GPM_Pre-Solicitation_Conference_Brief.pptx

Ground Power Modernization (GPM) Pre-Solicitation Conference

25-26 Aug 21

Controlled by: AFLCMC/WN Controlled by: AFLCMC/WNZ CUI Category: CUI PROCURE Distribution/Dissemination Controls: FEDCON POC: Brandi Owens, (478) 222-1910

Relious “Rick” Grant Program Manager/AFLCMC/WNZ Brandi Owens Contracting Officer/AFLCMC/WNKAA

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AFLCMC… Providing the Warfighter’s Edge

Disclaimer

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The Government does not intend to award a contract on the basis of the information received at this event Discussions are for informational purposes only. The contents of any future RFP take precedence over anything provided during this conference and one-on-one sessions Questions and answers may be posted to beta.SAM.gov and are considered public record. No proprietary data will be posted Costs incurred as a result of this meeting are considered bid and proposal cost and will not be reimbursed by the Government All information in this briefing is current as of today but is subject to change

Overview

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Agenda GPM POC List GPM Program Description Program Requirements Data Submittals Key Technical Requirements Test and Evaluation Basic Contract Period of Performance Timeline Contract Strategy Source Selection Methodology One-on-One Session Discussions Pre-solicitation Conference Participants

Agenda

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Wednesday, 25 Aug 2021

* 15 min break will be taken after each one-on-one discussion Thursday, 26 Aug 2021

GPM POC List

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Joshua Beck Yucheng Zhang adit.alam@us.af.mil joshua.beck.10@us.af.mil yucheng.zhang@us.af.mil (478) 926-6289

(478) 222-1837

(478) 222-1762

(478) 222-1843 Financial Manager Katelyn Jackson katelyn.jackson.2@us.af.mil (478) 222-1713

Please note the PCO identified on this chart is the single point of contact from this point on

GPM Program Description

Maintaining AF's capability to provide aircraft with ground power Implement 60Hz split diesel and electric architecture Transition to the Flightline of the Future Electric AGE Use modular solid state power supplies and design architecture Provide higher quality output power meeting requirements of 5th Generation and beyond aircraft

Major Customers: All MAJCOMs

Contractor: Group A: 72 kW GPU, 144 kW GPU & 144 kW ULB Group B: 72 kW GPU

System Capability GPM program replaces legacy GPUs & ULBs with next generation system architecture to provide external ground power to all AF aircraft variants.

2,928 72 kW GPUs supporting F-16, C-17, A-10, F-15, UAVs & other platforms 250 144 kW GPUs supporting C2ISR, Strike Systems and KC-46 platforms 300 144 kW ULBs; tests various types of electrical power sources i.e., GPUs, motor generators, frequency converters, power supplies and B-52 on-board generators Description Programmatic

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72kW Ground Power Unit (GPU) 144kW Ground Power Unit (GPU)

Universal Load Bank (ULB)

Program Requirements

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GPUs are used to provide external ground power to United States Air Force (USAF) aircraft at locations world-wide for various ground-based maintenance activities ULBs are used as mobile test sets for periodic maintenance and troubleshooting GPUs, motor generators, solid-state frequency converters, solid-state direct current power supplies, and the B-52H Stratofortress aircraft’s on-board alternating current generator Contractors responsible for integration, verification, and production of end item GPUs and ULBs, to include:

Program Management to include monthly status reports, meeting agenda/minutes, program management reviews Technical Reviews and Documentation (Preliminary & Critical Designs Reviews, Test Readiness Reviews) First Article Testing and all associated documentation Production Acceptance Test Procedure and Report Controlled Unclassified Information (CUI): unclassified information that laws, regulations, or Government-wide policies allow for, or require, safeguarding All CUI must be controlled until authorized for public release All contractor personnel handling CUI associated with this contract: have been properly trained, have been approved to handle CUI, have a valid need to handle CUI, and safeguard any CUI in their possession at all times

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Obtain Common Access Card (CAC) All contractor/subcontractor personnel who require access to DoD computer networks/systems and DoD facility entry control under the contract/order The Group A contractor shall be issued a minimum of two (Primary and Alternate) and maximum of four CACs; the Group B contractor shall be issued two CACs (Primary and Alternate) Provide a list of contractor/subcontractor personnel who require a CAC to the PCO at time of contract award Access to Government system(s) Appropriate background check or security investigation conducted At the completion/termination of the contract/order or transfer/termination of contractor personnel, the contractor shall ensure the system account(s) are closed Air Force Cloud Hosted Enterprise Services Teams (AF365 Teams) AF365 Teams will be utilized to send/receive/upload/download/view data for tasks identified in the SOW In the event in-person conferences, meetings and program reviews can not be held, AF365 Teams virtual environment, may be supplemented as directed by the PCO Department of Defense Secure Access File Exchange shall be the secondary (backup) electronic data exchange

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Technical Order (TO) Development TO Initial Guidance Conference held in conjunction with post award conference (Contractor A and Contractor B) TO requirements in accordance with TM-86-01 to include:

Identification plate, Unique Identification, transportation data, Operating Procedures and Corrosion treatment data plates Torque values for fastening hardware Complete wiring information Description of warranty process For GPUs, remove and replace procedures for only the engine, only the generator, and both at the same time Provisioning Provisioning Guidance Conference held in conjunction with post award conference (Contractor A and Contractor B) Top-down break down format to meet system and equipment operation and supportability First Article Restoration Following completion of all test events and procuring activity first article approval, each first article unit shall be restored to “like new” condition First article units undergoing salt fog and/or sand and dust environmental testing shall have the entire electrical system replaced to avoid nuisance fault Document all work accomplished to complete restoration of the first articles, and present the information to the procuring activity at time of acceptance

Data Submittals Contractors Progress, Status and Management Report Conference Agenda/Conference Minutes Technical Reports System Safety Program Plan System Safety Hazard Analysis Report Risk Management Framework Package Deliverables Software Assurance Evaluation Report Computer Program Identification Number Catalog Information Computer Software Product End Items Logistics Product Data Engineering Data For Provisioning Counterfeit Protection Plan

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Pack-up Data First Article Test Plan First Article Test Procedure First Article Units Production Units Restored FA Units Technical Orders Test Inspection Reports Training Material Production Acceptance Test Procedure Engineering Change Proposal Notice of Revision Request for Variance Corrosion Prevention Plan

Key Technical Requirements

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All items designed for worldwide use and deployment -40F to 130F operation Truck, rail, surface ship, and fixed wing aircraft transportability 15 mph paved surface mobility Powder coating All items designed for high reliability/low maintenance Sealed bearings/greaseless fitting for chassis 500 hour periodic maintenance intervals (GPUs only) 500 hour MTBF (GPUs)/100 hour MTBF (ULB)

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72kW GPU outputs 72 kW/90 kVA, three phase 400 Hz (115/200 VAC and 230/400 VAC)

17.1 kW, 28.5 VDC 72 kW, 270 VDC

4.8 kW/6 kVA, single phase 60 Hz 120 VAC 144kW GPU outputs 144 kW/180 kVA, three phase 400 Hz (115/200 VAC)

17.1 kW, 28.5 VDC 144 kW, 270 VDC

4.8 kW/6 kVA, single phase 60 Hz 120 VAC

17.3 kW/21.6 kVA, three phase 60 Hz 208 VAC

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ULB inputs 144 kW/180 kVA, three phase 400 Hz (115/200 VAC) 72 kW/90 kVA, three phase 400 Hz (230/400 VAC)

17.1 kW, 28.5 VDC

28.5 VDC engine start load

144 kW, 270 VDC 270 VDC capacitive charge load

Key Design Considerations

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How does USAF intend to use the GPUs?

How does USAF intend to use the ULB?

Why are the technical performance specifications so detailed?

Why are the front/back/sides defined?

Why are the input/output cable locations and control panel locations defined?

Why are the physical dimensions defined?

What is the difference between a control panel and a control panel door?

What is a cable tray?

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What is a Line Replaceable Unit (LRU)?

See PD21WRWNZEA007 and PD21WRWNZEA008 Ultimate source of power is the on-board 480 VAC, three phase, 60 Hz buss May be one big “box” or may be multiple smaller “boxes” Modular simply means “easily removable and replaceable” Expectation to fully integrate LRUs into the GPU designs rather than attaching stand-alone COTS SSFCs and power supplies to the GPU chassis.

USAF encourages most beneficial design path to balance performance requirements and packaging requirements Permissible to derive 270 VDC from 400 Hz and permissible to derive 270 VDC directly from 60Hz; same permissions for 28.5 VDC Permissible for Group A contractor to utilize “boxes” from 72 kW GPU on the 144 kW GPU Design path instrumental in calculating efficiency, A.C. machine kVA rating, and physical dimensions

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What are 144 kW ULB overloads?

See PD21WRWNZEA009 para 3.4 Required to test both ampacity and protective circuit settings of equipment Short term loads 125% vs 200% Don’t accidentally make the ULB more complicated than the GPUs!

Also see 144 kW GPU Conceptual Illustration (Conference Attachment 1)

Test and Evaluation Multi-Phase Test Regimen DT&E and OT&E Concurrent testing Complex scheduling Overlapping events Mix of in-plant testing, laboratory testing, and aircraft/equipment testing Balance flexibility with OSS&E Designed to have equipment leave factory quickly to “touch” aircraft Incremental reporting

Phase One DT&E – What is it?

Limited subset of testing designed to give confidence the equipment is ready to proceed with either air vehicle systems integration laboratories (SILs) or connection to other USAF aircraft/equipment Specified in SOW para 3.6.2.3.1.1 MIL-STD-704 Aircraft Electrical Power Characteristics verification MIL-STD-461 EMI verification No testing with any USAF equipment or personnel until prerequisites complete!

Phase Two A DT&E – What is it?

Subset of aircraft and equipment compatibility testing for 72 kW GPU only Can’t occur until prerequisite testing for MIL-STD-704 270 VDC electrical power quality and MIL-STD-461 EMI are complete F-22 and F-35 SIL initial compatibility testing for 270 VDC electrical power One GPU per vendor undergoes test F-22 SIL test averages 1.5 days F-35 SIL test averages 1.5 days LM Aero executes all testing and authors test report Contractor supports in-person, boots on ground No live F-22 or F-35 access until LM Aero SIL test and report are complete!

Phase Two B DT&E – What is it?

Subset of aircraft and equipment compatibility testing for all equipment to asses compatibility with each other, other ground equipment, and aircraft Can’t occur until prerequisite testing for MIL-STD-704 electrical power quality and MIL-STD-461 EMI are complete Multiple units per vendor; multiple locations Minimum of one (1) week and a maximum of two (2) weeks per location USAF executes all testing and authors test report Contractor supports in-person, boots on ground For 72 kW GPUs and a portion of First Article 144 kW ULBs these are stand-alone tests occurring PRIOR to OT&E For 144 kW GPUs and a portion of First Article 144 kW ULBs these are combined tests occurring in conjunction with initial OT&E

Phase Three OT&E Prerequisite Testing – What is it?

All testing required to provide confidence the First Article units are ready to be operated by USAF OT&E will not start without successful verification of aircraft electrical power characteristics and EMI limits, as well as successful demonstration of capability to provide external ground power or external loading (ULB only) to USAF equipment and aircraft.

Refer to SOW 3.6.2.3.4 for details Must be completed, test reports provided (and approved) in order to support Phase 3 OT&E Test Readiness Review prior to 580 days ARO

Phase Three OT&E – What is it?

Testing to ensure equipment is suitable and effective in a USAF environment when operated/maintained by USAF Occurs after successful completion of prerequisite testing such as SOW paragraph 3.6.2.3.1.1 and 3.6.2.3.4, Phase two A DT&E, and Phase two B DT&E 75% complete preliminary (draft) technical manuals are required Locations as defined below:

AC-130J at Hurlburt Field B-52 at Barksdale AFB C-17 at JB Charleston E-3 at Tinker AFB E-4 and RC-135s at Offutt AFB F-15E RMP at Mountain Home AFB Strike Systems at Edwards AFB

Key Test Considerations Testing must start no later than 330 days ARO, may begin earlier ALL testing must be complete no later than 850 days ARO Not all First Article units are required to undergo OT&E Each First Article unit undergoing OT&E must comply with OT&E prerequisite test requirements of SOW paragraph 3.6.2.3.4 Group A contractor’s test schedule is not required to align with the Group B contractor’s test schedule, except as specified in the SOW The Group A contractor individual test progression/test scheduling is not required to align with the 72 kW GPU, the 144 kW GPU, or the 144 kW ULB, except as specified in the SOW.

Permissible to continue some DT&E events during or after OT&E Intellectual property of each contract awardee will be protected; awardees not allowed to “peek under hood” or operate one another’s equipment

Questions ?

Basic Contract Period of Performance Timeline

See Top-Level Basic Contract Period Schedule (Conference Attachment 2)

Contract Strategy

Structure of primary contract effort No more than 2, IDIQ, “D” type contracts awarded 1 Group A consisting of 144 kW GPU, 72 kW GPU, and 144 kW ULB consolidated into one contract 1 Group B consisting of the 72 kW GPU only

10-year contracts, 2 ordering periods plus 1 option; 36-month basic period, 7 1-yr ordering years Ordering Period I: Basic and Ordering years I – II; Ordering Period II: Ordering years III - VII

Basic and Ordering year I priced with contract award

Ordering years will be priced in 'batches' of three years: Ordering years II – IV negotiated during ordering year I; Ordering years V – VII negotiated during Ordering year IV

Group A and Group B awardees each guaranteed minimum qty of 72 kW GPU in each ordering year 25% of annual estimated quantities based on funding received to be guaranteed to each awardee; remaining 50% competed

Firm Fixed Price with Cost Reimbursable-No Fee for travel

See Informal Draft RFP (Conference Attachment 3)

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Contract Strategy

Source Selection Methodology Source Selection Procedures Trade-off methodology Technical Acceptability, Performance Price Trade-off (TAPPT) Past Performance is considered significantly more important than Cost/Price Evaluation Criteria:

Factor I: Past Performance Recent and Relevant Performance within fifteen (15) years from release of RFP Group A maximum of six (6) active or completed efforts Group B maximum of three (3) active or completed efforts Factor II: Technical (Acceptable/Unacceptable; not a part of tradeoff decision) Group A: 72 kW GPU/144 kW GPU/144 kW ULB Group B: 72 kW GPU Subfactor 1: Design Subfactor 2: Human Factors Subfactor 3: Output Power Rating Subfactor 4: Cooling System Design Factor III: Group A only, Small Business Participation (Acceptable/Unacceptable; not part of tradeoff decision) Factor IV: Cost/Price Reasonableness, Balance, and Total Evaluated Price (TEP)

Gating and Proposal Submission Gate 1: Past Performance and RFP Compliance (initial proposal submission) Must receive “Satisfactory” or “Substantial” Performance Confidence rating Must be in compliance with RFP terms and conditions All Offerors not meeting above criteria will remain in Gate 1 Gate 2: Technical (proposal submission number 2) Technical criteria will be streamlined to take into account the limited competitive range from Gate 1 Offerors in Gate 2 will have demonstrated performance in key discriminator areas of critical importance to this program Allows for a potentially quicker evaluation of technical proposals Must receive “Acceptable” rating All Offerors not meeting above criteria will remain in Gate 2 Gate 3: Small Business Participation and Price (proposal submission number 3) Must receive “Acceptable” Small Business Participation rating Large business offerors must have a compliant small business subcontracting plan Must have prices determined reasonable and balanced Should there not be a sufficient number of Offerors meeting both Gate 2 and Gate 3 criteria, Government will “reach back” to either Gate 1 or Gate 2 to continue discussions with intent of bringing more Offerors forward All Offerors not meeting Gate1, Gate 2, and Gate 3 exit criteria will be eliminated from the competitive range Gate 4: Final Proposal Revision Requests

See Sections L and M (Conference Attachment 4)

One-on-One Sessions

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The purpose of the one-on-one session is not to pre-approve a vendor’s approach and/or proposal Collaborative discussions to include:

Industry-prepared questions/comments Industry-prepared suggestions for improvement Key topics include but are not limited to:

Technical Approach Source Selection Strategy Order Competition Strategy One-on-one sessions are limited to 1 hour Information from one-on-one discussions will be captured and posted to beta.SAM.gov for transparency purposes Identified proprietary information will be removed prior to posting

Conference Participants

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Questions ?

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