Solicitation Questions 07JUL25.xlsx
XLSX spreadsheet 51 KB Posted
- Attached to
- Architecture Engineer Indefinite Delivery Indefinite Quantity Contract - Hill AFB A-E25 Federal contract opportunity
- Solicitation number
- FA8201-25-R-0003
About this file
The file is a comprehensive set of Questions and Answers (Q&A) for Solicitation FA8201-25-R-0003, an Architect-Engineer (A-E) 25 Services Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Hill Air Force Base. The solicitation seeks up to ten contractors, with the first two slots reserved for small businesses and the remaining slots open to full and open competition. Key details include a proposal due date of July 18, 2025, with specific submission requirements such as a 45-page limit for the SF330 Part I document, mandatory font and margin specifications, and evaluation criteria focusing on professional qualifications, specialized experience, past performance, and location knowledge.
The Q&A document provides critical clarifications on submission requirements, including resume submission (multiple resumes per discipline allowed), project selection criteria (projects must be 100% completed within the last 5 years), and past performance documentation (using CPARS, PPQ, or both). The contract supports the 75th Civil Engineering Group's mission, with performance locations including Hill AFB, Little Mountain Test Annex, Utah Test and Training Range, and Boulder Seismic Station. The primary NAICS code is 541310, and the total contract value is $136 million, which will be spread across the selected contractors. Small businesses can compete for both reserved and full and open competition slots.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment 3 - Hill A-E25 PPQ_Rev 1.pdf | ||
| Solicitation Questions 25JUN25.xlsx | XLSX spreadsheet | |
| Solicitation Questions 18JUN25.xlsx | XLSX spreadsheet | |
| Solicitation - FA820125R0003 18JUN25.pdf | ||
| Solicitation - FA820125R0003.pdf | ||
| Attachment 1 - Section L - Hill A-E25 Submission Reqs.pdf | ||
| Attachment 4 - SF330.pdf | ||
| Attachment 3 - Hill A-E25 PPQ.pdf | ||
| Attachment 5 - Hill A-E25 Qualifications Evaluation Guide - Final.pdf | ||
| Attachment 2 - Hill A-E SOW 2025 - 28 May 2025.pdf |
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Text version
Sheet1
| Line Item # | Reference | Question | Response | Response Posted Date | |
| 1 | SAM.gov | The SAM.gov record for this solicitation states questions are due by June 30th. Given the holiday on July 4th and the current due date of July 11th, please consider answering submitted questions as they are submitted instead of answering all questions after the June 30th deadline. The short duration between June 30th and July 11th affords offerors little time to adjust their solicitation response to information provided in the answers. | Yes, we will extend the proposal due date to July 18th due to the holiday. | 6/18/25 | |
| 2 | Attachment 1- Section L Hill A-E25 Submission Reqs, SF330 Part I, Section E | The solicitation requires offerors provide resumes for 12 named disciplines and allows one page per resume. The Section E is allocated 20 pages. Are the additional pages so offerors may provide more than one resume for a discipline and if so, will those resumes be scored individually? | More than one resume for a discipline could be submitted, but they will be scored together by discipline. | 6/18/25 | |
| 3 | Solicitation: Specialized Experience and Technical Competence | Solicitation states, "At least half (rounding up) of the required example projects provided in a firm's SF330 must have been completed by the prime." Will a sub's project receive equal consideration as a Prime project would? | All of the example projects will receive equal consideration as long as the constraints given are met. Subs and the prime can also have worked on the same example project. | 6/18/25 | |
| 4 | Solicitation FA820125R0003, p 32/33 | The solicitation states offerors must provide a completed PPQ for each project in Section F. Please confirm Offeror's should only complete a PPQ for the Section F project if a CPARS is not available. | You can use CPARS, PPQ or both. If CPARS only is used, a copy of the relevant evaluation sections should be provided. If both are used, the PPQ should be provided and then the CPARS referenced. | 6/18/25 | |
| 5 | Attachment 1 Section L Hill A-E25 Submission Reqs, SF330 Part I, Section F | The solicitation states offerors must submit at least 3 example projects and can provide 2 optional projects. The project descriptions in Section F are limited to one page per project with a maximum of 6. Please comfirm offerors can submit up to 6 projects and the pages allocated to Section F should be up to 6. | Confirmed, the page limit for Section F should be up to 6. Offerors can submit up to 6 projects, 1 page per project. The page limit total then in Para 2 should be 45 for the SF 330 Part I submittals sections with page limits. | 6/18/25 | |
| 6 | Attachment 5 Hill A-E25 Qualifications Evaluation Guide Final | The evaluation criteria listed on page 1 are listed in order of importance. Are the Evaluation Parameters listed n the subsequent pages also shown in order of importance? | No, not for all. Please see Section M, Sections 3 and 4 for clarification on importance of Primary and Secondary Selection Criteria. For Primary Selection Criteria #5, Secondary Selection Criteria #6, and Secondary Selection Criteria #7 the parameters are listed in order of importance. | 6/18/25 | |
| 7 | Solicitation - FA820125R0003 and Attachment 1 - Section L Submission Requirements; | ||||
| Page 25 of 33, Section L.2 and Page 1 of 4, Section 2 | The solicitation states "...no smaller than 11-point Arial or 11-point Times New Roman, shall be used throughout". | ||||
| Will the Government consider a smaller size font for graphics, charts, and tables? | No | 6/18/25 | |||
| 8 | Solicitation - FA820125R0003 and Attachment 1 - Section L Submission Requirements; | ||||
| Page 25 of 33, Section L.2 and Page 1 of 4, Section 3 | The solicitation states "SF330 Part II submittals to no more than one (1) page for the Prime, one (1) additional SF330 part II page for each of the Prime's non-local offices". | ||||
| Due to the size of our firm and the number of Experience areas for Block 10, our Part II are two pages. Please confirm that is acceptable. | Please follow the instructions provided for SF 330, Part II | 6/18/25 | |||
| 9 | Solicitation - FA820125R0003 and Attachment 1 - Section L Submission Requirements; | ||||
| Page 25 of 33, Section L.2 Page 26 of 33, Section L.4.a.(c)(2) and Page 2 of 4, Section 4 | Please confirm that what is referred to as the "cover letter" on page 25 of the solicitation is the same as what is referred to as "first page" on page 26. | ||||
| Please confirm that these are also the same as the reference to "cover letter" on page 2 of 4 in Attachment 1. | Yes, the cover letter would be the first page of the document. | 6/18/25 | |||
| 10 | Solicitation - FA820125R0003; | ||||
| Page 26, Section L.4.a.(e)(1) | Please confirm that the title page is not included in the page limitation. | Confirmed. The cover page is not included in the page limit as stated in Attachment 1. | 6/18/25 | ||
| 11 | Solicitation - FA820125R0003 and Attachment 5 - Qualifications Evaluation Guide; | ||||
| Page 31 of 33, Section M.3.2 and Page 3 of 8, Primary Selection Criteria 2: Specialized Experience and Technical Competence | The solicitation indicates "Past Performance within the last 5 years", but Attachment 5 indicates "Examples projects completed within the last 3 years." | ||||
| Please confirm that example projects must have been completed within the last 5 years. | Attachment 5 should be corrected to state "Example projects completed within the last 5 years" . Yes, example projects must have been completed in the last 5 years. | 6/18/25 | |||
| 12 | Solicitation - FA820125R0003 and Attachment 1 - Section L Submission Requirements; | ||||
| Page 32 of 33, Section M.3.2 and Page 2 of 4, Section 4 | Attachment 1 states "Optional: Submit 1 example project demonstrating airfield design and/or planning experience". The solicitation states that "At least one airfield pavement design and/or airfield planning project should be listed as relevant experience." | ||||
| Please clarify. | Section M should state "Up to one airfield pavement design and/or airfield planning project may be listed as relevant experience." | 6/18/25 | |||
| 13 | Solicitation - FA820125R0003 and Attachment 1 - Section L Submission Requirements; | ||||
| Page 32 of 33, Section M.3.2 and Page 3 of 4, Section 4 | Attachment 1 states "Optional: submit 1 example project demonstrating Title II experience". The solicitation does not list any requirements for this type of experience. | ||||
| Please clarify. | You may optionally submit up to 1 example project that demonstrates Title II experience. | 6/18/25 | |||
| 14 | Solicitation - FA820125R0003; | ||||
| Page 32 of 33, Section M.34 | Please confirm that if a CPAR is provided for an example project, a PPQ is not required. | See line item 4 above. | 6/18/25 | ||
| 15 | Attachment 1 - Section L Submission Requirements; | ||||
| Page 2 of 4, Section 4 | Offerors must submit 3 example projects and can submit a maximum of 6 projects, 1 page each. However, the page limit is 5 pages. | ||||
| Please clarify. | See line item 5 above. | 6/18/25 | |||
| 16 | Solicitation - FA820125R0003; | ||||
| Page 32 of 33, Section M.3.2 | Due to the font size limitation and the required number of inclusions for each project, will the Government consider alloting 2 pages per project? | No | 6/18/25 | ||
| 17 | Solicitation - FA820125R0003; | ||||
| Page 1 of 33, Section M.34 | Due to the 4th of July holiday, will the Government consider a one-week extension to the submittal due date. | Yes, we will extend the proposal due date to July 18th due to the holiday. | 6/18/25 | ||
| 18 | Solicitation - FA820125R0003: | ||||
| Page 1 of 32, Section M.3.4 | Are PPQs to be included in the proposal or are they to be sent directly to the Govt? Are PPQs and/or CPARS to be included as an Appendix to Part II? | See line item 4 above. For each PPQ submitted, complete fields identified as "to be completed by the Contractor" then forward a copy of the PPQ to the customer POC for that project with a request for them to complete the "to be completed by the Customer" fields and return the PPQ to the identified emails on the PPQ by to the solicitation closing date. The PPQs and CPARs are to be provided and that may be as an appendix. | 6/18/25 | ||
| 19 | Solicitation - FA820125R0003: | ||||
| Page 1 of 32, Section M.3.5 | For Location and Knowledge of the Vicinity, the solicitation states that SF330 Part I, Section B will be used to evaluate this criterion. Please confirm that this should be SF330 Part I, Section C. | Confirmed. Section M 3.5 should reference that SF 330 Part 1, Section C will be used to evaluate this criteria. | 6/18/25 | ||
| 20 | Multiple, see question. | The small business set aside of 20 percent is stated on Solicitation-Section A, Page 2 of 33. However, Solicitation-Section M, Page 30 of 33, 1. Contract Information, 3rd Paragraph states: “This procurement is being pursued under full and open competition and is not a small business set-aside.” Please confirm that 20% of the seats are set-aside for small businesses. | This acquisition is reserving two slots for small businesses. Once those two slots are filled or if they cannot be filled by qualified contractors, the remaining slots will be considered full and open competition. | 6/18/25 | |
| 21 | Solicitation-Section L, Paragraph 2, Page 2 of 33 and Attachment 1 Submission Requirements, Paragraph 2 | Both references state that side margins are to be no smaller than 1”. However, the SF330 template provided in Attachment 4 has side margins that are less than 1”. It is our understanding that the 1” margins may be a holdover from when bound hardcopies were required for submission. Please confirm that side margins less than 1” are acceptable. | The margins in the SF 330 template provided are acceptable for the SF 330 only. For all other documents, the margins defined in the solicitation are applicable. | 6/18/25 | |
| 22 | Attachment 1 – Submission Requirements, Paragraph 4, Table Row IV | Reference states “Example Projects; 1 page per project, maximum 6”. However, the page limit for this section is 5 pages. Additionally, Table Row VII, Past Performance states “2 pages max per project” with a page limit of 12. This would indicate 6 projects are allowed. Please confirm that the maximum number of projects is 6 and if so, that Section IV page limit is also 6. Note if this is the case the overall page limit would increase to 45. | See line item 5 above. | 6/18/25 | |
| 23 | Attachment 3-PPQ | Reference states “Please return completed PPQ by xx May 2025…” Please confirm that the due date for the PPQs should be adjusted to 11 July 2025. | Yes, the due date should be 18 July 2025. Attachment Updated. | 6/18/25 | |
| 24 | Solicitation-FA820125R0003.pdf (Pg 31 & 32) & Attachment 1 (Pg 2, Section III SF330 Part I, Section E) – Resumes of Key Personnel (max 20 page limit): | Solicitation requests 20 resumes for Primary Disciplines (a.-l.). In addition to the required Discipline Resumes (a.-l.), should a firm provide resumes for additional Disciplines, will they be accepted and included in the evaluation? | A miniumum of 1 resume should be provided for each of the disciplines listed. More than 1 resume may be provided for the same discipline or resumes for additional disciplines may be provided as long as the page limit is not exceeded. Resumes submitted that exceed the page limit for this section will not be evaluated. | 6/18/25 | |
| 25 | Attachment 1 (Pg 2, Section IV SF330 Part I, Section F): | Section F Page Limit says 5 pages – however the Information/Instructions box says “1 page per project, maximum 6”. Please verify number of Projects and page limit for Section F. | See line item 5 above. | 6/18/25 | |
| 26 | Solicitation-FA820125R0003.pdf (Pg 32) Past Performance: | If a firm has a Project CPARS on file for its Section F Projects, is it still required to get a completed PPQ form filled out by the Client, and returned to the identified email? | See line item 4 above. | 6/18/25 | |
| 27 | Past Performance (pg 32) | “For each example projects listed in the SF330 Part I Section F, provide a brief narrative addressing past performance in terms of cost control, quality of work, and compliance with performance schedules. “ If the Section F project already has a completed CPARS or PPQ, is a brief 1-2 page narrative still required? | Yes. | 6/25/25 | |
| 28 | Past Performance (pg 32) | “For each example project in Section F complete the PPQ fields identified as "to be completed by , the Contractor" then forward a copy of the PPQ to the customer POC for that project with a request for them to complete the "to be completed by the Customer" fields and return the PPQ to the identified email by to the solicitation closing date.” Is this required to be done even if we already have a completed CPARS or PPQ for the Section F project? | See line item 4 above. If choosing to provide a PPQ, please use attached PPQ template to keep it consistent to avoid potentially missing a required item. | 6/25/25 | |
| 29 | Knowledge of Locality (pg 32) | Firms with all teaming partners within 100-mile radius limits competition rather substantially, especially when providing all of the resources identified in the solicitation. Consider amending to just a firm and/or JV that is located within the 100-mile radius. | This portion of the solicitation will remain unchanged. | 6/25/25 | |
| 30 | CMMC (pg 31) | What DFARS clause requires CMMC Level I self-certification? Or is this requirement in anticipation of the DFARS clause to be published later this year once 48 CFR rule is published (it isn’t yet). | DFARS 252.204-7021 Internal guidance says CMMC Level 1 will be required for all contracts, other than COTS purchases after 9/30/2025. | 6/25/25 | |
| 31 | For purposes of determining our Commitment to Small Business now and our Small Business Subcontracting Plan during the RFPP stage, should Large Business concerns use the full $136,000,000 amount or should the $136,000,000 amount be divided by the number of potential contract holders (10) and we use $136,000,000? | This may vary and can be updated at award. The $136M will be spread across all potential contract holders. At this time, it makes sense to use the $136M divided by the number of potential holders (10). | 6/25/25 | ||
| 32 | SB goals at the top line (total small business) are based on total obligations (e.g., total contract value), whereas subcategories are based on total subcontracted amounts. Is that correct or should they all be based on subcontracted amounts? | That is correct. | 6/25/25 | ||
| 33 | Can we request additional key personnel be added for the role of Registered Communications Distribution Designer (RCDD)? | The required key personnel in the solicitation will remain the same. However the page limit for this section allows for the submisssion of additional key personnel not already listed. | 6/25/25 | ||
| 34 | For Title I projects, can we assume that "completed" refers to the design being 100% complete? If a project is past 65% complete, can it be included? | No, "completed" means the design is 100% complete. Projects not yet at 100% design should not be included. | 6/25/25 | ||
| 35 | Attachment 3 - Hill A-E25 PPQ | Please confirm that the Attachment 3 - Hill A-E25 PPQ form is required to be filled out and returned to the listed contacts instead of using existing CPARS or NAVFAC/USACE Past Performance Qualifications form. | See line item 28 above. | 6/25/25 | |
| 36 | 3. Primary Selection Criteria, 4. Past Performance | Can existing NAVFAC/USACE Past Performance Qualifications form be used for Section F - Projects? Or, is it required to use Attachment 3 - Hill A-E25 PPQ? Solicitation requirements for 4. Past Performances states that information from FAPIIS and/or CPARS, and/or Past Performance Questionnaire (PPQ) responses will be used to evaluate this criterion. | See line item 28 above. | 6/25/25 | |
| 37 | Solicitation, 3. Primary Selection Criteria, 2. Specialized Experience and Technical Competence | Please clarify if projects can be substantially complete within the last five (5) years? Substantially being 95% completed. | Projects not yet 100% completed should not be included. | 6/25/25 | |
| 38 | Solicitation, 3. Primary Selection Criteria, 2. Specialized Experience and Technical Competence | If design services were completed prior to five (5) years, but Title II services are still ongoing, can that project be used? | In this example, an optional example project could be provided for the Title II services portion of the project. The design services portion would not be eligible as an example project since the design was completed more than 5 years ago. | 6/25/25 | |
| 39 | Solicitation, 3. Primary Selection Criteria, 21. Professional Qualifications | Please clarify if proposed key personnel can fulfill the key personnel roles of both a project manager and architect or engineer. | Yes, a person can fill more than one key personnel role if they meet the requirements for each role. | 6/25/25 | |
| 40 | Section L. , 3. Teaming Agreements | Please confirm if teaming agreements are required for joint ventures only or if this also applies to subconsultants. | Teaming arrangements are recommended so that the Government can recognize the integrity and validity of the contractor team arrangement based on FAR 9.603. This would also apply to a subconultant if they will be part of the team for the duration of the contract. | 6/25/25 | |
| 41 | Section L, Item 3 (page 25), states that "Teaming Agreements will not be attributed to the page count." - This is the only mention of teaming agreements in the solicitation. | For Small Business Prime Contractors (KAL) required to obtain and provide Teaming Agreements, or Letters of Commitment, from our key subcontractors for inclusion in our RFQ? | Subcontractors are different than Teaming Agreements. If a small business has a Teaming Agreement or Letter of Commitment, that would be different then having a subcontractor. | 6/25/25 | |
| 42 | Section L, Item 3 (page 25), states that "Teaming Agreements will not be attributed to the page count." - This is the only mention of teaming agreements in the solicitation. | Please confirm that a SB already providing 51%+ of the total work, we are not required to submit a Small Business Subcontracting Plan. | Subcontracting plans are not required for small businesses. Just need to follow the thresholds specified in FAR 19.505(b)(1). | 6/25/25 | |
| 43 | Section M, Item 3, Point 1 / Professional Qualifications lists 12 Key Roles; and Attachment 1 / Submission Requirements Checklist, Section III, SF330 Part I, Section E states "1 page per person, maximum 20 pages" | Can 1 person fulfill more than 1 Key Role? | See line item 39 above. | 6/25/25 | |
| 44 | Section M, Item 2, Point 3 / Specialized Experience (page 32 of the RFQ) gives the Section F project period-of-performance of June 2020 to June 2025. | Can this period-of-performance window be extended to June 2018 - June 2025, given that the 2020-2025 period-of-performance includes the COVID-19 lockdown period? | No. The time requirements in the solicitation will be used. | 6/25/25 | |
| 45 | The updated Solicitation posted on 18 June only corrects the RFQ due date to 18 July 2025, there were several other corrections/changes authorized in the RFI responses (ie, Q5 - total number of pages increased from 44 to 50; Q12 - Sec M on airfield pavement design; Q19 - Sec M 3.5 changed to reference "C", etc). | Will these other changes be reflected in another fully revised solicitation version or an amendment issued officially incorporating these changes into the solicitation? | Most of the solicitation documents will not be updated with the answers to these questions. There will not be a new solicitation with fully revised documents. If any changes to the SOW need to be incorporated, those will be added to the IDIQ contracts. |
| We will not be making changes to documents to avoid potential contractors having to review every document over and over. Please refer to the list of questions for all clarifications. | 6/25/25 | ||||
| 46 | Is there a historic 5-year AE IDIQ at Hill AFB that we can get the solicitation or contract number? Or is this the first time an AE IDIQ has been issued for Hill AFB? | Currently, Hill AFB has an AE IDIQ. There are ten contractors on this IDIQ under FA8201-19-D-A003 through FA8201-19-D-A012. | 6/25/25 | ||
| 47 | Page 2 of the Submission Requirements document, Item IV. | On page 2 of the Submission Requirements document, Item IV, it states that Section F is limited to 1 page per project, maximum 6, but the Page Limit column states a 5-page limit. Please clarify the amount of projects that should be submitted and the page limit. | See line item 5 above. | 6/25/25 | |
| 48 | Page 32 of the Solicitation | Page 32 of the Solicitation document states that “At least one airfield pavement design and/or airfield planning project should be listed as relevant experience.” Page 2 of the Submission Requirements document lists airfield design or planning experience as Optional. Please clarify if airfield design or planning experience and Title II experience are required or optional. | Section M should state "Up to one airfield pavement design and/or airfield planning project may be listed as relevant experience." Both providing an airfield design and/or planning project, or a project demonstrating Title II experience are optional. | 6/25/25 | |
| 49 | Page 2 of Submission Requirements Document | Page 2 of the Submission Requirements document states that Resumes of Key Personnel has a 20-page limit. Pages 31-32 of the Solicitation document list 12 disciplines to be shown in the SF330. Can firms submit resumes for additional disciplines not listed (i.e. Interior Designer, RCDD, etc.)? Can firms submit more than one resume in a particular discipline (i.e., two Architects, two Civil Engineers), so long as the total page count is 20 or less? If a firm submits more than one resume in a given discipline, how will the additional resumes be evaluated? | See line item 24 above. | 6/25/25 | |
| 50 | Page 1 of Submission Requirements Document | Page 1 of the Submission Requirements document states that “Pages will be Standard size (8.5” x 11”) or Half size (11” x 17”) with margins no smaller than ½” on top and bottom and 1” on each side. Black font, no smaller than 11-point Arial or 11-point Times New Roman, shall be used throughout.” The fillable SF330 document provided as Attachment 4 has smaller margins and a 10-point Arial font as default. Please clarify if firms can use the default margins and fonts as provided in Attachment 4. | See line item 21 above. | 6/25/25 | |
| 51 | Teaming Information- Do we need to provide our contractual agreements for our subconsultants as part of the submittal, or just Teaming Agreements for Joint Venture Teaming? | See line item 40 above. It has been updated. | 7/7/25 | ||
| 52 | Q&A #5 (Issued 6/18/2025) | With the correction of Attachment 1 Section L Hill A-E25 Submission Reqs, SF330 Part I, Section F to 6 pages max, the total overall page count is now 45. However, Q&A #5 states, The page limit total then in Para 2 should be 50 for the SF 330 Part I submittals sections with page limits. |
Is the maximum overall page count 45 or 50 pages?
See Line 5 which has been revised.
FROM: Confirmed, the page limit for Section F should be up to 6. Offerors can submit up to 6 projects, 1 page per project. The page limit total then in Para 2 should be 50 for the SF 330 Part I submittals sections with page limits.
| TO: Confirmed, the page limit for Section F should be up to 6. Offerors can submit up to 6 projects, 1 page per project. The page limit total then in Para 2 should be 45 for the SF 330 Part I submittals sections with page limits. | 7/7/25 | ||||
| 53 | Q&A #28 (Issued 6/25/2025) Past Performance (pg 32) | Will the Government consider issuing a due date extension of 2 weeks, due to the delay in issuing the updated Attachment 3 - PPQ form? | No | 7/7/25 | |
| 54 | Attachment 1 - Section L Submission Requirements, Section II SF330 Part I, Section D | Provide a graphical org chart depicting the relationship of the Prime to each Teaming Partner and the proposed type and percentage of work to be subcontracted to each. |
Section M - Evaluation Factors for Award, 1. CONTRACT INFORMATION states, “Subcontracting plans are not requested nor desired at this time but will be required with submittal of price schedules from any large businesses selected for price negotiations.”
Does the Government intend that Firms assign percentages to small businesses teaming partners for proposal submission?
| No | 7/7/25 |
| 55 | Q&A #28 (Issued 6/25/2025) |
Past Performance (pg 32)
| Does the Government have an issue date for the revised PPQ form with the July 18, 2025 due date? | Yes, it is uploaded now under attachment 3. | 7/7/25 | ||
| 56 | Q&A #1 Response (Issued 6/18/2025) | In your response to Question 1 you extend the proposal due date to 18th is 1700 MDT. We appreciate the additional time; can you also please update the due date and time in the PIEE portal to reflect this change? | This date is updated in PIEE. | 7/7/25 |
| 57 | We assume that a completed project is when the scope of work for a task order is substantially complete whether constructed or not. Please confirm if this is an accurate assumption for the definition of a completed project. | A completed project is one where all work on that project's scope of work is complete. |
See Line 34 which has been revised.
FROM: Yes, "completed" means the design is 100% complete. Projects not yet at 100% design should not be included.
| TO: No, "completed" means the design is 100% complete. Projects not yet at 100% design should not be included. | 7/7/25 | ||
| 58 | Q&A #4 Response (Issued 6/18/2025) | Based on your response to Question 4, we understand that a CPARS for one of our Section F projects will suffice for the purpose of evaluation of Past Performance in connection with our 6 Section F project examples, and that if a CPARS is available we need not also submit a PPQ but that we may do so at our discretion. If this understanding is correct, we have the following questions: |
Qa. If the Offeror opts to submit a PPQ, is the Offeror required to provide a completed version of Attachment 3 (provided PPQ template) for all 6 projects, or may we use a copy of a PPQ available to us in other formats?
| If you choose to submit a PPQ, use the PPQ template provided with this solicitation. Do not submit other PPQ formats. | 7/7/25 | |
| 59 | Q&A #4 Response (Issued 6/18/2025) | Based on your response to Question 4, we understand that a CPARS for one of our Section F projects will suffice for the purpose of evaluation of Past Performance in connection with our 6 Section F project examples, and that if a CPARS is available we need not also submit a PPQ but that we may do so at our discretion. If this understanding is correct, we have the following questions: |
Q b. If PPQ’s in the form of Attachment 3 are to be submitted by our clients POC directly to the government, is it your intention that the completed forms also be included in our SF330?
| See Line Item 18 above. It is optional to include the PPQs as an appendix. | 7/7/25 | |
| 60 | Q&A #4 Response (Issued 6/18/2025) | Based on your response to Question 4, we understand that a CPARS for one of our Section F projects will suffice for the purpose of evaluation of Past Performance in connection with our 6 Section F project examples, and that if a CPARS is available we need not also submit a PPQ but that we may do so at our discretion. If this understanding is correct, we have the following questions: |
| Q c. In your response to Question 18 you state that “The PPQs and CPARS are to be provided and that may be as an appendix.” Based on this statement, please confirm that Past Performance Ratings are included in the Part I page limitations and that maximum page count in Block H for the material regarding Past Performance is 12. | The PPQs and CPARs documents that the offeror is required to provide are not part of the SF 330, Part I Section H requirements. SF330, Part I Section H is for the offeror's narrative of their past performance. The page limit for Part I Section H is 12. | 7/7/25 | |
| 61 | Q&A #4 Response (Issued 6/18/2025) | Based on your response to Question 4, we understand that a CPARS for one of our Section F projects will suffice for the purpose of evaluation of Past Performance in connection with our 6 Section F project examples, and that if a CPARS is available we need not also submit a PPQ but that we may do so at our discretion. If this understanding is correct, we have the following questions: |
Q d. If we use CPARS to document Past Performance Ratings for Section F projects, and they are required to be submitted as a part of Part I of the SF330, does the maximum page count of 12 for this part of Section H still apply?
| See line item 59 above. | 7/7/25 | |||
| 62 | Q&A #5 Response (Issued 6/18/2025) | As to your response to Question 5, you confirm that Offerors may submit up to a maximum of 6 projects and that with a maximum of 1 page/project that Section F of the SF330 is allotted up to 6 pages. However, you also state that the total page limit for Part I of the document is now 50 pages, rather than the original maximum allotment of 44. It seems that, if you change the previous maximum of 5 pages to 6 for Section F, the new total would be 45, not 50. Please confirm the new total pages allotted for Part I of our SF330 submittal and where the additional pages are to be used. | See line item 52 above. | 7/7/25 |
| 63 | Q&A #5 Response (Issued 6/18/2025) | Attachment 5, Qualifications Evaluation Guide for Hill A-E25, Primary Selection Criteria 5: Location and Knowledge of the Locality, the evaluation parameters state “Firm and all design team” locations will be considered regarding distance from HAFB. On Page 32 of the Solicitation, Criteria 5. Location and Knowledge of the Vicinity states that “Firms, and all teaming partners, located within a 100-mile radius of Hill AFB will be evaluated more favorably”. We interpret these two references to the prime firm and its team members as having the same meaning, that in both cases the language refers to the prime firm and all subconsultant firm(s) rather than individuals within the firms. Please confirm that this is the government’s intent. | In both cases, the language refers to the prime firm and their teaming partner firms (subconsultant firms). This language does not refer to individuals. | 7/7/25 |
| 64 | May this contract be primed by a non-architectural firm? | The contract can be primed by a non-architectural firm as long as long as the qualification criteria are met and the work can be accomplished/completed. As noted in the solicitation, the primary NAICS code for this requirement is 541310. | 7/7/25 | |
| 65 | Solicitation: 6. Commitment to Small Business, page 6 of 7. | Do small businesses need to be certified through SBA or can firms self-certify their small business status? | While small businesses don't need SBA certification to pursue all federal contracts, certification is required to bid on set-aside contracts specifically designated for small businesses, particularly those with socio-economic designations like 8(a) or HUBZone, according to the SBA. For general federal contracts, self-certification as a small business is often sufficient. | 7/7/25 |
| 66 | Solicitation: 1. Contract Information, page 1 of 7 | Is the 15% SB goal of “total obligations” referring to total contract value? | See line item 31 above. | 7/7/25 |
| 67 | Submission Requirements, pages 2-3; Questions, line item 5 | You state the overall page count should be 50 in line item 5 of the questions. When adding the the page count of the submission requirements, it totals 45. How are the extra 5 pages being allocated? | See line item 52 above. | 7/7/25 |
| 68 | Solicitation: page 32, 2. Specialized Experience and Technical Competence | The Qualifications Evaluation Guide does not state the projects will be evaluated by location. However on page 32 of the solicitation states "Evaluation will consider relevancy and location of the identified projects". Is location of projects going to be evaluated for Criterion 2? | Yes, location will be evaluated for Criterion 2. The Qualifications Evaluation Guide provides an overview/outline, but the solicitation document provides the details. | 7/7/25 |
| 69 | Qualifications Evaluation Guide, Knowledge of Locality, Criteria 5 | Evaluation Criteria states firms and all design team. Solicitation states firm and all teaming partners. Are design team and teaming partners synonymous? | Yes, they are the same. | 7/7/25 |
| 70 | Solicitation: Page 1 - Solicitation, Offer, and Award (SF 33) | Does the Solicitation, Offer, and Award page (SF 33) need to be completed and signed to submit with the SF330 document? If so, where should the completed SF 33 be placed in the document? | No | 7/7/25 |
| 71 | Submission Requirements: Page1, 1.f. | It states "Submit SF330 Parts I and II in PDF format, with a table of contents hyperlinked to the relevant content in the SF330. On all PDF documents, add bookmarks to all relevant information". Do you want separate PDF documents submitted for Part I and Part II with each Part having its own Table of Contents or should there only be one PDF document with one Table of Contents? | There should be one pdf document with one with one table of contents. | 7/7/25 |
| 72 | Is it acceptable to use our own version of the SF330 forms instead of the fillable one provided in Attachment 4? | See line item 53 above. | 7/7/25 | |
| 73 | Solicitation__18June2025, Pg. 5 | Page 5 states, “The A-E 25 Multi-award ID/IQ will select up to ten contractors. The first two slots are reserved for Small Businesses and the remaining will be Full and Open Competition.” |
| If a SB compiles a competitive team, is it possible for the SB to be awarded a “full and open” slot? | Yes. Once the two reserve slots are filled it moves to full and open competition. If a small business is in the top rankings after ther reserved slots are full, more small businesses may be selected. | 7/7/25 | ||
| 74 | Line 4 of Solicitation+Questions+25JUN25.xlsx states that we can use CPARS, PPQ, or both. Line 28 indicates that we could be penalized by not submitting a PPQ if the project already has CPARS. A number of government staff for our projects have left service in the government and that, along with it being summer holiday season, will make it difficult to obtain a PPQ from our clients. Please consider rewording the Past Performance requirement so that a government-issued CPARS holds the same or better evaluation weight as the Attachment 3 PPQ, since according to FAR, a CPAR is the legal document of performance for the project. | Line 28 has been revised. |
FROM: See line item 4 above. Please use attached PPQ to keep it consistent to avoid potentially missing a required item. Not providing the necessary information could possibly eliminate you from the competition.
| TO: See line item 4 above. If choosing to provide a PPQ, please use attached PPQ template to keep it consistent to avoid potentially missing a required item. | 7/7/25 | |||
| 75 | Does Page 1 of Solicitation (Form 33) need to be filled out and returned with the submittal? | No | 7/7/25 | |
| 76 | Amendment 0001 was posted on PIEE today, 6/30/25. But when I click on the link, it redirects me to the solicitation. Can you please make the amendment available as a file? | The only change made in PIEE was to update the due date to 07/18/2025. The documents posted on sam.gov are the most current solicitation documents available. | 7/7/25 | |
| 77 | The solicitation allows for the submission of multiple resumes per discipline. Could the Government clarify how these resumes will be evaluated? Specifically: | |||
| 1. | Will the resumes for a single discipline be evaluated collectively as a group, or will each resume be evaluated independently? | |||
| 2. | If evaluated independently, will the Government base its assessment on the strongest resume, the weakest resume, or an average of all resumes submitted for that discipline? |
| See line 2 above. Resumes for each discipline will be evaluated collectively as a group. | 7/7/25 | |||
| 78 | The solicitation questions response spreadsheet posted to the SAM website on 6/25/2025, row 24 states “Attachment Updated” for the PPQ form with the correct date. However, the date on the PPQ file posted on SAM.gov shows the “xx May 2025” due date. As a pdf we are unable to edit the document. Can you post the updated form? We would like to get our PPQ requests sent before the 4 July holiday so that the responders have sufficient time to complete and submit the document. | The PPQ form has been updated and posted to the solicitation. | 7/7/25 | |
| 79 | The Government’s response to question #4 stated, “You can use CPARS, PPQ or both. If CPARS only is used, a copy of the relevant evaluation sections should be provided.” Please confirm that we do not need to complete a new PPQ if a CPARS is available for us to include. The Government’s responses have been unclear and indicate that a new PPQ is required for all projects regardless of if they have a CPARS. | You can use CPARS only if you choose. See response to line item 4. | ||
| If you choose to provide a PPQ, it should be using the template provided with this solicitation. | 7/7/25 | |||
| 80 | As a general rule, Government representatives will not complete a PPQ for projects in which a CPARS has already been completed. This precludes us from using any projects in which we served as the Prime because all those projects will already have a CPARS available. Will you consider allowing us to utilize CPARS or PPQs that have previously been completed? | See line item 79 above. | 7/7/25 | |
| 81 | The Government’s response to question #23 stated, “Yes, the due date should be 18 July 2025. Attachment Updated.” Will the updated Attachment 3 be provided? | Yes | 7/7/25 | |
| 82 | The Submission Requirements states to include, “…one (1) additional SF330 Part II page per Teaming Partner.” What about Teaming Partners in which multiple offices will be utilized? Are we allowed to include an SF330 Part II for each Teaming Partner’s branch office that will be utilized? | Submit one SF 330 Part II page per Teaming Partner. | 7/7/25 | |
| 83 | The Submission Requirements state, “Provide 1 SF330 part II page for the Prime’s local office, 1 additional SF330 part II page for each of the Prime’s non-local offices…” What if the Prime's office that will be mainly utilized for this contract is not local? Can a non-local office still serve as the Prime? | No | 7/7/25 | |
| 84 | What is the maximum number of pages the Cover Letter can be? | There is no page limit applied to the cover letter per the solicitation requirements in Attachment 1 of the solicitation. | 7/7/25 | |
| 85 | Please provide the title of the solicitation to be inserted into SF330, Part I, Section A, #1 | Title can be Hill A-E25. | 7/7/25 | |
| 86 | Page 32 of the solicitation states: “Location and Knowledge of the Vicinity: Firms, and all teaming partners, located within a 100-mile radius of Hill AFB will be evaluated more favorably than firms outside that distance, or firms with teaming partners outside that distance. Firms located at incrementally farther distances will be evaluated less favorably than firms located within closer ranges.” The Q&A confirms that Section C will be the focus of this evaluation. |
Our question is: for teaming partners with both local office(s) as well as offices around the country which include qualified staff who would support local staff on projects at Hill AFB, will the government provide a favorable evaluation to offerors with both local and non-local offices listed in Section C? Or will offerors with both local and non-local offices listed be evaluated based on the most distant office from Hill AFB?
| Each firm and each teaming partner will be evaluated more favorably if they have an office located within a 100 mile radius of Hill AFB. | 7/7/25 | |||
| 87 | Can I simply submit our SF330 Part I and II package directly to you via email versus submitting on PIEE? The PIEE portal seems rather cumbersome when I looked into it. | Submitting through PIEE is the secured option chosen. If there are issues while trying to submit through the PIEE system you may reach out to the POC's listed in the solicitation. | 7/7/25 | |
| 88 | Attachment 4 - SF330 - Final | Attachment 1 is locked and will not permit deleting, add or combine pages for other files. |
If all form requirements are met, will the Government allow firms to submit their own SF330 forms?
Please be advised that the submission of an offeror-developed form in lieu of the prescribed SF330 is permissible, provided that said form adheres substantively and materially to the content, organization, and data fields stipulated within the official SF330. The offeror assumes full responsibility for ensuring complete and accurate replication of all required information.
Deviations from the SF330's format or omission of any required data elements may, at the discretion of the Government, render the proposal non-responsive and subject to rejection. Strict adherence to the informational requirements of the SF330 is paramount to facilitate equitable evaluation of all proposals received.
| For your convenience, the link provided in Line Item # 89 will direct you to a website where the SF330 sections are broken out into individual components. Offerors may utilize these components to customize their SF330 submission, provided that all required information is included. | 7/7/25 | |||
| 89 | Where can I find individual components of the SF330? | gsa.gov | 7/7/25 | |
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https://www.gsa.gov/forms?combine=SF330&field_form_type_value=All&field_form_category_value=All&captcha_sid=37374565&captcha_token=T6VDSNgOMcQtYiW-zX9fGNpx5KmS87JuQusZmg6tr8I
File details come from the government source that posted it. Updated .