Attach 04_Sections LandM ProvisionsRev1.pdf

SECTIONS L&M PROVISIONS

RFP Attachment 04

“Section L - Instructions, Conditions, and Notices to Offerors”

L.900 – INSTRUCTIONS TO OFFERORS

Any questions relating to the issuance of solicitation FA8552-24-R-0001 must be submitted to the Government, no later than 4:30 PM Eastern Standard Time (EST) on 31 October 2023.

I. PROPOSAL FORMAT

A. General. The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors are cautioned that any noncompliance with the terms and conditions of the Request for Proposal (RFP) may cause their proposal to be determined not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Offerors shall submit only one (1) proposal for the TH-1H Depot Level Maintenance program. The Government will review only one

(1) proposal per offeror. Proposals must be received by AFLCMC/WIUKB SOF Rotary Contracting Section, Address: 235 Byron Street Suite 19A, Robins AFB, GA 31098-1670, Attention: Capt Tarha Mazyck, Procurement Contracting Officer, no later than 4:30 PM Eastern Standard Time (EST) on 15 December 2023. Offerors are requested to submit Volume III, Past Performance Proposal, so that it is received by 05 December 2023, ten (10) calendar days prior to the required due date for proposals. Failure to submit Volume III by the earlier date will not result in offeror disqualification.

B. Communications. Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted or submitted through the Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) website at https://piee.eb.mil and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted via direct mailing or via DoD SAFE at https://safe.apps.mil. In order to facilitate the sending and receiving of encrypted emails, offerors must use Microsoft (MS) Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Contract Specialist/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. Please see the paragraph below labeled “Encryption Instructions”. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). If an offeror’s computer system cannot support encryption technology, the offeror shall send the Contracting Officer correspondence at the time that the proposal is submitted stating that it accepts the risk of sending and receiving unencrypted electronic mail if it chooses to utilize unencrypted email as a channel of communication. Otherwise, source selection information will be transmitted via direct mailing or the Solicitation Module in PIIE at the website https:// piee.eb.mil. When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

1. Encryption Instructions. Before you can exchange encrypted email you first need to swap certificates one time. To do this, send a digitally signed message to each other. Each recipient then adds the e-mail name to “Contacts” and in doing so, also adds the certificate used for encryption. See instructions below.

Open a digitally signed message from the recipient. Right-click the name in the “From” box, and then click “Add to Contacts” on the shortcut menu. (Shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) If you already have a contact entry for this person, select “Update new information” from this contact to the existing one. To ensure the process is working correctly, the offeror needs to send a test encrypted message first (without including any source selection information).

When you are ready to send an encrypted email, ensure encryption is selected and include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email.

II. VOLUME ORGANIZATION

A. General. Proposals shall be submitted to the Government in electronic format, in four (4) separate volumes as set forth below:

Volume Instructions to

Offeror (Section II Reference)

Title Maximum Number of Pages***

I Paragraph B** Completed RFP N/A

Paragraph B.1 Cover Letter 2

Paragraph B.2 Total Compensation Plan 6

Paragraph B.3 RFP Attachment 05 - Cross Reference Matrix 25

Paragraph B.4 Joint Venture Agreement* N/A

II Paragraph C** Technical Proposal 75

Paragraph C.2.a Technical Subfactor One Narrative N/A

Paragraph C.2.b(i) Technical Subfactor Two Recovery Plan N/A

Paragraph C.2.b(ii) Technical Subfactor Two Phase-in Transition Plan N/A

Paragraph C.2.b(iii) Technical Subfactor Two Personnel Qualifications 25

Paragraph C.2.b(iv) Technical Subfactor Two Preliminary Milestone Schedule N/A

Paragraph C.2.c Technical Subfactor Three Narrative N/A

III Paragraph D** Past Performance Proposal N/A

Paragraph D.1.a RFP Attachment 07 – FACTS Sheet N/A

Paragraph D.1.d(iii) RFP Attachment 08 – Present/Past Performance Questionnaire N/A

Paragraph D.2.c(i) RFP Attachment 09 – Relevancy Table N/A

Paragraph D.1.d(iii)(1) RFP Attachment 10 – Transmittal Letter N/A

Paragraph D.5 RFP Attachment 11 – Consent Form N/A

Paragraph D.7 RFP Attachment 12 – Client Authorization Letter N/A

Paragraph D.4 RFP Attachment 13 – Subcontractor Commitment Certification N/A

IV Paragraph E** Cost Price Proposal N/A

Paragraph E.2.b RFP Attachment 14 – Labor Categories Description N/A

Volume Instructions to

Offeror (Section II Reference)

Title Maximum Number of Pages***

Paragraph E.2.c RFP Attachment 15 – TH-1H Price Matrix (Tab A) – Fully Burdened Labor Rates

N/A

Paragraph E.2.d RFP Attachment 15 – TH-1H Price Matrix (Tab B) – CRNF Material Add-on Factor

N/A

Paragraph E.2.e RFP Attachment 15 – TH-1H Price Matrix (Tab C) – PDM Pricing

N/A

Paragraph E.1.j(iii) RFP Attachment 16 – Preaward Survey* N/A

* This document is required, as applicable. It is incumbent on the offeror to ensure all applicable documents are submitted with their full proposal for RFP compliance.

**Offerors shall read the requirements of each proposal volume thoroughly. It is incumbent on the offeror to include all documentation, including those not listed in this table, as indicated in each paragraph.

***This is the total number of pages for the entire technical proposal (subfactor narratives and sample tasks).

All proposal volumes shall be submitted in electronic format via email or the Solicitation Module in the PIEE at https://piee.eb.mil. The offeror is required to submit an electronic Past Performance Volume III that includes a FACTS Sheet (RFP, Attachment 07).

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

1. Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, etc. Proposals shall be in the English language and monies shall be proposed in United States’ dollars.

2. The page limitation for Volume II, Technical Proposal is 75 pages; further, the offeror shall ensure that Technical Subfactor Two Personnel Qualifications does not exceed 25 pages. This page limitation is the maximum number of pages for the entire technical proposal volumes, including all technical proposal narratives and submissions. The page limitations include any cover page, charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, sample tasks, etc., but excludes any table of contents or list of acronyms (if utilized). A “page” is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two

(2) pages. Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation or sent back to the offeror.

3. Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

4. Each page containing proprietary information should be so marked.

5. Each page should contain the following legend at the bottom of each sheet:

“SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104—CUI”

B. Volume I, Completed RFP

1. General. Volume I, Completed RFP, shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP. All pricing shall be reflected in the Volume IV – Cost/Price Proposal. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award.

2. Total Compensation Plan. The total compensation plan required by FAR 52.222-46 shall be submitted as a part of Volume I and shall be no more than 6 pages. The plan shall set forth salaries and fringe benefits proposed for professional employees and include supporting information to enable the Government to review the proposed salaries and fringe benefits in accordance with (IAW) FAR 52.222-46. Note: The compensation plan pertains to the offeror only. However, if a populated joint venture is formed (a joint venture in which the employees are employed by the joint venture itself and not by any individual joint venture partner), the joint venture must submit the total compensation plan for the joint venture. If an unpopulated joint venture is formed, each individual joint venture partner must submit its own total compensation plan.

3. Cross Reference Matrix. The offeror shall fill out the Cross Reference Matrix (RFP, Attachment 05) indicating where in its proposal the information can be found as it relates to the RFP. The cross reference matrix will be utilized as a tool to show critical interrelationships and dependencies among the Technical Requirements Documents Performance Work Statement (PWS); CLIN; the Contract Data Requirements List (CDRL); Section L (Instructions to Offerors); and Section M (Evaluation Basis for Award). The cross reference matrix will help an offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix.

Additionally, to the extent the matrix discloses details as to the manner by which the Government intends to evaluate the offeror’s proposals for award, Section M references in the matrix are for informational purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with Section M of the solicitation.

4. Joint Venture Arrangements. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission.

5. Supplier Performance Risk System. If available, offerors shall have a current assessment in the Supplier Performance Risk System (SPRS) as required by DFARS 252.204-7019 and DFARS 252.204-7020. An assessment date is considered current within the last three years of this solicitation issuance. The Government will consider the offeror’s risk assessment for item, price, and supplier risk, as applicable.

Offerors are able to access their risk assessments by following the access instructions in the SPRS user's guide available at https://www.sprs.csd.disa.mil/reference.htm.

C. Volume II, Written Technical Proposal

1. General. The written technical proposal for Factor I – Technical, shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal.

Note: The Government will conduct a site visit to validate Technical Subfactor Three – Facility and Tooling of the offeror’s written technical proposal.

2. Format and Specific Content. The following information shall be provided in the written technical proposal and will be evaluated to assess the proposed technical approach and associated technical risk IAW Section M, Evaluation Factors for Award. The written technical proposal shall address the offeror’s approach to meet each of the following technical subfactors to describe the offeror’s proposed approach to performing the requirements set forth in the Performance Work Statement (PWS).

a. Technical Subfactor 1: Engineering Support.

The offeror’s written technical proposal should provide a detailed narrative discussion addressing the engineering expertise required to successfully complete the TH-1H Programmed Depot Maintenance (PDM) Engineering subfactor one Scenarios 1 through 4 (RFP, Attachment 06). The narrative shall include the following information:

(i) The Government’s requirement for providing Engineering Support requirements is identified in the following PWS paragraphs 4.3.3, 4.3.4, 4.3.5, 4.3.7, 4.3.11, 4.6, 4.10.1, 4.11.2, 4.11.3, 4.11.4, 4.11.5, 4.11.6, 4.12.15, 4.16, 4.18, 4.26.1, and 4.29.5. The offeror’s approach shall provide detailed repair scenarios that adequately addresses the repairs and provides rationale for why that repair was chosen.

(ii) The offeror’s detailed approach and narrative discussion of the for how the offeror plans to produce timely and appropriate responses to repairs for instances when adequate technical publications are not available, and the government does not have unlimited rights to the technical data. The proposal shall identify the offeror’s approach to problem solving and developing procedures or processes when not currently available.

(iii) The offeror’s narrative discussion and evidence of the offeror’s compliance with Quality Management Systems for Aviation Maintenance Organizations AS9110 Rev C compliant.

b. Technical Subfactor 2: Mission Capability.

This subfactor is met when the offeror’s proposal provides a detailed recovery plan, phase-in transition plan, personnel qualifications, and Preliminary Milestone Schedule that adequately addresses the requirements detailed below:

(i) Recovery Plan. The offeror’s proposal shall include a recovery plan with an updated milestone schedule that addresses the following scenario:

“Aircraft delivery date is critical to the Air Force mission. The 90° Gearbox was discovered unserviceable (per standard O&I Technical Orders) late in the repair stage, which will cause a three-week schedule slip. The recovery plan shall implement problem solving approaches/processes to recover or minimally impact delivery scheduled date without additional cost.”

(ii) Phase-in Transition Plan. The offeror’s proposal shall include a Phase-In Transition Plan which identifies tasks, allocated resources, and schedule and risks associated with the transition into a fully operational facility IAW PWS paragraph 4.29.1.1.

(iii) Personnel Requirements. The offeror’s proposal shall include documentation that support how the following personnel will be utilized to support the requirement:

(1) Logistics/Program Management and Aircraft Mechanics IAW PWS paragraph 1.1. The offeror shall provide a narrative which describes the organizational structure and experience of the proposed Logistics/Program Management and Aviation Maintenance Personnel. The narrative shall include work history documentation which clearly demonstrates relevant aircraft management and maintenance experience.

(2) Engineering Qualifications IAW PWS paragraph 4.11.3. The offeror shall provide transcripts for verification of a bachelor’s degree in engineering (mechanical, aerospace or equivalent) from an Accreditation Board for Engineering and Technology (ABET) accredited school and work history demonstrating a minimum of three years of aircraft engineering support experience; or transcripts for verification of a bachelor's degree in Engineering Technology and work history demonstrating a minimum of five (5) years of aircraft engineering support experience.

(3) Qualified Test Pilots IAW PWS paragraphs 4.11.6 through 4.11.6.2. The offeror shall provide copy of a Federal Aviation Administration (FAA) Commercial Pilot or Airline Transport Pilot Certificate and any documentation demonstrating that the minimum requirements of DCMA INST 8210.1C and DCMA INST 8210.1D are met.

(4) Flight Mechanics/Crew Chiefs IAW PWS paragraphs 4.11.6 through 4.11.6.2. The offeror shall provide copy of FAA Flight Engineer Certificate or a Service equivalent Certificate or Qualification and any documentation demonstrating that the minimum requirements of DCMA INST 8210.1C and DCMA INST 8210.1D are met.

(5) Non-Destructive Inspection (NDI) Personnel IAW PWS paragraph 4.24.2. The offeror shall provide copy of certification of, at a minimum, Level 2 IAW requirements of NAS410, NAS Certification & Qualification of Nondestructive Test Personnel.

(iv) Preliminary Milestone Schedule. The milestone schedule shall include significant milestones or benchmarks that clearly define the PDM process schedule and how the events will be accomplished IAW PWS paragraph 4.29.3.

c. Technical Subfactor 3: Facility and Tooling.

This subfactor is met when the proposal provides a detailed narrative that satisfactorily describes the offeror’s approach to meeting the facility and tooling requirements of the PWS paragraphs 3.3.4, 4.1.2, and 4.3.2; PDM Work Specification TH‐1H‐23‐010‐001 paragraphs 3.2.3, 3.3.3.1, and 3.4.4; and the facility and tooling are validated by the Government site visit.

(i) Hangar Space. Per PWS paragraph 4.1.2, the offeror’s proposal shall include adequate hangar space to accommodate up to five work in-progress TH-1H helicopters simultaneously, within a 600 nautical mile round-trip (300nm one-way) of Cairns Army Airfield (Ft Novosel AL).

The offeror shall provide a diagram illustrating adequate hangar space supported by the Government site visit.

(ii) Fixtures. Per PWS paragraph 4.3.2, the offeror’s proposal shall include Fuselage and Tailboom fixtures in order to ensure proper alignment of the airframe IAW the PDM Work Specification paragraph 3.3.1.1. The offeror’s proposal shall include a narrative specifically addressing the offeror’s plan to provide one Fuselage Airframe Fixture and one Tailboom Fixture that meets the Original Equipment Manufacturer (OEM) standards, certification, and recertification processes.

(iii) Strip/Paint. Per PWS paragraph 4.3.2, the offeror shall provide full aircraft strip/paint capability in order to meet the requirements of the PDM Work Specification paragraphs 3.2.3 and 3.4.4.

D. Volume III, Past Performance

1. General. The past performance assessment for Factor II – Past Performance, will assess the offeror’s ability to successfully accomplish the proposed effort based on the offeror’s demonstrated present and past work record.

a. The offeror shall submit Present and Past (present/past) Performance Information for itself and any joint venture member, IAW the format contained in the FACTS Sheet (RFP, Attachment 07), and the following paragraphs. A critical subcontractor is defined as an entity (subcontractor and/or teaming contractor), other than the offeror itself, that will perform engineering support services IAW PWS paragraphs 4.11.2, 4.11.3, 4.11.4, and 4.11.5.

b. The evaluation of the offeror’s/joint venture member’s present/past performance WILL NOT include the present/past performance of any non-critical subcontractor(s); or vendors and suppliers even though they may perform major or critical aspects of this requirement. Further, the evaluation of the offeror’s/joint venture member’s present/past performance WILL include the present/past performance of any predecessor companies, affiliates, other divisions or corporate management, or key personnel that will perform major or critical aspects of this requirement.

c. Supplier Performance Risk Assessment. The Government will assess the offeror’s profile in SPRS for item, price, and supplier risk, as applicable, and IAW DFARS 252.204-7024. Delivery scores and Quality classifications are calculated on a daily basis. Offerors are responsible to monitor their SPRS account and ‘challenge’ data they determine to be inaccurate before solicitation closing.

d. In assessing present and past performance, the Government may employ several approaches to include, but not limited to:

(i) Other Sources of Information. Pursuant to FAR 15.305(a)(2)(ii), the Past Performance Team evaluation is not limited to just the review of the information provided in the offeror’s present/past performance volume. Present/past performance information may be obtained from Government Systems (e.g., Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), etc.), Defense Contract Management Agency (DCMA), Fee Determining Officials or commercial sources. Data from previous source selections or contractor capability assessments may be used if the data is recent and relevant.

(ii) FACTS Sheet. The offeror/joint venture member must submit information for each past performance effort on the FACTS Sheet (RFP, Attachment 07). The offeror/joint venture or critical subcontractor, as applicable, shall focus its responses in the FACTS Sheet so that they clearly correlate present and past performance with the requirements of this RFP. The Past Performance Questionnaire responses must clearly describe the relevance of the effort to the work proposed.

Provide the most current information for the POCs identified on the Past Performance Questionnaire. At least two of the following (in descending order of availability) should be identified as current POCs:

(1) Procuring Contracting Officer (PCO)/Contract Negotiator or equivalent

(2) Program/Project Manager or equivalent

(3) Administrative Contracting Officer/Contract Administrator or equivalent

(4) Other (Please Specify)

(iii) Present/Past Performance Questionnaire. The Present/Past Performance Questionnaire (RFP, Attachment 08) will be one means used by the Government to obtain present/past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s).

(1) The offeror shall send out – and track the completion of - the Present/Past Performance Questionnaires (RFP, Attachment 08) to each of the offeror’s, joint venture member’s (i.e., each entity’s) Points of Contact (POCs) identified in the RFP Attachment 08. The responsibility to send out and track the completion of the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity. The Transmittal Letter (RFP, Attachment 10) shall be used by the offeror in sending out the Present/Past Performance Questionnaires. Exert your best effort to ensure that at least two (2) POCs per relevant contract submit a completed Present/Past Performance Questionnaire directly to the Government no later than the date established in the RFP for receipt of proposals. POCs may submit their completed Present/Past Performance Questionnaire electronically by following the procedures outlined in paragraph I.B., Communications of Section L, Instructions to Offerors and email to the Contract Specialist and Contracting Officer, respectively, at erica.carter.3@us.af.mil and tarha.mazyck.2@us.af.mil.

(2) Once the Present/Past Performance Questionnaires are completed by the offeror’s POCs, the information contained therein shall be considered source selection sensitive and shall not be released to the offeror. Therefore, any exchange/contact between the offeror/joint venture member and its own POCs in regard to comments made on the questionnaire is not permitted.

Therefore, the completed questionnaires should contain the following legend:

CUI

SOURCE SELECTION INFORMATION -- See FAR 2.101 and 3.104

2. Past Performance Format. The requested present and past performance information shall be provided in a separate volume labeled “Volume III – Past Performance”.

a. Summary Page. A summary page shall be provided, describing the proposed role of the offeror, any joint venture member, and critical subcontractor (nature of work and percentage of overall work).

Summary page information must clearly communicate that proposed critical subcontractor(s) meet the definition of a critical subcontractor established above. Efforts submitted for critical subcontractors not meeting the established definition will not be evaluated.

b. Content. Each offeror/joint venture member and critical subcontractor shall identify three (3), active or completed contracts (with at least five (5) years of performance history), in the past five (5) years from the issuance date of the RFP, that the offeror/joint venture member and critical subcontractor(s) consider relevant in demonstrating its ability to perform the proposed effort.

(i) If the total number of such contracts exceeds three (3), each offeror/joint venture member shall address its three (3) most recent and relevant contracts. Please note that the offeror/joint venture member shall be the party to submit all performance information on the Relevancy Table (RFP, Attachment 09).

(ii) No more than three (3) contracts total shall be submitted. If using a critical subcontractor, at least one (1) of the three (3) shall be submitted on the critical subcontractor.

c. The offeror's/joint venture member’s or critical subcontractor’s present and past performance information may include data on efforts performed by other predecessor companies, affiliates, other divisions or corporate management if such was provided for evaluation and if the offeror’s past performance volume demonstrates the company, affiliate, or division will provide the offeror with resources for the instant proposed effort, such as workforce, management, facilities, or other capabilities demonstrating direct and meaningful involvement in the performance of the instant proposed effort. The information provided in the Past Performance Questionnaire shall clearly indicate the division or corporate organization that performed or is presently performing the contract.

(i) Key Personnel. The evaluation of the offeror/joint venture member or critical subcontractor’s present/past performance may include present/past performance of any key personnel if there are no prior contracts with relevant corporate past performance. Offerors’ joint venture members, or critical subcontractors that are newly formed entities (in existence less than five (5) years from the issuance date of this solicitation) who either have no prior contracts or do not possess relevant corporate past performance, but have key personnel with relevant past performance while employed by another company, may demonstrate the performance of such key personnel by submitting information for no more than three (3) of their most recent and relevant contracts. Key personnel must have performed the same role currently being proposed on the acquisition and this performance shall have occurred during the past five (5) years from the issuance date of this solicitation. This past performance information should be submitted on the FACTS Sheet (RFP, Attachment 07) and on the Relevancy Table (RFP, Attachment 09). However, please note that the quality of the key personnel’s performance under the submitted contract must be able to be verified by the Past Performance Team in order to be considered in the assessment of confidence. Any such key personnel must already be employed by the offeror/joint venture member, or in the case of a critical subcontractor, must already be employed by the critical subcontractor. A letter of intent to hire does not constitute employment.

(ii) Contracts listed may include those with any of the following: United States Federal Government, state and/or local governments, Foreign Military Sales or their agencies and commercial customers.

3. Ordering Type Contract Submissions. If the contract submitted is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Given this, an individual order (or series of orders) under the basic ordering contract shall be submitted, in lieu of just the basic ordering contract itself.

All information provided to the Government, for an ordering type contractual vehicle, shall be at the order level (i.e., a delivery/task order). Please note that should an offeror only identify the basic contract without identifying specific order(s) for evaluation, the Government will not evaluate the basic contract. When determining what order (or series of orders) to submit for evaluation, please reference Section M, Paragraph II.D.4. for details on how the Government will evaluate each submitted effort for recency, relevancy, and quality. In order to achieve optimal programmatic/logistical scope and magnitude of effort and complexities, the offeror should consider submitting a series of orders, if possible. However, a series of orders should only be submitted if the series of orders is for continuous technical scope demonstrating relevancy to the instant acquisition. Not all ordering type contractual vehicles will have series of orders that meet this criterion. In this instance, only the single order demonstrating relevant technical scope should be submitted for evaluation.

a. Individual Orders. When submitting an individual order (or series of orders) under an ordering type contractual vehicle, it is important that the offeror’s past performance information be accurate, complete, and in the correct format. If the information is not submitted in the correct format, the Government will not be able to evaluate the effort for recency, relevancy, and quality. There are specific places for submission of this information in the FACTS Sheet (RFP, Attachment 07). Please ensure the information submitted is for each order, or series of orders, in lieu of just the basic ordering contract itself. This includes, but is not limited to, information such as the dollar value; period of performance; quantity delivered/managed; and type and complexity of data deliverables for each order series of orders. See paragraph 3.b. of this section for further information on how to submit series of orders.

b. Series of Orders. When submitting a series of orders for evaluation, the offeror should list the orders under the basic ordering type contractual vehicle that demonstrate relevancy, as defined in the Relevancy Definitions in Section M paragraph II.D. Per the note in Section M paragraph II.D, relevancy consists of not only technical complexities, but programmatic/logistical considerations. The programmatic/logistical scope and magnitude of effort will include the total dollar value; length of effort (period of performance), quantity repaired, and type and complexity of data deliverables. If an offeror submits a series of orders for evaluation, the total dollar value of each order (in the series of orders); the period of performance dates of each order (in the series of orders); the total quantity repaired on each order (in the series of orders); and the type and complexity of data deliverables for each order (in the series of orders) shall be submitted.

(i) The total dollar value of each order (in the series of orders) shall be added up to calculate the Total Dollar Value to be used in the evaluation for the submitted effort.

(ii) The total period of performance of each order (in the series of orders) shall be added up to calculate the Total Period of Performance to be used in the evaluation for the submitted effort.

(iii) The total quantity repaired on each order (in the series of orders) shall be added up to calculate the Total Quantity Repaired to be used in the evaluation for the submitted effort.

(iv) The type and complexity of data deliverables provided on each order (in the series of orders) shall be evaluated as a whole for the series of orders to determine the Overall Type and Complexity of Data Deliverables for the submitted effort.

Caution: All orders within the series of orders, being submitted, should be for the same continuous technical scope demonstrating relevancy to the instant acquisition. The Government reserves the right to request additional information from the offeror or Points of Contacts (POCs) provided to verify that the series of orders is for the same continuous technical scope.

c. Programmatic/Logistical Evaluation of an Order or Series of Orders. The Total Dollar Value, Total Period of Performance, and Total Quantity Repaired will be evaluated against the Expected Magnitude and Complexities established in Section M, paragraph II.D.4.a.

4. Subcontractor Commitment Certification. For the past performance evaluation, critical subcontractor’s will be evaluated. If subcontractor experience is submitted for consideration as part of the proposal, the offeror should include a commitment signed by offeror and subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will not be evaluated or considered. A sample Subcontractor Commitment

Certification is attached to this RFP (RFP, Attachment 13).

5. Subcontractor/Teaming Member Consent Form. In addition to the information provided in the FACTS Sheet (RFP, Attachment 07) for each entity, as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) and/or critical subcontractors authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. A sample Subcontractor/Teaming Partner Consent Form is attached to this RFP (Attachment 11).

The consent form shall be completed by the team member(s) and/or critical subcontractors identified in the offeror’s proposal. The completed consent forms shall be submitted as part of the offeror’s Volume III, Past Performance.

6. Small Business Compliance in Past Performance Efforts. Pursuant to DFARS 216.305(a)(2), the assessment will consider whether the past performance demonstrated the offeror’s/joint venture member’s (and critical subcontractor(s), if applicable) compliance with FAR 52.219-8, Utilization of Small Business Concerns. On the three (3) contracts submitted in Volume III, Past Performance, include relevant information in the Past Performance Questionnaire (RFP, Attachment 08) concerning the offeror/joint venture member and critical subcontractor’s compliance with FAR 52.219-8. When subcontracting possibilities existed on the contracts submitted by the offeror/joint venture member and critical subcontractor, address whether or not the offeror/joint venture member and critical subcontractor awarded subcontracts to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance. If none of the submitted contracts included these clauses, whenever subcontracting possibilities existed in the performance of these contracts, address whether or not it was the offeror/joint venture member and critical subcontractor’s policy to utilize small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance. This information is required from all offerors, regardless of size.

7. Client Authorization Letter. In the event that commercial contracts are presented as past performance sources of information, a client authorization letter shall be issued to those commercial POCs requesting/authorizing them to complete a Past Performance Questionnaire. A sample client authorization letter is attached to this RFP (RFP, Attachment 12). The offeror is required to send the client authorization letter(s) with the Past Performance Questionnaire(s) to each POC on commercial contracts. A separate copy of client authorization letter(s) for each commercial contract shall be included in the offeror’s Past Performance submission for the Government’s use in case additional questionnaires need to be sent by the Government after the RFP due date.

8. Follow-up Discussions. The Government may conduct follow-up discussions with any of the people identified in the offeror’s Present/Past Performance Volume. Pursuant to FAR 15.305(a)(2)(ii), the Government may obtain other information by sending out additional questionnaires and through other sources, other than those listed within the Present/Past Performance Questionnaire (RFP, Attachment 08).

9. RFP Attachment Legend. RFP Attachments 07 and 08 (FACTS Sheet and Present/Past Performance Questionnaire) must include the following legend at the top and bottom of the page:

CUI

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

E. Volume IV, Cost/Price Proposal

1. General Instructions. To evaluate Factor 3 – Cost/Price, offerors shall submit the following with their Volume IV, Cost/Price Proposal submission:

a. Labor Categories Description (RFP, Attachment 14).

b. CLIN cost/price Excel spreadsheets/TH-1H Price Matrix (RFP, Attachment 15).

c. Cost model for CLINs [list all CLINs]. For all add-on factors, include all calculations to arrive at computed factor(s).

d. Detailed table of contents.

e. Glossary of all abbreviations and acronyms used, with an explanation for each.

f. Definitions, as necessary.

g. List identifying each major/minor subcontractor and/or vendor, reflecting the estimated total price, by CLIN for each. This applies to cost-type CLINs x008, x010, x012, and x013.

h. Date of current Forward Pricing Rate Agreement (FPRA) / Forward Pricing Rate Recommendation (FPRR) for Prime and all major/minor subcontractors with a proposed value equal to or greater than $2,000,000 (hereinafter referred to as “major subcontractors”) for CLINs x008, x010, x012, and x013.

If an FPRA/FPRR is not available refer below to paragraph k - Cost and Pricing Data Requirements.

i. Names, addresses, telephone numbers, and e-mail addresses of the Offeror’s (and the Offeror’s major subcontractors) cognizant Defense Contract Management Agency (DCMA) administrative contracting officer (ACO) and cognizant Defense Contract Audit Agency (DCAA) office.

j. Synopsis of Current Estimating, Purchasing, Accounting Systems, and Adequacy Determination for the Prime Offeror.

(i) The offeror shall provide a summary description of the offeror’s standard estimating system or methods, current policies, and/or new policies. The offeror shall state whether the estimating system and new policies have been reviewed by the Government and shall provide evidence of review and/or Administrative Contracting Officer approval. The offeror shall provide any known/cited estimating system deficiencies and identify any deviations from the offeror’s established/standard estimating procedures used in preparing this proposal. For known/cited estimating system or methods non-compliances, provide a schedule and description of corrective actions the offeror is taking to eliminate the non-compliance issues.

(ii) The offeror shall provide a summary description of the offeror’s purchasing system or methods.

The offeror shall state whether the purchasing system has been reviewed by the Government and provide evidence of review and/or Administrative Contracting Officer approval. The offeror shall provide any known/cited purchasing system deficiencies and identify any deviations from the offeror’s established/standard purchasing procedures used in preparing this proposal. For known/cited purchasing system or methods non-compliances, provide a schedule and description of corrective actions the Offeror is taking to eliminate the non-compliance issues.

(iii) Pursuant to FAR 16.301-3(a) (3) and 9.104-1(e), the offeror shall utilize an accounting system that is adequate for determining costs applicable to the contract. The offeror shall provide a summary description of the offeror’s accounting system and state whether it is compliant with Generally Accepted Accounting Principles. The offeror shall also state whether the accounting system has been reviewed and approved by the Government and provide evidence of the review and approval by DCAA/DCMA. The offeror shall provide any known/cited accounting system deficiencies and identify any deviations from the offeror’s standard procedures in preparing this proposal. For known/cited accounting system or methods non-compliances, provide a schedule and description of corrective actions the offeror is taking to eliminate the non-compliance issues. In the event the offeror’s accounting system has not been reviewed and approved by DCAA/DCMA, the offeror shall complete the enclosed ‘Preaward Survey’ (RFP, Attachment 16) and submit the completed document as part of Volume IV: Cost/Price submission. The Government will forward the document to DCAA in order to initiate their review of the offeror’s accounting system(s) to determine if it is adequate for a cost-reimbursement contract.

k. Cost or Pricing Data Requirements.

(i) It is anticipated that pricing of this action will be based on adequate price competition; therefore, offerors are not required to submit certified cost or pricing data. However, if after receipt of proposals it is determined that adequate price competition does not exist, certified cost or pricing data (see FAR 15.406-2, Certificate of Current Cost or Pricing Data) shall be required.

(ii) Elemental Cost Breakouts.

Irrespective of the presence of adequate price competition, breakouts by individual cost elements shall be provided for proposed add-on factors applicable to CLINs x008, x010, x012, and x013 for the Prime offeror and all major subcontractors, to assist in the determination of realism. Elemental cost breakouts shall be provided as part of the offeror’s proposal and shall be in .xls file format (with live working formulas) within Tab C. CRNF Material Add-on Factors of the TH-1H Price Matrix (RFP, Attachment 15) Any other type of file format will not be accepted. Offerors should refer to the format indicated in Table 15-2 of FAR 15.408 for instructions on submitting acceptable elemental cost breakouts.

NOTE: Certified Cost or Pricing Data is not required unless it is determined that adequate price competition does not exist.

In support of elemental cost breakouts, all offerors (prime and major subcontractors) who have neither a FPRA nor a FPRR shall submit the following items/information as part of their proposal.

If any of the items/information is not available for a particular offeror, it shall be noted in the offeror’s response to the RFP.

• Previous three years’ actual historical rates for each individual cost element used in developing the proposed add-on factors.

• Breakout of actual expenses included in the indirect cost pools and respective bases, from the previous three years.

• Breakout of the budgeted forecasts for the indirect pools and bases used in developing the proposed add-on factors, covering the entire contract period (Basic and Options).

All information submitted in support of the above-mentioned items shall be in .xls file format with live working formulas. Any other type of file format will not be accepted. It is the offeror’s/joint venture member’s responsibility to review all proposals submitted by any major subcontractor for accuracy and format. It is also the offeror’s/joint venture member’s responsibility to submit all major subcontractor proposed factors, major subcontractor elemental cost breakouts, and major subcontractor documentation in support of the elemental cost breakouts, as part of the offeror’s/joint venture member’s proposal. For any of the above referenced information that a major subcontractor may not be willing to provide directly to the offeror/joint venture member, the offeror/joint venture member shall instruct the major subcontractor to provide that information directly to the Government IAW the terms and conditions of this solicitation.

IAW FAR 15.404-1(d), cost realism analysis shall be performed on cost-reimbursement contracts. All offerors and subcontractors valued at equal to or greater than $2,000,000 (for the entire effort to include ordering periods and options) shall provide data other than certified cost and pricing data using worksheets in RFP Attachment 15 along with accompanying schedules, lists, and narratives to substantiate the cost realism for CLINs x008, x010, x012, and x013. The offeror’s cost proposal shall contain the proposed cost to the Government for performing the work described in the PWS and the attached CDRLs. The offeror’s proposal is presumed to represent its best effort in response to the solicitation. Any inconsistency, whether real or apparent, between promised performance and cost shall be explained in the proposal. Any significant inconsistency, if unexplained, raises a fundamental issue with the offeror’s understanding of the nature and scope of work required, and ability to perform the contract, and may be grounds for rejection of the proposal. The burden of proof as to the credibility of the cost proposal rests with the offeror.

(iii) Price Reasonableness and Cost Realism. The offeror shall provide sufficiently detailed proposals to demonstrate price reasonableness and cost realism. The burden of proof for cost realism of proposed costs rests with the offeror.

k. Pursuant to Clause FAR 52.217-8, Option to Extend Services, an evaluated price will be calculated for all CLINs by using the offeror’s total evaluated price for Option Year Seven (7) multiplied by fifty percent (50%).

l. CDRLs are identified as being “Not Separately Priced” under CLIN x014 in the RFP. The cost of the CDRLs shall be included in the applicable CLINs. Offerors shall not propose cost or fee for CLIN x014.

2. Format and Specific Content. Data beyond that required by this instruction shall not be submitted. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal. It is the prime offeror’s responsibility to review all of their team members’ proposals for accuracy and format. For any supporting data that a major subcontractor may not be willing to provide directly to the prime offeror, the prime offeror shall instruct the major subcontractor to provide that information directly to the Government IAW the terms and conditions of the solicitation. offerors shall submit a completed Cost/Price Volume that includes the following documents:

a. Table of Contents.

b. TH-1H Labor Categories Description. The TH-1H Labor Categories Description (RFP, Attachment 14). The Government has identified labor categories relevant to perform the requirements of the PWS. It is incumbent on the offeror to ensure all labor categories are identified and covered by their team.

c. TH-1H Fully Burdened Labor Rates. The TH-1H Fully Burdened Labor Rates (RFP, Attachment 15

- Tab A) shall propose the fully burdened labor rates for all labor categories listed. Rates shall be proposed for each contract period. A fully burdened labor rate is a direct labor rate burdened with the offeror’s applicable indirect expenses (e.g., overhead and G&A), profit, and cost of money, when applicable. All proposed labor rates shall be rounded to two decimal places. If any proposed labor rate does not meet the required rounding, the Government will adjust that labor rate to two decimal places. The Government adjusted labor rate will become the offeror’s proposed labor rate.

d. TH-1H PDM Pricing. For this price matrix (RFP, Attachment 15 - Tab B), offerors shall insert unit prices, CLIN prices, rates and factors for the base year and all option year periods.

e. CRNF Material Add-on Factor. To address CRNF material (RFP, Attachment 15 - Tab C), offerors shall insert unit prices, CLIN prices, rates and factors for the base year and all option year periods.

f. With the exception of RFP Attachment Tab A (TH-1H Fully Burdened Labor Rates) and Tab C (CRNF Material Add-on Factor) of the TH-1H Price Matrix (RFP, Attachment 15) offerors are to ensure –

(i) Proposed…