be returned to the employee to take to the MPF for DEERS enrollment and issuing of the CAC.

1.2.6.2. Internet Access. After issuance of a CAC, each contractor employee requiring access to the Internet to perform their contractual responsibilities, shall submit DD Form 2875, System Authorization Access Request, to the Government PM or COR for verification of the request.

After this verification, the form will be forward to the Division’s security office to validate the requestor’s security information and subsequent routing of the form to the organization granting access. This process is also used to request access to other systems and networks required for certain functional responsibilities.

1.2.7 Out-processing Procedures. Government-issued badges, identification cards, passes, vehicle registration media, and admittance controls are accountable and, as such, are Government property to be accounted for, protected and returned to the Government. When a contractor employee leaves the company, the employee shall clear all computer systems to which they have access, turn in all keys or other admittance hardware, and perform "out-processing" procedures with their COR. A statement certifying that all appropriate “out-processing” has been completed shall be included in the MAR (CDRL A006, DI-MGMT-80227/T) most immediately delivered covering the departure of any contractor personnel or at the end of contract/task order performance period, to include the turn-in of the CAC as required by AFFARS 5352.242-9001, Common Access Cards for Contractor Personnel. The CAC card shall be turned in to the prime COSM or Security Manager, who shall return the CAC to either the COR, the MPF where the card was issued, or the 78th Security Forces Squadron at RAFB.

1.3 SPECIFIC REQUIREMENTS. The Contractor shall provide non-personal services for the functional requirements of management and professional; studies, analyses and evaluations; and engineering and technical services as described in the following subparagraphs. The 17 functional positions provide A&AS dispersed amongst the following three services categories.

1.3.1 Management and Professional Services. These services include, but are not limited to, providing assistance, advice, logistical, administrative, financial, clerical, human resources and personnel management, and security administration expertise for the efficient and effective management and operation of the functional workcenters in the C2ISR Division. The Contractor shall assist in developing and implementing plans, programs and procedures, and provide documentation for:

Requirements processing, planning and management Acquisition management (cradle to grave) requirements Program management and sustainment integration Budget planning, programming and execution Financial management Contract office administration and support IPT management and planning Life-cycle DoD integrated logistics support (ILS) elements planning and budgeting Program Integration and analysis management and planning Information resource management Facility management Security office administration Quality assurance, facilitation and continuous product improvement Professional development and organization training support Prepare for and participate in conference, working group, technical interchange and program management review meetings

1.3.2 Studies, Analyses, and Evaluations. These services require organized analytical assessments and evaluations of complex issues to improve developments, decision-making, management or administration of the C2ISR Division processes, procedures and programs. The support is accomplished by contractor employees in functional positions that are matrixed or temporarily tasked to support an IPT. The Contractor shall support a variety of studies, analyses and evaluations such as, but not limited to:

Studies, analyses, evaluations, manpower utility assessments and investment optimization in support of the following areas:

o Systems modernization, integration, analysis & sustainment o Requirements/capability analysis and assessment o System sustainment/life cycle supportability o Cost analysis and estimating o Risk management and mitigation assessments

Support for new or modernized systems from the Requirement, Development, Test and Evaluation to the Operations and Maintenance phase

Support life-cycle management activities on proposed, new and fielded systems

1.3.3 Technical Services. These services take the form of technical and logistical A&AS support required for sustainment, quality assurance and improvements to C2ISR weapon systems. Only a few of the functional positions could be required to support tasks in this category. The Contractor shall apply scientific methods and disciplines to support a variety of managerial, technical and logistical services such as, but not limited to:

Integration of new technologies and upgrades into current and future systems Operations and maintenance manuals development to include work unit code manual Requirements and capabilities analysis of DoD ILS elements as they pertain to development, evaluation and sustainment phases of acquisition management Assist with or compose chart for Program Manager Engineering Board/Configuration

Control Board meetings Information management and analsis to include participation in:

o Office automation and records management o Scheduling, meeting and conference support o Design/technical reviews in order to assist and advise the government o Program record keeping, administration and reporting

1.3.4 Data Requirements. The Prime Contractor shall provide contract documentation as required by the DD Form 1423, Contract Data Requirements List (CDRL), for all tasks and subtasks performed under this contract as follows:

1.3.4.1 Management Plan (MP). The Contractor shall provide a MP, which also includes the plan to retain employees as well as the transition plan for assuming the A&AS contract. (CDRL

A002, DI-MGMT-80004A/T)

1.3.4.2 Trip Report. The Contractor shall provide a thorough and accurate trip report for all employees authorized to travel under this contract. Contractor format is acceptable and shall be consistent for all trip reports. (CDRL A003, DI-MISC-80508B)

1.3.4.3 Notice of Excess Commercial Airline Ticket Cost. The Contractor shall submit a report when the use of other than least costly air travel is required to complete a government-directed task. (CDRL A004, DI-MISC-81363)

1.3.4.4 Contractor’s Progress, Status and Management Report. The Contractor shall provide a Monthly Activity Report (MAR) and the contractor’s format is acceptable. (CDRL

A006, DI-MGMT-80227/T)

1.3.4.5 Mishap Notification and Reporting. The contract shall submit a mishap report for all accidents or incident as described in the Data Item Description (DID) for this CDRL. Contractor format is acceptable. (CDRL A047, DI-SAFT-81563)

1.3.4.6 Contractor’s Safety and Health Plan (SHP). The contract shall submit a SHP for ensuring health and safety standards for their employees while performing the tasks associated with this PWS. Contractor format is acceptable. (CDRL A048, DI-ENVR-81375)

1.3.4.7 Contractor’s Quality Program Plan (QPP). The Contractor shall submit a QPP describing the employees’ methodology used and expected performance to meet quality requirements of this contract. Contractor format is acceptable. (CDRL A055, DI-QCIC-81722)

1.3.4.8 Annual Total Case Injury Rate (TCIR) and Days Away, Restricted and/or Transferred (DART) Rates. The Contractor shall report annually the TCIR and/or DART rates following the format described in the DID for this CDRL. (CDRL A057, DI-MGMT-80227/T)

2.0 SERVICES SUMMARY.

Performance Objectives

PWS

Ref.

Performance Threshold

1. Staff all funded positions within 30 calendar days after receipt of contract award and 15 calendar days after position is vacated.

4.3.1 95% of the employees will meet PWS (security clearance, skill/experience, and education) requirements. Remaining 5% will of this objective are met within 45 calendar days of contract award.

2. Comply with the workmanship and quality requirements.

1.3.4.7 and 4.3

Contractor shall fulfill the PWS tasks with quality results of accuracy, thoroughness, timeliness and compliance requirements as detailed in the MP and the QPP.

3. Implement a seamless transition to the new contract.

4.3 During the transition period: zero major (work

stoppage) and no more than three minor (disturbance to workflow) complaints or incidents between the incumbent and new contractor, as validated by the Government

4. Retain 97% of the workforce.

4.3.1 97% retention percentage (calculated monthly, averaged quarterly) at the basic contract level; no more than two (2) people lost to organizations outside of the C2ISR Division.

5. Comply with all Security Requirements.

4.15.1 Zero security violations during task order

performance due to the negligence of a contractor employee.

6. Fulfill Specific Requirements (Management and Professional Services;

Studies, Analyses, and Evaluation; and Engineering

1.3.1, 1.3.2 and

1.3.3

Contractor’s response to each assigned task shall be a product and/or service with workmanship results commensurate with the direction provided by the Government lead. There shall be minimal-to-zero reworks required by the Government due to the and Technical Services)

Contractor’s poor workmanship or negligence of logistical, engineering, technical, administrative or managerial standards. If a rework is required, it shall be accomplished and the product returned within three (3) work-days, with no more than one more ‘rework’ to correct the product, at no additional cost to the Government.

7. Deliver Contract Data Requirements Lists (CDRLs)

1.3.4 CDRLs delivered 100% on time as required by each

respective DD Form 1423-1. Content of each CDRL is accurate, thorough, and fulfills the DID and PWS requirements. Further, the contractor’s deliverable format is easy to follow and consistent among all deliveries for each CDRL type. Any corrections required to a CDRL shall be accomplished and returned to the Government within five (5) work-days. Any contractor rework shall be accomplished at no additional cost to the Government.

8. Comply with Safety and Health Plan (SHP)

4.16.1 100% compliance with their own accepted SHP.

9. Conduct Acceptable Contractor Safety Program

4.16.2 and

4.16.5

Zero Class A or B mishaps per contract period, and no more than two Class C mishaps per contract year.

10. Complete Mishap Notification and Reporting

4.16.2 Zero late mishap notification per calendar year.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1 ON-BASE FACILITIES. In order to facilitate fast and effective completion of identified tasks, contractor personnel shall perform their work in the Government furnished office/work space they are assigned to on RAFB. Work stations will be provided by the Government for contractor’s use while in the building or other functional areas, and will consist of the following minimum specifications: Nonclassified Internet Protocol Router Network computer with current AF configuration; Secret Internet Protocol Router Network (SIPRNet) capability, Joint Worldwide Intelligence Communication System (JWICS), classified and unclassified video teleconference (VTC), telephone, desk with chair, and file storage space. Note, the Government will only provide access to SIPRNet, JWICS, and classified VTC when formally documented as required and approved by the Government PM. The Government will also provide Class "A" (official) telephones authorized for the transaction of official government business. This class of service provides connectivity to the commercial telephone system. The computer interfaces, as required and as available, will consist of Government-sponsored systems in support of aforementioned services. Telephone communications and computer networks are subject to monitoring at all times. Further, Government-furnished equipment/property must be reasonably protected from loss, theft, or unauthorized use. Contractor shall be responsible for issuing personnel safety equipment (if required by Government work areas whether in the CONUS or

OCONUS).

3.2 OFF-BASE FACILITIES. The Government will provide computers for off-site use for only the direct charge employees associated with the contract. This may become necessary when the Government no longer has office space on RAFB due to growth within the C2ISR Division.

Company staff support employees, as in-direct charges to the contract, will not be provided computers by the Government. Accountability for Government property shall be in accordance with FAR 52.245-1, Government Property. Additionally, contractor employees will sign hand receipts to account for the property they are provided whether working on or off-base.

Contractors will be provided access to applicable Government systems. Contractor shall be responsible for issuing personnel safety equipment (if required by Government work areas).

3.3 REPORTING LOSS OF GOVERNMENT PROPERTY.

(a) Definitions. As used in this clause-- “Government property” is defined in the clause at FAR 52.245-1, Government Property. “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

(b) Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to—

(i) Theft;

(ii) Inadequate storage;

(iii) Lack of physical security; or

(iv) “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

4.0 GENERAL INFORMATION.

4.1 GENERAL. This PWS provides for A&AS during all phases of planning, programming, acquisition, modification, implementation and sustainment required to support the non-sore programs. Specific function and sub-function tasks that are required will be directed by the team or workcenter lead. This direction includes the quantity and quality required with each work assignment. The Contractor shall provide technical, engineering, programming, supply chain management, project management, administrative and database support and travel as required to support the tasks directed by the Government.

4.2 TRAVEL. Conditions may require normal business travel as well as extended contractor representation at military bases or other operational locations, repair depots, contractor facilities, or vendor facilities. Duties requiring travel may include, but are not limited to normal business operations, meetings and briefings, observing equipment performance, test support, collecting reliability, maintainability and availability data, providing on-the-spot assistance, and performing specific tasks and coordination duties for the Government.

4.2.1 Travel Request Submission. All requests for travel must be submitted within three business days of the Government request for travel and no later than 10 days before the scheduled event, and shall include the travel request and visit request. A travel request shall not be submitted after 1200 on Thursdays or anytime on Fridays unless required for urgent support and approved by the Government PM’s supervision for expeditious, manual processing by the COR and PCO. All travel arrangements and resulting expenses shall adhere to the requirements of FAR 31.205-46. Additionally, the Contractor shall submit an Excess Airline Ticket Cost

Approval Request when the use of other than least costly air travel is required to complete a government-directed travel. This approval request shall be submitted no later than 10 days before the first day of the scheduled travel. (CDRL A004, DI-MISC-81363)

4.2.2 Travel Request Instructions. A travel request shall be provided in an email to obtain coordination and approval of the Government PM, COR and PCO or their alternates. The travel request shall include the following information for the business trip.

Traveler’s Information:

o Name and title o Last four of social security number o Security clearance level (do not include any special compartmented information) Trip Information:

o From, to, and return locations o Purpose of travel and specific program supported o Dates of travel o Requested authorizations (per diem, 24/7 installation access, other privileges at temporary duty location, mode(s) of transportation, and special authorization for baggage or chemical warfare defense equipment or personal protection equipment)

Contract Information:

o Contract number, travel contract line item number (CLIN), and contract task order period dates o Cost of the trip and remaining funds in the travel CLIN

Other Instructions: Include any special instructions or information required by the Government for inclusion in the travel request. This includes completion of briefings or other actions required by the Department of State, the local Office of Special Investigation, or other agencies’’ requirements before traveling overseas. Other agency requirements include (see DODI 3020.41, Operational Contract Support):

o Status of Forces Agreement (SOFA) requirements for travel to South Korea.

o Synchronized Predeployment and Operational Tracker enrollment for travel to the United States Central Command Area of Responsibility.

o Department of Labor required Defense Base Act insurance for a government contractor working on a military base or reservation outside the United States.

o Technical Expert Status Accreditation required by the North Atlantic Treaty

Organization SOFA for travel to Germany.

4.2.3 Trip Report. Within seven calendar days of completing an authorized business trip, the Contractor shall submit a trip report (CDRL A003, DI-MISC-80508B) to the contract/task order’s COR and Government PM.

4.3 MANAGEMENT OF THE CONTRACTOR’S EMPLOYEES. The Contractor is responsible for the overall management and the quality of the work performed on the contract.

4.3.1 Management Plan. It is for this reason, the Contractor shall demonstrate to the Government, through the submission of a Management Plan (CDRL A002, DI-MGMT- 80004A/T), how the Contractor intends on managing its employees. The Contractor shall update the Management Plan for each new contract option performance period. The Contractor shall staff 95% of all funded positions within 30 days of contract award; the remaining 5% shall be staffed within 45 days after contract award. Also, in the Management Plan, the Contractor shall provide an explanation as to how retention will be accomplished. The Government requires that the Contractor maintain a 97% retention percentage (calculated monthly, averaged quarterly) of total number of positions on contract at the basic contract level, not to include in the calculation those employees removed for cause unless otherwise notified by the Government. Positions shall not be left vacant to hinder the A&AS required by this PWS; therefore, the Contractor shall backfill all vacated positions within 15 calendar days after the past employee’s last date of service.

4.3.2 Transition Plan. As part of managing the workforce to ensure a seamless transition period, the Contractor shall also provide a Transition Plan that explains how the Contractor intends to successfully assume the workload at the beginning of the contract, describing the staffing by skill type, skill level, number of personnel, and security clearance. The Contractor shall submit and perform to the Transition Plan as negotiated prior to contract award. The Transition Plan shall become a permanent appendix to the Management Plan.

4.3.3. Organizational Conflict of Interest (OCI). Additionally, should the Contractor or its subcontractor(s), at any time during the contract period, identify an actual or perceived OCI, pursuant to the FAR Subpart 9.5, the Contractor shall notify in writing the cognizant Government CO (C2ISR Contracting Office).

4.4 PLACE OF PERFORMANCE. Unless otherwise specified in the individual contract task orders, the primary work location will be the C2ISR Division facility on RAFB, also addressed here within as “on-site”. There are a few other work locations on RAFB. Any employee who works in a Government facility shall be responsible for his or her work area of responsibility, which includes, but is not limited to, removal of trash from individual cubicles, common area cleanliness. Furthermore, there may be instances when work will be accomplished at a contractor’s facility off-site from RAFB, to include out of state travel to attend meetings, conferences and symposiums, or at an OCONUS location to fulfill an IPT task.

4.5 DUTY HOURS. The Contractor shall support the work schedule of the section or program he or she is assigned to, typically working eight hours per day between the flextime hours of 0700 to 1800, Monday through Friday. Any work away from the work location on RAFB shall conform to the hours assigned by the Government’s team leader for that “off-base” project.

Overtime is not authorized. The Government will observe the following Federal Holidays: New Year’s Day, Martin Luther King, Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. In addition, the Government may observe energy-down days and/or other down-days as directed by the Government’s senior leadership. Government facilities will not be available for the Contractor to work at during energy-down days and/or other authorized down-day. Accordingly, the Contractor may work at their off-base facility during the non-holiday down-days.

4.6 TRAINING REQUIREMENTS. The Contractor shall, to the maximum extent possible, provide sufficiently trained personnel per contract requirements to fulfill their respective specialty disciplines, such as logistics and finance management, contracting office administration, management analyst, and other specialties.

4.6.1 Government-Sponsored Training. Most Government-sponsored training must be approved by the PCO, whether at a government or contractor facility, or on or off Robins AFB.

This training must be a valid need and in the best interest of the Government as determined by the Government’s PM. The PM will notify the contractor’s employee of training requirement.

The employee shall submit a request to the COSM providing name of class, class date(s), how class relates to the job, and why it is required; include both the Government PM and COR on the transmittal. (If a sub-contractor employee is requesting the training, the employee would still go through their company to the prime; it will be the responsibility of the prime to notify the subcontractor as needed.) If the COSM concurs on the request, then the COSM e-mails the PCO requesting approval; otherwise, if the COSM disapproves the request, he or she shall notify the employee, Government PM and COR. Whether the PCO approves or disapproves the request, he or she will also copy the PM and COR on training request decision. Furthermore, the PCO may disapprove the requested training if not in the best interest of the Government, even if a training slot goes unfilled.

4.6.2 Routine Training. Routine training mandated for all C2ISR Division employees does not require PCO approval. Examples of this include annual security training, information assurance training, security briefings, all-hands briefings, and Voluntary Protection Plan (VPP) activities, when mandated by leadership for all employees.

4.6.3 Workshop Training. Additionally, informational, workshop-type sessions are given within the organization that pertain to work the Contractor will perform. In some cases, C2ISR Division leadership may also decide that all employees, including contractors, must attend such training. In these instances, as long as the Government PM approves, the Contractor may attend the in-house session without PCO approval.

4.6.4 Microsoft Products Training. The Contractor shall ensure training on Microsoft products (i.e. Access, Outlook, Project, PowerPoint, Word, and Excel) is made available to employees at no direct cost to the Government. On an exception basis only, the customer may require a contractor employee to attend Government-sponsored classes on a Microsoft product not identiofied above, and only after approved by the PCO per above paragraph 4.6.1.

4.6.5 Information Assurance Certification. The Contractor shall ensure their personnel that require the use of a DoD information system and/or information infrastructure are trained and certified according to information assurance requirements in DoD Directive 8570.01, Information Assurance Training, Certification, and Workforce Management, and in DoD 8570.01-M, Information Assurance Workforce Improvement Program.

4.6.6 Defense Acquisition University (DAU). Contractor personnel may take on-line DAU courses during non-work hours but must first obtain approval through the process outlined above in paragraph 4.6.1, as determined relevant to their responsibilities in this contract.

4.7 PRIVACY ACT COMPLIANCE. The Contractor shall be required to perform activities, including the collection, use and dissemination of records which contain information protected by the Privacy Act of 1974. As such, the Contractor shall follow the requirements and be subject to the Privacy Act as specified in FAR 52.224.

4.8 MISSION ESSENTIAL (M-E) FUNCTIONS. The Functional Commander has determined, by placing in writing their decision, that this requirement is not M-E in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix, and DFARS 237.76, Continuation of Essential Contractor Services.

4.9 DEPLOYMENTS. The contractor will not deploy with military forces.

4.10 INSPECTION OF SERVICES CLAUSE. The Inspection of Services Clause from FAR 52.246-4 (Fixed Price) and from FAR 52.246-5 (Cost Reimbursement) gives the right to inspect contractor performance so long as it doesn’t cause undue delay to delivery of those services.

4.11 ANTHRAX INFORMATION. In accordance with the Air Force Anthrax Vaccine Immunization Program (AVIP), 18 Jan 2007, any mission essential contractor personnel performing work in the CENTCOM AOR or Korea for greater than 15 consecutive days are required to obtain the Anthrax vaccination.

4.12 ENVIRONMENTAL MANAGEMENT SYSTEM. In accordance with 1 Aug 07, AFMC/CV Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, and the 11 Dec 06, SAF Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations.

4.12.1 Prime Contractor EMS Requirement. All contractors who physically perform work on RAFB must receive EMS General Awareness Training. All prime contractors must complete the training prior to beginning work on RAFB and must ensure that all subcontractors comply with this requirement.

4.12.1.1 EMS Training. 78 CEG/CEV has already developed EMS training and it’s a requirement for military and civilians working on RAFB. The policy letter made it mandatory for contractors working on RAFB to complete EMS Training.

4.12.1.2 EMS Training Methods. There are three ways contractors can complete EMS training:

With CAC, go to 78 CEG/CEV website and click on EMS General Awareness

Training, choose Option 1 https://geobase.robins.af.mil/emstraining/EMSTrainingOptions.aspx

Without a CAC, request a copy of EMS training from 78 CEG/CEV Workflow

Mailbox.

If a company is International Organization for Standards (ISO) 14000 certified, the Contractor does not have to complete RAFB EMS General Awareness Training;

however, the Contractor must submit documentation to the PCO stating ISO 14000 Certification.

4.12.2 Subcontractor EMS Requirement. The prime Contractor shall ensure subcontractors comply with the EMS requirement new hires must provide certification of completion of EMS training as part of their processing into the C2ISR Division.

4.13 GREEN PROCUREMENT PROGRAM (GPP). The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. The GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price.

The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.14 CONTRACTING FOR SERVICES WITHIN IRAQ/AFGHANISTAN. Not

applicable.

4.15 SECURITY REQUIREMENTS (CLASSIFIED)

4.15.1 General: The Contractor shall comply with the provisions of DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall ensure requirements for safeguarding classified information and classified materials, for obtaining and verifying personnel security clearances, for verifying security clearances a, for protecting Government property, and for the security of automated and non-automated information systems (AIS) and data are fulfilled. The Contractor’s AIS shall be protected such that unauthorized disclosure of classified and or sensitive information is prevented.

4.15.2 Operations Security (OPSEC): Contractor personnel shall participate in the OPSEC program locally administered by the Air Force activity.

4.15.3 Employee Clearances: Contractor employees shall not be authorized access to classified information; access to classified materials, or permitted to perform work on classified projects without proper security clearances and a need to know. The Contractor shall be responsible for recruiting and retaining personnel with the appropriate clearances to perform under this contract. Generally, all contractor personnel assigned to work requiring access to any Government automated information technology system shall require a National Agency Check with Inquiries. The highest security classification required by this contract is up to and including Top Secret (TS) and some position will require access to sensitive compartmented information (SCI). All positions must have at a minimum a secret clearance, unless the position requires TS/SCI. The Contractor will be given access to documentation on a need to know basis. Those documents may include, but not limited to, requirements, plans, specifications, studies, and analyses up to the level of the individual’s security clearance. Contractor shall report to the appropriate government security office any event or situation which may affect an employee’s continuing eligibility for access to classified information. Contractor employees whose clearance has been suspended or revoked shall immediately be denied access to classified information, sensitive but unclassified information and government computers. Contractor inability to obtain and/or maintain proper employee security clearance shall not constitute an excusable delay in contract performance.

4.15.4 Security Incidents and Violations. The Contractor will immediately notify the C2ISR Division security manager, PCO and COR of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information. There shall be zero security violations during task order performance due to the negligence of a contractor employee.

4.15.5 Security Education: All full time contractor employees occupying physical space on RAFB, shall comply with the C2ISR Division’s Security Education and Awareness program.

The program consists of the following components: initial training, annual refresher training, and periodic tailored training. This training includes but may not be limited to: information and computer security training, force protection briefings/training, and refreshers as required. Prime contractors are responsible for ensuring that their team members/subcontractors obtain this required training, and retain documentation to validate training was accomplished.

4.15.6 Communications Security (COMSEC). The Contractor shall use only secure communications methods and equipment to transmit or otherwise transfer classified and sensitive unclassified information or data. All such transmissions shall be in accordance with the appropriate government security regulations. COMSEC equipment and materials shall be safeguarded, controlled, maintained, and operated under the provisions of DoD 5220.22-M.

4.15.7 Security Administration. The nature of the contract requires contractor personnel to possess a high degree of security awareness. The Contractor shall develop a sound industrial security program to provide for the protection of classified information. The Contractor shall be responsible for understanding security obligations for the formulation of adequate regulatory procedures in the safeguarding of classified and other protected information. Contract security requirements and contractor access to classified information shall be in accordance with the NISPOM, and as specified in the contract DD Form 254, Contract Security Classification Specification, Intelligence Security Addendum (to the DD Form 254), and Visitor Group Security Agreement (co-signed by the Contractor).

4.15.8 Contractor Identification. The Contractor shall furnish corporate identification badges to all contractor and subcontractor personnel authorized to work at RAFB facilities (or other Government installations). While in government facilities, all contractor employees shall conspicuously display their corporate identification badge and any government-issued identification badge above the waist at all times to allow for easy identification as a contractor employee or authorized subcontractor performing work for the Contractor. Badges shall be worn at all times when contractor employees are collocated on a government installation or when on temporary duty working with other government personnel. Subcontractor employees’ identification badges shall identify their respective prime contractor. Additionally, contractor personnel and their subcontractors must identify themselves as contractors or subcontractors during all meetings, telephone conversations, and in all electronic messages or correspondence related to this contract.

4.15.9 Classified Visit Requests. The Contractor shall be responsible for processing classified visit requests via the Joint Personnel Adjudication System in support of tasks within DoD. The Contractor must determine that the visit is necessary and that the purpose of the visit cannot be achieved without access to, or disclosure of, classified information. Contractors shall establish procedures to ensure positive identification of visitors, appropriate personnel security clearance, and need-to-know prior to the disclosure of any classified information, and ensure that visitors are only afforded access to classified information consistent with the purpose of the visit.

Classified visits outside DoD will require Visit Authority Letters according to DoD 5220.22-M.

4.15.10 Document Accountability. The Contractor shall maintain accountability records for contractor-generated and received classified material and comply with the provisions of the DoD 5220.22-M. Contractor classified accountability record/receipts (AF Form 310, Document Receipt and Destruction Certificate) shall be used for accountability of classified material, to include transfer and destruction.

4.15.11 Program Security Requirements. The Contractor shall be responsible for complying with program office Security Classification Guide and the Program Protection Plan.

Additionally, the Contractor is responsible for passing down to all subcontractors and team members the security requirements as stated in the contract. All contractor employees shall observe and otherwise be subject to such security regulations as are in effect for the particular premises involved. When directed by the PCO, the Contractor shall remove any employee who endangers national security. Removal shall be at no cost to the Government.

4.16 SAFETY REQUIREMENTS. The Contractor shall comply with the safety requirements of this contract 100 percent of the time.

4.16.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29, Code of Federal Regulations (CFR) 1910, and OSHA Standard 29 CFR 1926 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the Contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the OSHA (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1926, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA VPP. All shall familiarize themselves with the requirements of VPP. Information on the

VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees.

4.16.2 Mishap Notification. No more than two Class C mishaps per contract year Zero Class A or B mishaps will be tolerated. The Contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation.