afi23-101.pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 23-101

29 JANUARY 2016

Materiel Management

AIR FORCE MATERIEL

MANAGEMENT

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AF/A4LR

Supersedes: AFI23-101, 8 August 2013

Certified by: AF/A4L

(Maj Gen Kathryn J. Johnson)

Pages: 261

This guidance applies to all personnel (military, civilian, and contractors) working for the United

States Air Force (USAF). It applies to Air Force Reserve Command (AFRC) and Air National

Guard (ANG) Units. This instruction implements AFPD 23-1, Materiel Management and facilitates the implementation of Department of Defense (DoD) guidance from DoDM 4140.01, DoD Supply Chain Materiel Management Procedures; DoD Directive 1225.06, Equipping the

Reserve Forces; DoD 4140.26-M, DoD Integrated Materiel Management (IMM) for Consumable

Items: Operating Procedures for Item Management Coding (IMC); DoD 4140.27-M, Shelf-Life

Item Management Manual; and DoDI 4140.58, National Guard and Reserve Equipment Report

(NGRER). Refer to AFI 21-201, Munitions Management, for management of Class V

(munitions) materiel. Refer recommended changes and questions about this publication to the

Office of Primary Responsibility (OPR) using AF Form 847, Recommendation for Change of

Publication; route AF Forms 847 from the field through the appropriate functional’s chain of command. The authorities to waive wing/unit level requirements in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”) number following the compliance statement. See

AFI 33-360, Publications and Forms Management, Table 1.1 for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of command to the appropriate Tier waiver approval authority, or alternately, to the Publication OPR for non-tiered compliance items. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with (IAW) Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of IAW Air Force Records Disposition Schedule (RDS) located in the Air Force Records Information Management System (AFRIMS). Notify

AF/A4LR of guidance conflicts between this instruction and any other DoD/USAF guidance or http://www.e-publishing.af.mil/

2 AFI23-101 29 JANUARY 2016

Technical Orders (TO). Pending case resolution, DoD directives/TOs will take precedence.

Notify AF/A4LR of guidance conflicts between this instruction and any other DoD/USAF guidance or Technical Orders (TO). Pending case resolution, DoD directives/TOs will take precedence. IAW the Paperwork Reduction Act and DoD policy, ensure that reports of information collections that are collected and/or are compiled and transmitted from the general public are cleared and licensed by the Office of Management and Budget prior to collection.

Information that is collected from other DoD components or Federal agencies must be approved by DoD and licensed with a report control symbol. See Attachment 1 for a glossary of references and supporting information.

SUMMARY OF CHANGES

This revision includes significant changes and must be reviewed in its entirety. Changes include implementation of the Central Repair Facility (CRF) and policy responsibilities of the Air Force

Installation and Mission Support Center (AFIMSC). The changes to the Customer Support, Equipment Management, Readiness Spares Packages (RSPs), Inventory, Flight Service Center

(FSC) and warehouse operations were implemented to include addition of HAZMAT Tracking

Activity (HTA) terminology to describe key aspects of the “HAZMART” function, the requirement for HAZMART to process receipts in the Enterprise Supply-Solution (ES-S) was deleted. The overall management of the Supply Discrepancy Report SDR program was aligned under the Customer Support Liaison Element. In addition, the base level EAE is responsible to manage 99s for lateral Equipment/SPRAM Transfers. Also, A4LR, MAJCOM and Materiel

Management roles and responsibilities as well as terms were revised. Also the requirement to file

Receipt (REC) and Turn-In (TIN) documents have been deleted. Finally, the tiering to this instruction was modified to comply with standards outlined in AFI 33-360, Publications and

Forms Management.

Chapter 1— GUIDING PRINCIPLES 9

Section 1A— Purpose, Scope and Description of Instruction 9

1.1. Purpose, Scope and Description of Instruction

Section 1B— Organization Structure and Responsibilities 11

1.2. Organization Structure and Responsibilities

Section 1C— Satellite Operations 20

1.3. Satellite Operations

Section 1D— Air Force Supply Chain Materiel Management Goals and Metrics 23

1.4. Air Force Supply Chain Materiel Management Goals and Metrics

Section 1E— Air Force Supply Chain Boards and Working Groups 24

1.5. Air Force Supply Chain Boards and Working Groups

AFI23-101 29 JANUARY 2016 3

Section 1F— MATERIEL MANAGEMENT ENLISTED CAREER BROADENING

PROGRAM 28

1.6. Overview

1.7. Purpose of the Program

1.8. Selection Process

1.9. Program Administration

1.10. Career Broadening Assignments

1.11. Follow-On Assignments

1.12. Review Conference

1.13. Materiel Management Enlisted Career Broadening Program OPR

Chapter 2— PLAN 33

Section 2A— Overview 33

2.1. Overview

Section 2B— Stockage Policy 33

2.2. Stockage Policy

Section 2C— Financial Management 50

2.3. Financial Management

Section 2D— War Reserve Materiel (WRM) 70

2.4. War Reserve Materiel (WRM)

Section 2E— Degraded Operations 71

2.5. Degraded Operations

Section 2F— Readiness Spares Packages (RSP) and Kits 74

2.6. Readiness Spares Packages (RSP) and Kits

Section 2G— Contingency/Wartime Planning 87

2.7. Contingency/Wartime Planning

Section 2H— Life Cycle Product Support Planning 93

2.8. Life Cycle Product Support Planning

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Section 2I— Provisioning 93

2.9. AF provisioning policies

Section 2J— Weapon System Support Program (WSSP) 93

2.10. Air Force Participation

Section 2K— Spare Parts Breakout Program 95

2.11. Spare Parts Breakout Program

Section 2L— Tanks, Racks, Adapters, and Pylons (TRAP) 102

2.12. Tanks, Racks, Adapters, and Pylons (TRAP)

Chapter 3— SOURCING OF MATERIEL 105

Section 3A— Overview 105

3.1. Overview

Section 3B— Local Purchase and Retail Sales 105

3.2. Local Purchase and Retail Sales

Section 3C— Receipt Processing 108

3.3. Receipt Processing

Section 3D— Item Management 108

3.4. Item Management

Section 3E— Diminishing Manufacturing Sources and Material Shortages (DMSMS) 108

3.5. Diminishing Manufacturing Sources and Material Shortages (DMSMS)

Chapter 4— MAKE AND MAINTAIN MATERIEL 110

Section 4A— Overview 110

4.1. Overview

Section 4B— Time Compliance Technical Order (TCTO) 110

4.2. Time Compliance Technical Order (TCTO)

Section 4C— Repair 112

4.3. Repair

AFI23-101 29 JANUARY 2016 5

Section 4D— Time Change Items 117

4.4. Time Change Items

Chapter 5— DELIVERY OF MATERIEL 118

Section 5A— Overview 118

5.1. Overview

Section 5B— Order and Requisitioning 118

5.2. Order and Requisitioning

Section 5C— Physical Asset Management 120

5.3. Physical Asset Management

Table 5.1. Individual Protective Equipment Stock Levels

Table 5.2. General Purpose Mobility Bag Contents (TYPE A)

Table 5.3. Extreme Cold Weather Mobility Bag Contents (TYPE B)

Figure 5.1. Tariff Sizing for Prescribed Mask and Ensemble Items

Section 5D— Equipment Management 131

5.4. Equipment Management

Table 5.4. Serial Numbers

Section 5E— Document Control and Detail Records 148

5.5. Document Control and Detail Records

Section 5F— Record Reversal and Correction 156

5.6. Record Reversal and Correction

Section 5G— Physical Inventory and Inventory Adjustments 156

5.7. Physical Inventory and Inventory Adjustments

Table 5.5. Inventory Frequency

Section 5H— Special Purpose Recoverables Authorized Maintenance (SPRAM) 161

5.8. Special Purpose Recoverables Authorized Maintenance (SPRAM)

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Section 5I— Inspection and Related Operations 165

5.9. Inspection Operations and Related Operations

Section 5J— Management of Discrepant, Counterfeit and Suspect Counterfeit Materiel 172

5.10. Management of Discrepant, Counterfeit and Suspect Counterfeit Materiel

Section 5K— Stock Positioning 177

5.11. Stock Positioning

Section 5L— Materiel Disposition 178

5.12. Materiel Disposition

Chapter 6— MATERIEL RETURNS 181

Section 6A— Overview 181

6.1. Overview

Section 6B— Returns 182

6.2. Returns

Section 6C— Disposal, Demilitarization and PMRP 184

6.3. Disposal, Demilitarization and PMRP

Chapter 7— SUPPORTING TECHNOLOGIES 187

Section 7A— Overview 187

7.1. Overview

Section 7B— Automated Identification Technology (AIT) and MMHS and Other Capabilities 187

7.2. AIT, MMHS and Other Capabilities

Section 7C— Supply Chain Materiel Management Systems 191

7.3. Supply Chain Materiel Management Systems

Section 7D— Readiness Driver Program 192

7.4. Readiness Driver Program

Section 7E— Integrated Logistics System-Supply (ILS-S) 193

7.5. Integrated Logistics System-Supply (ILS-S)

AFI23-101 29 JANUARY 2016 7

Chapter 8— LOGISTICS PROGRAMS AND SYSTEMS 199

Section 8A— Overview 199

8.1. Overview

Section 8B— Cataloging and Records Maintenance 199

8.2. Cataloging and Records Maintenance

Section 8C— Uniform Materiel Movement and Issue Priority System (UMMIPS) 203

8.3. Uniform Materiel Movement and Issue Priority System (UMMIPS)

Section 8D— Air Force Clothing and Textile 205

8.4. Air Force Clothing and Textile

Section 8E— Price Challenge and Verification Program 209

8.5. Price Challenge and Verification Program

Section 8F— Critical Safety Items (CSIs) 210

8.6. Disposition of Critical Safety Items (CSIs)

Chapter 9— SPECIAL REQUIREMENTS 211

Section 9A— Special Requirements Overview 211

9.1. Overview

Section 9B— Special Logistics Support 211

9.2. Special Logistics Support

Section 9C— Air Force Donation, Loan, and Lease Programs 219

9.3. Air Force Donation, Loan, and Lease Programs

Section 9D— Security Assistance 219

9.4. Security Assistance

Chapter 10— INTENSIVELY MANAGED AND TRACKED ITEMS 221

Section 10A— Overview 221

10.1. Overview

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Section 10B— Management of Controlled Materiel 221

10.2. Management of Controlled Materiel

Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 228

AFI23-101 29 JANUARY 2016 9

Chapter 1

GUIDING PRINCIPLES

Section 1A—Purpose, Scope and Description of Instruction

1.1. Purpose, Scope and Description of Instruction.

1.1.1. Chapter 1 overview. This chapter outlines the instruction’s purpose; AF guidance for

Materiel Management Organization and Structure at base level; Satellite Operations; Supply

Chain Materiel Management Goals and Metrics; Air Force Materiel Management Boards and

Working Groups.

1.1.2. Purpose. The purpose of this instruction is to implement direction from the Secretary of the Air Force (SECAF) as outlined in AFPD 23-1, Materiel Management. This policy provides direction for determining and stocking materiel requirements, cataloging, ordering, sourcing, receiving, delivering, and return/disposal of materiel for Class IX repair parts and select Class VII major end items and Class II items as identified and approved by

Headquarters Air Force (HAF). Additionally, guidance for other classes of supply, such as

Class V munitions is covered in specific subject areas. These references will be specifically enumerated where applicable.

1.1.2.1. This instruction supports the Integrated Life Cycle Management (ILCM)

Enterprise chain by providing applicable materiel management guidance to ensure the warfighter receives the right support at the right place and the right time. Additionally, this guidance supports the Air Force Expeditionary Logistics for the 21st Century

(eLog21) umbrella strategy that integrates and governs logistics transformation initiatives.

1.1.2.2. Delegation of Authority: Air Force (AF). AF/A4 Logistics, Engineering & Force

Protection delegates responsibility for procedural guidance development to Air Force

Materiel Command (AFMC):

1.1.2.2.1. Provisioning

1.1.2.2.2. Wholesale receipt processing

1.1.2.2.3. Item Management (IM)

1.1.2.2.4. Diminishing Manufacturing Sources and Material Shortages (DMSMS)

1.1.2.2.5. Storage, management and redistribution of select Class II excess assets

1.1.2.2.6. Stock Positioning

1.1.2.2.7. Materiel Disposition

1.1.2.2.8. Security Assistance

1.1.2.3. AFMC shall develop separate 24/7 procedural guidance for supply chain operations activities to implement enterprise level support as required.

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1.1.3. Scope. AF policy requires all government-owned property to be under the control of a responsible Accountable Officer (AO) at all times. The AO’s to which this instruction applies are:

1.1.3.1. AF organizations under the direct jurisdiction of the CSAF.

1.1.3.2. AF organizations under the jurisdiction of overseas commands instructed to maintain formal stock record accounts.

1.1.3.3. Designated agencies accessing the AF materiel management system, unless specifically exempted by the CSAF.

1.1.3.4. Supply Chain Management (SCM) operations providing direct support to the F-

35 platform will use this instruction as fundamental baseline for materiel management knowledge and guidance. However, the F-35 SCM processes will be managed IAW F-35

Joint Program Office (JPO) approved guidance.

1.1.4. Compliance Terminology. For the purposes of this instruction, the following definitions apply:

1.1.4.1. Shall, Must, Will - Indicate mandatory requirements. (Will is also used to express a declaration of purpose for a future event.)

1.1.4.2. Should - Indicates a preferred method of accomplishment.

1.1.4.3. May - Indicates an acceptable or suggested means of accomplishment.

1.1.5. Construct. This instruction has the same construct as AFMAN 23-122 and AFH 23-

123, Vol 2, Pt 1. While not all sections within AFI 23-101 have associated procedures enumerated in AFMAN 23-122 or processes in AFH 23-123, Vol 2, Pt 1, those sections where procedures/processes are detailed have the same section titles. For example, Sec. 5D, Equipment Management is the same section in AFI 23-101, AFMAN 23-122, and AFH 23-

123, Vol 2, Pt 1, Chapter 5.

1.1.5.1. Users are encouraged to refer to Attachment 1 and Attachment 2 for reference information as well as identification of legacy AF supply chain functions with updated terminology.

1.1.5.2. References to materiel management systems. This instruction provides guidance which properly should not be predicated on systems’ capabilities. Guidance shall drive systems requirements. As such, the vast majority of references to systems information in this instruction are systems “neutral” and are referred to as “materiel management IT systems” or similar terminology. AFI 23-101’s “companion” publications, AFMAN 23-

122 and AFH 23-123 provide more specific systems references (e.g. Integrated Logistics

Support-Supply (ILS-S), Air Force Equipment Management System (AFEMS)).

1.1.6. Supplements. This instruction may be supplemented no lower than the Major

Command (MAJCOM) level unless otherwise indicated. MAJCOMs supplementing this instruction must coordinate with AF/A4LR and will follow guidance in AFI 33-360, Publications and Forms Management.

AFI23-101 29 JANUARY 2016 11

Section 1B—Organization Structure and Responsibilities

1.2. Organization Structure and Responsibilities.

1.2.1. Air Force Supply Chain Organizations.

1.2.1.1. Throughout this instruction, guidance establishes responsibilities for HAF and

MAJCOMs. Note: Any reference to MAJCOM will include ANG.

1.2.2. Logistics Readiness Squadron Organization.

1.2.2.1. To maintain standardization, the standard AF LRS/Materiel Management

Activity will focus on: 1) maintaining war readiness and supporting the wartime mission of the wing/base; 2) maintaining an overall customer support focus; 3) expeditionary logistics support; 4) supply chain materiel management; and 5) care and security of

Nuclear Weapons-Related Materiel (NWRM). Most Efficient Organization (MEO) or units with Contract Operations will be organized in a manner that complies with this guidance to the maximum extent possible without jeopardizing organizational efficiencies or significantly increasing cost. (T-1).

1.2.2.2. IAW AFI 38-101, Air Force Organization, the LRS is made up of the

Commander, Commander’s Support Staff and various flights covering the disciplines of logistics, fuels, materiel management, and vehicle management. The Commander’s

Support Staff is made up of Operations Officer, Logistics Manager, Squadron Readiness, Operations Compliance, Squadron Superintendent (optional), and the First Sergeant.

1.2.2.3. LRS Commander (LRS/CC). In addition to unit commander responsibilities

IAW AFI 51-604, Appointment to and Assumption of Command, and AFI 38-101, Manpower and Organization, the LRS/CC has the following materiel management related responsibilities. The LRS/CC will:

1.2.2.3.1. Act as the Accountable Officer (AO) and Nuclear Weapons-Related

Materiel AO (NWRMAO) for squadron assets and supply system stock in FB/FE accounts IAW AFI 23-111, Management of Government Property in Possession of the Air Force and AFI 20-110, Nuclear Weapons- Related Materiel Management. (T-

1).

1.2.2.3.1.1. When the accountable officer is replaced by a newly designated accountable officer a transfer of accountability will occur. (T-1). Reference

AFMAN 23-122, Sec. 1B, Organization Structure and Responsibilities, for transfer procedures. Accountable Officer responsibilities and signature authority are non-delegated requirements (e.g., M10, NWRMAO, Reports of Survey, etc.).

1.2.2.3.1.2. Accountability will include categories II and IIA satellites that function according to Sec. 1C of this instruction. (T-1). However, this accountability will not include those categories II and IIA satellites located in contingency locations with an Expeditionary Logistics Readiness Squadron

(ELRS). (T-1). For contingency supply accounts accountable officer will be appointed IAW AFI 23-111. (T-1).

1.2.2.3.1.3. AO Signature Delegation. In the event the AO will be absent for more than 30 days, the AO will appoint in writing AO signature authority for

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documentation requiring accountable officer approval to the Logistics Manager or

Operations Officer. (T-1)

1.2.2.3.1.3.1. Delegation of AO Signature authority must be in writing and approved by the Mission Support Group Commander (MSG/CC) or equivalent. (T-1).

1.2.2.3.1.3.2. During an Accountable Officer absence lasting longer than 30 days, non-AO review and signature authority is given to the Materiel Manager

Flight commander or Flight superintendent.

1.2.2.3.2. Review metrics related to Materiel Management effectiveness. (T-2).

1.2.2.3.3. Wartime Responsibilities. The LRS/CC will develop, in coordination with the AFMC, degraded operations plans to maintain materiel management support during times of materiel management systems interruption, in peace and war. (T-2).

1.2.2.4. Operations Officer (LGR). The Operations Officer is the next senior officer and oversees day-to-day operations within the squadron. The Operations Officer also acts for the commander IAW AFI 51-604, in the absence of squadron commander. The LGR will:

1.2.2.4.1. Provide direct support to the LRS/CC and directly supervises the LRS Unit

Deployment Manager (UDM) and Squadron Readiness function. (T-2).

1.2.2.4.2. Recommend, in coordination with the UDM and squadron leadership, assignment of squadron personnel to deployment positions for commander approval and coordinates on all Air and Space Expeditionary Force (AEF) taskings. (T-2).

1.2.2.4.3. Carry out all Logistics Manager duties when no Logistics Manager is assigned. (T-2).

1.2.2.5. Squadron Readiness (LGDRX). Responsible for LRS Unit Control Center

(UCC). The UCC may be staffed by permanent personnel with augmentation during contingencies and surge operations. Maintains squadron recall rosters. Serves as the squadron level War Reserve Materiel Manager (WRMM) for the War Reserve Materiel

(WRM) program. See AFI 25-101, War Reserve Materiel (WRM) Program Guidance and

Procedures and Chapter 2 of this instruction for additional information on WRM responsibilities. Serves as the unit Status of Resource and Training System (SORTS) monitor IAW AFI 10-201, Status of Resource and Training System.

1.2.2.6. Unit Deployment Manager (UDM). The UDM reports directly to the Operations

Officer (except in ANG where the UDM is in Operations Compliance). Refer to AFI 10-

401, Air Force Operations Planning and Execution, and AFI 10-403, Deployment

Planning and Execution, for specific UDM duties.

1.2.2.7. Logistics Manager (LGL). The Logistics Manager will be responsible for oversight of programs and processes associated with squadron business processes, resource management (facilities, funds management, stock control and infrastructure), squadron analysis, strategic planning, compliance, squadron training, accountability, metrics, and systems management. If the LRS does not have an actual LGL, the LGR will assume responsibilities. (T-2)

1.2.2.7.1. Functions as the director of Operations Compliance (OC). (T-2).

AFI23-101 29 JANUARY 2016 13

1.2.2.7.2. Develops civilian employees with critical operational career-enhancing experience that will prepare them for more senior management positions. (T-2).

1.2.2.7.3. Assigned as the Functional Director for all contracts to maintain oversight of those programs. (T-2).

1.2.2.7.4. Carry out all Operations Officer duties when no Operations Officer is assigned. (T-2).

1.2.2.7.5. Appoint in writing a primary and alternate security manager for Materiel

Management information systems IAW AFI 31-401, Information Security Program

Management. (T-2).

1.2.2.8. Operations Compliance (LGLO). OC is aligned under and responsible to the

Logistics Manager. The OC is the commander’s single point of contact for “health of the squadron” issues. In addition to the responsibilities in AFI 20-112, Logistics Readiness

Squadron Quality Assurance Program (LRS/QA), the OC provides oversight of squadron compliance, annual inspection, self–inspection program, training resources, accountability and analysis. The OC contains the following sections:

1.2.2.8.1. Quality Assurance (QA) Section (LGLOQ). Performs duties as specified in

AFI 20-112, Logistics Readiness Squadron Quality Assurance Program (LRS QA).

1.2.2.8.2. Squadron Training Section (LGLOT). Responsible for overall training management IAW AFI 36-2201, Air Force Training Program. Note: Squadrons, with the exception of the ANG, which do not have a 3S2XX Unit Education and Training

Manager assigned are highly encouraged to convert a billet to this Air Force Specialty

Code (AFSC). However, duties can be augmented by any LRS career field.

1.2.2.8.3. Resource Management Section (LGLOR). Serves as Unit Resource

Advisor complying with AFI 65-601, Volume 2, Budget Management for Operations.

1.2.2.8.4. Functional Systems Management Section (LGLOS). This section is responsible for the centralized management and decentralized execution of core squadron logistics systems. Key materiel management responsibilities are:

1.2.2.8.4.1. Liaison for LRS, AFMC, and the AF Program Executive Office

(PEO)

1.2.2.8.4.2. Submits system specific requirements to execute computer rotation plan.

1.2.2.8.4.3. Troubleshoots and resolves all system related issues to include submitting Supply Difficulty Reports (DIREPs).

1.2.2.9. Contractor Support. Contractor supported supply operations will comply with

AF Materiel Management directives as specified within each applicable Statement of

Work (SOW). (T-1). The contractor shall provide all resources and services necessary to perform their functional responsibilities as defined in the applicable SOW. (T-2). The

SOW will also include those specified actions the contractor will be obligated to perform such as Government-Furnished Property stewardship and reporting, and implementation of Automatic Identification Technology (AIT) initiatives. (T-2). Contractors are

14 AFI23-101 29 JANUARY 2016

obligated to use standard AF logistics systems when performing their functional responsibilities.

1.2.2.10. Materiel Management Flight (LGRM). Responsible for all retail materiel management functions for a base/location, such as storing, inspecting, inventorying, issuing, returning, repair cycle and customer support. This flight is the primary liaison between customers and the AFMC. Note: Vehicle Management Flight or equivalent is responsible for vehicle assets.

1.2.2.10.1. Flight Leadership Responsibilities. Flight leadership will:

1.2.2.10.1.1. Maintain diagrams of the supply storage areas showing the layout of each warehouse, storeroom, bay, and pallet storage area. (T-3).

1.2.2.10.1.2. Ensure that all items are stored and handled according to DoD and

AF TOs, manuals, and directives.

1.2.2.10.1.3. Oversee and manage the flight’s self-inspection program, review of metrics and flight training programs. (T-2).

1.2.2.10.1.4. Be responsible to the LRS CC/AO for the processing, handling, Care of Supplies in Storage (COSIS) and material handling equipment for which the LRS CC/AO has storage responsibility. (T-2).

1.2.2.10.1.5. Ensure flight personnel adhere to and apply proper inspection, issue, storage, warehousing, and materiel handling techniques. (T-2).

1.2.2.10.1.6. Provide materiel management technical guidance. (T-2).

1.2.2.10.1.7. Bring evidence of fraud or theft to the attention of the AO and participate in inquiries or investigations regarding the loss, damage, destruction, or theft of Government property. (T-2).

1.2.2.10.1.8. Provide Status of Resources and Training Systems (SORTS) related information to unit SORTS monitor IAW AFI 10-201. (T-1).

1.2.2.10.1.9. Review and coordinate requests for base initiated Adjusted Stock

Levels (ASL). (T-2).

1.2.2.10.1.10. Review and approve all Forced Record Override transactions

(currently referred to as a forced record alteration). (T-2).

1.2.2.10.1.11. Oversee Document Control and Reject Management. (T-2).

1.2.2.10.1.12. Lead, analyze and evaluate squadron degraded operations program.

(T-2).

1.2.2.10.1.13. Review shipment loss (M16 or equivalent report) analysis. (T-2).

1.2.2.10.1.14. Review inventory analysis/research in an effort to identify root causes, trends of inventory discrepancies/adjustments and recommend corrective actions to mitigate further out-of-balance conditions. (T-2).

1.2.2.10.2. Asset Management Section (LGRMS). This section consists of the following elements: Central Storage, Aircraft Parts Store (APS), HAZMAT Tracking

Activity (HTA) Individual Equipment Element (IEE), and Individual Protective

AFI23-101 29 JANUARY 2016 15

Equipment (IPE). Responsible for stocking, storing, issuing, and inspection management of DoD supplies and equipment.

1.2.2.10.2.1. Provide oversight and guidance to storage elements to ensure compliance with DoD and AF directives. Maintain central locator functions and ensure storage facilities adhere to general warehousing requirements IAW

AFJMAN 23-210, Joint Service Manual (JSM) for Storage and Materials

Handling.

1.2.2.10.2.2. Ensure the proper storage and authorized handling of controlled materiel.

1.2.2.11. Aircraft Parts Store Element (LGRMSA). Key duties include storing and issuing select weapon system spares and in-warehouse supply assets, selecting items to be shipped or transferred, conducting warehouse validations, maintaining central locator functions, performing warehouse inspection functions (i.e. shelf-life, functional checks), managing Readiness Spares Package (RSP), and managing the staging area for delivery of items.

1.2.2.11.1. Accomplish general warehousing requirements identified above IAW

AFJMAN 23-210.

1.2.2.12. Central Storage Element (LGRMSS). Key duties include storing supply and equipment items, to include classified and sensitive items and War Consumables

Distribution Objective (WCDO) items and NWRM IAW AFI 20-110. Other key duties include selecting items to be issued, shipped or transferred; conducting warehouse validations; and maintaining central locator functions.

1.2.2.13. HAZMART Element (LGRMSH). The HAZMART manages the storage, receipt (in EESOH-MIS) issue and inspection of hazardous materials. The HAZMART will use standardized AF Hazardous Materials (HAZMAT) tracking systems to support reporting requirements and to manage HAZMAT IAW AFI 32-7086, Hazardous

Materials Management.

1.2.2.14. Individual Equipment Element (IEE) (LGRMSI). IEE is responsible for the issue of select Class II items unless contracted out and operates centralized on-base issue, storage, and return intake point for Class II items.

1.2.2.15. Individual Protective Equipment (IPE) Element (LGRMSP). Responsible for the storage, inventory, inspection and issue of mobility bags, base mobility small arms/light weapons, Chemical, Biological, Radiological, Nuclear (CBRN) IPE and

Individual Body Armor (IBA). Ensures the accuracy of the appropriate materiel management information technology (IT) system records under their control. Provides support as specified in AFI 10-2501, Air Force Emergency Management Program

Planning and Operations.

1.2.2.16. Flight Service Center (LGRMMF). This section serves as the primary point of contact with maintenance units regarding repair cycle management. The FSC monitors all items requiring repair or replacement from time of backorder/issue until returned to LRS.

1.2.2.16.1. Key duties include managing supply points, time-change, Time

Compliance Technical Orders (TCTOs), Due-in From Maintenance (DIFM), Found

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On Base (FOB), Awaiting Parts (AWP), turn-around, local manufacture, and Quality

Deficiency Report (QDR) programs.

1.2.2.16.2. Process DIFM returns and serves as the single return processing point for materiel in FB/FE accounts.

1.2.2.16.3. Act as a turnaround processing point supporting organizations not supported by the Integrated Maintenance Data System (IMDS).

1.2.2.16.4. Review and update the repair cycle data.

1.2.2.16.5. Coordinate disposition of unserviceable condition code “F” DIFM items through AFMC.

1.2.2.17. Customer Support Section (LGRMC). This section consists of two elements:

Equipment Accountability and Customer Support Liaison.

1.2.2.18. Equipment Accountability Element (EAE) or (LGRMCE). Equipment

Accountability Element serves as the base equipment review and authorization activity and manages all base level equipment items with the exception of vehicles. EAE is responsible for updating base level data in the applicable materiel management IT system. Assist installation equipment custodians with processing equipment transactions.

1.2.2.18.1. Provides materiel management support and guidance to AOs, Responsible

Officers, and Responsible Persons in the control and accountability equipment assets within the AF equipment system.

1.2.2.18.2. Responsible for interfacing with the MAJCOM Command Equipment

Management Office (CEMO) and AFMC in regards to equipment management.

Ensure all information involving the movement of equipment is coordinated with

CEMO and forwarded to AFMC for processing.

1.2.2.18.3. Advises approving and/or appointing authorities on equipment guidance and procedures affecting lost, stolen, damaged, or destroyed government property

(Class II, VII and IX). Provide Block III, COMSEC, and Item Unique Identification

(IUID) training to custodians.

1.2.2.18.4. Coordinate and direct deployment and redeployment of Class VII assets between AOs and Responsible Officers/Persons. Attend base deployment concept briefings to identify organizations deploying/transferring equipment.

1.2.2.18.5. Ensure Unique Item Identifier (UII) construct and application for equipment managed in the Materiel Management IT system is IAW MIL-STD-130N, Identification Marking of U.S. Property).

1.2.2.18.6. Responsible for updating data for War Reserve Materiel (WRM) equipment records.

1.2.2.18.7. Manage Communication Security/Controlled Cryptographic Item

(COMSEC/CCI) and Small Arms/Light Weapons (SA/LW) reconciliation.

1.2.2.18.8. Conduct annual visits on all organizational equipment accounts. Provide copy of report to the LRS and unit commander or unit representative.

AFI23-101 29 JANUARY 2016 17

1.2.2.18.9. Input data for Chief Financial Officer (CFO) assets in the applicable materiel management IT system.

1.2.2.18.10. Ensure equipment custodians/commanders are signing/utilizing a

Customer Authorization/Custody Receipt Listing (CA/CRL) from ILS-S. The only authorized CA/CRL is one generated by ILS-S.

1.2.2.18.11. 99S Manage Requisition Tracing Action for lateral Equipment/SPRAM

Transfers.

1.2.2.19. Customer Support Liaison Element (LGRMCC). Respond to customer logistics concerns and proactively anticipates problems that could stand in the way of wing units fulfilling mission requirements.

1.2.2.19.1. Responsible for interfacing with AFMC and provides guidance to work center supervisors on utilization of supply management products.

1.2.2.19.2. Responsibilities include monitoring the overall maintenance and materiel interface, perform document control, customer support, research and base level records maintenance, base level stock control functions, bench stock management.

Focal point for customer feedback. Submit Price Challenge and Verification Program

(formerly known as Zero Overpricing Program) submissions.

1.2.2.19.3. Responsible for coordinating Base-Level Supply Customer Training as it pertains to Block I (General Materiel Management Indoctrination) and Block IIA/B

(Bench Stock/Repair Cycle).

1.2.2.19.4. Coordinate Materiel Management related training needs for decentralized materiel support personnel.

1.2.2.19.5. Conduct quarterly visits to maintenance work centers; providing guidance for maintaining bench stock, shop and operating stocks; and assisting users in resolving any materiel management related problems. For Geographically Separated

Units (GSUs), conduct quarterly telecoms in lieu of physical visits. Exception:

ANG/AFRC activities will conduct semi-annual visits. (T-2).

1.2.2.19.6. Conduct an annual supply procedural surveillance visit to maintenance/maintenance support work centers. Brief work center supervisors on results, follow-ups on corrective actions and provide a copy of the report to affected

Unit Commander/ designated representative. The annual supply procedural surveillance visit may be conducted in lieu of one quarterly maintenance work center visit. For GSUs, conduct annual telecoms to address issues and physically visit the units at least once every three years. Note: MAJCOMs must request a waiver in writing to AF/A4LR for any deviations from the GSU visit guidance. The waiver request will include justification along with an estimated date for visits to start. Note:

For ANG/AFRC activities the annual supply visit may be conducted in lieu of one semi-annual maintenance work center visit.

1.2.2.19.7. Coordinate with customers to obtain mission impact statements to substantiate supply assistance requests. Review and forward supply assistance requests for supply difficulties to AFMC for review.

18 AFI23-101 29 JANUARY 2016

1.2.2.19.8. Perform semi-annual Supply Discrepancy Report (SDR) analysis and forward to Operations Compliance (LGLO) for distribution to respective MAJCOMs.

1.2.2.19.9. When there is no Decentralized Materiel Support (DMS), reconcile maintenance and supply systems records by correcting mismatched records listed in the NFS540 Document Validation Report (DVR) contained in IMDS and explained in

AFCSM 21-579 Vol 2, Maintenance-Supply Interface, Software User Manual. This report is required to maintain a smooth interface between Maintenance and Supply systems. Act as a focal point to coordinate and consolidate 1SH rejects and other management notices (e.g. IMDS report screen 113 outputs). Print and distribute them to the appropriate work center for resolution. Follow-up daily to ensure 1SH rejects are resolved.

1.2.2.20. Decentralized Materiel Support (DMS). Where applicable, DMS support guidance applies to authorized supply positions in the maintenance activity. DMS personnel are responsible for coordinating maintenance and supply actions for their assigned maintenance activity. Please refer to AFI 21-101 Aircraft and Equipment

Maintenance Management, for additional guidance. DMS personnel will:

1.2.2.20.1. Advise maintenance leadership of supply support problems regarding the maintenance efforts and recommends corrective actions. (T-2).

1.2.2.20.1.1. Identify supply related training needs to maintenance work center supervisors. (T-2).

1.2.2.20.1.2. Coordinate with maintenance work centers to identify components for which there is no base level repair or diagnostic capability and develop a Not

Reparable This Station (NRTS) list. (T-2).

1.2.2.20.1.3. Coordinate with Flight Service Center to ensure the repair work center is loaded on the repair cycle record for components with base repair capability. (T-2).

1.2.2.20.1.4. Solicit and consolidate inputs from maintenance sections to initiate a Quick Reference List (QRL) as needed. Distribute the QRL to appropriate work centers including the APS. (T-2).

1.2.2.20.1.5. Monitor status of backorder requisitions: (T-2).

1.2.2.20.1.5.1. Initiate supply assistance requests for supply difficulties and send to Customer Support Liaison Element for review. (T-2).

1.2.2.20.1.6. Assist AF Government Purchase Card (GPC) holders in administering and coordinating with weapon system purchases. (T-2). The

Program Manager (PM) must approve the local purchase of all weapon system parts. (T-2). Refer to AFI 64-117, Air Force Government-Wide Purchase Card

(GPC) Program, for additional guidance.

1.2.2.20.1.7. Reconcile IMDS and ILS-S records by correcting mismatched records listed in the NFS540 Document Validation Report (DVR) contained in

IMDS and explained in AFCSM 21-579 Vol 2. This report is required to maintain a smooth interface between Maintenance and Supply systems. (T-2).

AFI23-101 29 JANUARY 2016 19

1.2.2.21. Inspection Section (LGRMI). Responsible for conducting limited inspector training to all personnel assigned materiel manager limited inspector duties.

1.2.2.21.1. The Chief Inspector is responsible to oversee the COSIS for all warehouse operations IAW AFJMAN 23-210, Section VI.

1.2.2.21.2. Establish and maintain the identification of items received, stored, issued, shipped, and transferred. Validate and process all identity changes for materiel for which the LRS/CC is responsible.

1.2.2.21.3. Maintain a file of all active TCTOs for items in warehouse stockrooms.

1.2.2.21.4. Accept or reject items delivered under contracts that require acceptance at the destination. NWRM assets received under contract will not be rejected.

1.2.2.21.5. Coordinate with maintenance to determine if items suspected as damaged should be repaired or disposed.

1.2.2.21.6. Store incomplete items and notify LRS TCTO Monitor to initiate issue requests for items that are needed to bring incomplete assemblies to a serviceable condition.

1.2.2.22. Physical Inventory Control Section (LGRMP). This section is responsible for centralized execution of inventory functions for the LRS/CC IAW inventory policy contained in DLM 4000.25-M, Defense Logistics Management System Manual and Sec.

5G of this instruction.

1.2.2.22.1. Prepare and publish annual inventory schedule for all categories of property.

1.2.2.22.2. Conduct physical inventories of equipment and supplies as specified in para. Sec. 5G.

1.2.2.22.3. Perform causative research inventory discrepancies.

1.2.2.22.4. Manage and control all rejects resulting from item records being frozen for inventory to include lifting the freeze code.

1.2.2.22.5. Obtain AO signature for Consolidated Inventory Adjustment Document

Register.

1.2.3. Accountability for Stock Record Assets.

1.2.3.1. Responsibilities.

1.2.3.1.1. All AF personnel are responsible for government property under their control IAW AFI 23-111. AF members and employees may be held financially liable for the loss, damage, or destruction of AF property caused by their negligence, willful misconduct, or deliberate unauthorized use. For determining when a Report of Survey

(ROS) is required; procedures on ROS investigations; and for assessing financial liability see DoD 7000.14-R, Vol. 12, Ch. 7 DoD Financial Management Regulation and AFMAN 23-220, Reports of Survey for Air Force Property.

1.2.4. Establishing and Changing DODAACs.

20 AFI23-101 29 JANUARY 2016

1.2.4.1. Requests to establish or change DODAACs IAW AFI 24-230, Maintaining Air

Force DoD Activity Address Codes (DODAAC).

1.2.4.2. All materiel management activity accounts will use an Accountable Property

System of Record (APSR). IAW DoDI 5000.64, Accountability and Management of DoD

Equipment and Other Accountable Property and Sec. 7C, of this instruction. (T-0).

1.2.4.3. Special Accounts. Requests for "FX" type accounts require AF/A4LR approval.

Justification should include why other accounts (e.g., FB, FE) are not available or suitable.

Section 1C—Satellite Operations

1.3. Satellite Operations. Satellite Accounts and Accountability. There are two categories of satellites, autonomous or non-autonomous.

1.3.1. Category II/IIA (Autonomous).

1.3.1.1. Accountability. The computer support base (CSB) LRS CC/AO retains accountability for Categories II/IIA Accounts.

1.3.1.2. Decentralization. The LRS CC/AO may request a satellite account if approved by AFMC.

1.3.1.3. Category II/IIA Satellite Operations Officer (SOO). The SOO for category II/IIA satellites is responsible to the CSB LRS CC/AO. The SOO will supervise operator maintenance of terminal equipment. (T-3). This includes ensuring that operator maintenance is scheduled and completed. When unscheduled downtime requires remedial maintenance, the SOO works with the CSB and local communication personnel (if applicable) to repair the terminal.

1.3.1.4. Centralized Repair Facilities (CRFs) will be established as a satellite Category II autonomous operation with a separate/unique SRAN from the host LRS. This allows for a separate unserviceable storage area and unique locations for serviceable assets.

1.3.2. Category III/IIIA (Non-autonomous).

1.3.2.1. The Satellite LRS CC/AO is the accountable supply officer and is responsible to the commander or senior materiel officer for the effective and efficient management of the supply account. Satellite supply accounts are not authorized a deputy satellite

LRS/CC.

1.3.3. Operating Systems for Satellite Policy. AF materiel management activities will use approved operating systems unless exceptions are approved by AF/A4LR. (T-1). The CSB

LRS CC/AO request approval of hardware requirements IAW AFMAN 33-116, Long-Haul

Telecommunications Management. ANG satellites will coordinate needs with the National

Guard Bureau. (T-2)

1.3.4. Ordering Satellite Hardware. The ordering of satellite terminal hardware, including communication lines is a CSB responsibility. Either the LRS CC/AO or Chief of Base

Network Control Center (BNCC) at the CSB submits a request and coordinate with the satellite parent command.

AFI23-101 29 JANUARY 2016 21

1.3.5. Common Support Records and Management Products. Where common support records and management products are involved, the satellite will comply with CSB policies and follow CSB directives unless otherwise amended by other documentation such as a

Memorandum of Understanding/Memorandum of Agreement (MOU/MOA). (T-2).

1.3.6. Proposals and Modification. Units desiring a new satellite or rehome of existing accounts will route their request with complete justification through their applicable

MAJCOM. (T-2). In turn, the MAJCOM will forward to the AFMC for final approval.

When a MAJCOM has a requirement to relocate a supply satellite to another CSB, they will ensure that the requirement is coordinated with the command's Information Systems (SC) and the Defense Finance and Accounting System (DFAS). In addition, the requirement must be coordinated with the parent command of the proposed new host CSB if the two affected bases belong to different MAJCOMs. If they have the same parent command, no further coordination is required. However, if they are assigned to separate commands, the desired

CSB parent command will ensure that the relocation proposal is coordinated with SC prior to concurring with the relocation. (T-2).

1.3.7. Notification of changes. For CSB changes, the gaining CSB parent command will ensure that reporting requirements are accomplished. For changes other than CSB changes, the MAJCOM will ensure that approved changes are reported to Retail Systems Program

Office.

1.3.8. Establishment of the Satellite Account.

1.3.8.1. Assignment of Department of Defense Activity Address Code (DODAAC) and

Type Account Codes. Following AFMC approval, the CSB LRS CC/AO will submit a request for the assignment of a DODAAC and Routing Identifier (RID) for the satellite.

The request will be made on-line IAW AFI 24-230. Upon receipt of the DODAAC and

RID, the CSB LRS CC/AO will ensure coordination with the appropriate office to establish connectivity and funding. (T-2).

1.3.8.2. A series of system designators will have an account code for the DODAAC of

FB or FE depending on the type of support being supplied. ANG satellites will submit their requests to the National Guard Bureau. (T-2).

1.3.8.3. Notification of DODAAC or CSB Changes and System Designators. Retail

Systems Program Office (SPO) will be notified when DODAAC or CSB changes are made. For each alphanumeric systems designator, the CSB LRS CC/AO provides the

Retail Systems Program Office with the satellite DODAAC, type account code(s), category of satellite, satellite name, CSB, command and the planned date of conversion.

1.3.8.4. Organization Codes. Satellites will be assigned a standard organization code

(516 Record) from a series of codes reserved for them. These codes are used to identify satellite account information and are loaded on the satellite organization record IAW Sec.

8B, of this instruction and AFH 23-123, Materiel Management Handbook, Vol 1, Ch 2.

Note: Do not confuse these codes with organization records assigned to activities receiving support from the satellite.

1.3.8.5. Offline Requisitions. The CSB will provide blocks of requisition serial numbers to the satellite for processing offline requisitions. (T-3).

22 AFI23-101 29 JANUARY 2016

1.3.9. SMAG Management guidance for Satellite Activities.

1.3.9.1. Category II/IIA Satellites. These satellites will appoint a SMAG monitor to work with their designated SMAG manager and comply with the SMAG direction of AFMC, MAJCOM and AO. (T-2).

1.3.9.2. Category III/IIIA Satellites. Satellites that do not manage their own SMAG operating program shall appoint SMAG monitors and comply with policies and procedures of the CSB MAJCOM and LRS CC/AO. Satellites that maintain their own

General Support Division (GSD). SMAG operating programs will have the SMAG manager perform all the requisite duties and responsibilities to manage the program. The

SMAG manager at AFMC will manage the SMAG operating program for those satellites that are located in designated area of responsibility (AOR). (T-2).

1.3.10. Satellite Pre-conversion/Conversion.

1.3.10.1. Pre-Conversion Requirements.

1.3.10.1.1. Before a satellite is converted, a support agreement according to AFI 25-

201, Support Agreements Procedures, or a formal MOA will be developed. The agreement will define the CSB and satellite responsibilities that are not covered in this instruction. (Note: AFMC managed host accounts are not required to maintain support agreements or formal MOAs with satellite accounts; however, a coordinated

Transition Support Plan is required. Non AFMC managed host accounts may maintain a support agreement or formal MOA with their satellites as required). At a minimum, the agreement will cover these points:

1.3.10.1.1.1. Purchasing support by the CSB where the satellite does not have purchasing authority.

1.3.10.1.1.2. Accounting and Finance support from the CSB for the satellite and listing of satellite responsibilities for SMAG operations and satellite Operations

Operating Budget (OOB) funds management area.

1.3.10.1.1.3. CSB and satellite responsibilities for budgeting Operations and

Maintenance (O&M) appropriations.

1.3.10.1.1.4. Satellite management responsibilities for those satellite accounts that the CSB LRS CC/AO is accountable IAW AFI 23-111.

1.3.10.1.1.5. Satellite and/or CSB responsibilities for terminal hardware maintenance requirements.

1.3.10.1.1.6. Redistribution between the CSB and satellite for excess assets.

1.3.10.1.1.7. Transition of manpower, as necessary, and a critical path schedule as agreed upon by both parties.

1.3.10.2. For Satellite conversion.

1.3.10.2.1. CSB MAJCOM will:

1.3.10.2.1.1. Monitor, direct, and assist in conversion. Advise and assist satellites in alignment and location of functions, facilities, manning policies, and terminal equipment.

AFI23-101 29 JANUARY 2016 23

1.3.10.2.1.2. Develop conversion schedules with satellite MAJCOM or responsible agency.

1.3.10.2.1.3. Develop command programs to produce load inputs for areas not handled by standard computer programs.

1.3.11. Reporting for CSB and Satellite Accounts.

1.3.11.1. The host MAJCOM will establish report requirements for CSB and satellite accounts. The CSB LRS CC/AO will inform AFMC when conversion begins. The LRS

CC/AO will also provide the following information: total item records loaded; total dollar value of the satellite account; type of communications circuit (military or commercial);

and type of terminal function maintenance (military or contract). (T-2).

Section 1D—Air Force Supply Chain Materiel Management Goals and Metrics

1.4. Air Force Supply Chain Materiel Management Goals and Metrics.

1.4.1. AF SCM Goals.

1.4.1.1. AF/A4LR will promote AF enterprise SCM goals to:

1.4.1.1.1. Achieve ample planning and resourcing of the logistics infrastructure to ensure weapon system readiness that meets warfighter needs.

1.4.1.1.2. Champion policy, programs and processes to field, modify and sustain weapon systems.

1.4.1.1.3. Advocate for robust depot level maintenance/repair capability through continuous improvement and innovation to include SCM innovation and responsiveness.

1.4…