Attachment 5 - QAs (v28May25).pdf

Q&As: FA8125-25-Q-0060 UPS Battery Replacement Services (v.28 May 2025)

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFSC)

TINKER AIR FORCE BASE OKLAHOMA

QUESTIONS & ANSWERS FOR

FA8125-25-Q-0060, UPS BATTERY REPLACEMENT SERVICES

V. 28 MAY 2025

Q1. Exact battery model/type currently in use per UPS unit (e.g., CSB HRL12390W, Enersys HX300-12, or equivalent).

A1. PowerWare Inc. PWP-165 500KVA EW132ZXX01 – 80 batteries

CSB HRL 12540WFR Battery 12V 540W PowerWare Inc. PWP-165 500KVA EW132ZXX02 – 80 batteries

CSB HRL 12540WFR Battery 12V 540W Eaton-PowerWare 9395-550/500 EC222BAA03 – 120 batteries

CSB XPL5700-FR Battery 12V 5700W Eaton-PowerWare 9395-550/500 EC222BAA04 – 120 batteries

CSB XPL5700-FR Battery 12V 5700W Eaton-Powerware 9390-80 ED121CAB04 – 80 batteries

Part # UPS12-305PLP, VRLA 12-300

Q2. The 120 batteries listed in “Item 0002” seem to be the same as “option item 3002” so will those batteries be replaced during the based year or does this leave to option to wait until the optional 3rd year?

A2. Batteries replacement schedule is listed on Appendix A. 120 batteries listed in “Item 0002” will need replacement at the Base Year, then again at Option Year 3 (assuming the option year will be exercised).

Q3. Please confirm that there are no physical restrictions such as stairs, inproper access/egress, etc for battery installation. If there are special considerations that must be taken/addressed for installation of new batteries, please list them by location & description.

A3. No stairs but single doors to all locations

Q4. Please confirm new batteries can be delivered to site via dock.

A4. No docks for semi-trailers

Q5. Battery make/models are not listed. Please provide make/model of batteries for each UPS. Typically, the batteries for these units are 390W or 540W.

A5. See response A1.

Q6. Is there an incumbent on the PM service? Please provide incumbent company.

A6. No

Q7. If you have service reports that can be redacted that will provide the UPS performance & battery information, please provide those.

A7. Battery information is listed in A1 and A5.

Q8. Can you confirm the specific battery model numbers for the type of batteries required for each UPS unit listed in Appendix A?

A8. See response A1.

Q9. Are there loading docks available at Buildings 3707, 3708, and 3907 for unloading pallets of batteries?

A9. Buildings 3707 and 3708 have forklift availability but no dock, 3907 does not have any support. Last battery change was completed by panel truck and manual unload by cart. No stairs.

Q10. What is the approximate distance from the outside access point or loading dock to each UPS room? Are there any stairs or elevators that must be accounted for when transporting batteries?

A10. Building 3707 has exterior access, and UPS rooms are on opposite side of building.

Building 3907 is 150 feet to UPS room front door access.

Q11. Is floor protection required when transporting batteries through the facility?

A11. Building 3907 tile floor protection, rubber or poly wheels would be best.

Q12. Will replacements be required only during normal business hours Monday to Friday 8AM to 7PM?

A12. The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7:00am – 4:00pm. If work hours are required outside the hours stated, the Contractor shall contact the GPOC for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or GPOC must be present with the Contractor. These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

Q13. Are there any obstructions from delivery point to each UPS?

A13. No

Q14. Are the stairs elevators narrow doorways carpeted floors?

A14. No

Q15. Are the stairs elevators narrow doorways carpeted floors?

A15. No

Q16. Can the building of each UPS receive batteries and stage prior to installation?

A16. Yes

Q17. Will there be a designated staging/storage area on base for the incoming batteries prior to installation?

A17. No

Q18. Are there any site-specific restrictions we should be aware of? For example; Long distances the batteries need to be moved; Stairs or floors that need to be navigated; Any floor protection requirements.

A18. No to all

Q19. Are there any stairs or ladders to climb up or down to perform work and or transport batteries?

A19. No

Q20. Is there a loading dock available and what is approximate distance from facility entrance to battery change out area?

A20. No

Q21. Is there an elevator that requires a breakdown of each battery pallet before reaching the change out area?

A21. No

Q22. Are there any narrow doorways or hallways (or heavy carpeting) or raised/access floor to transit that would require breakdown of each battery pallet before reaching the change out area?

A22. No

Q23. Is there a battery monitoring system to dis-engage and re-engage and test before job completion?

A23. Yes

Q24. Is there a forklift, pallet jack or carts available to use?

A24. Yes