FA8056-17-R-0006_Conformed.docx

FA805617R0006

Section B - Supplies or Services and Prices

FES PPE Services - Ordering Period 1

FFP

Ordering Period: 1 December 17 – 30 November 18 The contractor shall furnish all personnel, equipment, tools, materials, supervision and other items and services necessary to perform advanced inspection, complete liner inspection, advanced cleaning, specialized cleaning, repairs, alterations, disposition, as well as maintain and track records for all USAF, Air National Guard, and Air Force Reserve fire stations across the contiguous United States (CONUS), as well as outside the contiguous United States (OCONUS). All work is to be accomplished in accordance with the terms and conditions of the contract and the attachments listed in Section J.

The total value of orders placed during the ordering period covered by this CLIN shall comply with the constraints of the order limitations shown in FAR 52.216-19 and shall not exceed the overall contract maximum of $XX Million.

See attached Pricing Matrix for Service Category Numbers (SCN) and Sub-SCNs price information.

FOB: Destination

SIGNAL CODE: A

MAX

NET AMT

FES PPE Services - Ordering Period 2

Ordering Period: 1 December 18 – 30 November 19 The contractor shall furnish all personnel, equipment, tools, materials, supervision and other items and services necessary to perform advanced inspection, complete liner inspection, advanced cleaning, specialized cleaning, repairs, alterations, disposition, as well as maintain and track records for all USAF, Air National Guard, and Air Force Reserve fire stations across the contiguous United States (CONUS), as well as outside the contiguous United States (OCONUS). All work is to be accomplished in accordance with the terms and conditions of the contract and the attachments listed in Section J.

The total value of orders placed during the ordering period covered by this CLIN shall comply with the constraints of the order limitations shown in FAR 52.216-19 and shall not exceed the overall contract maximum of $XX Million.

See attached Pricing Matrix for Service Category Numbers (SCN) and Sub-SCNs price information.

MAX

FES PPE Services - Ordering Period 3

Ordering Period: 1 December 19 – 30 November 20 The contractor shall furnish all personnel, equipment, tools, materials, supervision and other items and services necessary to perform advanced inspection, complete liner inspection, advanced cleaning, specialized cleaning, repairs, alterations, disposition, as well as maintain and track records for all USAF, Air National Guard, and Air Force Reserve fire stations across the contiguous United States (CONUS), as well as outside the contiguous United States (OCONUS). All work is to be accomplished in accordance with the terms and conditions of the contract and the attachments listed in Section J.

The total value of orders placed during the ordering period covered by this CLIN shall comply with the constraints of the order limitations shown in FAR 52.216-19 and shall not exceed the overall contract maximum of $XX Million.

See attached Pricing Matrix for Service Category Numbers (SCN) and Sub-SCNs price information.

MAX

FES PPE Services - Ordering Period 4

Ordering Period: 1 December 20 – 30 November 21 The contractor shall furnish all personnel, equipment, tools, materials, supervision and other items and services necessary to perform advanced inspection, complete liner inspection, advanced cleaning, specialized cleaning, repairs, alterations, disposition, as well as maintain and track records for all USAF, Air National Guard, and Air Force Reserve fire stations across the contiguous United States (CONUS), as well as outside the contiguous United States (OCONUS). All work is to be accomplished in accordance with the terms and conditions of the contract and the attachments listed in Section J.

The total value of orders placed during the ordering period covered by this CLIN shall comply with the constraints of the order limitations shown in FAR 52.216-19 and shall not exceed the overall contract maximum of $XX Million.

See attached Pricing Matrix for Service Category Numbers (SCN) and Sub-SCNs price information.

MAX

FES PPE Services - Ordering Period 5

Ordering Period: 1 December 21 – 30 November 22 The contractor shall furnish all personnel, equipment, tools, materials, supervision and other items and services necessary to perform advanced inspection, complete liner inspection, advanced cleaning, specialized cleaning, repairs, alterations, disposition, as well as maintain and track records for all USAF, Air National Guard, and Air Force Reserve fire stations across the contiguous United States (CONUS), as well as outside the contiguous United States (OCONUS). All work is to be accomplished in accordance with the terms and conditions of the contract and the attachments listed in Section J.

The total value of orders placed during the ordering period covered by this CLIN shall comply with the constraints of the order limitations shown in FAR 52.216-19 and shall not exceed the overall contract maximum of $XX Million.

See attached Pricing Matrix for Service Category Numbers (SCN) and Sub-SCNs price information.

MAX

FES PPE Services 6-mon Extension Option

Ordering Period: 1 December 22 – 30 June 2023 The contractor shall furnish all personnel, equipment, tools, materials, supervision and other items and services necessary to perform advanced inspection, complete liner inspection, advanced cleaning, specialized cleaning, repairs, alterations, disposition, as well as maintain and track records for all USAF, Air National Guard, and Air Force Reserve fire stations across the contiguous United States (CONUS), as well as outside the contiguous United States (OCONUS). All work is to be accomplished in accordance with the terms and conditions of the contract and the attachments listed in Section J.

The total value of orders placed during the ordering period covered by this CLIN shall comply with the constraints of the order limitations shown in FAR 52.216-19 and shall not exceed the overall contract maximum of $XX Million.

See attached Pricing Matrix for Service Category Numbers (SCN) and Sub-SCNs price information.

MAX

Post-Award Conference

Participation in Mandatory, one day, post-award conference. Post award conference may be conducted in person or by virtual/electronic means.

MAX

Contract Data Requirement List (CDRL)

The contractor shall provide the data required in CDRL A001 in accordance with the performance work statement. Period of Performance: Effective date of award through five (5) years.

INFORMATION FOR RFP ONLY: For purposes of completing the solicitation, no price is needed for this CLIN, the Data to be provided shall not be separately priced meaning that the cost of this effort should be rolled into priced CLINs.

NET AMT

Contract Data Requirement List (CDRL)

The contractor shall provide the data required in CDRL A002 in accordance with the performance work statement. Period of Performance: Effective date of award through five (5) years.

INFORMATION FOR RFP ONLY: For purposes of completing the solicitation, no price is needed for this CLIN, the Data to be provided shall not be separately priced meaning that the cost of this effort should be rolled into priced CLINs.

NET AMT

Section C - Descriptions and Specifications

PWS

Performance Work Statement (PWS) Fire Emergency Services (FES) Personal Protective Equipment (PPE) Care and Maintenance Services

August 2017

1. DESCRIPTION OF SERVICES

0. Purpose. The purpose of this program is to acquire commercial Fire Emergency Services Personal Protective Equipment (FES PPE) Care and Maintenance Services for United States Air Force (USAF) installations within the Contiguous United States (CONUS) and Outside Contiguous United States (OCONUS).

0. Scope. The description of services listed below establish the requirement of FES PPE Care and Maintenance Services for all USAF, Air National Guard, and Air Force Reserve fire stations across the contiguous United States (CONUS), as well as outside the contiguous United States (OCONUS). Products that are subject to these services comprises of all USAF FES structural and proximity PPE, to include coats, pants, hoods, helmets, gloves, boots, and related ancillary items.

0. Acronyms. Table 1 (below) lists the applicable acronyms listed in the Performance Work Statement.

Table 1 - Acronyms Acronyms

0. Definitions. Table 2 (below) lists the applicable definition listed in the Performance Work Statement

Table 2 - Definitions Definitions

0. Included Services. The Care and Maintenance Services for all FES PPE (i.e., both legacy and new) included in this PWS are as follow:

1. APPLICABLE REGULATIONS AND SERVICE STANDARDS

1. Applicable Regulations. The Contractor shall perform advanced inspection, complete liner inspection, advanced cleaning, specialized cleaning, repairs, alterations, retrofitting, disposition, as well as maintain and track records that will comply with the requirements of:

0. Department of Defense Instruction (DoDI) 6055.06, Department of Defense (DoD) Fire and Emergency Services Program.

0. Air Force Instruction (AFI) 32-2001, Fire Emergency Services (FES) Program.

0. National Fire Protection Association (NFPA) 1500, current edition, Fire Department Occupational Safety & Health Program.

0. NFPA 1851, current edition, Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting (henceforth referred to as NFPA 1851)

1. Applicable Service Standards. The Contractor shall be an FES PPE authorized third party verified Independent Service Provider (ISP), in accordance with (IAW) NFPA 1851, Ch. 11 – Verification. The Contractor will perform care and maintenance services on all applicable FES PPE equipment for the lifetime of this contract.

1. The Contractor shall provide all certification updates to the CO upon ISP re-verifications.

1. IAW NFPA 1851 and industry standards the Contractor shall select the appropriate materials and methods for service and repair of FES PPE to ensure all PPE is repaired and serviced in order to maintain the integrity of the FES equipment and its performance characteristics.

1. The Contractor shall maintain records of all ensemble elements as explained in Section 4, Record of Service.

1. The Contractor shall maintain worker safety and health programs IAW all applicable laws and statutes (i.e., Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) regulations, etc.).

1. SUMMARY OF REQUIREMENTS

The Contractor shall be responsible for the following services on legacy inventory and any inventory purchased during the life of the contract.

2. Advance Inspection.

0. IAW NFPA 1851, Ch. 6 - Inspection, with the exception of NFPA 1851 paragraph 6.3.5.1(5), requiring evaluation of system fit and coat/trouser overlap, the Contractor shall perform advanced inspections

0. The Contractor shall isolate any developing or existing abnormality with the ensemble or ensemble element(s) and provide a list of required repairs to the Ordering Official.

2. Advance and Specialized Cleaning.

1. IAW NFPA 1851, Ch. 7 - Cleaning and Decontamination, the Contractor shall perform advanced and specialized cleaning.

2. Repair

2. IAW NFPA 1851, Ch. 8 – Repair, the contractor shall perform all repairs to FES PPE as referenced in Attachment 1 – FES PPE Services Pricing Matrix (i.e., RFP Attachment 2 – FES PPE Services Pricing Matrix).

0. Trim. As referenced in Attachment 1 – FES PPE Services Pricing Matrix, the Contractor shall offer Scotchlite, Triple Trim, Reflexite, GlofFlex, Trim Trax, or equivalent trims.

0. Letter, Numbers, and Name Panel. As referenced in Attachment 1 – FES PPE Services Pricing Matrix, the Contractor shall offer 2” or 3” and colors lime/yellow or orange/red.

0. Hook and Loop. As referenced in Attachment 1 – FES PPE Services Pricing Matrix, the Contractor shall offer fire-rated Hook & Loop (i.e., Velcro, 3M, or equivalent).

0. Knees, Elbows, and Shoulders. As referenced in Attachment 1 – FES PPE Services Pricing Matrix, the Contractor shall offer, but not limited to, material such as Arashield, Dragon Hide, Leather, & Shell Material.

0. Miscellaneous (Coat, Pant, and Helmet). As referenced in Attachment 1 – FES PPE Services Pricing Matrix, the Contractor shall offer, but not limited to, material such as Arashield, Dragon Hide, Leather, & Shell Material as applicable.

2. Identification of Repair. Repairs shall be identified and submitted to the Ordering Official no later than day five (5) of the advanced inspection, complete liner inspection, advanced or specialized cleaning process.

1. The Contractor shall not proceed with repairs until authorization and funding are obtained from the Ordering Official.

1. The Contractor shall provide the Ordering Official a list of required repairs identified during the advanced inspection process (i.e., any repairs not previously identified by the Ordering Official as part of the initial service request). Photos of the defects and/or damage and an itemized cost estimate shall accompany the list of required repairs. This information can be provided to the Government via an online link or e-mail. If provided via online link, the link shall be accessible by the Government without the need to download software in order to the end user to gain access, view, or print records. If transmitted via e-mail, the e-mail size shall not exceed 10MB to ensure the Ordering Official’s ability to receive the e-mail and its attachments.

1. The Contractor shall confirm that the serviceable life of the item(s) was evaluated using Figure 1 - Calculator for Turnout Gear Limits (below). The Government considers the serviceable life to begin when the products are manufactured, IAW NFPA 1851. All ensemble elements should be marked with a manufactured date; however, if a date is not clearly designated on the products, the Ordering Official will be responsible for providing the date to the Contractor. Under no circumstances shall the Contractor perform repair services that exceed the percentage of original cost allowed based on the garment’s year of service. Per PWS paragraph 3.3.2.5.2, the original cost will be reported by the Ordering Official.

Figure 1 - Calculator for Turnout Gear Limits

1. If the Contractor determines a repair is within the applicable manufacturer’s warranty the Contractor shall follow the procedures in Section 5.1 Enforcing the Manufacturer’s Warranty.

1. If the Contractor determines a repair is not within the applicable manufacturer’s warranty, the Contractor shall determine the following:

4. Detailed cost estimate of the repair(s);

4. Original cost of FES PPE as reported by the Ordering Official; and

4. IAW paragraph 3.3.2.3, confirm the serviceable life of the FES PPE was evaluated using Figure 1 – Calculator for Turnout Gear Limits and has not been exceeded. Under the circumstance the serviceable life of the FES PPE has been exceeded, the Ordering Official will provide the guidance IAW section 3.5, Disposition.

2. Approval to Repair. Upon receipt of funding and written notice to proceed from the Ordering Official, the Contractor shall perform all authorized repairs identified prior to the item(s) being returned to the requiring USAF Fire Department.

2. Alterations.

3. IAW NFPA 1851 Chapter 8 – Repair the Contractor shall perform alterations on all applicable ensemble elements.

2. Disposition.

4. IAW NFPA 1851, Ch. 10 - Retirement, Disposition, and Special Incident Procedure. Retired ensemble elements shall be destroyed or disposed of in a manner ensuring that they will not be used in any firefighting or emergency activities, per NFPA 1851 paragraph 10.2.1. Upon receipt of funding, as applicable, and written notice from the Ordering Official to dispose of the item(s) designated in the individual task order, the Contractor shall perform disposition services. The Contractor shall track and provide documentation to the Ordering Official that affirms disposal and disposal date.

4. At no time should retired elements be provided to the Defense Reutilization and Marketing Office (DRMO), as the retired ensemble elements are no longer suitable for use.

1. RECORD OF SERVICE

0. IAW NFPA 1851 Chapter 4 Program para. 4.3 Records, the Contractor’s system of records shall reflect all elements specified in either Microsoft Excel or a system that can export data into Microsoft Excel. The Contractor shall maintain the ability to provide a standardized hard copy or digital copy of each file upon request by Contracting Officer or the USAF Fire Station listed in Attachment 2 – FES PPE List of USAF Fire Stations (i.e., RFP Attachment 3 – FES PPE List of USAF Fire Stations).

0. In addition to the fields required IAW NFPA 1851, the Contractor shall include a field specifying the brand name and model of outer shell, moisture barrier, and thermal liner.

0. Records shall not require the USAF to download software in order for the end user to gain access, view, or print records.

0. The Contractor shall provide records of care and maintenance of all services provided to each Fire Department in its applicable USAF Service Region within ten (10) calendar days of written or e-mail request by an Ordering Official.

0. The Contractor shall provide a hard copy receipt and basic description of all Contractor-performed services (i.e., sub-SCNs) to the USAF. The hard copy receipt and basic service description shall be included in the returned FES PPE shipping package.

1. MANUFACTURER’S WARRANTY & WORKMANSHIP GUARANTEE

4. Enforcing the Manufacturer’s Warranty. Upon discovery of a defect, the Contractor shall perform research to determine if the defect is covered under the applicable manufacturer’s warranty. If the Contractor determines that a defect may be covered by a manufacturer’s warranty, the Contractor shall contact the manufacturer to verify coverage and follow the manufacturer’s procedure for warranty repair. The repair cost limitations referenced in Figure 1 – Calculator for Turnout Gear Limits, do not apply to repairs covered under warranty. The Contractor will notify the Ordering Official of the estimated completion time (i.e., to include shipment) of the warranty repair. The Contractor shall return the item to the requiring USAF Fire Department when repair is completed, along with documentation of all repairs made.

4. Workmanship Guarantee. The Contractor shall provide the Government its commercially available workmanship guarantee for all applicable services provided under this contract.

0. In the event a workmanship guarantee is exercised, the Contractor shall utilize expedited shipping methods in order to minimize mission impact of the requiring USAF Fire Department. The Contractor shall notify the Ordering Official of the estimated completion (i.e., to include shipment) of the workmanship guarantee repair.

0. The Contractor shall return the item to the requiring USAF Fire Department when the repair is completed, along with documentation of all repairs made. Corrective actions resulting from contractor’s workmanship shall utilize expedited shipping methods.

0. The Contractor shall be responsible for all costs, including shipping, of ensembles and ensemble elements repaired under the Contractor’s workmanship guarantee.

1. STORAGE OF FES PPE

5. Storage activities. IAW NFPA 1851, Ch. 9 - Storage while in possession of USAF-owned FES PPE the Contractor shall provide safe and secure storage.

1. SHIPPING

0. All shipping rates shall not exceed United States Postal Service (USPS) rates.

0. The Contractor shall utilize commercial carriers or USPS for all CONUS product shipments.

0. The Contractor shall utilize USPS for all OCONUS product shipments with the exception of Alaska and Hawaii. The Contractor shall utilize commercial carriers or USPS for shipments to Alaska and Hawaii.

0. The contractor shall be responsible for tracking all product shipments to their final destination.

0. Turnaround Time. The Contractor shall meet all turnaround times. Date of receipt will be determined by the tracking number on the shipping slip. Please see specifics on turnaround times below:

0. Inspections and Cleanings. Once the Contractor receives the ensemble or ensemble element(s) the inspection and cleaning shall be completed:

0. In no greater than 15 calendar days for CONUS locations.

0. In no greater than 25 calendar days for OCONUS locations.

0. Repairs. Once the Contractor receives the ensemble or ensemble element(s) shall be completed:

1. In no greater than 15 calendar days for CONUS locations.

1. In no greater than 25 calendar days for OCONUS locations.

1. For repairs identified during the cleaning and inspection process, the above repair turnaround times will begin once the Contractor receives authorization from the Ordering Official to proceed with the required repair.

0. Alterations. Once the Contractor receives the ensemble or ensemble element(s) the alterations shall be completed:

2. In no greater than 15 calendar days for CONUS locations.

2. In no greater than 25 calendar days for OCONUS locations.

0. Combination of Services with Inspections and Cleanings, (i.e., alterations, repairs, etc.). Once the Contractor receives the ensemble or ensemble element(s) the combination of services shall be completed:

3. In no greater than 25 calendar days for CONUS locations.

3. In no greater than 35 calendar days for OCONUS locations.

3. For combined service requirements identified during the cleaning and inspection process, the above combined service turnaround times will begin once the Contractor receives authorization from the Ordering Official to proceed with the required additional service.

0. Authorized Turnaround Time Deviation. It is incumbent upon the Contractor to notify the Ordering Official of any conditions which restrict the Contractor’s ability to meet the standard turnaround time requirements (i.e., the need to order replacement parts). At such time, the Ordering Official will make a determination on whether the provided conditions are sufficient justification for an extension. Based up that determination, the Ordering Official may then authorize additional time for the Contractor to accomplish the requested services. Ordering Official-authorized turnaround time deviations will not count against the Contractor’s Performance Objectives.

0. Expedited shipping.

0. Expedited shipping that does not exceed three (3) business days shall be available for CONUS locations.

0. Expedited shipping that does not exceed three (3) business days shall be available for OCONUS locations

1. Military Postal Service acceptance will be considered receipt.

0. Expedited Shipping Costs. All costs associated with expedited shipping are subject to a fair and reasonable determination by the Ordering Official prior to the shipment of products.

0. Claims. The Contractor assumes responsibility of the ensemble or ensemble element(s) until it is returned to the requiring USAF Fire Department. Until the ensemble or ensemble element(s) is accepted by the requiring USAF Fire Department or Military Postal Service, possession rests with the Contractor. Accordingly, the Government recommends the Contractor carry appropriate insurance to cover any loss or damage that may occur during shipment. The Contractor will process all necessary documentation to assure full replacement of any lost or damaged items while in the Contractor’s possession.

1. REPORTING

7. Reporting Requirements. IAW Attachments 4 and 5 (i.e., RFP Attachment 6 – CDRL A0001 – FES PPE Services Quarterly Data Reporting and RFP Attachment 7 – CDRL A002 – FES PPE Services Program Management Review), the Contractor shall provide summary reports on a recurring basis as directed in the Contract Data Requirements Lists (CDRLs).

0. CDRL A001 - FES PPE Services Quarterly Data Reporting (QDR).

0. CDRL A002 - FES PPE Services Program Management Review (PMR).

1. PERFORMANCE MANAGEMENT

8. Management Plan. The Contractor shall submit and follow an approved management plan that includes at a minimum:

0. Delivery Timeline compliance.

0. Capacity Assurance compliance.

0. Warranty Administration compliance.

0. Workmanship Guarantee compliance.

8. Service Summary. The Government will evaluate the Contractor’s performance by appointing a Contracting Officer Representative (COR) to monitor performance. The COR will evaluate the Contractor’s performance through inspection of deliverables and receipt of all complaints from Ordering Officials and/or end-users. See Table 3 – Services Summary.

Table 3 – Service Summary

Performance Objectives

PWS

Para.

Performance Standard/Threshold

Method of Surveillance

Provide FES PPE advanced inspection, advance cleaning, specialized cleaning, repair, alteration, retrofit, and disposition services

100% of the time

Ordering Official/COR Feedback and 100% Inspection

Provide FES PPE advanced inspection, advance cleaning, specialized cleaning, repair, alteration, retrofit, and disposition services

No more than 2% substantiated customer complaints during a quarterly reporting period

Ordering Official/COR Feedback and 100% Inspection

Maintain record of service for each FES PPE element being

100% of the time

Ordering Official/COR Feedback and Periodic Inspection (Quarterly)

Provide workmanship guarantee warranty (as applicable)

5.2

100% of the time

Ordering Official/COR Feedback

Administer workmanship guarantee warranty (as applicable)

5.2

100% of the time

Provide safe and secure storage IAW NFPA 1851 while in possession of USAF-owned FES PPE

100% of the time

Periodic Inspection (Ad-hoc)

Provide shipping of FES PPE after completion of care and maintenance services

100% of the time

Ordering Official/COR Feedback

Meet specified turnaround time(s) as stated in PWS paragraph(s)

7.11

98% of the time Ordering Official/COR Feedback and 100% Inspection

Meet specified turnaround time(s) as stated in PWS paragraph(s)

7.11 No more than a 5 calendar day deviation from stated turnaround times in PWS para. 7.11; 100% of the time

Ordering Official/COR Feedback and 100% Inspection

Process loss and damage claim(s)

7.12

Submit a Quarterly Data Report (QDR) to the USAF FES PPE Contracting Officer

8.1.1

100% of the time

Ordering Official/COR Feedback and 100% Inspection

Conduct an Annual Program Management Reviews (PMR) with the USAF FES PPE Acquisition Team

8.1.2

Periodic Inspection (Annually)

1. QUALITY CONTROL & ASSURANCE

0. Quality Control (QC). The Contractor is responsible for Contract Management and Quality Control, not the Government. The Contractor shall develop, submit for Contracting Officer review, and maintain a Quality Control Plan (QCP) to ensure services are performed within current IAW NFPA 1851 Section 11.4. The Contractor shall be responsible for quality control of all work accomplished during the performance period of the contract.

0. Quality Control Plan (QCP). The Contractor shall submit a QCP no later than ten (10) business days after contract award.

0. IAW NFPA 1851, Section 11.4.4, if or when the QCP is updated, the Contractor shall submit the revised QCP to the Contracting Officer as soon as practicable

0. Quality Assurance. The Government shall evaluate the quality of performance under this contract. Essential characteristics of performance shall be subject to surveillance as described in Table 3 – Services Summary. The on-site Ordering Official shall provide written notification to the COR of any performance deficiencies.

3. Only the CO or COR may accept or reject deficiencies reported by the Ordering Official.

3. If the CO or COR confirms the validity of the Ordering Official-reported deficiency, the Contractor shall be notified in writing regarding performance that fails to meet the standards specified in the QASP, as referenced.

3. The Contractor shall be required to re-perform the work or to provide a corrective action plan to the CO or COR, as appropriate to the circumstance.

1. ORDERING PROCEDURES

1. Ordering Procedures. The Ordering Official will initiate new service requests/orders with the applicable USAF Service Region Contractor directly. Service Category Numbers (SCN) and sub-SCNs, as specified in Attachment 1 – FES PPE Services Pricing Matrix, will be the basis for the service request/order. Shipment of ensemble elements requiring service will be done upon acknowledgement and guidance, as applicable, from the Contractor.

1. The Contractor shall honor the corresponding sub-SCN prices incorporated into the contract. Payment will be made via GPC or Purchase Request, as deemed necessary by the Ordering Official and/or the value of the specific service request/order.

1. Ordering Guide. The Government will create and issue an Ordering Guide to the Ordering Officials. The Contractor will receive a copy for reference purposes.

1. GENERAL INFORMATION

2. Non-Personal Services. The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer immediately. These services shall not be used to perform work of a policy/decision making or management nature (i.e., inherently governmental functions). All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

2. Safety, Health and Environmental Standards. The Contractor shall comply with all applicable federal, state and local safety, health and environmental regulations. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities.

2. Site Conditions & Base Access. In the event the Contractor has to access a USAF installation, present site conditions shall be considered. Such conditions include but are not limited to Force Protection Condition (FPCON) Alpha or Bravo. Under such conditions, Contractor personnel will be required to obtain official base access IAW the specific military installation’s instructions. The Contractor shall note that, depending on the location and process, base access can take several days to obtain. Thus, unless authorized by the Contracting Officer or Ordering Official, turnaround time extensions will not be granted as a result of Contractor failure to account for time associated with obtaining base access.

2. Security Requirements. The Contractor shall not require access to classified information in performance of the contract.

2. Hours of Operation. A Contractor shall be available during routine business hours, Monday–Friday, 0800–1700hrs, local time.

2. Order of Precedence. In the event of conflict between the requirements contained in this PWS and NFPA 1851, the requirements in NFPA 1851 take precedence.

1.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

30-NOV-2018

30-NOV-2019

30-NOV-2020

30-NOV-2021

30-NOV-2022

30-JUN-2023

29-DEC-2017

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(to be filled it by the ordering contracting officer)

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(to be filled in by the ordering contracting officer)

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section I - Contract Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (MAY 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes'', as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement or any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment.