Solicitation Questions 25JUN25.xlsx

XLSX spreadsheet 44 KB Posted Jun 25, 2025

Attached to: Architecture Engineer Indefinite Delivery Indefinite Quantity Contract - Hill AFB A-E25 Federal contract opportunity
Solicitation number: FA8201-25-R-0003
Issued by: Department of the Air Force Materiel Command Air Force Sustainment Center

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Written by GovTribe AI · Jun 25, 2025

This file contains a comprehensive set of questions and answers (Q&A) for the Hill Air Force Base Architecture-Engineer (A-E) 25 Indefinite Delivery/Indefinite Quantity (IDIQ) contract solicitation (FA8201-25-R-0003). The solicitation seeks up to ten contractors to provide architectural and engineering services for the 75th Civil Engineering Group, with the first two slots reserved for small businesses. Key clarifications include proposal submission requirements, such as font sizes, page limits, and resume guidelines, with the proposal due date extended to July 18, 2025, due to the July 4th holiday.

The Q&A document addresses numerous technical and procedural details, including project experience requirements (projects must be 100% completed within the last 5 years), key personnel qualifications, past performance documentation (using CPARS, PPQ, or both), and evaluation criteria. The contract will support services at Hill AFB and associated locations like Little Mountain Test Annex and Utah Test and Training Range. The total contract value is $136 million, which will be spread across the potential contract holders. Notably, the government emphasized that most solicitation documents will not be updated with these Q&A responses, and contractors should refer to the question list for clarifications.

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Other files for this federal contract opportunity

Other files attached to Architecture Engineer Indefinite Delivery Indefinite Quantity Contract - Hill AFB A-E25, newest first.
File	Type	Posted
Attachment 3 - Hill A-E25 PPQ_Rev 1.pdf	PDF	Jul 7, 2025
Solicitation Questions 07JUL25.xlsx	XLSX spreadsheet	Jul 7, 2025
Solicitation Questions 18JUN25.xlsx	XLSX spreadsheet	Jun 18, 2025
Solicitation - FA820125R0003 18JUN25.pdf	PDF	Jun 18, 2025
Solicitation - FA820125R0003.pdf	PDF	Jun 11, 2025
Attachment 1 - Section L - Hill A-E25 Submission Reqs.pdf	PDF	Jun 11, 2025
Attachment 4 - SF330.pdf	PDF	Jun 11, 2025
Attachment 3 - Hill A-E25 PPQ.pdf	PDF	Jun 11, 2025
Attachment 5 - Hill A-E25 Qualifications Evaluation Guide - Final.pdf	PDF	Jun 11, 2025
Attachment 2 - Hill A-E SOW 2025 - 28 May 2025.pdf	PDF	Jun 11, 2025

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Sheet1

	Line Item #	Reference	Question	Response	Response Posted Date
	1	SAM.gov	The SAM.gov record for this solicitation states questions are due by June 30th. Given the holiday on July 4th and the current due date of July 11th, please consider answering submitted questions as they are submitted instead of answering all questions after the June 30th deadline. The short duration between June 30th and July 11th affords offerors little time to adjust their solicitation response to information provided in the answers.	Yes, we will extend the proposal due date to July 18th due to the holiday.	6/18/25
	2	Attachment 1- Section L Hill A-E25 Submission Reqs, SF330 Part I, Section E	The solicitation requires offerors provide resumes for 12 named disciplines and allows one page per resume. The Section E is allocated 20 pages. Are the additional pages so offerors may provide more than one resume for a discipline and if so, will those resumes be scored individually?	More than one resume for a discipline could be submitted, but they will be scored together by discipline.	6/18/25
	3	Solicitation: Specialized Experience and Technical Competence	Solicitation states, "At least half (rounding up) of the required example projects provided in a firm's SF330 must have been completed by the prime." Will a sub's project receive equal consideration as a Prime project would?	All of the example projects will receive equal consideration as long as the constraints given are met. Subs and the prime can also have worked on the same example project.	6/18/25
	4	Solicitation FA820125R0003, p 32/33	The solicitation states offerors must provide a completed PPQ for each project in Section F. Please confirm Offeror's should only complete a PPQ for the Section F project if a CPARS is not available.	You can use CPARS, PPQ or both. If CPARS only is used, a copy of the relevant evaluation sections should be provided. If both are used, the PPQ should be provided and then the CPARS referenced.	6/18/25
	5	Attachment 1 Section L Hill A-E25 Submission Reqs, SF330 Part I, Section F	The solicitation states offerors must submit at least 3 example projects and can provide 2 optional projects. The project descriptions in Section F are limited to one page per project with a maximum of 6. Please comfirm offerors can submit up to 6 projects and the pages allocated to Section F should be up to 6.	Confirmed, the page limit for Section F should be up to 6. Offerors can submit up to 6 projects, 1 page per project. The page limit total then in Para 2 should be 50 for the SF 330 Part I submittals sections with page limits.	6/18/25
	6	Attachment 5 Hill A-E25 Qualifications Evaluation Guide Final	The evaluation criteria listed on page 1 are listed in order of importance. Are the Evaluation Parameters listed n the subsequent pages also shown in order of importance?	No, not for all. Please see Section M, Sections 3 and 4 for clarification on importance of Primary and Secondary Selection Criteria. For Primary Selection Criteria #5, Secondary Selection Criteria #6, and Secondary Selection Criteria #7 the parameters are listed in order of importance.	6/18/25
	7	Solicitation - FA820125R0003 and Attachment 1 - Section L Submission Requirements;
Page 25 of 33, Section L.2 and Page 1 of 4, Section 2	The solicitation states "...no smaller than 11-point Arial or 11-point Times New Roman, shall be used throughout".
Will the Government consider a smaller size font for graphics, charts, and tables?	No	6/18/25
	8	Solicitation - FA820125R0003 and Attachment 1 - Section L Submission Requirements;
Page 25 of 33, Section L.2 and Page 1 of 4, Section 3	The solicitation states "SF330 Part II submittals to no more than one (1) page for the Prime, one (1) additional SF330 part II page for each of the Prime's non-local offices".
Due to the size of our firm and the number of Experience areas for Block 10, our Part II are two pages. Please confirm that is acceptable.	Please follow the instructions provided for SF 330, Part II	6/18/25
	9	Solicitation - FA820125R0003 and Attachment 1 - Section L Submission Requirements;
Page 25 of 33, Section L.2 Page 26 of 33, Section L.4.a.(c)(2) and Page 2 of 4, Section 4	Please confirm that what is referred to as the "cover letter" on page 25 of the solicitation is the same as what is referred to as "first page" on page 26.
Please confirm that these are also the same as the reference to "cover letter" on page 2 of 4 in Attachment 1.	Yes, the cover letter would be the first page of the document.	6/18/25
	10	Solicitation - FA820125R0003;
Page 26, Section L.4.a.(e)(1)	Please confirm that the title page is not included in the page limitation.	Confirmed. The cover page is not included in the page limit as stated in Attachment 1.	6/18/25
	11	Solicitation - FA820125R0003 and Attachment 5 - Qualifications Evaluation Guide;
Page 31 of 33, Section M.3.2 and Page 3 of 8, Primary Selection Criteria 2: Specialized Experience and Technical Competence	The solicitation indicates "Past Performance within the last 5 years", but Attachment 5 indicates "Examples projects completed within the last 3 years."
Please confirm that example projects must have been completed within the last 5 years.	Attachment 5 should be corrected to state "Example projects completed within the last 5 years" . Yes, example projects must have been completed in the last 5 years.	6/18/25
	12	Solicitation - FA820125R0003 and Attachment 1 - Section L Submission Requirements;
Page 32 of 33, Section M.3.2 and Page 2 of 4, Section 4	Attachment 1 states "Optional: Submit 1 example project demonstrating airfield design and/or planning experience". The solicitation states that "At least one airfield pavement design and/or airfield planning project should be listed as relevant experience."
Please clarify.	Section M should state "Up to one airfield pavement design and/or airfield planning project may be listed as relevant experience."	6/18/25
	13	Solicitation - FA820125R0003 and Attachment 1 - Section L Submission Requirements;
Page 32 of 33, Section M.3.2 and Page 3 of 4, Section 4	Attachment 1 states "Optional: submit 1 example project demonstrating Title II experience". The solicitation does not list any requirements for this type of experience.
Please clarify.	You may optionally submit up to 1 example project that demonstrates Title II experience.	6/18/25
	14	Solicitation - FA820125R0003;
Page 32 of 33, Section M.34	Please confirm that if a CPAR is provided for an example project, a PPQ is not required.	See line item 4 above.	6/18/25
	15	Attachment 1 - Section L Submission Requirements;
Page 2 of 4, Section 4	Offerors must submit 3 example projects and can submit a maximum of 6 projects, 1 page each. However, the page limit is 5 pages.
Please clarify.	See line item 5 above.	6/18/25
	16	Solicitation - FA820125R0003;
Page 32 of 33, Section M.3.2	Due to the font size limitation and the required number of inclusions for each project, will the Government consider alloting 2 pages per project?	No	6/18/25
	17	Solicitation - FA820125R0003;
Page 1 of 33, Section M.34	Due to the 4th of July holiday, will the Government consider a one-week extension to the submittal due date.	Yes, we will extend the proposal due date to July 18th due to the holiday.	6/18/25
	18	Solicitation - FA820125R0003:
Page 1 of 32, Section M.3.4	Are PPQs to be included in the proposal or are they to be sent directly to the Govt? Are PPQs and/or CPARS to be included as an Appendix to Part II?	See line item 4 above. For each PPQ submitted, complete fields identified as "to be completed bythe Contractor" then forward a copy of the PPQ to the customer POC for that project with a request for them to complete the "to be completed by the Customer" fields and return the PPQ to the identified emails on the PPQ by to the solicitation closing date. The PPQs and CPARs are to be provided and that may be as an appendix.	6/18/25
	19	Solicitation - FA820125R0003:
Page 1 of 32, Section M.3.5	For Location and Knowledge of the Vicinity, the solicitation states that SF330 Part I, Section B will be used to evaluate this criterion. Please confirm that this should be SF330 Part I, Section C.	Confirmed. Section M 3.5 should reference that SF 330 Part 1, Section C will be used to evaluate this criteria.	6/18/25
	20	Multiple, see question.	The small business set aside of 20 percent is stated on Solicitation-Section A, Page 2 of 33. However, Solicitation-Section M, Page 30 of 33, 1. Contract Information, 3rd Paragraph states: “This procurement is being pursued under full and open competition and is not a small business set-aside.” Please confirm that 20% of the seats are set-aside for small businesses.	This acquisition is reserving two slots for small businesses. Once those two slots are filled or if they cannot be filled by qualified contractors, the remaining slots will be considered full and open competition.	6/18/25
	21	Solicitation-Section L, Paragraph 2, Page 2 of 33 and Attachment 1 Submission Requirements, Paragraph 2	Both references state that side margins are to be no smaller than 1”. However, the SF330 template provided in Attachment 4 has side margins that are less than 1”. It is our understanding that the 1” margins may be a holdover from when bound hardcopies were required for submission. Please confirm that side margins less than 1” are acceptable.	The margins in the SF 330 template provided are acceptable for the SF 330 only. For all other documents, the margins defined in the solicitation are applicable.	6/18/25
	22	Attachment 1 – Submission Requirements, Paragraph 4, Table Row IV	Reference states “Example Projects; 1 page per project, maximum 6”. However, the page limit for this section is 5 pages. Additionally, Table Row VII, Past Performance states “2 pages max per project” with a page limit of 12. This would indicate 6 projects are allowed. Please confirm that the maximum number of projects is 6 and if so, that Section IV page limit is also 6. Note if this is the case the overall page limit would increase to 45.	See line item 5 above.	6/18/25
	23	Attachment 3-PPQ	Reference states “Please return completed PPQ by xx May 2025…” Please confirm that the due date for the PPQs should be adjusted to 11 July 2025.	Yes, the due date should be 18 July 2025. Attachment Updated.	6/18/25
	24	Solicitation-FA820125R0003.pdf (Pg 31 & 32) & Attachment 1 (Pg 2, Section III SF330 Part I, Section E) – Resumes of Key Personnel (max 20 page limit):	Solicitation requests 20 resumes for Primary Disciplines (a.-l.). In addition to the required Discipline Resumes (a.-l.), should a firm provide resumes for additional Disciplines, will they be accepted and included in the evaluation?	A miniumum of 1 resume should be provided for each of the disciplines listed. More than 1 resume may be provided for the same discipline or resumes for additional disciplines may be provided as long as the page limit is not exceeded. Resumes submitted that exceed the page limit for this section will not be evaluated.	6/18/25
	25	Attachment 1 (Pg 2, Section IV SF330 Part I, Section F):	Section F Page Limit says 5 pages – however the Information/Instructions box says “1 page per project, maximum 6”. Please verify number of Projects and page limit for Section F.	See line item 5 above.	6/18/25
	26	Solicitation-FA820125R0003.pdf (Pg 32) Past Performance:	If a firm has a Project CPARS on file for its Section F Projects, is it still required to get a completed PPQ form filled out by the Client, and returned to the identified email?	See line item 4 above.	6/18/25
	27	Past Performance (pg 32)	“For each example projects listed in the SF330 Part I Section F, provide a brief narrative addressing past performance in terms of cost control, quality of work, and compliance with performance schedules. “ If the Section F project already has a completed CPARS or PPQ, is a brief 1-2 page narrative still required?	Yes.	6/25/25
	28	Past Performance (pg 32)	“For each example project in Section F complete the PPQ fields identified as "to be completed by , the Contractor" then forward a copy of the PPQ to the customer POC for that project with a request for them to complete the "to be completed by the Customer" fields and return the PPQ to the identified email by to the solicitation closing date.” Is this required to be done even if we already have a completed CPARS or PPQ for the Section F project?	See line item 4 above. Please use attached PPQ to keep it consistent to avoid potentially missing a required item. Not providing the necessary information could possibly eliminate you from the competition.	6/25/25
	29	Knowledge of Locality (pg 32)	Firms with all teaming partners within 100-mile radius limits competition rather substantially, especially when providing all of the resources identified in the solicitation. Consider amending to just a firm and/or JV that is located within the 100-mile radius.	This portion of the solicitation will remain unchanged.	6/25/25
	30	CMMC (pg 31)	What DFARS clause requires CMMC Level I self-certification? Or is this requirement in anticipation of the DFARS clause to be published later this year once 48 CFR rule is published (it isn’t yet).	DFARS 252.204-7021 Internal guidance says CMMC Level 1 will be required for all contracts, other than COTS purchases after 9/30/2025.	6/25/25
	31		For purposes of determining our Commitment to Small Business now and our Small Business Subcontracting Plan during the RFPP stage, should Large Business concerns use the full $136,000,000 amount or should the $136,000,000 amount be divided by the number of potential contract holders (10) and we use $136,000,000?	This may vary and can be updated at award. The $136M will be spread across all potential contract holders. At this time, it makes sense to use the $136M divided by the number of potential holders (10).	6/25/25
	32		SB goals at the top line (total small business) are based on total obligations (e.g., total contract value), whereas subcategories are based on total subcontracted amounts. Is that correct or should they all be based on subcontracted amounts?	That is correct.	6/25/25
	33		Can we request additional key personnel be added for the role of RCCD?	The required key personnel in the solicitation will remain the same. However the page limit for this section allows for the submisssion of additional key personnel not already listed.	6/25/25
	34		For Title I projects, can we assume that "completed" refers to the design being 100% complete? If a project is past 65% complete, can it be included?	Yes, "completed" means the design is 100% complete. Projects not yet at 100% design should not be included.	6/25/25
	35	Attachment 3 - Hill A-E25 PPQ	Please confirm that the Attachment 3 - Hill A-E25 PPQ form is required to be filled out and returned to the listed contacts instead of using existing CPARS or NAVFAC/USACE Past Performance Qualifications form.	See line item 28 above.	6/25/25
	36	3. Primary Selection Criteria, 4. Past Performance	Can existing NAVFAC/USACE Past Performance Qualifications form be used for Section F - Projects? Or, is it required to use Attachment 3 - Hill A-E25 PPQ? Solicitation requirements for 4. Past Performances states that information from FAPIIS and/or CPARS, and/or Past Performance Questionnaire (PPQ) responses will be used to evaluate this criterion.	See line item 28 above.	6/25/25
	37	Solicitation, 3. Primary Selection Criteria, 2. Specialized Experience and Technical Competence	Please clarify if projects can be substantially complete within the last five (5) years? Substantially being 95% completed.	Projects not yet 100% completed should not be included.	6/25/25
	38	Solicitation, 3. Primary Selection Criteria, 2. Specialized Experience and Technical Competence	If design services were completed prior to five (5) years, but Title II services are still ongoing, can that project be used?	In this example, an optional example project could be provided for the Title II services portion of the project. The design services portion would not be eligible as an example project since the design was completed more than 5 years ago.	6/25/25
	39	Solicitation, 3. Primary Selection Criteria, 21. Professional Qualifications	Please clarify if proposed key personnel can fulfill the key personnel roles of both a project manager and architect or engineer.	Yes, a person can fill more than one key personnel role if they meet the requirements for each role.	6/25/25
	40	Section L. , 3. Teaming Agreements	Please confirm if teaming agreements are required for joint ventures only or if this also applies to subconsultants.	Teaming arrangements are recommended so that the Government can recognize the integrity and validity of the contractor team arrangement based on FAR 9.603.	6/25/25
	41	Section L, Item 3 (page 25), states that "Teaming Agreements will not be attributed to the page count." - This is the only mention of teaming agreements in the solicitation.	For Small Business Prime Contractors (KAL) required to obtain and provide Teaming Agreements, or Letters of Commitment, from our key subcontractors for inclusion in our RFQ?	Subcontractors are different than Teaming Agreements. If a small business has a Teaming Agreement or Letter of Commitment, that would be different then having a subcontractor.	6/25/25
	42	Section L, Item 3 (page 25), states that "Teaming Agreements will not be attributed to the page count." - This is the only mention of teaming agreements in the solicitation.	Please confirm that a SB already providing 51%+ of the total work, we are not required to submit a Small Business Subcontracting Plan.	Subcontracting plans are not required for small businesses. Just need to follow the thresholds specified in FAR 19.505(b)(1).	6/25/25
	43	Section M, Item 3, Point 1 / Professional Qualifications lists 12 Key Roles; and Attachment 1 / Submission Requirements Checklist, Section III, SF330 Part I, Section E states "1 page per person, maximum 20 pages"	Can 1 person fulfill more than 1 Key Role?	See line item 39 above.	6/25/25
	44	Section M, Item 2, Point 3 / Specialized Experience (page 32 of the RFQ) gives the Section F project period-of-performance of June 2020 to June 2025.	Can this period-of-performance window be extended to June 2018 - June 2025, given that the 2020-2025 period-of-performance includes the COVID-19 lockdown period?	No. The time requirements in the solicitation will be used.	6/25/25
	45	The updated Solicitation posted on 18 June only corrects the RFQ due date to 18 July 2025, there were several other corrections/changes authorized in the RFI responses (ie, Q5 - total number of pages increased from 44 to 50; Q12 - Sec M on airfield pavement design; Q19 - Sec M 3.5 changed to reference "C", etc).	Will these other changes be reflected in another fully revised solicitation version or an amendment issued officially incorporating these changes into the solicitation?	Most of the solicitation documents will not be updated with the answers to these questions. There will not be a new solicitation with fully revised documents. If any changes to the SOW need to be incorporated, those will be added to the IDIQ contracts.

We will not be making changes to documents to avoid potential contractors having to review every document over and over. Please refer to the list of questions for all clarifications.	6/25/25
	46		Is there a historic 5-year AE IDIQ at Hill AFB that we can get the solicitation or contract number? Or is this the first time an AE IDIQ has been issued for Hill AFB?	Currently, Hill AFB has an AE IDIQ. There are ten contractors on this IDIQ under FA8201-19-D-A003 through FA8201-19-D-A012.	6/25/25
	47	Page 2 of the Submission Requirements document, Item IV.	On page 2 of the Submission Requirements document, Item IV, it states that Section F is limited to 1 page per project, maximum 6, but the Page Limit column states a 5-page limit. Please clarify the amount of projects that should be submitted and the page limit.	See line item 5 above.	6/25/25
	48	Page 32 of the Solicitation	Page 32 of the Solicitation document states that “At least one airfield pavement design and/or airfield planning project should be listed as relevant experience.” Page 2 of the Submission Requirements document lists airfield design or planning experience as Optional. Please clarify if airfield design or planning experience and Title II experience are required or optional.	Section M should state "Up to one airfield pavement design and/or airfield planning project may be listed as relevant experience." Both providing an airfield design and/or planning project, or a project demonstrating Title II experience are optional.	6/25/25
	49	Page 2 of Submission Requirements Document	Page 2 of the Submission Requirements document states that Resumes of Key Personnel has a 20-page limit. Pages 31-32 of the Solicitation document list 12 disciplines to be shown in the SF330. Can firms submit resumes for additional disciplines not listed (i.e. Interior Designer, RCDD, etc.)? Can firms submit more than one resume in a particular discipline (i.e., two Architects, two Civil Engineers), so long as the total page count is 20 or less? If a firm submits more than one resume in a given discipline, how will the additional resumes be evaluated?	See line item 24 above.	6/25/25
	50	Page 1 of Submission Requirements Document	Page 1 of the Submission Requirements document states that “Pages will be Standard size (8.5” x 11”) or Half size (11” x 17”) with margins no smaller than ½” on top and bottom and 1” on each side. Black font, no smaller than 11-point Arial or 11-point Times New Roman, shall be used throughout.” The fillable SF330 document provided as Attachment 4 has smaller margins and a 10-point Arial font as default. Please clarify if firms can use the default margins and fonts as provided in Attachment 4.	See line item 21 above.	6/25/25
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File details come from the government source that posted it. Updated Jun 25, 2025.