GENERAL_INSTRUCTIONS_TO_OFFERORS_Section_L_Rev_2.pdf

Section L – Instructions, Conditions, and Notice to Offerors

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GENERAL INSTRUCTIONS TO OFFERORS (ITOs).

1. To assure timely and equitable evaluation of competing proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements including compliance with the Performance Work Statement

(PWS), acceptance of terms and conditions, providing representations and certifications pertaining to performance of technical and schedule requirements, effectively address those items identified as evaluation factors or sub factors. There are three (3) factors for this evaluation: Technical Acceptability, Past Performance Confidence Assessment, and Price/Cost. A tradeoff methodology will be used. Technical Acceptability sub factors are considered of equal importance and no special weighting is applied. The Government may be willing to pay more than the lowest evaluated price for an offeror that has a more favorable

Technical Acceptability rating. Past performance is considered equally in importance to price. In accordance with FAR

15.304(e), the evaluation factors other than Price, when combined, are significantly more important than cost or price;

however, Price will contribute substantially to the selection decision.

2. Offerors must clearly identify any exception to the solicitation terms and conditions with accompanying rationale for that exception.

3. The Government intends to select one contractor for this program. However, the Government reserves the right to award no contract if the Source Selection Authority (SSA) determines it is in the Government's best interest. The SSA will consider the

U.S. Government's expected volume of work, available funding, adequate competition, and the availability of best-value proposals.

4. All quantities in the Pricing table attached are estimated and are depicted to represent a best estimate of actual contractual requirements. Amounts that will be summed in the Total Evaluated Price (TEP), however, are for evaluation purposes and may not be a direct representation of the work to be generated during performance.

5. POINT OF CONTACT. The Contracting Officer, Nathan Lee and the buyer, Eric Dumpert, are the sole points of contact for this acquisition. Address any questions or concerns you may have to the aforementioned individuals. Written requests for clarification may be sent to the attention of the Contracting Officer or Buyer at the address located in Section A, BLK 7 on the first page of the Model Contract RFP.

6. DEBRIEFINGS. The Contracting Officer will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The Contracting

Officer will notify otherwise unsuccessful Offerors of the source selection decision in accordance with FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

7. DISCREPANCIES. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The

Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

8. The following instructions cover the preparation and submittal of the Offeror’s proposal for this solicitation. Proposals shall be submitted to the Government in four (4) separate volumes as set forth below:

Table 1 – Proposal Format Instructions

Volume Page Limits Number of Paper

Copies

Electronic Copies* DESCRIPTION

I Limited to the model contract only

1 1 Completed Model Contract, with certifications/representations

II 100 1 1 Technical Proposal with Technical

Capability, Quality Management, Schedule Management/Efficiency &

Risk Management, and Country-

Specific concerns addressed

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III N/A (except as instructed for PPIS –

50 pages)

1 1 Past Performance

IV 20 pages, including requested price table 1 1** Cost/Price Volume

9. *Electronic Proposals shall be delivered on CD-ROM in text searchable (native) Adobe Portable Document Format (PDF);

each soft copy called for above shall be provided on a separate CD-ROM.

10. ** See Cost/Price Volume description later in this ITO for electronic proposals submission requirements.

11. All proposal volumes, as delivered by either mail or hand-delivery, shall be received no later than 2:00 pm Mountain

Daylight Time on the applicable calendar date, at the office below. Any correspondence between the Government and the Offeror shall be appropriately protected.

Mailing address: AFLCMC/WWMK

Attn: Nathan Lee or Eric Dumpert

6072 Fir Ave Bldg 1233

Hill AFB UT 84056

12. All proposals shall be presented in English. Each volume shall be marked with the solicitation number, the Offeror’s name and address, and the buyer address information contained in Block 7 of the Standard Form 33 (model contract/RFP cover page).

The volumes identified in the table shall be separately bound in three-ring loose-leaf binders. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Volume II shall each contain a copy of the

Requirements Traceability Matrix (RTM) worksheet (reference RFP Attachment 6) which Offerors are to complete to map requirements from the RFP to where source of compliance can be found in their respective proposal Volume.

13. Furthermore each volume shall contain title pages, tabs (use hyperlinks or table of contents features for soft copies), and a table of contents. Glossaries, table of contents, RTM, tabs, and title pages do not count against the page limitations for their respective volumes. Executive summaries will count against the page limitations for their respective volumes.

14. The content and page size of electronic copies must be identical to the hard copies. Clearly indicate on each CD and CD covers the volume number, title, copy number, RFP identification and the Offeror’s name. Each CD and its cover shall contain all appropriate markings. Use separate files to permit rapid location of all portions, including sub factors, exhibits, annexes, and attachments, if any. Each volume shall be in a different directory on a CD. Files shall not be compressed. The electronic copies of the proposal shall be submitted in a readable/searchable Adobe PDF format. Cross-referencing between volumes is prohibited, but allowed within volumes.

15. Page limitations shall be treated as maximums to include the required plans to be submitted with the technical volume.

These plans can meet the requirement as standalone separate attachments, or may be included in the body of the Technical proposal (if reasonably clear in differentiation and identifiable by their purpose). If the page limitation is exceeded, the excess pages will not be read or considered in the evaluation of the proposal and will be returned to the Offeror as soon as practical.

Note that during discussions, similar page limitations shall apply to responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in letters forwarding the ENs to the Offerors.

16. All text shall be formatted to a minimum 10-point Arial font, except where noted or in reproduced sections of the proposal

(e.g. certificates), and shall be on 8 ½ x 11 inch paper. This applies only to Offeror-generated documents, and not to certificates or other non-narrative documentation not generated by the Offeror which may be scanned or placed into a document as an object.

Characters are to be in black ink, and all text shall be single-spaced.

17. Charts or graphs may be on a fold-out page with a maximum size of 11x17 inch. Fold-outs will count as one page. A maximum of 10 foldouts are permitted. A minimum 9-point Arial font may be used for tables and a minimum 8-point Arial font may be used for graphic fold-outs.

18. Any paper that has text on one side shall be counted as one page. Any paper that has text on both sides shall be counted as two pages.

19. Margins shall be no smaller than 1 inch. Page identification, headers or footers, page numbers, proprietary statements, etc.

may be outside the margins. Tracking, kerning, and leading values shall not be changed from the default values of the word

3 | P a g e processing or page layout software. Use at least 1-inch margins on the top, bottom, and side. These page format restrictions shall also apply to responses to ENs.

20. Each page within a section shall be numbered consecutively.

21. Elaborate brochures or documentation, binding, detailed art work, glossy photographs or other embellishments are unnecessary and are not desired.

22. The proposal acceptance period is specified in Block 9 of the solicitation. The Offeror shall make a separate and clear statement in Volume 1 with the model contract and completed RFP that the proposal is valid for this period.

23. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

24. Each page containing proprietary information shall be marked inside the header and footer of each page with the following statement in 14-point Arial bold font:

(Company Name) Commercially Sensitive/Proprietary Information

25. Each page should contain the following statement in the footer of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and FAR 3.104

FOR OFFICIAL USE ONLY

26. The Offeror shall submit proposals in accordance with the instructions contained in RFP Section L at the times and on the dates established in the Proposal Volume Submittal Schedule as shown below. Each required submission as listed is due no later than 2:00 pm Mountain Time on the calendar date indicated in Block 9, front page of the model contract (Standard Form

33). Failure to provide any required submission by the time and on the date specified may cause the Offeror’s proposal to be late, in accordance with FAR 52.215-1.

(Note also the request that Past Performance information be submitted early as indicated in the table below.)

SOLICITATION DUE DATE INFORMATION

PROPOSAL SUBMITTAL SCHEDULE

Table 2 – Proposal Timeline Requirements

PROPOSAL VOLUME SUBMISSION DATE* (See also front page of model contract, SF

33)

Volume I: Completed and Executed Request for Proposal (Model Contract) 30 Days Post RFP Release

Volume II: Technical Proposal 30 Days Post RFP Release

Volume III: Past Performance (and associated attachments) 30 Days Post RFP Release

Volume IV: Cost/Price 30 Days Post RFP Release

*Submission Dates: Calendar Days from the Solicitation Issue Date of the RFP

27. Assumptions/Exceptions to Solicitation Requirements - Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. At the beginning of each

Volume, Offerors will identify any assumptions/exceptions to the solicitation. Each assumption/exception to the solicitation shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the assumption/exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content shown below.

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Table 3 – Solicitation Assumptions/Exceptions Format Example

Solicitation

Document

Page/

Paragraph

Requirement/

Portion

Rationale

PWS, Model Contract, ITO, etc.

Applicable Section, Page and Paragraph

Numbers

Identify the requirement or portion to which the assumption/exception is taken

Describe why the requirement will not be met

28. Volume I, Completed and Executed Model Contract with Section K Certifications.

A. Volume I will consist of the completed and signed RFP and signed amendments to the RFP, if applicable. The

Offeror's proposal shall also include Sections A through K. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable. The Government reserves the right to award without discussions. Discussions, if necessary, will be conducted in accordance with

FAR 15.306.

B. Section A – Solicitation/Contract Form: Complete blocks 12 through 18 of the SF 33. A signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

C. Section B – Supplies or Services and Costs/Prices: Input pricing information in Section B of the model contract.

All pricing data will be also be populated in the TEP Worksheet (Section J Attachment) and included in the Price

Volume.

D. Section I – Contract Clauses

E. Section K – Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award

Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the Offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic

Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the Offeror does not have a

DUNS number, it should contact Dun and Bradstreet directly to obtain one. An Offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/ webform. An Offeror located outside the United States must contact the local Dun and Bradstreet office for a

DUNS number. The Offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

F. Authorized Offeror Personnel – Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Also, identify those individuals authorized to negotiate with the Government.

G. Company/Division Address, Identifying Codes, and Applicable Designations – Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

29. Volume II, Technical Proposal

A. Organize Volume II as follows:

Title Page

Executive Summary (Optional, not more than 1 page)

Table of Assumptions/Exceptions

Table of Contents http://fedgov.dnb.com/

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List of Drawings/Tables/Graphs/Figures/Charts

Glossary

Requirements Traceability Matrix (see Attachment 6)

B. The technical proposal shall address the Technical Acceptability factor and its four sub factors listed below:

Sub factor 1, Technical Capability / Certified Facilities and Personnel

Sub factor 2, Quality Management Plan

Sub factor 3, Schedule Management/Efficiency & Risk Management Plan

Sub factor 4, Country-Specific Concerns

C. Detailed elements of the technical proposal, in responses to individual requirements of the PWS, will be evaluated for the technical ability and level of risk presented to performance, schedule or cost, as applicable. For any weakness identified, the evaluation will address the Offeror’s proposed mitigation or lack of mitigation and why that approach is or is not manageable. These evaluations will be considered for potential trade-off of past performance, technical acceptability to price. In other words, the government considers the Technical

Acceptability rating more important than Price or Past Performance, however, Price and Past Performance are considered equal in importance.

D. The technical proposal shall be clear, concise, and include sufficient detail for effective evaluation. An executive summary to the technical proposal may be included within page limitations. Offerors are cautioned not to simply rephrase or restate the Government’s requirements, but rather provide convincing documentation and reasonable methodologies to address how the Offeror will meet each requirement. There will be no reference to rates or price in the technical volume. Offerors shall assume that the Government has no prior knowledge of their certifications, facilities, and capabilities. The evaluation will be based on the information presented in the Offeror’s proposal as well as information from the facility review site visit and other sources.

E. Sub factor 1, Technical Capability / Certified Facilities and Personnel:

(1) Describe the Offeror’s specific facilities, infrastructure, equipment, skills and functional capabilities to meet the following requirements:

A. Compliance with the infrastructure and other handling requirements of Defense Contract Management

Agency Instruction, DCMA-INST-8210-1C IAW PWS, 1.4.4

B. Recovery, tow, taxi, servicing, handling, parking, safing and launch of aircraft in accordance with

(IAW) PWS, 1.13.1.4

C. Plastic Media Blast (PMB), scuff-sand and paint IAW PWS, 1.14.7

D. Drop-in maintenance which includes all inspections, maintenance actions, repairs, and modifications outlined in the PWS IAW PWS, 1.14.3

i. Please specifically describe the Offeror’s capabilities and processes for identifying and treating cockpit corrosion.

E. F-16 wing repair capability IAW PWS, 1.14.12

i. *Note- Contractors without this capability need to provide a detailed plan of how this capability will be achieved within 12 months of contract award date.

F. Contractor Field Teams with the ability to obtain visas and enter any country within Europe IAW PWS, 1.14.10

G. Egress and escape system handling and storage capability IAW PWS, 1.11.2.3

H. Weight and Balance IAW PWS, 1.15.3

I. Fuels Maintenance IAW PWS, 1.14.13

J. High power engine run capability IAW PWS,1.15.5.5

K. Local manufacturing capabilities IAW PWS, 1.14.20

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L. Performance of functional check flights IAW PWS, 1.15.7 and 1.15.8

**If the Offeror does not currently have F-16 capable facilities or infrastructure, the proposal must present a reasonable and effective plan to have a capable depot in place within 60 days of contract award date. Should issues of lack of infrastructure arise, the contractor may be notified in writing in the form of evaluation notices derived from the proposal. (PWS, 1.4.5)

(2) Provide specific examples of experience and procedures related to the following:

A. Wing carry-through bulkhead replacement (e.g. 341-Bulkhead replacement) IAW PWS, 1.14.3

B. Aircraft Phase Inspection IAW PWS, 1.14.11

C. Inlet Radar Absorbing Material (RAM) removal and replacement (TCTO 2699) IAW PWS, 1.14.7.2

D. Wing repair IAW PWS, 1.14.12

(3) Provide documentation of the following requirements or a detailed plan to obtain the following no later than

60 days after contract award:

A. Current International Organization for Standardization (ISO) 9001:2008 tailored as Aeronautical

Standard (AS) 9100. Certification must be from an accredited certification body (or US Government-approved work source) for the facility or facilities’ location(s) that will be performing the work requirements. Equivalent certifications for the above are acceptable, but must be justified. Offeror is required to have or maintain AS 9100 (or approved equivalent) certification at the time of award IAW

PWS, 1.10.1

B. Level II Nondestructive Inspection (NDI) certification in accordance with Aerospace Industry

Association (AIA)/National Aeronautical Standard (NAS) 410 for the personnel who will perform these inspections IAW PWS, 1.11.2.2

(4) Show a reasonable process for ensuring that all contractor personnel, whether at the prime or subcontractor level, are properly trained and qualified to perform assigned tasks and duties in accordance with applicable procedures and regulations. Describe process for documenting individual training and be able to provide evidence that an individual has met all initial training, re-training, certification, and proficiency requirements

IAW PWS, 1.11.1.

F. Sub factor 2, Quality Management Plan:

(1) Submit a quality management plan, clearly identifiable within the body of the technical volume, which focuses on the Offeror’s approach and processes for the areas listed below:

A. A tool control system IAW PWS, 1.10.2

B. Corrective actions/Non-conformances system IAW PWS, 1.10.3

C. Foreign Object Damage (FOD) prevention program IAW PWS, 1.10.4

D. Electrostatic Discharge Program IAW PWS, 1.10.5

E. Technical Document control and update management IAW PWS, 1.10.7

F. Adherence to all maintenance and operational technical orders IAW PWS, 1.10.8

G. Quality in procurement operations IAW PWS, 1.12.1

H. Mishap/incident handling and reporting IAW PWS, 1.9.5.1

(2) Describe the facilities, systems, processes, and procedures that will be in place to ensure the safety and security of U.S. Government property to include aircraft, equipment, material, and information IAW PWS,

1.8 and 1.9.

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(3) Provide evidence of or a plan to obtain the required storage vault IAW PWS, 1.8.3.2

**Reference DoDM 5200.1-Vol 2, 3 and FED-STD 832 for applicable guidance on how the vault will be constructed and the participation and control by the U.S. Air Force. If an Offeror has a suggested vault solution, i.e., local bunker, the government will be open to alternative solutions as long as they meet the qualifications set forth in the referenced guidance.

G. Sub factor 3, Schedule Management/Efficiency & Risk Management Plan:

(1) Provide a schedule management plan, clearly identifiable within the body of the technical volume, that contains contract milestones and significant tasks/activities to demonstrate achievability of contract objectives and integrates program activities to include workload transition activities from contract award date to first aircraft induction and the remainder of the first year of contract performance. The plan should include a narration of how applicable tasks/activities for workload transition to include facility preparation, workforce training/certification, requisition/receipt of GFE, and other activities will be accomplished prior to first aircraft induction.

(2) The Offeror must present and be able to produce a surge capability showing an accelerated schedule to meet

USAFE contingency operations IAW PWS 1.14.19, Provide empirical evidence of the ability to allocate the necessary dock space and equipment, tooling, manpower, and resources to:

A. Bring all available aircraft, as determined by the ACO/PCO, to FMC status within 72 hours if directed and if deemed feasible

B. Provide a surge capability of battle damage repair to at least 10 aircraft

(3) Provide forecasted flow days and labor hours for the discrete work packages listed below. Assume these work packages are for an F-16 block 40, C Model aircraft. The tasks within each work package are listed in no particular work sequence.

A. Induction, PMB/Paint, and Outgoing services

B. Induction, PMB/Paint, RAM repair, and Outgoing services

C. Induction, PMB/Paint, CSL replacement both left and right (reference CSL technical data package), and

Outgoing services

D. Induction, PMB/Paint, 341-Bulkead replacement (reference 341-bulkhead technical data package), and

Outgoing services

E. Induction, PMB/Paint, Phase inspection (inspection only, do not include time to repair), and Outgoing services

(4) Provide a risk management plan, clearly identifiable within the body of the technical volume, describing the approach to managing program risk. Identify as part of the risk management plan at least five (5) or more risk elements relating to compliance with the requirements of the PWS and conduct of the overall program and how they present risk to one or more of the following: performance, schedule or cost control. Of the

5, three (3) elements shall relate to sub factor 4, Country-Specific Concerns.

(5) Identify risk mitigation for each of the risk elements. Simply stating that the “customer will be contacted” or that “management will meet” etc. to solve a problem is not considered viable risk mitigation. Included in this plan must be a description of the Offerors process for ongoing risk identification, mitigation, and management.

H. Sub factor 4, Country-Specific Concerns:

(1) Provide a reasonable and practical management plan, clearly identifiable within the body of the technical volume, that addresses the following Country-Specific concerns:

A. Customs regulations: Offeror must submit a reasonable and thorough plan pertaining to importation of

Government Furnished Equipment, material and entry/transit of personnel. Specifically, state what

8 | P a g e agreements are in place via Status of Forces Agreement (SOFA) which make the Offeror’s depot a port of entry and thereby precludes the involvement of US Embassy support personnel AND additional taxes.

Should the embassy have to be involved, there will be a cost adder, taken from Government cost data applied towards the respective proposal and contractor. Additionally, should a SOFA not exist in the

Offeror’s country, the Offeror will be considered unacceptable to the Government.

B. Taxes: The Offeror must submit a reasonable and thorough plan regarding any taxes which would show what taxes have to be paid in order to import US Air Force parts or material to the nation where the facility is located, or that might impact Contractor Field Team (CFT) support. Specifically, show where or how the US government would not have a tax liability for import of material or manpower to the host nation. If the contractor will, through their government, have to tax the US, that cost will be verified by the government and will be added to the total evaluated price of an otherwise acceptable offer per the above.

C. Visas: The Offeror must submit a feasible and thorough plan detailing the processing of Visa paperwork or how Visa’s would be handled (if needed) for Contractor Field Teams to perform work within Europe, as required.

D. Shipment: The Offeror must submit a feasible and thorough plan for handling goods from the Port of

Entry to the actual site of work. An emphasis on a streamlined logistics plan is expected.

E. Local Conditions: The Offeror must submit a Strike Contingency Plan that provides a clear, rational and effective plan for handling any labor disputes, union strikes, or any other manpower related shortfalls that could impact production and on-time completion of F-16 work due to financial, economic, political, and/or social factors specific to the Offeror’s country in which the Offeror operates. Additionally, include a disclosure of the Offeror’s depot ownership specifically the degree to which the Depot is owned by a host nation or private bond holders and the fiduciary risk of capital reclamation in the event of a financial collapse of local or regional currency.

30. Volume III, Past Performance:

A. Organize Volume III as follows:

Title Page

Executive Summary

Table of Assumptions/Exceptions

Table of Contents

List of Drawings/Tables/Graphs/Figures/Charts

Glossary

Past Performance Information Sheets (PPIS) (Attachment L-1)

List of all Offeror’s contracts with performance conducted in the past three years

Consent Letters executed by each critical subcontractor, teaming partner, and joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information. A sample consent letter is identified in Attachment L-3. A sample client authorization letter for release of customer information is identified in Attachment L-4.

B. Definitions/Descriptions

(1) At a minimum the executive summary shall describe the capabilities and roles that will be provided by the contractor and all subcontractors/teaming partners. Critical subcontractors submitting past performance information must be identified. Critical subcontractors are defined as subcontractors, teaming partners, and/or joint venture partners proposed to perform at least 10 percent of the proposed effort based on the total proposed price, or, perform aspects of the effort the Offeror considers critical to overall successful performance.

(2) For purposes of the PPIS information, where ID/IQ contracting applies, the Offeror will provide delivery or task order numbers with applicable information. For other than ID/IQ ordering contracts (fixed quantity), provide information from the basic contract and significant funding modifications. Offerors and their critical subcontractors shall complete a separate PPIS (Attachment L-1) for the three (3) most relevant efforts for the prime and two (2) most relevant efforts for each critical subcontractor. If the Offeror or its subcontractors have performed more than these respective numbers of relevant contracts within the past five (5) years, the

Offeror shall address its additional contracts on separate PPIS sheets after the most relevant ones. The total

9 | P a g e number of PPIS submitted shall be no more than seven (7) and the combined total of all PPIS shall be no more than 50 pages. A past effort is defined as recent if performance occurred within the period of five (5) years prior to the RFP issuance date that the Offeror considers relevant in demonstrating its ability to meet the requirements of the PWS. Relevant contracts are defined in Section M, paragraph 12, section A. Current work will only be evaluated if there is sufficient work performed under the contract to facilitate meaningful evaluation. Contracts listed may include those with the United States Federal Government, the United States state and local Governments or their agencies, European Participating Air Forces (EPAF), and commercial customers.

(3) Along with the information required in the above paragraph, the Offeror shall submit a consent letter

(Attachment L-3) executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter (Attachment L-4), authorizing release to the Government of requested information on the

Offeror's performance.

(4) The Government does not presume that the Offeror’s past performance has been perfect. Rather, the proposal should contain evidence of the Offeror’s ability to isolate the root causes of problems and should include in their PPIS a description of programs or actions taken to resolve those causes. Problems not addressed by the

Offeror but found by the Government during the evaluation of the information in this volume will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if input has already been provided and the rationale or circumstances have not changed, DO NOT repeat them here. The Government will use data provided by each Offeror in this volume and may use data obtained from other sources in the development of the confidence assessment.

(5) In addition to past performance questionnaires for each relevant contract submitted, the Past Performance

Evaluation Team (PPET) may contact the points of contact provided by the Offeror for the purpose of ascertaining and/or clarifying past performance information. Additionally, the agency reserves the right to seek other sources of information for all issues encompassing or related to the Offeror.

(6) Organizational Structure Change History. Many companies have acquired, been acquired by, or become subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it may be difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company or your critical subcontractors. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation and the performance confidence assessment. Since the

Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

(7) Questionnaires. The Offeror shall send out Past Performance Questionnaires (Attachment L-5) to each of the customer Points of Contact (POC) listed for each PPIS identified in the Past Performance Volume. POCs include the Program Manager, Contracting Officer, and Administrative Contracting Officer for Government contracts or for commercial contracts, the POCs fulfilling these same roles. POCs will submit completed questionnaires directly to the Government Contracting Officer; Nathan Lee at nathan.lee.3@us.af.mil once the Performance Questionnaires are completed by the POCs, the information contained therein shall be considered sensitive and shall not be released to the Offeror. A cover letter template for transmitting the questionnaire to each POC is provided (Attachment L-2).

31. Volume IV, Cost/Price Proposal

A. Organize Volume IV as follows:

SECTION 1: The cost/price volume shall be prefaced by a Table of Contents and shall specify, by page number, the location of information requested in these instructions. Also include a summary description of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, and Cost

Accounting Standards (CAS) Disclosure Statement (if available).

SECTION 2: Summarize all significant pricing assumptions, scope limitations and/or qualifications of the cost proposal. Provide complete rationale for any exceptions.

mailto:amanda.holmes@us.af.mil

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SECTION 3: All other cost/pricing information as detailed below.

B. General Instructions

(1) Submission Requirements

A. Submit the price proposal on virus-free CD-R in Microsoft Word and Microsoft Excel worksheets as appropriate. Word documents and Excel spreadsheets must be editable and not password protected.

Each disk shall be properly labeled. Scanned documents in PDF files are NOT acceptable for the Cost-

Price Proposal Volume.

(2) Estimating Techniques and Methods

A. When responding to the Cost/Price Volume requirements in the solicitation, the Offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods (such as Cost-to-Cost and Cost-to-Non-Cost Estimating Relationships (CERs), commercially available parametric cost models, in-house developed parametric cost models, etc.), to develop their estimates. If necessary, reasonable and supportable allocation techniques may be used to spread hours and/or costs to lower levels of the work breakdown structure (WBS).

(3) Cost/Price Data

A. Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the

Cost/Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

(4) Cost or Pricing Data Requirements

A. In accordance with FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness and balance. Information shall be provided in accordance with these instructions and in accordance with FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient information available to determine price reasonableness and balance, and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit cost or pricing data.

(5) Rounding

A. All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

(6) Total Evaluated Price (TEP) Table

A. Refer to Section L, Attachment L-6, Total Evaluated Price (TEP) Table. Offerors shall populate the cells as appropriate. Recognize that the prices the Offeror submits on the TEP Table will be contractually binding. The TEP Table will be identical to the pricing in Section B of the RFP.

The Government will use this worksheet to calculate the TEP. Propose the following:

For the Firm Fixed Price (FFP) CLINs (X001-2, X004-X042, X046, X049-X055) propose prices for all applicable years of the contract.

For the Firm Fixed Price (FFP) CLINs (X043, X044 and X047) propose a single fully burdened repair rate.

For Time and Material (T&M) CLINs (X003 and X048) propose a single fully burdened

T&M rate.

For all Cost Reimbursable No Fee (CRNF) CLIN (X045) and Not Separately Priced (NSP) CLIN

(X056) do not propose anything.

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(7) “Subcontractor” Definition

A. For purposes of this RFP sections L & M Volume IV – Price Proposal “Subcontractor” shall refer to any

Subcontractor, Teaming Partner, Interdivisional Transfer, or other separate internal or external entity the offeror is including in their cost-price proposal.

(8) “Fully Burdened” Definition

A. “Fully Burdened” means direct cost plus any applicable burdens (i.e. Overhead, Fringe, General and

Aministrative, Cost of Money, etc.) including profit/fee.

(9) Exchange Rate and Cost Variance

A. All parties should be aware that reimbursement for this contract will be made in US Dollars.

Understanding the fluctuation of currency and the need for equitable reimbursement, the US

Government will consider cost adjustments (both up and down) depending on a 3 month, moving average exchange rate.

C. Other Required Cost/Pricing Information:

(1) Accounting System

A. Indicate whether the Offeror and all subcontractors who will be issued other-than fixed price work under other than fixed price CLINs have Government approval of the Offerors accounting system and if so, provide evidence of such approval.

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SECTION L, ATTACHMENT 1

PAST PERFORMANCE INFORMATION SHEET (PPIS)

NOTES: All information contained in “NOTES”, including this line, may be deleted in the submittal to maximize the available space for responses. Use this worksheet for each contract to be identified/submitted in the past performance volume – up to 10, whether applicable to firms in the Prime Integrator or major partner or subcontractor role, offeror to choose most beneficial mix of contracts showing relevancy. See definitions/elements in Section L Instructions to Offerors. Re-use this template to provide information for each contract identified. Provide frank, concise comments regarding performance.

A. Offeror Name (Company/Division):

Cage Code:

DUNS Number:

(NOTE: If the company or division performing this effort is different than the offeror or the relevance of this effort to the instant acquisition is impacted by any company/corporate organizational change, note those changes below.)

B. Program title:

C. Contract Specifics:

1. Contracting agency or customer:

2. Contract number:

3. Contract type:

4. Period of performance:

5. Original contract $ value (do not include unexercised options):

6. Current contract $ value (do not include unexercised options):

7. If amounts for 5 and 6 above are different, provide a brief description of the reason below.

8. Original completion date:

9. Current scheduled completion date:

10. Estimated completion date:

11. Number of contract changes:

12. Enter primary cause for contract changes below:

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D. Enter below a brief description of effort.

(NOTE: Please indicate support or services role, highlight portions considered most relevant to current acquisition and whether performance was as Prime or Subcontractor/teaming arrangement.)

E. Primary customer points of contact:

(NOTE: For Government contracts or orders, provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles.)

1. Program Manager and/or

Site Manager

2. Procurement Contracting

Officer

3. Lead Program Engineer

Name

Office

Address

Telephone

FAX No

E-mail

F. Address below any technical (or other) area about this contract considered unique.

G. Describe the relevancy of this contract as related to the F-16 USAFE Depot Maintenance Program Performance Work

Statement.

NOTE: See definitions and further instructions in Section L, Past Performance

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H. Include below relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting.

I. Subcontracting Plan Requirements

1. Was a subcontracting plan required? _ If YES, go to # 2. If NO, go to item J

2. Planned goal (%) Achieved goal (%)

3. Explain below why goals were not met.

J. Describe below the nature of the work to be performed on the contract by the business entity being reported here.

NOTE: Estimate the percentage of the proposed F-16 USAFE Depot Maintenance contract effort to be performed by this entity and whether this entity will be performing as the prime, major partner, subcontractor, joint venture/teaming arrangement (define relationship). For example; if the business entity being reported here is a training devices/systems maintainer, and is the only maintainer on your team, then they would undoubtedly be performing 100% of maintenance tasks and a percentage of the total effort.

K. Briefly summarize the major contract issues and corrective actions taken for the contract listed in Paragraph B above.

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L. Describe unfavorable and/or marginal past performance ratings/reports and progress towards correction.

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SECTION L ATTACHMENT 2: PAST PERFORMANCE MEMORANDUM/QUESTIONNAIRE

MEMORANDUM FOR (Fill in name and address of P.O.C. questionnaire is being sent to)

FROM: Nathan Lee

AFLCMC/WWMK

6072 Fir Avenue, Bldg. 1233

Hill AFB, UT 84056

SUBJECT: Request for Source Selection Information

1. The Ogden Air Logistics Center is in the process of conducting a formal Source Selection for the acquisition of services supporting the F-16 USAFE Depot Maintenance Program. These services include support for aircraft scheduled paint and corrosion control maintenance, depot-level modifications, drop-in maintenance, and Contractor Field Team (CFT) support.

2. One of the considerations in proposal evaluation is the verification of an offeror’s present and past performance on contracts of similar scope. We depend on information, particularly relevant commentary received from agencies such as yours, for the evaluation of the offeror’s performance on those contracts.

3. Our areas of interest in the offeror are summarized in the enclosed questionnaire. We request your written response no later than 5 calendar days from the date of receipt.

4. Although this questionnaire was distributed to you by an offeror/contractor, it is important that you return the completed questionnaire directly to the government Past Performance Evaluation Team (PPET) at the following e-mail address:

nathan.lee.3@us.af.mil

DO NOT RETURN QUESTIONNAIRES TO OFFEROR/CONTRACTOR! Please note that once the questionnaire is filled out, it becomes source selection sensitive and needs to be handled accordingly. If you have any concerns, please contact: Nathan Lee at nathan.lee.3@us.af.mil

5. Your help is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this source selection.

/s/

NATHAN P. LEE

Contracting Officer mailto:nathan.lee.3@us.af.mil

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SECTION L ATTACHMENT 3:

SUBCONTRACTOR CONSENT FORM FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE

INFORMATION TO THE PRIME CONTRACTOR

SAMPLE

Dear (Contracting Officer)

We are currently participating as a subcontractor with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, AFLCMC/WWM Request for Proposal (solicitation number) for the (program title or description of effort).

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Evaluation Team (PPET) in assessing your past performance relevancy and confidence, we request that the following consent form be completed as applicable by major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your

Past Performance Volume.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and Time of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

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SECTION L ATTACHMENT 4: CLIENT AUTHORIZATION LETTER

Past performance information concerning private sector contractors, subcontractors and joint venture partners cannot be disclosed to the government without their consent. Client authorization letters are required for each identified effort for a commercial customer. This letter will authorize release to the Government of requested information on the offeror's performance. The government will need that consent before contacting commercial customers to assess the offeror’s past performance. In an effort to assist the Government's Past Performance Evaluation Team (PPET) in assessing your past performance relevancy and assigning a confidence rating, we request that the following client authorization letter be completed by any commercial customers identified in your proposal. The completed client authorization letters should be submitted as part of your Past Performance

Volume.

Offerors should send with their list of references a letter similar to the following sample authorizing the reference to provide past performance information to the Government.

Dear “Client:”

We are responding to a Department of the Air Force, Hill Air Force Base Request for Proposal FA8232-15-R-DEPOT for F-16

Depot Maintenance services support.

In their acquisitions, the government is placing increased emphasis on past performance as a source selection factor. They are requiring those clients of entities responding to their solicitation to be identified, and their participation in the evaluation process is requested. In the event that you are contacted for information on work performed, you are hereby authorized to respond to those inquiries.

We have identified Mr./Ms. of your organization as the point of contact based on his/her knowledge of our work. Your cooperation is appreciated. Any questions may be directed to

Sincerely, 19 | P a g e

SECTION L, ATTACHMENT 5

PAST PERFORMANCE QUESTIONNAIRE

This questionnaire is in support of the F-16 USAFE Overseas Depot Maintenance Services Program acquisition. Tasks include

F-16 aircraft scheduled paint and corrosion control maintenance, drop-in maintenance, depot-level modifications, and Contract Field Team (CFT) support. Customers with direct experience with the offeror as a prime or subcontractor on recent and relevant programs with similarity to any of these tasks are requested to complete this questionnaire.

Your responses are critical in evaluating the performance of this company and weigh heavily on the award decision of a multi-million dollar contract. Handwritten responses are sufficient. If you need more space than provided, please attach additional pages or write on the back but please provide clear references to the original question/section. Responses will be treated as source selection information.

Offeror: Complete Section 1, then e-mail questionnaire to the customer points of contact listed on the Past Performance

Information Sheet.

Offeror’s Evaluator: Complete Sections 2-5 and e-mail to: nathan.lee.3@us.af.mil (PCO).

DO NOT PROVIDE A COPY BACK TO THE OFFEROR.

When filled in, this document is treated as source selection information IAW FAR 2.101 and 3.104.

SECTION 1: CONTRACT IDENTIFICATION

CONTRACT IDENTIFICATION

INFORMATION

ENTRIES

Contractor

CAGE Code of contractor contract was awarded to

Contract number

Contract type

Was this a competitive contract?

Period of performance

Initial contract cost

Current/final contract cost

Reasons for differences between initial contract cost and final contract costs:

Description of service provided

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SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

CUSTOMER OR AGENCY

IDENTIFICATION

ENTRIES

Customer or agency name

Customer or agency description (if applicable):

Geographic description of services under this contract

Local

Nationwide

Worldwide

Other Command

SECTION 3: EVALUATOR IDENTIFICATION

EVALUATOR IDENTIFICATION

ENTRIES

Evaluator's name

Evaluator's title

Evaluator's phone/fax number

Evaluator’s…