RFP_Attachment_1-Section_L_A10_TO_Support.pdf

ATTACHMENT 1 – SECTION L

Revision 1, 12 September 2016

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

REVISION RECORD

PWS Section Pages Revision

2.1 3 1

4.4 7 1

1.0 GENERAL INSTRUCTIONS

1.1 Instructions to Offeror (ITO)

The offeror's proposal must include all data and information requested by this ITO and must be submitted In Accordance With (IAW) these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements

List (CDRL), and Model Contract/Solicitation. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

1.2 Proposal Clarity

The proposal shall be clear, concise, and shall include sufficient detail for an effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet those requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

1.3 Proposal Handling

IAW FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

1.4 Point of Contact and Proposal Delivery

The Procuring Contracting Officer (PCO), Michael Anderson and Buyer, Trena Held are the sole points of contact for this acquisition. Address any questions, concerns, or clarifications you may have to:

AFLCMC/WWAK

Attn: Mr. Michael Anderson

6072 Fir Avenue, Building 1233

Hill AFB, UT 84056-5820 michael.anderson.161@us.af.mil or

AFLCMC/WWAK

Attn: Ms. Trena Held

6072 Fir Avenue, Building 1233

Hill AFB, UT 84056-5820 trena.held.1@us.af.mil

The proposal shall be mailed or hand carried to the PCO or Buyer. Hand carried delivery of proposals shall be coordinated at least 48 hours in advance of the due date/time with the PCO or

Buyer. Proposal delivery cannot occur after 1400 MT. Electronic and paper copies of proposals must be received IAW the hour and date specified in the solicitation. Proposals received after the due date and time (1400 MT) specified herein shall be treated IAW FAR 15.208, Submission, Modification, Revision, and Withdrawal of Proposals.

1.5 Debriefings

The PCO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing IAW FAR 15.505, Pre-Award

Debriefing of Offerors. Offerors excluded from the competitive range may request a pre-award debriefing or, at the offeror’s request, this debriefing may be delayed until after award.

However, offerors excluded from the competitive range are entitled to no more than one debriefing. After award, the PCO will notify unsuccessful offerors in the competitive range of the source selection decision. Upon such notification, successful/unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505 or 15.506, as applicable.

1.6 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

1.7 Electronic Reference Documents

The referenced documents for this solicitation are available on the FBO website at https://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.8 Communications

Exchanges of source selection information between the Government and offerors will be controlled by the PCO. Email used to transmit such information must include “Source Selection

Information – See FAR 2.101 & 3.104” in the subject line.

1.9 Oral Presentations

Oral presentations will not be allowed.

1.10 Alternate Proposals

Alternate proposals will not be considered.

2.0 PROPOSAL ORGANIZATION

2.1 Organization

The offeror shall prepare the proposal as set forth in the Table 1 below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table 1 - Organization

Volume ITO

Paragraph

Number

Volume Title CDs/

DVDs

Hard

Copies

Page Limit (not to exceed)

I 3 Contract Documentation 1 2 Unlimited

II 4 Factor 1: Technical

- Note: The page limit identified for Volume II only applies to Subfactor 4, Technical Approach; there is no page limitation for sample task responses

(subfactors 1,2, and 3);

also, the TMCR does not count towards the page limit.

1 3 (2 of which are redacted*)

III 5 Factor 2: Past Performance

- Note: Consent letters, and

Client Authorization do not count towards page limit

1 3 4 per Past

Performance

Information (PPI)

Sheet

IV 6 Factor 3: Cost/Price (to include Task Order #1 pricing)

1 2 Unlimited

*Redacted indicates removal of all company names, logos, or personnel identifiers. This shall be done to promote fairness of competition. Redacted copies are only required for the technical volume, to include sample tasks.

2.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be shredded. Each page shall be counted except the following: blank pages, title pages, tables of contents, lists of tables, lists of drawings, cross-reference matrices, tabs, glossaries, and those noted in table above. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

2.3 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 by 11 inches, not including foldouts. Pages shall be typed with single line spacing, as it pertains to

Volume II. Except for the reproduced sections of the solicitation document, the text shall be

Times New Roman and no less than 12-point font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use 1 inch margins on the top and bottom, and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to ENs.

These limitations shall apply to both electronic and hard copy proposals.

2.4 Foldouts

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics, not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8-point. These limitations shall apply to both electronic and hard copy proposals.

2.5 Cross Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

2.6 Binding and Labeling

Each volume of the proposal shall be separately bound or stapled. Each volume shall contain a cover sheet clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. Be sure to apply all appropriate markings including those prescribed

IAW FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

2.7 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.8 Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. In the event there is a discrepancy between the hard copy and the electronic copy, the hard copy will take precedence and will be used for evaluation. The offeror shall submit Volumes I through IV in electronic format, on one virus-free CD-R or DVD-R. In no cases shall the offeror use CD-RW or DVD-RW. The disk shall be labeled with the solicitation identification and the offeror’s name. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. At a minimum, the CD-R or DVD-R shall have separate files for Volumes I through IV and the Volume II file shall have a separate file for each subfactor. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable and searchable by current versions of Adobe Acrobat Pro or Microsoft (MS) Office, as applicable.

3.0 VOLUME I: CONTRACT DOCUMENTATION

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the

Model Contract, and Sections A through K. This includes:

3.1 Section A - Solicitation/Contract Form

Complete Blocks 13 and 15-18 of the Standard Form (SF) 33. Signature by the offeror on the SF

33 constitutes an offer, which the Government may accept. In signing the SF 33, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. The original copy should be clearly marked “original” under separate cover and should be provided without any punched holes. If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment SF 30 to this RFP by the date and time specified in the amendment(s) by completing

Block 14 and signing and returning the front page of each.

3.2 Section B - Supplies or Services and Costs/Prices

Section B is considered complete by filling in unit and extended costs/prices in Attachment 11, Pricing Worksheet. The worksheet contains two tabs. The first tab is to determine Total

Evaluated Price (TEP) for the contract. The second tab is for Task Order #1 Pricing. Offerors shall provide pricing for both tabs.

3.3 Section G - Contract Administrative Data

Section G of the Model Contract will include all funding lines and dollar amounts for the contract. The offeror is not required to fill in this information.

3.4 Section I - Contract Clauses

The offeror shall complete necessary fill-ins in Section I and submit only pages that require a fill-in. The offeror shall comply with the clauses specified within Section I of the Model

Contract. Furthermore, any inference of a clause and/or provision will be adhered to. All laws, regulations, and statutory authorities will also be applied within the model contract.

3.5 Section K - Representations, Certifications, and other Statements of Offerors

The offeror shall provide completed representations, certifications, acknowledgments, and statements.

3.6 Section J - Attachments to the Model Contract

Section J contains attachments to the contract, as applicable. The proposed Technical Approach under Volume II, when accepted by the Government, will be incorporated into the contract upon award.

3.7 Other Information Required

3.7.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

3.7.2 Government Offices

Provide the mailing address, telephone and fax numbers and facility codes for the cognizant

Contract Administration Office, DCAA, and Government Paying Office. Also, provide the name and telephone and fax number for the Administrative Contracting Officer (ACO).

3.7.3 Company/Division Address, Identifying Codes, and Applicable Designations

Provide company/division's street address, county and facility code; Commercial and

Government Entity (CAGE) code; Data Universal Numbering System (DUNS) code; Taxpayer

Identification Number (TIN); size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

3.7.4 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Rationale shall explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 2 below.

Table 2 - Solicitation Exceptions

Solicitation

Document

Page/

Paragraph

Requirement/

Portion Rationale

PWS, Model

Contract, ITO, etc.

Applicable

Page and Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met and the impact

4.0 VOLUME II: FACTOR 1 – TECHNICAL

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated as defined in paragraph 4.0 of Attachment 13, Section M, Evaluation Factors for Award. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.1 Subfactor 1 – Job Guide (JG) (Technical Sample Task 1)

The offeror shall utilize the directions that are detailed in Sample Task 1, Attachment 3 to perform and provide the following:

Job Guide

SGML files

Vectorized CGM graphics delivered in separate file and incorporated in document

Index Portable Document Format (IPDF)

4.2 Subfactor 2 – Flight Manual Checklist (Technical Sample Task 2)

The offeror shall utilize the directions that are detailed in Sample Task 2, Attachment 4 to perform and provide the following:

Flight Manual Checklist

SGML files

IPDF

4.3 Subfactor 3 – Digital Weapons Checklist (Technical Sample Task 3)

The offeror shall utilize the directions that are detailed in Sample Task 3, Attachment 5 to perform and provide the following:

Digital Weapons Checklist

SGML files

IPDF

4.4 Subfactor 4 – S1000D/MIL-STD-1808 Conversion, Migration, Sustainment, and Data

Management

The technical approach shall consist of two parts:

(1) Process for updating the current TO Life-Cycle Management Plan (TOLCMP), in accordance with TO 00-5-3, to be accomplished prior to migration and conversion to

MIL-STD-1808/S1000D

(2) Process for MIL-STD-1808/S1000D migration, conversion, and sustainment. The technical approach for MIL-STD-1808/S1000D migration and conversion shall include a validation process, an estimated migration/conversion timeline, Business Rules methodology considering legacy data, and style sheets. See Attachment 14, A-10 TO

White Paper for MIL-STD-1808, to understand MIL-STD-1808 challenges specific to the

A-10 and Attachment 15 for the A-10 List of Tech Orders. The technical approach shall also include an initial Technical Manual Change Requirement (TMCR/TM-86-01P) for

MIL-STD-1808/S1000D (TMCR will be updated during performance of the contract).

See Attachment 15 the A-10 List of Tech Orders for use with TMCR construction.

5.0 VOLUME III: FACTOR 2 – PAST PERFORMANCE

Each offeror shall submit a Past Performance Volume containing past performance information

IAW the format contained in Attachments 6, 7, 8, 9, and 10. Each offeror’s responses will be evaluated as defined in paragraph 5.0 of Attachment 2, Section M, Evaluation Factors for Award.

Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

5.1 Past Performance Information (PPI)

The offeror shall submit PPI sheets using Attachment 6, Past Performance Information Sheet, for up to two (2) recent and relevant contracts for the prime offeror and up to two (2) recent and relevant contracts for each subcontractor, teaming partner, and/or joint venture partner considered most relevant in demonstrating an ability to perform the proposed effort. This information is required for the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 30 percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance.

5.1.1 PPI Content

Offerors are required to explain what aspects of the past performance contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts, as well as past efforts to identify and manage program risk. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

5.2 Consent and Client Authorization Letters

The offeror shall submit Attachment 8, Subcontractor/Teaming Partner Consent Letter, signed and executed by the subcontractors, teaming partners, and/or joint venture partners, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall submit

Attachment 9, Commercial Client Authorization Letter, authorizing release to the Government of requested information on the offeror's, subcontractor’s, teaming partner’s, and/or joint venture partner’s performance.

5.3 Past Performance Questionnaires

Offerors shall complete Section 1 of Attachment 7, Past Performance Questionnaire and e-mail it along with Attachment 10, Past Performance Questionnaire Cover Letter to all POCs the offeror has listed in the PPI Sheets (see paragraph 5.1 above). The POCs will complete the questionnaires and forward them by e-mail directly to Ms. Trena Held at trena.held.1@us.af.mil.

Respondents to the questionnaires shall not send the completed information sheets back to the offeror. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The Past Performance Evaluation Team will conduct such follow-up with any

POC as necessary.

6.0 VOLUME IV: FACTOR 3 – COST/PRICE

The purpose of this volume is to provide the Government contracting office and cost team evaluators with an understanding of how the price proposal was developed. Your responses will be evaluated as defined in paragraph 6.0 of Attachment 2, Section M, Evaluation Factors for

Award.

6.1 Cost/Price

The offeror shall complete unit and extended prices for all fillable cells in Attachment 11, Pricing Worksheet. The offeror shall use Attachment 13, Labor Category Descriptions to provide proposed rates for labor categories under CLIN 0001 of Attachment 11, Pricing

Worksheet, Tab 1. The offeror shall provide extended total prices on Attachment 11, Pricing

Worksheet by multiplying the estimated quantity by the proposed unit price or labor rate, as applicable. The estimated quantities provided in Attachment 11, Pricing Worksheet are estimates and are only being used for Total Evaluated Price (TEP) computation. The worksheet requires the offeror to propose two separate prices for each contract line item, in both calendar year (CY) 2017 and CY 2018, post S1000D/MIL-STD-1808 conversion for whether or not the

Government orders the conversion.

Offerors shall provide pricing for Task Order #1 of Attachment 11, Tab 2 – Task Order #1

Proposed Pricing. Pricing shall be in accordance with Attachment 16 – Task Order #1 PWS, and

Attachment 17 – Task Order #1 CDRLs.

6.2 Travel

Costs associated with travel required by the PWS shall be incorporated into the price of the most applicable CLIN. A separate CLIN for travel will not be provided.

6.3 Cost/Price Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal (except costs/prices in Volume I, RFP Section B).

6.4 Cost or Pricing Data Requirements

IAW FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided IAW FAR

15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient data available to determine price reasonableness, the offeror shall be required to submit additional cost or pricing data. If only one offer is received, the Government will follow procedures found in DFARS 215.371.