Q&A's_from_Draft_PWS_Posted_to_FBO_20_March_2017.xlsx
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- FA8106-16-R-0012
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These are some of the questions and corresponding answers to the draft PWS posted to FBO on 20 March 2017. Additional Q&A's will be posted as soon as possible.
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Sheet1
| Questions and Answers for C-20 / C-37 CLS Draft Performance Work Statement Posted to FBO 20 March 2017 | ||||
| PWS Paragraph | Paragraph Title | PWS Statememt (if req'd) | Question | Answer |
| 5.5.1 | Develop Mods | Develop/Provide and acquire certifications of ALL mods IAW AFPD 62-6 and AFI 62-601 | The cited sections represent a sampling of PWS requirements that are host base requirements, Air Force Instructions (AFI's) and other military regulatory documents referenced throughout the PWS as additional, non-commerical standards to which a successful offeror shall be held responsible in the performance of a resultant contract. Non-commercial requirements throughout the PWS effectively nullifies the benefits and cost efficiencies of commercial best practices. Questions: 1) Will the Government consider removing non-FAA requirements to the maximum extent possible from the PWS? 2) Will the Government supply all referenced military forms and guides with the appropriate sections called out or in someway highlighted so it is clear from what of the requirement should be included or not? This offeror is amenable to qualify our concerns and potential cost impact in a more detailed brief should that be requested. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.10.11 | Records/Forms | C/w Mx documentation/reporting IAW AFI 21-101, 21-103 and T.O. 00-20 series publications for all maintenance performed | ||
| 5.3.6.3 / 5.2.7.2 / 5.2.10 | multiple para's (listed 4X) | shall accomplish aircraft maintenance documentation and reporting IAW AFI 21-101, 21-103 and T.O. 00-20 | ||
| 4.2 /4.2.1 / 4.10.1 / 5.8.2 | multiple para's (listed 7X) | shall provide all labor, management, overhead, and materials to manage COMBS IAW AFI 23-101. | ||
| 3.5.11 | Program Cybersecurity | Contractor SHALL comply w/ security requirements listed in AFI 33.200 | ||
| 3.4.1 | Risk Management | Contractor's Risk Management plan shall follow DOD Risk Management guide and AFI 90-802 as applicable | ||
| 4.3.3 / 4.3.4 | Haz Materials / Classified-sensitive | If using Govt Transpo, Contractor Shall c/w AFI 24-203 and 24-204 and for DoD Air shipments, AFMAN 24-204 | ||
| 4.3.3 | Haz Materials | If using Govt Transpo, Contractor Shall c/w AFI 24-210 | ||
| 4.3.3 | Classified-sensitive | If using Govt DoD air transp0, Contractor Shall c/w AFI 24-204 | ||
| 5.1 | Maintenance | All maintenance performed by the Contractor shall be IAW applicable FAA Title 14 requirements, AFI 21 series Maintenance Publications, and applicable OEM commercial maintenance manuals. | ||
| 5.4.1 | Depot Maintenance | Contractor shall provide all scheduled and unscheduled depot level maintenance for C-20 C-37 aircraft IAW AFI 21 series publications and applicable technical data. | ||
| 4.7.1 / 5.2.10 / 5.10.11.1 | Support Equipment requiremetns / Data management and reporting / Full CLS sites and DEPOT | Contractor shall maintain USAF C-37 records IAW T.O. 00-20-1 | ||
| 5.2.10.1 | 5.2.10.1 Maintaining Records | Contractor shall obtain access and report depot possession changes per AFMCI 21- 118 | ||
| 2.5 | 2.5 Inventory Management System (IMS) | shall delivery a real-time inventory balance during the first and sixth month of each contracted year | ||
| 1.1.1 | Common Tasks | Contractor shall maintain the fleet per Federal Aviation Administration (FAA)- approved maintenance standards | Offeror requests government identify FAA Part 91 as that to which the aircraft shall be maintained. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 1.1.1 | Common Tasks | Provide Peculiar Support Equipment (PSE) | Can SPO provide a list of PSE that they expect bidders to provide? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 1.1.2 | Contractor Logistics Support Concepts | comprehensive engine maintenance program | Does PWS Section 5.9 fulfill the entireity of the Government’s definition of “comprehensive engine maintenance program”? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 1.1.2 | Contractor Logistics Support Concepts | USCG COMBS partial CLS requirements IAW PWS Section 4.16 | Offeror assumes this should refer to PWS section 4.14, can government confirm? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 1.1.3 | Aircraft Inventory and Support Concept | Additionally, other Government and Foreign Military Sales (FMS) customers may use this contract. Services rendered for other Government customers will be negotiated and approved by the PCO on an as needed basis | Is the offeror correct to assume the government will request a bid for the proposed FMS customer for the out of scope effort? Of note, based on country’s legal laws, tax laws, customs/duties, security-level, etc., contractor may not be able to stand up in-country operations. | |
| This will be determined on a case by case basis. | ||||
| 1.1.3.1 | Price Revision Due to Reassignment of Aircraft | ...price as a result of aircraft reassignments of more than three (3) months in duration | Offeror assumes that the 3-Month rule does not apply to Depot visits - please confirm. | Depot visits are not considered a reassignment. |
| 1.1.3.1 | Table 1-1 (notes) | NOTE: USN NC-37 (5544)/Pt. Mugu – transitioning to CLS contract 09/2021 and will be for Telemetry Range Surveillance, Range Clearance & Safety | Proper MDS for the C-20 at NAS Pt. Mugu is “NC-20G” and C-37 will be a “NC-37B”. NG-37B referenced in the notes will be BUNO 166379. Please confirm. | PWS will be updated when this is confirmed. |
| 1.1.3.1 | Table 1-2 | Performance Requirements Metrics | PMCS / NMCS Rates Headers are reversed (should be <NMCS 2% / <PMCS 3%) as in Table 2-1. Please confirm this is correct. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 1.1.3.1 | Table 1-2 | Performance Requirements Metrics | Calculations for PMCS/NMCS: Offeror assumes clock time should only count during the period that the part is in the Contractor’s Chain of Custody. The contractor should be exempt from airline enroute time, Customs processing time, Freight Forwarding time to the Main Operating Base (MOB), holidays, hazmat delays etc. as these are not within the scope of the contractor’s control. Please confirm. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 1.1.4.2 | Supply Requirements | The Contractor shall establish and manage supply support at each aircraft site to satisfy the PMCS and NMCS rates identified in Table 1-2 | Assume if new MOBs or FMS are added per 1.1.3, supply metrics would be negotiated at the time of the bid. Please confirm. | |
| This will be determined on a case by case basis. | ||||
| 1.1.4.3 | Departure Reliability Rate (DRR) | [Formula] | Why wouldn't the DRR be calculated utilizing ALL aircraft departures, not only Home Station, but also enroute mission departures? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 1.1.4.3 | Departure Reliability Rate (DRR) | *Logistics delays refer to maintenance and supply | Offer requests addition of following verbiage to this sentence - "within the scope of the contractor’s control." | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 1.1.5.1 | Daily Aircraft Status Reporting | The Contractor shall provide daily aircraft status and NMCS/PMCS parts status to the Quality Assurance Representative (QAR)/Contract Officer Representative (COR). | JBA also includes Army/Navy, which don’t report to the MOC. Offeror reqests change to "89th AW" (before "exception") | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 2.1.3 | Government Identification Cards | "The Kntr shall follow … 5352.424-9000, 5352.424-9001" | Offeror assumes this is a typo and that the relevant AFFAR clauses that should be referenced are 5352.242-9000 & 5352.242-9001. Please confirm. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 2.1.7 | MOB Ground Operating Procedures (GOPs) | shall develop these procedures using Defense Contract Management Agency (DCMA) Instruction 8210.1C or latest revision | In order to bid appropriately, the offeror requests the requirement be DCMA Instruction 8210.1C as there is no way to bid to an unknown, future revision. Will the government be able the request? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 2.1.7 | MOB Ground Operating Procedures (GOPs) | as applicable to duties associated with MOB operations including all Host Base requirements applicable to these actions | Will the SPO provide bidders with copies of all of these Host Base requirements referenced? | TBD |
| 2.1.7 | MOB Ground Operating Procedures (GOPs) | The contractor shall submit their written procedures for operations at USA MOBs to the USA Government Flight Representative (GFR) for coordination/approval. | Offeror notes that there isn’t a unique Army GFR. There is a CLS Program GFR who is responsible for all of the services. Unique service GFRs would have the bidder working to potentially four different sets of rules/regulations. Offeror views this as a potentially unreasonable expectation. With the government revise accordingly? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 2.5 | Inventory Management System (IMS) | The Contractor shall maintain a non-proprietary inventory data | Will the USG explain the intent of “non-proprietary” as used in this sentence? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 2.5 | Inventory Management System (IMS) | It shall support and provide logistics analysis tools to develop trends by part, system, aircraft, or unit. | Alternatively would the USG accept the contractor having a dedicated logistics / material analyst on staff that will support and provide logistics analysis, developing trend by parts / system / aircraft or unit? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.1.4 | Key Personnel Contact List | The Contractor shall notify the PCO 30 days in advance of key personnel changes. | Offeror notes that 30 days may not be achievable for unplanned changes. Request government revise to "30 calendar days for planned changes an as soon as practicable, but not less than the day 5 calendar days in advance of any unplanned changes" (or like verbiage) | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.1.6 | Program Management Plan | Contractor shall establish a management system and develop, maintain, and deliver a Program Management Plan (PMP) within 30 days after contract award | Offeror notes that 252.237-7024(b) states that the offeror shall provide the plan for continuation of essential services with their offer; not 30 days after contract award. Is the government officially deviating from DFAR 252.237-7024 (b)? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.1.6 | Program Mangement Plan | "DFARS 237.76" | Offeror assumes reference should read DFARS 237.7600, not 237.76 | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.1.10 | Contractor Travel | The Contractor shall notify the PCO if assigned personnel in Germany and Italy are dually assigned or interchanged between locations to support requirements in this PWS or Mission Requirements | Can SPO clarify this requirement? Offeror notes i.e. - personnel from Sig are sent to Ramstein for one (1) week to cover shortfalls from vacation, out-sick, etc. or to help expedite a scheduled maintenance event, then return to their MOB, would a PCO notification be required? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.4.1 | Risk Management | The Contractor shall align risk management processes, associated methodologies, and products with the C-20/37 Program Office Risk Management Program… | Can SPO provide a copy of the referenced requirements to bidders? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.4.1 | Risk Management | The Risk Management Plan shall follow Department of Defense Risk, Issue, and Opportunity Management Guide for Defense Acquisition Programs, June 2015 | Upon research of this guide, offeror noted JAN 2017 revision on DAU website. Is the government maintaining the JUN 2015 revision standard? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.4.2 | Aircraft 10-Year Depot Maintenance Schedule | Whole section | Offeror notes this section is very similar to PWS section 3.2.7. Request government consolidate or remove redundancy. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.6.1 | Personnel/Property safety | Defense Contract Management Agency (DCMA, and the Appendix C, Safety Inspection | Offeror notes this requirement should not apply to depots. Please confirm. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.6.2.1 | Notification and Reporting | "The contractor shall, within one hour, report mishaps, accidents or damages…" | Offeror requests clarification of reporting time to identify the initiation of the one hour time frame. Offeror requests the one hour clock begin at time of discovery. Please confirm. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.7 | Environmental Requirements | The Contractor shall address Environmental and Hazardous Material Management as part of its overall PMP | Offeror notes compliance cannot be ascertained at this time for potential FMS customers (ref PWS section 1.13). Offeror requests confirmation that the requirement would be negotiated at time of occurrence. Is this acceptable? | This will be determined on a case by case basis. |
| 3.8 | Diminishing Manufacturing Sources and Material Shortages (DMSMS) / Parts Obsolescence | The Contractor shall implement a DMSMS and parts obsolescence program to proactively manage, minimize, and mitigate DMSMS and Parts Obsolescence risks in order to provide cost-effective support solutions for aircraft covered in this PWS | Is it a correct assumption that government supplied parts/systems (DIRCM, Surveillance Radar, etc.) are not part of this requirement? Will a full list of such items be provided to the bidder? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.9.1 | Engineering and Engineering Drawings Support | All data shall comply with FAA accepted ATA standards for identification of detail assembly, installation, specification, schematics, wiring diagrams, tooling drawings, test equipment drawings, company standards, referenced documents, associated lists, and other engineering data required to define the design and to fabricate, assemble, install, and support modification and general maintenance. | Offeror notes that there are no ATA standards for what is listed here. The FAA does not approve tooling drawings nor do they approve test equipment drawings. Recommend removing the following from that sentence, “ATA”, “tooling drawings” and “test equipment drawings”. Please Confirm. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.10 | Original Equipment Manufacturer (OEM) / Mission Systems Agreements | Navy-VX-30/NAWCWD personnel will preflight the Telemetry System/ACTS (mission systems) and report discrepancies to the CLS Contractor for correction. | Will ACTS OEM provide training on these systems? Are there any fees involved that the offerors should be aware of? | Contractor is responsible for any costs/fees associated with training their own employees. |
| 3.10.1 | USAF Mission Communication System (MCS | The CLS Contractor shall be responsible for maintenance of all systems to include MCS systems at full CLS sites. | Will USAF provide formal training on Third-Party installations? Will there be any charge to bidder? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.10.1 | USAF Mission Communication System (MCS | The CLS Contractor shall perform a system operations check with FSR support, prior to any depot input | Will PMC/NMC, PMCS/NMCS rates be applicable when working these systems? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 3.12 | Warranty Management | Contract shall provide, at no additional cost to the Government, a Commercial Warranty for a minimum of 12 months for all work, services, and supplies provided under this PWS and contract per the contract’s Commercial Warranty Clause (GKK-12- 016) | Offeror cannot find any references to GKK-12-016. Can the government provide a copy of this clause? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 4.1 | COMBS Operations at Main Operating Base (MOB) | VIP/SAM | Offeror suggests revising to OSA/VIPSAM. Reasoning: To be inclusive of Navy’s C-20G Operational Support Aircraft mission | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 4.1 | COMBS Operations at Main Operating Base (MOB) | The Contractor shall provide all labor, management, overhead, and materials to manage COMBS IAW AFI 23-101 | Offeror requests clarification of the statement “obligated to use standard AF logistics systems”? As a commercial contract, contractor historically, with rare exception (MILSTRIP for DIRCM/LAIRCM, MILAIR into AOR, etc.) utilized commercial logistics systems for managing the supply chain network. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 4.2 | Parts Management | The Contractor shall maintain greater than 99% inventory accuracy | Is the 99% inventory accuracy intended to only include quantity discrepancies or also other attributes (ownership, location, etc.)? Inventory is consistently on the move within the program, so inventory would only be a “snapshot in time” at any given moment. Offeror believes more than 99% accuracy may be unrealistic. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 4.2 | Parts Management | unreconciled inventory corrections not to exceed $2,500 per year | Offeror considers $2500 annually as unrealistic and recommends a 0.1% (a 99.9% accuracy) value for inventory corrections derived from total inventory dollar. Is the government amenable to changing their approach? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 4.2.1 | Government Furnished Property (GFP) | The Contractor shall maintain the GFP at the levels approved by the PCO throughout the term of the Contract | Offeror requests clarification and consideration of the burn-down of consumables, shelf-life items and excess USG inventory? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 4.3.1 | Transportation | The Contractor shall transport all material (parts and SE) in worldwide support of the C- 20 and C-37 programs as part of the flying hour program | Normal inter-CLS Program Network (MOBs, re-supply shipments to the AOR, Main Facility Warehouse, Vendors, etc.) can be calculated, but how does the government expect the bidder to scope (and therefore price) any potential shipping location across the globe and calculate in flight hours? Would the goverment consider parts shipments for AOGs be O&A? | No |
| 4.7 | Support Equipment (SE) | The Contractor shall provide all support equipment for aircraft requiring support while on or off-station | Assume off-station support shipments would be O&A. Please confirm. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 4.8 | Mission Support Kit (MSK) | If required, the Contractor shall provide for replenishment enroute for extended missions. | Please define and provide a scenario for the USG’s intent for “replenishing enroute”. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 4.9 | Life Support | The Contractor shall maintain the survival and life support equipment IAW vendor instructions and IAW FAR Part 145… | The survival and life support equipment is maintained via the manufacturer’s instructions for continued airworthiness (ICA). The documentation is accomplished per FAA 14 CFR part 91. Recommend restating: “The Contractor shall maintain the survival and life support equipment IAW manufacturer’s instructions for continued airworthiness (ICA). The Contractor shall maintain documentation IAW FAA 14 CFR part 91, annotating required inspections and maintenance actions accomplished. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 4.12.2 | Spare Parts | This requirement also includes the Contractor’s responsibility to comply with, resolve, and include in their pricing any and all customs issues | It is would be difficult to estimate and quantify the 'any and all' scope of this requirment. Would the government be able to define parameters and occurences outside that would be considered O&A? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 4.13.1 | USAF | The CLS Contractor shall perform a system operations check with FSR support, prior to any depot input | Duplicative of 3.10.1. As section 4 is CLS Program COMBS and the new MCS system has another contractor with their own MCS COMBS, should this section be amended/deleted? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.0 | Maintenance | All maintenance performed by the Contractor shall be IAW applicable FAA Title 14 | For clarity, would the government consider limiting this to FAA Title 14 - 91 and 145? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.0 | Maintenance | AFI 21 series Maintenance Publications | Will the government consider replacing "AFIU 21 Series Maintenace Publicatons" with DCMA 8210.1C Ground Operations Procedures? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.0 | Maintenance | The USN C-20G are the only aircraft in the fleet that are currently in an MSG-3 maintenance program. All other aircraft are in standard maintenance programs appropriate for their models. | Incorrect. C-20Gs are only C-20s currently on MSG-3. ALL C-37A/Bs (GV/G550) are on MSG-3. Does this fact now make this entire paragraph N/A? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.1 | Maintenance Personnel | The Contractor shall provide skilled, experienced A&P Licensed personnel to meet or exceed the Performance Requirements in Table 1.2. Copies of certificates shall be made available to the Government upon request. | Will the government consider changing this with language to say "the contractor shall provide a sufficient number of personnel with Gulfstream aircraft maintenance experience and a valid Airframe and Powerplant (A&P) license as required." This is needed since not ALL employees are typically A&P certificated. Also, EASA and CAA technicians would not have A&P licenses. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.3.4 | Flight Technician | The Contractor shall include labor for performance of this service as a part of the MOB maintenance FFP/basic effort CLIN | Can the offeror assume any associated travel expenses and/or required overtime would be O&A? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.6 | Technical Assistance/Support | The Contractor shall provide Technical Assistance/Support for covered aircraft worldwide to include MOB support, AOG/PMC/FMC aircraft off-station, and during depot maintenance. | Can the offeror assume this is Full CLS only? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.6.1 | Technical Assistance Requests (TAR) | Whole section | This potential bidder is unfamiliar with the concepts of TARs/MARs. Can the SPO provide any additional guidance to industry? It says that the contractor will provide support within 4 hours and begin travel within 24 hours. Please clarify what this has to do with requesting assistance from the SPO? That sounds more like tasks associated with the contractor dispatching a CFT to support the customer. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.6.1 | Technical Assistance Requests (TAR) | A field service representative (FSR) for USAF MCS, will be on-site for assistance for all USAF C-37 aircraft | Will MCS FSR provide 24/7/365 coverage, as required? Assume CLS Contractor would be provided relief for any delays associated with acquiring FSR support. Is that correct? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.6.2 | Submitting TAR/MAR | the Contractor shall support or process a TAR for Covered Aircraft IAW T.O. 00-25-107. In some instances, a maintenance assistance request (MAR) will be needed and shall also be processed IAW T.O. 00-25-107 | Reviewed this TO and it deals with requesting a support from an AFMC Air Logistics Center (ALC). How does all of this correlate to a commercial standard? Contractor should be competent to fulfill any necessary requirements themselves, or subcontract commercially for any necessary support that they cannot perform themselves. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.7 | Aircraft Maintenance | The Contractor shall perform all scheduled and unscheduled maintenance required by the applicable FAA approved OEM maintenance programs, to include removal and replacement of engines | Will the government clarify this section and confirm that various heavy inspections, maintenance tasks, non-destructive inspections and engine changes are done in a depot environment? Most MOBs lack the infrastructure (such as cranes) or required support equipment (stands/slings, etc.) to accomplish engine changes at the MOB. For locations that do have the capacity/capability to accomplish limited depot maintenance tasks, is it safe to assume all depot rules will still apply (NRT, Under Fours, etc.)? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.7 | Aircraft Maintenance | the Contractor shall complete this task at the MOB as part of MOB maintenance. | A Part 145 repair station cannot sign of work they did not perform. As such, would the government please clarify or amend the requirement? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.8 | Non-Destructive Testing /Tire and Wheel Build-up | The Contractor shall be responsible to fulfill all performance requirements in this PWS, regardless of whether the capability is available or not available through Government Facilities, at the MOB site or as referenced in the base support agreement. | Please clarify last sentence. May contractor utilize USG facilities/personnel for NDT of wheels if authorized by BSA? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.9.1 | Aircraft Wash | Washing of aircraft shall be accomplished IAW Host Base and user policies | Will SPO provide Host Base and user policies to bidders? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.10 | Aircraft Maintenance Data Management and Reporting | The Contractor shall accomplish USAF aircraft maintenance documentation and reporting IAW... | The offeror recommends commercial best practices. Please respond if this is acceptable. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.10.1 | Maintaining Records | The Contractor shall obtain access and report depot possession changes per AFMCI 21- 118, Aircraft Maintenance Production/Compression Report (AMREP) | How does the USG envision a commercial contractor to implement data into a military reporting system? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.11 | Pre-Flight and Post-Flight Activities | The Contractor shall have the aircraft preflighted, exceptional release/safe for flight signed off, cleaned, systems serviced and located on the required launch spot with a power unit not later than 90 minutes prior to scheduled departure time, | Suggest adding, 'unless inclement weather, periods of darkness, and/or cold weather operations are in effect'. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.11 | Pre-Flight and Post-Flight Activities | The Contractor shall accomplish deicing at the direction of the aircraft commander | Will USG provide deicing equipment and associated operators training? Alternatively, would the government consider changing the word 'accomplish' to 'coordinate'? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.12.1 | Aircraft Servicing | The Contractor shall perform all aircraft servicing IAW the OEM’s Directives and local host base operational requirements and procedures | Will the SPO provide bidders with host base operational requirements and procedures? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.12.2 | Base Exercises | Whole section | Will performance metrics be exempt during these periods as contractor may not be able to meet requirements due to exercise restrictions? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.2.12.3 | Transient Aircraft | Priority of support will be home station aircraft first to meet immediate mission requirements or as directed by the PCO. | Routine transient support is provided by Transient Alert operations. MOBs are not staffed to accommodate routine maintenance support for unassigned aircraft. Please clarify the scope or intent of this requirement. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.3.1.2 | Contingency for Hostile Operations | The Government will provide to Contractor employees deployed in the theater of operations, the equivalent field living conditions, security, subsistence, emergency medical and dental care | Will the government expand this to include non emergency sick-call type events? (cold/flu/sore throat, sprains, non- life threatening minor cuts/scrapes, tooth aches, etc.) | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.3.2 | Aircraft On Ground (AOG) | After attaining funding and PCO authorization, Contractor shall dispatch a CFT within 24 hours to repair/regenerate the aircraft to the same or improved mission capable status as when it was dispatched for the original mission | Depending on circumstance, CFTs many not be able to comply with “same or improved mission capable status” due to equipment, parts, etc. and may just be able to get the aircraft airworthy for a one time ferry flight to a depot or back to the MOB where final repairs can be made. Will the government consider amending this requirement? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.3.2 | Aircraft On Ground (AOG) | The Contractor shall ensure the CFT meets FAA FAR Title 14 Part 121 | FAA FAR Title 14 Part 121 is not applicable as it is for Air Carriers. Would the government revise to Part 91? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.4.3.2 | Induction | A comprehensive inventory of each aircraft upon arrival to ensure contents correlate with aircraft inventory records (IAW AF Form 2692, Army DA Form 2408-17 | PWS 5.2.3 referenced Army form as a 2408-1. Which is correct? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.4.3.3 | Inspection | Whole section | This paragraph speaks specifically about FFP CLINs. Would the government consider the following wording, “The Contractor shall jointly review with DCMA any discrepancies found during the completion of an FFP CLIN for accuracy, and if approved, will process these into the scheduling system for release to work in the basic work package. Any discrepancies valued at four hours or less, to include labor and material, will not be billed to the Government, if the FFP depot CLIN invokes the four hour rule in the CLIN description." | No, agreement between DCMA and Contractor on how O&A will be processed are not appropriate for PWS. |
| 5.4.3.7 | Delivery Date | This does not preclude the Government from seeking additional consideration for delinquent deliveries or taking other appropriate action IAW special contract requirements or contract clauses | Please provide any contract clauses that the government proposes to address liquidated damages and caps. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.4.4 | Functional Check Flight (FCF) and Maintenance Test Flight (MTF) | NOTE: For USN C-20 & C-37 and USMC C-20 aircraft, a customized FCF may be established (i.e. removal of select checklist items) on an aircraft by aircraft basis. The customized FCF will be drafted and provided by the Navy Program Office at the time of induction of the aircraft and finalized 30 days prior to the RTS date. In addition to the customized FCF, the Contractor shall also agree to provide a qualified test pilot to conduct the FCF and/or agree to allow a selected Air Force test pilot to fly with the Contractor during FCF | Can the offeror assume this will be O&A? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.4.5 | Depot Return to Service (RTS | The report shall include AFTO Form 290, Aerospace Vehicle Delivery Receipt to include incoming and outgoing receipt | As a commercial practice, this requirement is duplicated effort to the requirements of FAR 145. Will the government accept commercial forms that meet the FAA requirements? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.4.6 | Aircraft Paint | The Contractor shall provide, as a minimum, a 24-month paint warranty at no additional cost to the Government. (CDRL A023 | Standard commercial practice is for a customer to provide a non-refundable deposit when reserving a paint slot. Will the USG be able to establish a paint slot deposit CLIN for this? | No |
| 5.4.6.1 | Paint RTS | The Contractor shall deliver to Program Office a signed Statement of Conformity - Military Aircraft - FAA Form 8130-31 as per FAA Order | FAA 8130-31 is not required for aircraft repaint. Will the government remove the requirement? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.4.7.1 | Drop-in Maintenance | The additional facility and personnel shall require the same FAA, and security certifications as demonstrated at the main facility | Due to DD254 restrictions, etc., only PRIMARY depots hold Facility Security Clearances. Is it the Government’s intent to only drop into the primary depots? Additionally, some OCONUS facilities may hold reciprocal certifications (EASA, CAA, etc.) that aren’t FAA. This requirement severly restricts the availability to the government to utilize global commercial service center networks. | See DD254 |
| 5.4.8.2 | W&B Records Update | The contractor shall update the W&B data using basic… | Please confirm the first paragraph is an Air Force requirement. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.4.9 | Interior Refurbishment | The Contractor shall perform aircraft interior refurbishments on C-20 and C-37 aircraft upon direction by the PCO/ACO. | Does the government understand that there may be lead-time allowances required for this effort? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.4.10 | Landing Gear | The Contractor shall ensure each serviceable landing gear returning from a FAA repair station..AF Forms and is… | Please provide the AF Form references for this requirement. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.4.10.1 | TAT for High Value Asset (HVA) Overhaul and Repair | HVA | We are unfamiliar with the terminology “High Value Assets”. Can USG provide definition of what is to be considered as a HVA? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.5.2 | Install Modifications | Is it a correct assumption that this is only if capable for completion in the field? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. | |
| 5.5.4.1 | Unscheduled Aircraft Modifications | The PCO shall, provided funds are available, authorize such preliminary work sufficient for the Contractor to develop and submit an estimate for completion of the required repairs or maintenance | Is this unscheduled mods, or unscheduled maintenance? If it’s maintenance, should it go under 5.4? (same for 5.5.4.2 below…) | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.7 | Range Support Equipment (RSE | Whole section | Who will provide formal system training on these systems? Who will fund training (and any necessary associated travel)? | Contractor is responsible for any costs/fees associated with training their own employees. |
| 5.9.2 | C-20 Engines/APUs | …and maintenance for the C-20 SPEY and TAY engines | It is assumed that C20 SPEY engines are not applicable to the current fleet. Please confirm. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.9.2.5 | C-20 APU | The Contractor shall have the ability to lease… | Offeror assumes the lease would be O&A. Is this correct? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.9.3 | C-37 Comprehensive Maintenance Program (CMP) | Header | This acronym has lead to some confusion because the Computerized Maintenance Program (CMP) is the same. Is there another acronym that can be utilized? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.10.1 | Configuration Management | . For all aircraft, the Contractor shall ensure all Service Actions completed are entered in CMP by close of business on day of return to service at the MOBs | Will the government consider amending this to within 24 hours after return to service? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.10.2 | Log Books | Whole section | Contractor can only update logbooks for Partial CLS aircraft for maintenance that the contractor has performed ourselves (eg. Depot maintenance or CFT maintenance, if requested). We cannot sign off work that we have not performed, unless we re-inspect it ourselves, which would basically entail a “do-over”of the task. Will the government revise this scope? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.10.9 | Maintenance Data Collection | The Contractor shall update CMP.net within one hour of completing aircraft maintenance… | Would the government consider revising the language 'completing aircraft maintenance' to 'returning aircraft to service'? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.10.10.3 | Deviations to Technical Orders | For conflicts that the Contractor believes drive unnecessary costs, impact airworthiness or safety, or otherwise results or may result in adverse impact, the Contractor shall contact System Program Office (SPO) through the PCO, in advance, for clarification or supplemental instructions | Would the government, through an RFI, consider making that request to industry now? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.10.11.1 | Full CLS Sites and Depot Maintenance | Whole section | Would the government consider commercial format for the forms? If not, please provide the specific sections of documents such as T.O. 00-20-1 rather than envoking the entire document. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 5.10.11.2 | Maintenance Data Rights | "…shall be provided to the Gov't with 'Unlimited Rights'" | Offeror assumes all data rights will be declard with the proposal iaw the appropriate DFAR clauses. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 6.0 | Phase out | This portion of the PWS only comes into effect if the follow-on contract is awarded to other than the Incumbent Contractor | Is the bidder to assume that this will be O&A at time of occurrence? | The Contractor shall accomplish phase-out requirements as negotiated and directed by the PCO. |
| 7.0 | SERVICE SUMMARY | The Contractor shall ensure the performance objectives, performance thresholds, and support for surveillance methods are achieved as follows: | Is the USG using the definition of “Objective” to mean the “Requirement” or to mean the “Goal”? If it is requirement, that is fine, but if it is goal, how can the goal match the minimum threshold? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 7.0 | SERVICE SUMMARY | Table 2-1 87.5% for Navy C-20G | Should the requirment be 85% for Navy NC-20G? | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 7.0 | SERVICE SUMMARY | Table 2-1 Appearance standards for all full CLS supported C-20/C-37 aircraft shall be met 100% of the time | Please consider adding the following…'once the aircraft is presented for flight'. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
| 7.0 | SERVICE SUMMARY | Tabel 2-1 Appearance standards for the Navy C-20G aircraft shall be met 95% of the time | Please consider adding the following…'once the aircraft is presented for flight'. | The draft PWS released with the draft RFP on 6/2/17 has been significantly revised. Please reference the updated draft PWS for updated requirement information. |
File details come from the government source that posted it. Updated .