PWS_AMXG_FOM_17_Mar_16.docx

Performance Work Statement

Facilitate Other Maintenance (FOM) Program

309th Aircraft Maintenance Group (309 AMXG)

175 March 2016

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

A – ACRONYMS AND ABBREVIATIONS LIST

B – PUBLICATIONS

C – SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

D – HISTORICAL WORKLOAD DATA

1. SCOPE: The purpose of this contract is managing the 309th Aircraft Maintenance Group (309 AMXG) Facilitate Other Maintenance (FOM) program. The contractor shall manage and maintain the 309 AMXG’s FOM program for aircraft parts and material. The contractor shall receive, issue, inventory, verify FOM parts and material in preparation for storage, and provide a positive control of parts and material for a two shift operation. FOM is considered either aircraft parts or material and will be referred to as FOM assets.

1.1. Government Maintenance Representative (GMR) is defined as the appropriate maintenance supervisor or other government representative designated in writing by the 309 AMXG Commander and/or the applicable squadron director.

2. BASIC SERVICES: The contractor shall ensure all FOM assets provided for storage are accurately identified, labeled (tagged), processed for storage, entered in the designated database, tracked, routinely inventoried, and reissued as authorized under procedures established by the 309 AMXG commander and/or the applicable squadron director. The contractor shall manage personnel to accomplish tasks to meet surge workload in addition to historical workload data specified in Appendix D.

2.1. The Contractor’s primary responsibility in support of the 572 AMXS C-130 Production Machine is to accept and process all aircraft assets removed to “facilitate other maintenance” (FOM) into and out of storage as determined by the appropriate Government Maintenance Representative (GMR). The following paragraphs outline specific requirements associated with accepting and processing these assets as they are removed from the aircraft and placed in storage and when the assets are removed from storage for reinstallation or other authorized purposes.

2.1.1. The Contractor will verify each asset against the government provided prepopulated inventory list. If unable to verify the asset, notify the GMR for assistance to ensure discrepancies are corrected.

2.1.2. Prior to accepting assets for storage, the Contractor shall also verify each asset has been inspected for serviceability and correctly prepped for storage IAW AFSCMAN 21-102 paragraphs 13.1.2 and 13.4.3.1 and IAW AFI 21-101 AFMCSUP OO-ALCSUP paragraphs 14.19.2.1 and 14.19.2.9.1 by a certified mechanic or inspector. Each asset will be properly identified, tagged, protected (e.g. caps, plugs, barrier paper), and free of all residual fluids. If these conditions are not met, the Contractor will not accept the asset and will notify the appropriate supervisor or GMR to ensure discrepancies are corrected.

2.1.3. Once the asset is accepted and entered in Material Parts System (MPS), a Government tracking system, the Contractor will place the asset in the predetermined storage location by the end of the duty shift. Documentation in MPS will include the date and time each item is placed in storage. The designated storage location will be designated by the GMR; this will normally be a vertical lift machine/vertzilla or one of the unsecured storage racks adjacent to the aircraft. The Government will provide on-the-job training on the safe and proper operation and function of this system.

2.1.4. The Contractor is responsible for manning the designated workplace and being available during all maintenance activities. When the Contractor is away from the designated workplace for authorized purposes, e.g. lunch or dinner, scheduled breaks, or to process items too large for storage in the vertical lift machine/vertzilla , the Contractor shall secure the vertical lift machine/vertzilla to prevent tampering with or pilfering of assets in storage.

2.1.5. The Contractor shall maintain positive control of all assets in storage including a daily inventory comparing available assets against the inventory reflected in MPS. Any discrepancies found during the inventory will be reported to the appropriate GMR immediately.

2.1.6. Inspection Gate (I-Gate): The I Gate is the initial portion of the production machine (schedule) that begins once the aircraft arrives on the maintenance dock and includes extensive disassembly and inspection activity. During this gate, the Contractor’s workload shall be based on processing approximately 1200 assets per aircraft for two (2) C-130 aircraft and placing the assets in the designated storage location until needed for reinstallation or other authorized purposes. Although scheduled for 18 calendar days, the I Gate may be extended as needed to complete all requirements.

2.1.6.1. The dock scheduler will provide the Contractor with a list of assets that require routing to various shops for inspection and/or repair.

2.1.6.1.1. The Contractor shall assist the dock scheduler as needed to place/secure assets on pallets or in containers in a manner that prevents damage to the assets or other resources, and to eliminate the potential for injury to government or contract personnel.

2.1.6.1.2. The contractor shall annotate the MPS entry to reflect date, time and the backshop location the asset will be routed to. The Contractor will also annotate MPS to reflect any items returned from the backshops to ensure the inventory is accurate.

2.1.6.2. Upon completion of the Inspection gate, the Contractor will perform a thorough inventory to verify all assets expected to be removed from the aircraft have been processed for storage or routed as required. Any discrepancies will be reported to the GMR immediately and resolved prior signing the “A to Z” Checklist indicating all assets are in the designated location and the aircraft can transfer to the Repair and Ops gate.

2.1.6.3. Occasionally, unplanned defects or discrepancies require the removal of additional assets to facilitate repairs. The Contractor shall ensure these assets are processed for storage and managed in the same manner as the assets listed on the prepopulated inventory to ensure accountability.

2.1.7. Repair and Ops Gate: During the Repair and Ops gate, the contractor will continue to manage and control all assets processed into storage or routed during the I Gate, including daily inventories and reporting any discrepancies to the appropriate GMR. The focus of activity during this gate is completing repairs, systematically rebuilding the aircraft, and performing operational checks. This gate is currently scheduled for 54 calendar days for CAT 1 aircraft and 72 calendar days for CAT 2 aircraft but can be extended as needed to complete all requirements.

2.1.7.1. Contractor workload during this gate is based on supporting three (3) aircraft which will likely occur concurrently with at least one (1) aircraft in the I gate. The Contractor will be responsible for retrieving and reissuing all assets for reinstallation, routing and repair, or to support other maintenance actions as required. Scripted work procedures and routine interaction with GMRs will provide the contractor additional information on when assets in storage will be needed for reinstallation. FOM assets will only be issued to authorized personnel designated in writing by the 309 AMXG commander and/or the 572 AMXS squadron director.

2.1.7.2. The inventory will be updated as assets are removed from storage and returned to authorized personnel. This process will include documenting the date and time the asset was removed, who took possession of the asset, the backshop where the asset will be routed to, and/or reflect the asset was returned to production personnel for reinstallation on the aircraft.

2.1.7.3. The dock scheduler will provide the Contractor with a list of any additional assets that require routing to various backshops for inspection and/or repair.

2.1.7.3.1. The Contractor shall assist the dock scheduler as needed to place/secure assets on pallets or in containers in a manner that prevents damage to the assets, other resources, and to eliminate the potential for injury to government or contract personnel.

2.1.6.3.2. The contractor shall annotate the MPS entry to reflect date, time and the backshop location the asset will be routed to. The Contractor will also annotate MPS to reflect assets returned from the backshops to ensure the inventory is accurate.

2.1.7.3. The Contractor shall maintain the inventory for all FOM assets until all assets are removed from storage for reinstallation on the aircraft. When all assets have been processed out of storage, the Contractor will notify the GMR and close out the inventory for that aircraft.

2.1.7.4. As provided in para. 2.1.6.3 the possibility of unplanned discrepancies or conditions identified during the Repair and Ops gate could require the removal of additional aircraft assets to facilitate repairs. The Contractor shall ensure these assets are added to the inventory and treated in the same manner as the assets on the prepopulated inventory to ensure accountability.

2.2. For all 573rd F-16 Aircraft Maintenance Squadron (573 AMXS) the contractor shall process receiving, inventory, inspecting, recording, and storing FOM assets. Historically, the contractor shall process approximately 600 parts for six (6) F-16 aircraft being disassembled concurrently for depot maintenance over five (5) days. In addition, the contractor shall process approximately 600 parts for six (6) F-16 aircraft being reassembled concurrently to complete depot maintenance over five (5) days. One hundred percent parts accountability shall be accomplished within two business days after inventory, two inventories for each F-16 aircraft. The first inventory shall be completed after the Government removes all FOM assets from the aircraft and the second inventory shall be completed prior to aircraft reassembly.

2.2.1. The Contactor and the Government Maintenance Representative (GMR) shall inventory FOM assets removed from the aircraft. Once the FOM assets are received, the contractor shall input into Material Parts System (MPS). MPS is a Government tracking system which provides the list of materials to process for each F-16 aircraft. The contractor shall ensure they are in receipt of this list prior to processing each aircraft. The contractor shall inventory by end of each shift. If discrepancies are noted for FOM asset location, report discrepancies to GMR.

2.2.2. The contractor shall visually verify that the maintainers performed their tasks by inspecting items for obvious damage, missing caps, plugs and documents IAW AFSCMAN 21-102 paragraphs 13.1.2 and 13.4.3.1 and IAW AFI 21-101 AFMCSUP OO-ALCSUP paragraphs 14.19.2.1 and 14.19.2.9.1. The contractor shall document all discrepancies and report all damaged and/or missing FOM assets, caps, plugs, and documents and report to the F-16 GMR for action. Such items are to be returned to the maintainers prior to in-checking into FOM storage. The contractor shall not accept the noncompliant assets until the discrepancies have been corrected.

2.2.3. The Contractor shall contact the Maintenance Operation Center (MOC), as applicable, to route FOM assets to or from storage to the aircraft maintenance dock and/or repair centers.

2.2.3.1. The contractor shall document in the MPS check in and checkout dates. For check out, document in the MPS the FOM asset locations delivered to.

2.2.3.2. The Contractor shall keep record of all FOM routing to include who requested FOM to be routed, routing location, and pickup and delivery time from FOM storage location.

2.2.3.3. For FOM assets that do not require transportation, notify the requesting mechanic that FOM assets are ready for pickup.

2.2.3.4. The Contractor shall store all FOM assets in applicable storage areas as designated by the GMR.

2.2.4. Upon GMR’s identification of the FOM asset(s), the Contractor shall issue FOM asset(s) to the GMR and record action into the MPS. Depending on the major program, FOM may be single item check in/out, or contained in storage crates with multiple other assets.

2.2.4.1. The Contractor shall receive checked out FOM assets from the GMR. The Contractor shall store FOM assets in designated area and record action into the MPS.

2.2.5. The Contractor shall identify to Government material handlers on where to store/retrieve FOM assets. Storage locations will depend on the item. For example, large crated items will be stored in a High Bay warehouse location, but in the case of an avionics Line Replaceable Unit (LRU), it will be stored in the Vertical Lifting Machine (VLM) in the FOM room; AG/AT Vidmars will also be stored in the High Bay.

2.2.6. The Government will provide seals so that the Contractor shall seal and secure FOM storage containers prior to storing the FOM storage containers into the FOM storage location. Seal numbers shall be recorded on the inventory sheets.

2.2.6.1. The Contractor shall inspect FOM storage containers for broken seals once per shift. The Contractor shall notify GMR if seals have been tampered with.

2.2.6.2. The Contractor shall reseal FOM storage container with a new seal after the Contractor removes FOM assets from the storage container. The new seal number shall be recorded on the inventory sheet. The Contractor shall indicate in MPS where FOM assets have been delivered to.

2.2.7. The Contractor shall ensure FOM inventory sheets and issue log books are accurate, signed by the mechanic, and properly filed.

2.2.8 The contractor shall man the F-16 FOM storage room. The FOM room is located North East/Central in Building 225 (near F-16 Dock 43; no room number has been designated). This room is Vindicator-secured to permit limited personnel access. To man the facility would require at least one individual for two shifts (supporting a 5-4-9 work schedule) to provide FOM single component/large-scale FOM issue/receipt support should FLS personnel be working duties outside this facility.

2.3. Monthly Status Report - The Contractor shall provide a monthly status report. The report shall include progress on concerns, issues, roadblocks, team complement (employee listing), mishap/incident report, etc. Examples include: progress on identified deficiencies, project status, completion dates, manpower issues, as well as contractor accomplishments (such as how many FOM assets processed). The monthly status report is due no later than the 5th business day of the month (CDRL A/B/C001).

3. SERVICES SUMMARY

2.1.4 Acceptable when all vertzilla and FOM racks located inside secured area are secure

Table 4.1

4.1 Data submission: Contract information data shall be delivered electronically in accordance to the corresponding requirement for each Data Item listed in Table 4-1 (above). The Contractor’s data shall have no more than one error per quarter for all CDRL data item submittals or no more than one CDRL data item per quarter is submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days of Government notification and the Contractor shall take corrective action to prevent recurrence of inaccurate or late data deliverables. All reporting requirements listed below are applicable.

4.2. Annual Manpower Report:

4.2.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.2.1.1. Reporting Period: Contractors are required to input data for the labor executed during the POP for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be recorded anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

4.2.1.2. Uses and Safeguarding Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.2.1.3. Website User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

4.2.1.4. The Unit Identification Code (UIC) is FFD5M0.

4.3. Monthly Status Report – Employee Listing:

4.3.1. The Contractor shall include an updated Team Complement (employee listing) with the monthly status report which identifies the respective employees’ names, job series, supervisor’s or lead employee’s names, dates of hire, security clearances, and Common Access Card (CAC) request forms to the Contracting Officer Representative (COR) no later than 10 days prior to contract start (during ramp up) and no later than the 5th business day of every month. This will ensure the COR and on-site contractor supervisor/lead are aware of all contract employees onsite (CDRL A/B/C001).

4.3.2. The Contractor shall provide projected workload availability, ensuring coverage in projected areas where there may be coverage shortfalls. In instances of potential workload shortfalls, the Contractor shall address how coverage shall be provided in the affected area(s).

4.3.3. The Contractor shall provide 30 days written notice to the Government Representative and COR prior to any contractor employees being absent for the purpose of attending Contractor-provided training. The monthly status report may be used for this notification.

4.4. Total Case Incident Rate/Days Away, Restricted or Transferred (TCIR/DART)

4.4.1. The Contractor shall include the Total Case Incident Rate/Days Away, Restricted or Transferred (TCIR/DART) rates in the annual January report, per PWS paragraph 12.1 (CDRL A/B/C001).

4.5 Mishap/Incident Report:

4.5.1. In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. The Contractor shall notify a government supervisor within 30 minutes of accident/mishap. A written or email copy of the mishap / incident notification shall be sent within three calendar days to the designated Government Representative, who will forward it to OO-ALC/SE and 309 AMXG/OBR (CDRL A/B/C004).

4.5.2. The Contractor shall advise the Government area supervisor of any unsafe or deficiencies in work area and use this report for documentation.

5. QUALITY CONTROL PROGRAM

5.1. Quality Control Program: The contractor shall establish a complete Quality Control Program to ensure the requirements of this contract are provided as specified. The contracting officer will notify the contractor of acceptance or required modifications to the plan before the contract start date. The plan shall include AS9100 aerospace standard training for employees. The contractor shall make appropriate modifications (at no additional cost to the government) and obtain acceptance of the plan by the contracting officer before contract start.

5.2. Contracting Officer Representatives (CORs): The government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the Contractor’s performance through inspections. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation.

5.3. The COR or alternate shall inform the contractor’s site manager when discrepancies occur and shall request corrective action. The COR or alternate shall make a notation of the discrepancy on their tally/surveillance checklist with the date and time the discrepancy was noted and shall request the contractor’s site manager to initial the entry on the checklist.

5.4. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the COR.

5.5. The services to be performed by the Contractor during the period of this contract shall at all time and place be subject to review by the Contracting Officer or authorized representative.

5.6. Quality System Plan

5.6.1. The Contractor shall provide a QSP as part of the proposal and shall be reviewed at the basic contract level. The Contractor shall correct and modify the plan and obtain acceptance of the plan by the contracting officer before contract start. Updates shall be provided whenever there is a change in any of the following Quality System Elements: Management Responsibility Organization; Quality System Initial Quality Planning; Document Control; Process Control; Inspection & Testing; Corrective Action; Handling, Storage, Packaging, and Delivery; Quality Records; Internal Quality Audits; Training; and Quality System Effectiveness (CDRL A/B/C002).

5.6.2. The Contractor shall establish and provide a complete Contractor’s QSP to ensure the requirements of this contract are provided as specified. The Contractor shall ensure quality service is maintained throughout the life of the contract.

5.6.3. The Contractor’s QSP shall reflect the contractor’s overall approach, internal management controls, processes, and procedures for reporting to the Government on identified aspects of quality issues. The plan shall identify the means by which the Contractor will ensure quality effectiveness and demonstrate comprehensive management and review of data. The plan shall describe who reviews and assures that appropriate action is initiated when trends are unfavorable, who the Government will contact for contractor quality issues. The plan shall identify how the contractor identifies and resolves deficiencies, identifies potential improvements, and maintains and makes available to the Government supporting documentation that reflects quality control inspections and corrective actions taken. The Contractor shall provide copies of all discrepancies to the Government GR and the COR.

5.6.4. The Contractor’s QSP shall meet or exceed the minimum quality management systems elements specified in the American National Standards Institute (ANSI)/American Standards Organization (ASO)/International Standards Organization (ISO) family of standards.

5.7. Management Plan

5.7.1. The Contractor shall have in place a Management Plan (CDRL A/B/C005) to ensure qualified candidates are identified, screened, placed, monitored, and trained/retained, and currently possess the required background checks and security clearances to fulfill service requirements under this contract.

5.7.2. The Contractor shall accomplish contract requirements by employing and utilizing qualified personnel with appropriate combinations of education, experience, knowledge, training, abilities and skills, as well as physical capabilities.

5.7.3. The Contractor shall maintain clear organizational authority and responsibility to effectively manage and control personnel. This shall be accomplished without requiring Government employees to engage in the contractor’s operational or human resource management processes.

5.7.4. The Contractor shall establish and provide all reasonable means to ensure that performance of this contract in a Government facility is fully complementary with, and does not run counter to, any written local operating procedures or policies that may be provided by the Government. This is consistent with the contractor’s exclusive right and authority to supervise and control its employees.

6. GOVERNMENT FURNISHED PROPERTY AND SERVICES: Work is to be performed at Hill Air Force Base, Ogden, Utah. The 309th Aircraft Maintenance Group (309 AMXG) equipment custodians will issue hand receipts for equipment, computers, and printers as necessary. The contractor will be provided access to facilities, equipment, and property as required for the specific task order. Any property or equipment provided to the contractor shall be returned to the using organization upon contract completion. Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

7. SECURITY PROCEDURES. The Contractor must meet the same security requirements as government employees for access to HAFB's network or Automated Information Systems (AIS). All of the following sub-paragraphs apply in support of the C-130 and F-16 weapon systems. These procedures shall be described in the Contractor’s management plan (CDRL A/B/C005).

7.1. If the issuance of a Defense Biometric Identification System (DBIDS) or Common Access Card (CAC) card is necessary, the Contractor or Contractor’s Security Office shall fill out, or provide, all of the necessary information required on the AFMC Form 496, Application for AFMC Identification Card.

7.2. The Contractor shall present the completed AFMC Form 496 with all necessary documentation to the COR. The Contractor security officer shall verify all of the information on the AFMC Form 496, or the person listed on each AFMC Form 496 shall appear in person and provide two original identity source documents for identity proofing. The identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1115-0136, Employment Eligibility Verification. At least one document shall be a valid State or Federal Government-issued picture identification.

7.3. Contractor personnel that only require access to the base will receive a DBIDS card. This will only be issued by successful passing of a local files check. This check is initiated upon receipt of the AFMC Form 496. Once the local files check is successful, the contractor employee will be directed to 75 SFS for issuance of the DBIDS card.

7.4. Contractor personnel that require access to the flight line shall report to the 309 AMXG Security Office. Security Education, Phase 1 & 2 Line Badge training, will be accomplished during new hire training.

7.4.1. The Contractor’s security manager shall complete an “Unescorted Entry Authorization Certificate” (AF Form 2586) for each employee requiring entry into controlled areas. The request shall be submitted to Security Forces (site location Visitor Center). The AF Form 2586 shall be returned to the government security manager for accountability.

7.4.2. As required, the contractor employee shall also obtain a Building ID and access card from the appropriate Building Security Manager.

7.4.3. When the POP has ended, contractors shall have five working days to terminate all their network user accounts.

7.5. DBIDS and Line Badges can be issued at the same time, provided that all requirements are previously met.

7.6. CAC cards can only be issued to individuals who have credentials already established in the Joint Personnel Adjudication System (JPAS) and have passed a National Agency Check with Inquiries (NACI) investigation. This is the minimum level of investigation required to access federal network information systems. The Contractor shall provide individuals who already have met or can meet these criteria prior to contract award, since obtaining access can take up to eight months to acquire.

7.7. All Government issued credentials and badges are to be accounted for and returned to the COR within five business days after termination of the employee or completion of the contract. Any lost credentials or badges are to be reported within one business day to the COR and to the 309 AMXG security office. The contractor shall create an Incident/Mishap report when a contract employee loses a CAC or Restricted/Controlled Area Badge Line badge. (CDRL A/B/C004)

7.8. Contractors shall comply with local unit processing in and out checklist procedures for all contractor personnel, to ensure proper security related briefing and debriefs are accomplished. Security escorts will be provided in secured areas as necessary.

7.9. Contractor employees who have access to Hill Air Force Base, government facilities or critical information shall be trained on Operations Security (OPSEC), human relations, and security education and motivation within 90 days after initial assignment of the contract IAW AFI 10-701 Paragraphs 5.1-5.2.

7.10. Contractor employees requiring a higher level of investigation for government computer access shall obtain security clearance per AFI 31-501, Personnel Security Program Management and AFMAN 33-282, Computer Security.

7.11. Operations Security (OPSEC) Contractors who have access to Hill Air Force Base critical information shall have OPSEC training IAW AFI 10-701. Initial training will be approximately 1 hour and follow on recurring annual training will be approximately .5 hour.

7.12 Communications Security (COMSEC)

7.12.1. All communications with DOD organizations are subject to COMSEC review.

7.12.2. The DOD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations.

7.12.3. The Government advises the Contractor that at any time they place a call to, or receive a call from, a DOD organization, they are subject to COMSEC procedures.

7.12.4. The Contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DOD information.

7.13. Key, Vindicator Card, and Building Badge Control.

7.13.1. The Contractor shall establish and implement methods of making sure that all keys, vindicator cards, and building badges issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

7.13.2. The Contractor shall not duplicate any keys issued by the Government.

7.13.3. The Contractor shall immediately report the occurrence of a lost key to the appropriate building Facility Manager, and vindicator cards and building badges to the appropriate Security Managers.

7.13.4. The Contractor shall prohibit the opening of locked areas to anybody unless the individual possesses a 309 AMXG controlled area badge.

8. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding and shall account for all Government property provided for contractor use.

9. TRAINING

9.1. All applicable contractor personnel shall attend Government training. These training requirements will be accomplished by Government Points of Contact (POC). The contractor shall provide the COR a roster of personnel trained no later than 30 days after contract award. As new employees are hired, they shall be trained and a new roster provided to the COR no later 30 days after employee is hired.

Table 9.1. below illustrates required training as further explained in the individual PWS references.

working on HAFB

9.1 Training Table

9.2. The Contractor shall accomplish additional new hire training requirements if required in the future.

10. HOURS OF OPERATION

10.1. The Contractor shall perform services required under this contract per the below 5/4/9 Alternating Week Work Schedule. Work hours and shifts will mirror the Government 5-4-9 work schedule identified in Appendix E. Shifts are susceptible to change during task order POP due to Government worksite availability, i.e., Government furloughs. The Contractor is responsible for communicating required work hours and ensuring their employees are at their designated workstations ready to work during work hours.

10.2. Recognized Holidays. The Contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

10.3. In the event that the contractor is prevented from performance as the result of an Executive Order or an administrative leave determination that applies to the using activity, such time may not be charged to the contract.

10.4. The customer will inform the contractor at least a week in advance of a schedule change.

11. CONSERVATION OF UTILITIES

The Contractor shall instruct employees in utilities conservation practices.

12. SAFETY REQUIREMENTS: While performing work under this contract, the Contractor shall follow Appendix C and adhere to the following:

12.1. The Air Force is part of the OSHA Voluntary Protection Program (VPP). The Contractor is required to attain familiarization with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. VPP requirements apply to contractors whose employees work more than 1,000 hours per quarter. The contractor shall flow down these requirements to all subcontractors who qualify as applicable contractors under this contract. The Contractor shall provide from its OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rates by 15 January of each year to the CO for submission as part of the installation’s annual OSHA Voluntary Protection Program (VPP) self-evaluation report.

12.2. The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The workload and the industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to, methyl ethyl ketone, toluene, isopropyl alcohol, and ethyl acetate as constituents of cleaning solvents; and hexavalent chrome and cadmium as byproducts of paint. While the contractor will not perform duties in a marked and signed regulated area (where exposures are expected to exceed the permissible exposure limits set by 29 CFR 1910), there may be contact hazards with these materials during cleanup. The contractor shall ensure proper protective measures and training is taken to protect contracted employees from these hazards. The 75th Air Base Wing (ABW) Bioenvironmental Engineering Flight has produced industrial hygiene assessments of these areas which are attached.

12.3. Develop and provide a safety program plan and site specific checklists IAW Appendix C. The safety program plan must be approved by the OO-ALC Safety Office (OO-ALC/SE) prior to any performance under this contract (CDRL A/B/C003).

13. FOREIGN OBJECT DAMAGE AND TOOL CONTROL

13.1. The contractor shall follow the applicable guidance in chapters/ paragraphs/sections of AFI 21-102, AFSCMAN 21-102, and OO-ALC Guidance Memorandum concerning tool (chapter 10) and Foreign Object Damage (FOD) control policies (chapter 13).

13.2. The contractor shall immediately report any lost tools, equipment, and FOD, and comply with the lost tool procedures outlined within Chapter 10 of AFI 21-102, AFSCMAN 21-102, and OO-ALC Guidance Memorandum.

14. ENVIRONMENTAL CONTROLS

14.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with applicable Interstate, Federal, State, Local, and Hill AFB laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. The contractor is responsible for all fines and penalties resulting from all environmental compliance Actions, imposed by regulators.

14.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately take action to contain the spill – following the procedures on the Safety Data Sheet (SDS). Report the incident to Hill AFB Fire Dept. at phone number 911. The operator will direct your call appropriately. 75CEG/CEV can provide a list of approved spill cleanup contractors. The liability for the spill or release of such substances rests solely with the contractor and its agent.

15. GOVERNMENT MOTOR VEHICLE (GMV) LICENSE: In the event Contractor employees are required to operate GMVs in the execution of this contract, the Contractor shall adhere to the below provisions. If the GMVs exceed 10,000 pounds gross weight, then the employees must be licensed by the state on the vehicles they operate. A state or commercial license and contractor’s certification shall be provided to the 309th Aircraft Maintenance Group (309 AMXG) Vehicle Control Officer (VCO) for verification. The contractor shall attach to the licensing forms a letter that lists each individual and the types of vehicles they will be operating. This letter shall be signed by the contractor and coordinated through the 309th Aircraft Maintenance Group VCO. All licensing and proof of training is coordinated through a 309 AMXG VCO. The VCO will validate the contractor is authorized to operate GMVs in accordance with the agreed upon contract. This letter shall be updated as necessary and remain on file with the 309 AMXG VCO.

16. RECORDS MANAGEMENT: The contractor shall ensure that all records created as a result of processes prescribed in this PWS are maintained in accordance with (IAW) AF Manual 33-363, Management of Records, and disposed of IAW the AF Records Disposition Schedule (RDS) located at https://www.my.af.mil/afrims/afrims/afrims/rds/rds_series.cfm

17. PHASE IN (Ramp-up period): At a minimum, the following tasks shall be accomplished within the initial ramp-up phase of the program:

17.1. The contractor shall have 30 calendar days following contract award or exercising additional options to provide a fully trained staff, which includes in processing within 309 AMXG.

17.2. The Contractor will not be performing duties during the ramp-up period.

17.3. The period of performance will start after the ramp-up periods ends.

187. PHASE OUT: If there is a change in contractor support or if the contractor functional support is reverted to in-house support, the incumbent contractor shall provide a summary status briefing to familiarize the incoming contractor or government personnel. During the phase-out transition period, the incumbent shall be fully responsible for the operation of training or mentoring of all contractor or government personnel.

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

EESOH Enterprise Environment Safety & Occupational Health

GMV Government Motor Vehicle

IAW In Accordance With

APPENDIX B

PUBLICATIONS

The contractor shall reference most current versions of the below publications:

AFH 23-123V1 Material Management Reference Information AFI 10-701 Paragraphs 5.1-5.2 Operations Security (OPSEC) AFI 21-101 AFMCSUP OO-ALCSUP Aircraft and Equipment Maintenance Management, Paragraph 14.19, Foreign Object Damage Prevention Program AFI 21-102 Depot Maintenance Management (Chapter 10, Tool and Equipment Management; Para. 13.6, Foreign Object Damage Prevention Program; Para. 13.7, Communications) AFI 23-101 Air Force Material Management AFI 31-101 The Installation Security Program AFI 31-501 AFMCSUP 1 Personnel Security Program Management AFI 32-7086 Section 2.5.5 HAZMAT Determination and Authorization Procedures for Contractors AFI 32-7086 AFMCSUP 1 Hazardous Materials Management HYPERLINK "http://www.e-publishing.af.mil/shared/media/epubs/AFI33-115V2.pdf" AFI 33-115 Volume 2 Paragraphs 5.1 and 6.21, Licensing Network Users and Certifying Network Professionals Replace with AFI 33-200 Air Force Cybersecurity Program Management HYPERLINK "http://www.e-publishing.af.mil/shared/media/epubs/AFI33-204_AFMCSUP1.pdf" AFI 33-204 AFMCSUP 1 Information Assurance Awareness Program AFMAN 23-122 Material Management Procedures AFMAN 33-152 User Responsibilities and Guidance for Information Systems AFMAN 33-282 Computer Security Chapter 4, Information System Access Control AFPD 24-3 Operation and Use of Ground Transportation Vehicles AFSCMAN 21-102 Depot Maintenance Management (Para.18.11.9, Facilitate Other Maintenance; Para. 10.11,Procedures for Lost/Found Tool Items; Para. 13.4, FOD/DO Prevention Program) AMXGOI 21-7 Handling, Storage, Packing, Preservation and Delivery of Aircraft Parts/Components AMXGOI 21-12 Condition Tagging and Labeling of Air Force Material AMXGOI 24-5 Use of Low Speed Vehicles Within the 309th Aircraft Maint. Group AMXGOI 32-6 Hazardous Material Management AMXGOI 91-301 Maintenance Occ. Safety, Fire Prevention, and Health Program

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

FOM Program

1 May 2015 Prepared by:

Tim Helms

OO-ALC/SE

801-586-6038

Control Number: TH150501

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements

The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include AFI 91-203, Air Force Consolidated Occupational Safety Instruction, AFI 91-204, Safety investigations Reports, AFPAM 91-210, Contract Safety, and the protection of their employees.