F-15_Repair_Support_USG_Responses_16_May_2016.pdf

Industry Comment/Question USG Response

Can the USG confirm that the incumbent contractor will be responsible for completing all repairs that are in the repair pipeline upon award of this contract? Meaning, the awarded Contractor will not be responsible to taking over repairs that are in work upon contract award.

This is correct for the RRS items. AGE/SPV items in repair at the end of the incumbent contract will complete repair. Items that have not started repair, but have items ordered for repair will be moved to the new contract and as ordered items are received, will be transferred to the new contract.

The AGE, SPV and Hush House listing provided in the amended RFP had several columns hidden. Please advise if the bidders should have received this information and if it acceptable to use in development of this proposal.

Hidden information was not required or to be used for the purposes of this proposal.

Updated PDF version of this information was provided.

Can the USAF confirm that the following scope items identified in the PWS are considered over and above and subject to an equitable adjustment if requested during execution?‐ PWS Paragraph 4.1.2, "Work may be performed at other locations, as RSAF mission requirements may dictate". If the Contractor is required to perform AGE/SPV repair services at a location other than what is called out in Table 2, how are we to request reimbursement for the establishment of a repair capability at that new location?‐ PWS Paragraph 4.1.2 3. Table 2, NOTES: "In the vicinity of Riyadh, the Contractor facility must provide a surge capability that provides simultaneous maintenance actions up to a maximum of 18 fire and safety vehicles." The summary of changes document indicates that there is no requirement for the contractor to plan for surge requirements, so does that also apply to note 1 under Table 2?‐ PWS Paragraph 4.15, "The USG retains the right to add or delete items from Attachment 1". It is assumed that any additions to attachment 1 would be subject to equitable adjustment. ‐ PWS Paragraph 4.15 states "The Contractor shall continue to repair items, via direction from the

USG PM/PCO, until annual updates are incorporated into the Attachment 1 and/or Attachment 2". It is assumed these updates will be incorporated with a mutually agreeable equitable adjustment.‐ PWS Paragraph 4.16 states "Attachment

2 will be updated as needed an incorporated into the contract annually". It is assumed that any updates to attachment

2 is considered over and above.‐ PWS Paragraph 4.16.2 states "The Contractor shall be responsible for all facility and equipment maintenance other than utilities (water, electricity, etc.) outside the point of demarcation of the building."

The Contractor assumes we will only be responsible for the Hush House equipment listed in Attachment 2 of the PWS and anything other than those parts listed would be considered over and above.‐ PWS Paragraph 4.16.3 states "Upon request from the USG PM/PCO to procure new items, the Contractor shall procure specific AGE/SPV, Hush House/Open

Air Test Cell and Fire and Safety Vehicle replacement equipment...If requested by the USG PM/PCO, the Contractor will be required to field new equipment." It is assumed that procurement of replacement AGE/SPV material is over and above.‐ PWS Paragraph 4.16.5 states "Upon request from the USG PM/PCO to modify specified items, the Contractor shall modify AGE/SPV, Hush House/Open Air Test Cell and Fire and Safety Vehicle equipment." It is assumed that modification of items is considered over and above to the scope of the contract.

PWS Paragraph 4.1.2‐ This will be covered on the Other Direct Costs CLIN.

PWS Paragraph 4.1.2.3‐ Offerors should include in their proposal a facility to accommodate up to 18 fire and safety vehicles. Offerors should not expect a "surge" of repairs at the beginning of the contract.

PWS Paragraph 4.15‐ This requirements stands. The USG expects a constant amount of repairs over the course of this contract. Additionally, the USG expects additions, as well as deletions, to the NSN listing. If the annual number of repairs is exceeding projections, at a rate of greater than 5% of the value of the CLIN, the USG will utilize the Other Direct

Costs CLIN for repair. PWS Paragraph 4.16‐ The USG expects an annual increase of 20% in the number of repairs per year (as indicated via the Pricing

Matrix) over the course of this contract for AGE/SPV and Fire and Safety vehicles.

Additionally, the USG expects additions, as well as deletions, to the NSN listing. If the annual number of repairs is exceeding projections, at a rate of greater than 5% of the value of the CLIN, the USG will utilize the Other Direct Costs CLINs for repair.

PWS Paragraph 4.16.2‐ The Contractor will be responsible for the operational availability of the Hush Houses. This includes all facility and equipment maintenance other than utilities (water, electricity, etc.) outside the point of demarcation of the building. The historical list of repairs conducted in support of the hush houses was provided as information only. All offerors should price support for the Hush Houses to ensure the operational availability metrics are met.

PWS Paragraph 4.16.3‐ This would be purchased via the Other Direct Costs CLIN.

PWS Paragraph 4.16.5‐ This would be covered via the Other Direct Costs CLIN.

Contractor requests clarification on the transition time period. PWS Paragraph 4.8 states "The Transition period for this contract will be complete no later than 90 days after contract award", but later states in PWS Paragraph 4.8.1 "The

Contractor performance measurement, identified within the Services Summary paragraph 2.0 will begin 45 days after contract award". Contractor requests clarification if the intended transition period is 45 days or 90 days.

The total transition may take up to 90 days, but the Contractor will be expected to induct items for repair as of 45 days after contract award. The service summary metrics identified in PWS paragraph 2.0 will begin to be measured as of 45 days after contract award.

PWS Paragraph 4.16.9 states that "the Contractor shall accomplish AGE TCTO’s and OTIs IAW TCTO and applicable unit

TO’s as requested by the USG PM/PCO." How will the Contractor be reimbursed for the materials required to execute

TCTO and OTIs?

Material Costs associated with completing the requirements identified in PWS paragraph 4.16.9 will fall under the Other Direct Costs CLIN. Personnel/labor costs associated with conducting these requirements will fall under CLIN X001.

PWS Paragraphs 4.15.4 and 4.16.11 states that the Contractor shall provide an "estimated Shipping Date (ESD) for each item within 72 hours of the original notice". If a contractor is notified to expedite a repair to help fill a MICAP request, and there is cost involved, it will require USG review and approval. If that is that case, providing estimated shipping dates for each item within 72 hours will be difficult since that cannot be provided until authorization is received back from the USG.

Initial notice of the estimated shipping date will not be changed from "within 72 hours of the original notice"; if updates are required to the estimated shipping date based on

USG approval, they will accepted.

PWS Paragraphs 5.2.1 has conflicting statements. Please confirm which is correct."Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. However, Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations.""Knowledge and/or generation of classified information and/or

Controlled Unclassified Information (CUI) are required for performance of the contract/order. The Contractor shall ensure applicable Contractor personnel have security clearances at the appropriate level."

The second paragraph has been removed; knowledge and/or generation of classified information is not required for this requirement.

In regards to PWS Paragraph 4.15.2, "Technical Orders, Country Standard Technical Orders, specification or drawings or any technical data that is "export controlled" shall not be ordered, shipped, or delivered to a foreign‐owned Contractor.

When appropriate to support repair activities, the USG will provide applicable TOs."If providing technical data to sub‐ contractors is the Prime’s responsibility, how will a Prime who uses an in‐kingdom repair source for either aircraft components or AGE/SPV, be in compliance with “export controlled” requirements and still provide support to our sub‐ contractors? Additionally, what exactly does the last sentence in this paragraph mean in terms of getting around the export controlled issue? What is the extent of the help the USG will provide?

Prime Contractors should only utilize approved Sources of Repair for aircraft components (RRS items). AGE/SPV should utilize commercial and/or manufacturer manuals (as identified in PWS 4.16.7) and the USG will not be providing this data. There are no export control issues with sharing commercial and/or manufacturer manuals with in‐Kingdom repair sources. If there is a situation where the Prime has issues gaining assess to technical data requested through the USG Technical Order Distribution office, they should contact the USG Program Office for support.

Please advise what quantities in the "AGE_SPV_and_Hush_House_Equipment_Listing" the contractors should be using for pricing? The column titled "Number of Repairs (by serial number on a annual basis)" contradicts the 2013, 2014 and

2015 total inductions in cells AF5, AF6 and AF7. These number have been updated.

Contractor requests confirmation on the below assumption:The Contractor will establish a preventative maintenance schedule for applicable items listed in PWS Paragraph 4.16.6, per provided technical publications. Any additional preventative maintenance requested is assumed to be considered over and above and will be subject to an equitable adjustment.

The USG expects an annual increase of 20% in the number of repairs per year (as indicated via the Pricing Matrix) over the course of this contract. Additionally, the USG expects additions, as well as deletions, to the NSN listing. If the annual number of repairs is exceeding projections, at a rate of greater than 5% of the value of the CLIN, the USG will utilize the Other Direct Costs CLINs for repair.

Contractor requests confirmation on the below assumption:Contractor assumes the ability to utilize RSAF‐owned facilities in‐Kingdom to support receipt, processing, and storage of repair and return services as identified in sections 3.1 and 4.7 of the PWS.

It will be in the Contractor's best interest to have people on the ground involved with this process. Although the receipt, processing, storage, etc. is processed through RSAF

Depot Supply, the Contractor should coordinate with RSAF Depot Supply if they would like to be involved, and/or have people on the ground, as this is not a direct requirement stated in the PWS.

Contractor requests confirmation on the below assumption:It is assumed that the demobilization CLIN, when exercised, will be open for an acceptable duration to allow for the Contractor to transition out of the Kingdom. This CLIN period of performance will be based on mutual agreement.

A demobilization plan is required IAW CDRL A002. Once this plan is approved, the time frame for a demobilization period will be established.

Contractor requests confirmation on the below assumption:Any modifications required to update a piece of equipment identified in PWS attachment 1 (Aircraft Repair Parts) and 2 (AGE/SPV Parts) to current configuration, per PWS Para‐ graph 4.21, is assumed to be over and above and will be subject to equitable adjustment and Government approval through a contract modification prior to proceeding.

Costs associated with the modification will be covered on the Other Direct Costs CLIN.

Costs associated with the repair of the item will be covered under CLIN X001.

Contractor requests confirmation on the below assumption:In compliance with the RFP, the Contractor will notify the

USAF/RSAF designated freight forwarder after completion of inspection and acceptance at origin for pickup of the part in support of transportation in‐Kingdom. It is assumed that all shipping and import customs and duty fees will be the responsibility of the USAF/RSAF.

Shipping costs associated with the Freight Forwarder are covered on a separate contract.

Please confirm if the Hush House items repaired provided in Attachment XXX are all‐inclusive of the items that are required to be maintained at the Hush House

The Contractor will be responsible for the operational availability of the Hush Houses.

This includes all facility and equipment maintenance other than utilities (water, electricity, etc.) outside the point of demarcation of the building. The historical list of repairs conducted in support of the hush houses was provided as information only. All offerors should price support for the Hush Houses to ensure the operational availability metrics are met.

Please provide us operational usage data for the AGE items in order to correctly estimate the Preventive Maintenance cost. This usage data is essential to determine an accurate estimate for the preventive maintenance cost.

A listing of all past AGE/SPV, Fire and Safety vehicles, and Hush House items that have been repaired since 2013 has been provided.

Where will the preventative maintenance work be performed? It is not cost effective to ship equipment to the contractor’s facility outside of the base for simple preventive maintenance work. Also, please confirm if adequate workshop space, tools, consumables, spares, etc. within the Airbase will be provided to the contractor.

Preventative maintenance will only be performed if and when the CLIN for preventative maintenance would be exercised. Tools, space, etc. to perform this work will not be provided. Contractors should not assume that the RSAF will provide space within the

RSAF AGE shops for preventative maintenance.

Please provide repair history for Organic Repair or Repair work done through other direct commercial contracts that could be worked under this program.

The USG is not privy to information associated with direct commercial contracts. All offerors should utilize the historical information provided to develop their pricing strategy.

Please identify liability insurance requirements for any work performed at the Airbases such as the preventive maintenance.

Please note the liability clauses in the solicitation. It will be the Contractor's responsibility to be knowledgable of any unique insurance/liability requirements when working within the Kingdom of Saudi Arabia and to ensure they are in compliance with these requirements.

An offset CLIN is requested to be added into the RFP and forthcoming contract, and titled "Unique Requirements"The

Economic Offset Secretariat within the Kingdom of Saudi Arabia released Economic Offset Program Guidelines, per

Document EOS25‐4, which are applicable to any “Contractor seeking to participate in major contracts for the supply of equipment and services to the Government”. These guidelines outline that “the Contractor's Economic Offset

Commitment will equal thirty‐five percent (35%) of the monetary value of the Supply Contract, denominated in the same currency as the Supply Contract”. This offset commitment will be a requirement of any contractor who is awarded this FMS contract. A cost is associated with generating this level of offset commitment, which is an allowable cost under the contract. The guidelines further go on to states that “the full implementation of the Economic Offset Program must be completed within ten (10) years of the effective date of the Supply Contract”. Due to the Fixed Price Incentive Fee structure of this applicable contract, Boeing is requesting to propose a separate Firm Fixed Price CLIN to cover the cost to support this obligation. The rationale for this, is that the cost associated with completing this obligation will be incurred in varying states over a 10 year period, and not within the period of performances dictated in the CLIN structure outlined. In addition, with a FPIF contract type, the Contractor is required to incur the cost proposed or it is considered an underrun and the Contractor will only recoup 50% of the cost through the share ratio. An offset CLIN will not be added.

Will the USAF consider the removal of AFFARS 5352.209‐9000 ORGANIZATIONAL CONFLICT OF INTEREST (OCT 2010) based on the below rationale?Per AFFARS Subpart 5309‐507‐2, which prescribes the requirements for inserting AFFARS clause 5352.209‐9000 and its alternates, this clause is applicable if: “The contractor will be providing systems engineering and/or technical direction” and “will be obtaining access to proprietary information”. The clause goes on to state, “The parties recognize that the Contractor shall occupy a highly influential and responsible position in determining the system’s basic concepts and supervising their execution by other Contractors.” These statements are not reflective of the scope of this effort. The Performance Work Statement as written does not include any scope applicable to Systems Engineering or Technical Direction, nor does it outline that it is the contractor’s responsibility to supervise implementation by other Contractors. In addition, the contract does not outline that the Contractor will have access to proprietary information. This clause levies financial and administrative burdens on both the Government and the Contractor, and due to the requirements not being applicable, the clause and its alternates should be removed.

The clause will not be removed. It is applicable to this effort. Reference PWS paragraph

4.17.2 for examples.

Will the USAF consider the removal of FAR 52.203‐16 Preventing Personal Conflicts of Interest (DEC 2011) based on the below rationale?The definition of Personal Conflict of Interest within this clause is specific to “Covered Employees”.

Covered Employees are defined as “an individual who performs an acquisition function closely associated with inherently governmental functions and is—(1) An employee of the contractor; or(2) A subcontractor that is a self‐ employed individual treated as a covered employee of the contractor because there is no employer to whom such an individual could submit the required disclosures”.The Performance Work Statement as written does not indicate any tasks associated with Acquisition functions that would be performed by “Covered Employees”. In addition, the clause defines an “Acquisition function closely associated with inherently governmental functions” as “supporting or providing advice or recommendations with regard to the following activities of a Federal agency”. This contract will not be providing advice or recommendations to a “Federal Agency”, and therefore further addresses the clause’s inapplicability to this contract. This clause levies financial and administrative burdens on both the Government and the Contractor, and due to the requirements not being applicable, the clause and its alternates should be removed. Concur that the clause can be removed. This will be accomplished via RFP amendment.

Will the USAF consider the removal of FAR 52.204‐14 Service Contract Reporting Requirements (JAN 2014) based on the below rationale?This clause is applicable for contracts that are primarily service based and are not funded by the

Department of Defense (DoD), per the clause prescription. The scope of this contract is primarily supply of consumables and is not considered a service contract. In addition, this contract is funded through the United States Air Force, which is considered DoD and therefore should not be applicable. This clause levies financial and administrative burdens on both the Government and the Contractor, and due to the requirements not being applicable, the clause and its alternates should be removed. This is a services contract. The clause is applicable and will not be removed.

Will the USAF consider the removal of FAR 52.222‐17 Nondisplacement of Qualified Workers based on the below rationale?Per the prescription of this clause in FAR Subpart 22.1207, this clause applies to service contracts and employees working under service contracts. Per the definitions listed in FAR Subpart 22.001 that are referenced in the prescription, “service contract” is defined as “any Government contract, or subcontract thereunder, the principal purpose of which is to furnish services in the United States through the use of service employees”. The principle purpose of this contract is to furnish services in the Kingdom of Saudi Arabia, not the United States. This contract is therefore not a “service contract” as defined in the prescription of this clause and this clause should be removed. This is a services contract. The clause is applicable and will not be removed.

Will the USAF consider the removal of FAR 52.249‐4 Termination for Convenience of the Government (Services) (Short

Form) (APR 1984) based on the below rationale?The scope of this contract is primarily under a Fixed Price Incentive Fee contract type, and is not considered primarily service based. FAR 52.249‐2, Termination for Convenience of the

Government (Fixed Price) is included in the contract, and is more appropriate for this scope of work. Due to FAR 52.249‐

2 and FAR 52.249‐4 outlining differing processes in support of termination for convenience, Boeing requests FAR 52.249‐

4 be removed. This is a services contract. The clause is applicable and will not be removed.

Will the USAF consider modifying FAR 52.217‐8 Option to Extend Services (NOV 1999) based on the below rationale?The

USAF has filled in a timeframe of “1 day before end of period” for notification of an option being exercised. The

Contractor requests a minimum of 90 days notification to allow for sufficient time to guarantee a seamless transition to the newly awarded option year. The fill‐in stands as written in the RFP.

Will the USAF consider modifying FAR 52.217‐9 Option to Extend the Term of the Contract (MAR 2000) based on the below rationale?Paragraph (a) – The USAF currently has filled in a timeframe of “5 days from end of current period” for formal written notification, provided that preliminary written notification is received at least “1” days before contract expires. The Contractor requests a minimum of 90 days for formal notification and 120 days for preliminary notification to allow for sufficient time to guarantee a seamless transition to the newly awarded option year. The fill‐in stands as written in the RFP.

Will the USAF consider modifying FAR 52.215‐18 Reversion or Adjustment of Plans for Post‐Retirement Benefits (PRB)

Other Than Pensions (JUL 2005) based on the below rationale?Boeing requests the following statement be added as a provision to this FAR clause: “The Governments recovery of the Government’s equitable share under FAR 52.215‐18 is subject to FAR 52.233‐1 Disputes.” This FAR clause will not be modified.

19 Can the USG confirm that the "Other Direct Cost" CLIN is to be used for over and above events? Yes, the "Other Direct Costs" CLIN will be used for over and above activities.

20 Please confirm that there are no changes to the PWS. I do not see anything but want to make sure.

Amendement 4 did not include any changes to the PWS; however, Amendment 5 will inlcude an "updated" PWS.