Care_and_Mx_Services_Final_RFP_Change_Matrix_X-Aug-2017.xlsx
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- Attached to
- Amendment 0004 Federal contract opportunity
- Solicitation number
- FA8056-17-R-0006
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Change Matrix that captures all changes included in this amendment.
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Sheet1
| Attachment | Original Language | Updated Language | Summary of Change |
| Performance Work Statement | NOTE: During updates to the PWS, the removal and/or addition of PWS paragraphs may have resulted in the renumbering of subsequent PWS paragraphs. As such, be advised that any paragraph(s) renumbered as the result of changes noted in this matrix will not be listed. The Government recommends Contractors review any impacted PWS sections in their entirety. | ||
| Performance Work Statement | 1.2 Scope. The description of services listed below establish the requirement of FES PPE Care and Maintenance Services for all USAF, Air National Guard, and Air Force Reserve fire stations across the contiguous United States (CONUS), as well as outside the contiguous United States (OCONUS). Products that are subject to these services comprises of all USAF FES structural, proximity, and technical rescue PPE, to include coats, pants, hoods, helmets, gloves, boots, and related ancillary items. | 1.2 Scope. The description of services listed below establish the requirement of FES PPE Care and Maintenance Services for all USAF, Air National Guard, and Air Force Reserve fire stations across the contiguous United States (CONUS), as well as outside the contiguous United States (OCONUS). Products that are subject to these services comprises of all USAF FES structural and proximity PPE, to include coats, pants, hoods, helmets, gloves, boots, and related ancillary items. | Removal of Technical Rescue from Scope of the USAF FES PPE Care and Maintenance Services acquisition. |
| Performance Work Statement | 2.2.2. The Contractor shall be a manufacturer-certified warranty facility with third-party verifications of outer shell(s), thermal liner fabric(s), and moisture barriers present in both legacy and new gear purchased during the lifetime of this contract. | N/A | Removed requirement for manufacturer certification per NFPA 1851, 2014 Edition. This change was in response to Final RFP Q&A. |
| Performance Work Statement | 3.3.2 Identification of Repair. Repairs should be identified and submitted to the Ordering Official no later than day five (5) of the advanced inspection, complete liner inspection, advanced or specialized cleaning process. | 3.3.2 Identification of Repair. Repairs shall be identified and submitted to the Ordering Official no later than day five (5) of the advanced inspection, complete liner inspection, advanced or specialized cleaning process. | Changed "should" to "shall." |
| Performance Work Statement | 3.3.2.2 The Contractor shall provide the Ordering Official a list of required repairs with photos of the defects and/or damage, and an itemized cost estimate via e-mail. The e-mail size shall not exceed 10MB to ensure the Ordering Official’s ability to receive the e-mail and its attachments. | 3.3.2.2 The Contractor shall provide the Ordering Official a list of required repairs identified during the advanced inspection process (i.e., any repairs not previously identified by the Ordering Official as part of the initial service request). Photos of the defects and/or damage and an itemized cost estimate shall accompany the list of required repairs. This information can be provided to the Government via an online link or e-mail. If provided via online link, the link shall be accessible by the Government without the need to download software in order to the end user to gain access, view, or print records. If transmitted via e-mail, the e-mail size shall not exceed 10MB to ensure the Ordering Official’s ability to receive the e-mail and its attachments. | Provided additional detail regarding documentation of repairs as well as the option for an online link to share repair documentation. This change was in response to Final RFP Q&A. |
| Performance Work Statement | 3.3.2.3 The Contractor shall confirm that the serviceable life of the item(s) was evaluated using Figure 1 - Calculator for Turnout Gear Limits (below). Under no circumstances shall the Contractor perform repair services that exceed the percentage of original cost allowed based on the garment’s year of service. | 3.3.2.3 The Contractor shall confirm that the serviceable life of the item(s) was evaluated using Figure 1 - Calculator for Turnout Gear Limits (below). The Government considers the serviceable life to begin when the products are manufactured, IAW NFPA 1851. All ensemble elements should be marked with a manufactured date; however, if a date is not clearly designated on the products, the Ordering Official will be responsible for providing the date to the Contractor. Under no circumstances shall the Contractor perform repair services that exceed the percentage of original cost allowed based on the garment’s year of service. Per PWS paragraph 3.3.2.5.2, the original cost will be reported by the Ordering Official. | Provided additional detail regarding serviceable life, manufactured dates, and original element costs. This change was in response to Final RFP Q&A. |
| Performance Work Statement | 3.5.1 IAW NFPA 1851, Ch. 10 - Retirement, Disposition, and Special Incident Procedure. Upon receipt of funding, as applicable, and written notice from the Ordering Official to dispose of the item(s) designated in the individual task order, the Contractor shall perform disposition services. The Contractor shall track and provide documentation to the Ordering Official that affirms disposal and disposal date. | 3.5.1 IAW NFPA 1851, Ch. 10 - Retirement, Disposition, and Special Incident Procedure. Retired ensemble elements shall be destroyed or disposed of in a manner ensuring that they will not be used in any firefighting or emergency activities, per NFPA 1851 paragraph 10.2.1. Upon receipt of funding, as applicable, and written notice from the Ordering Official to dispose of the item(s) designated in the individual task order, the Contractor shall perform disposition services. The Contractor shall track and provide documentation to the Ordering Official that affirms disposal and disposal date. | Provided additional detail regarding disposal of ensemble elements. This change was in response to Final RFP Q&A. |
| Performance Work Statement | N/A | 3.5.2 At no time should retired elements be provided to the Defense Reutilization and Marketing Office (DRMO), as the retired ensemble elements are no longer suitable for use. | Added paragraph 3.5.2 to provide guidance against the use of DRMO. |
| Performance Work Statement | 4.1 IAW NFPA 1851 Chapter 4 Program para. 4.3 Records, the Contractor’s system of records should reflect all elements specified in either Microsoft Excel or a system that can export data into Microsoft Excel. The Contractor shall maintain the ability to provide a standardized hard copy or digital copy of each file upon request by Contracting Officer or the USAF Fire Station listed in Attachment 2 – FES PPE List of USAF Fire Stations (i.e., RFP Attachment 3 – FES PPE List of USAF Fire Stations). | 4.1 IAW NFPA 1851 Chapter 4 Program para. 4.3 Records, the Contractor’s system of records shall reflect all elements specified in either Microsoft Excel or a system that can export data into Microsoft Excel. The Contractor shall maintain the ability to provide a standardized hard copy or digital copy of each file upon request by Contracting Officer or the USAF Fire Station listed in Attachment 2 – FES PPE List of USAF Fire Stations (i.e., RFP Attachment 3 – FES PPE List of USAF Fire Stations). | Changed "should" to "shall." |
| Performance Work Statement | 7.1.1 The Contractor shall utilize commercial or USPS for all CONUS product shipments. | 7.1.1 The Contractor shall utilize commercial carriers or USPS for all CONUS product shipments. | Added "carriers." |
| Performance Work Statement | 7.1.2 The Contractor shall use USPS for all OCONUS product shipments. | 7.1.2 The Contractor shall utilize USPS for all OCONUS product shipments with the exception of Alaska and Hawaii. The Contractor shall utilize commercial carriers or USPS for shipments to Alaska and Hawaii. | Provided additional detail regarding Alaska and Hawaii shipping. This change was in response to Final RFP Q&A. |
| Performance Work Statement | N/A | 7.2.5 Authorized Turnaround Time Deviation. It is incumbent upon the Contractor to notify the Ordering Official of any conditions which restrict the Contractor’s ability to meet the standard turnaround time requirements (i.e., the need to order replacement parts). At such time, the Ordering Official will make a determination on whether the provided conditions are sufficient justification for an extension. Based up that determination, the Ordering Official may then authorize additional time for the Contractor to accomplish the requested services. Ordering Official-authorized turnaround time deviations will not count against the Contractor’s Performance Objectives. | Added paragraph 7.2.5 addressing Authorized Turnaround Time Deviations. This change was in response to Final RFP Q&A. |
| Performance Work Statement | 11.1 Ordering Procedures. The Ordering Official will initiate new service requests/orders with the applicable USAF Service Region Contractor directly. Service Category Numbers (SCN) and sub-SCNs, as specified in Attachment 1 – FES PPE Services Pricing Matrix, will be the basis for the service request/order. The Contractor shall honor the corresponding sub-SCN prices incorporated into the contract. Payment will be made via GPC or Purchase Request, as deemed necessary by the Ordering Official and/or the value of the specific service request/order. | 11.1 Ordering Procedures. The Ordering Official will initiate new service requests/orders with the applicable USAF Service Region Contractor directly. Service Category Numbers (SCN) and sub-SCNs, as specified in Attachment 1 – FES PPE Services Pricing Matrix, will be the basis for the service request/order. Shipment of ensemble elements requiring service will be done upon acknowledgement and guidance, as applicable, from the Contractor. | Provided additional detail regarding when products are shipped in the ordering process. This change was in response to Final RFP Q&A. |
| Performance Work Statement | N/A | 11.2 The Contractor shall honor the corresponding sub-SCN prices incorporated into the contract. Payment will be made via GPC or Purchase Request, as deemed necessary by the Ordering Official and/or the value of the specific service request/order. | Added paragraph 11.2 to separate payment process from paragraph 11.1. |
| RFP Attachment 2 - FES PPE Services Pricing Matrix | NOTE: During updates to RFP Attachment 2 - FES PPE Services Pricing Matrix, the removal and/or addition of Sub-SCNs may have resulted in the alphanumeric renumbering of subsequent Sub-SCNs. As such, be advised that any Sub-SCNs renumbered as the result of changes noted in this matrix will not be listed. The Government recommends Contractors review any impacted SCN sections in their entirety. |
| RFP Attachment 2 - FES PPE Services Pricing Matrix | Advanced Inspection |
Pricing for SCN 0001AA, "Entire Ensemble" shall include coat, pants, hood, helmet, gloves, and boots
Pricing for SCN 0001AB, "Ensemble Element" shall include coat, pants, hood, helmet, gloves, and boots as individual items Advanced Inspection
| Pricing for SCN 0001AA, "Entire Ensemble" shall include either one (1) full structural ensemble (i.e., coat, pants, hood, helmet, gloves, and boots) OR one (1) full proximity ensemble (i.e., coat, pants, hood, helmet, gloves, and boots) | Updated SCN 0001 Description. This change was in response to Final RFP Q&A. | |
| RFP Attachment 2 - FES PPE Services Pricing Matrix | Advanced Cleaning & Inspection |
Pricing for SCNs 0002AJ and 0002AK, "Ensemble" shall include coat, pants, hood, helmet, gloves, and boots" Advanced Cleaning & Inspection
| Pricing for SCNs 0002AK and 0002AL, "Ensemble" shall include either one (1) full structural ensemble (i.e., coat, pants, hood, helmet, gloves, and boots) OR one (1) full proximity ensemble (i.e., coat, pants, hood, helmet, gloves, and boots) | Updated SCN 0002 Description. This change was in response to Final RFP Q&A. | |
| RFP Attachment 2 - FES PPE Services Pricing Matrix | Knees, Elbows, & Shoulders |
Pricing for SCNs 0010AA, 0010AB, 0010AC, 0010AD, 0010AE, and 0010AF shall include, but not limited to, material such as Arashield, Dragon Hide, Leather, and Shell Material Knees, Elbows, & Shoulders
| Pricing for SCNs 0010AA, 0010AB, 0010AC, 0010AD, 0010AE, 0010AF, and 0010AG shall include, but not limited to, material such as Arashield, Dragon Hide, Leather, and Shell Material | Updated SCN 0010 Description. This change was in response to Final RFP Q&A. | ||
| RFP Attachment 2 - FES PPE Services Pricing Matrix | All TABS - Removal of 0001 AB "Advanced Inspection - Ensemble Elements (ea)" | All TABS - Addition of: |
AB - Structural Coat or Pant (ea) AC - Proximity Coat or Pant (ea) AD - Structural Garments - Coat and Pant (pair) AE - Proximity Garments - Coat and Pant (pair) AF - Hood (ea) AG - Helmet (ea) AH - Gloves (pair) AJ - Rubber Boots (pair)
| AK - Leather Boots (pair) | The creation of these additional Sub-SCNs was the direct result of the removal and separation of the previous "Advanced Inspection - Ensemble Elements (ea)" Sub-SCN into nine (9) ensemble element specific Sub-SCNs. This change was in response to Final RFP Q&A. | ||
| RFP Attachment 2 - FES PPE Services Pricing Matrix | All TABS - Removal of 0001 AC "Complete Liner Inspection - Structural or Proximity Coat/Pant (ea)" | All TABS - Addition of: |
0001 AL Complete Liner Inspection - Structural Coat or Pant (ea)
| 0001 AM Complete Liner Inspection - Proximity Coat or Pant (ea) | The creation of these additional Sub-SCNs was the direct result of the removal and separation of the previous "Complete Liner Inspection - Structural or Proximity Coat/Pant (ea)" Sub-SCN into two (2) mission specific Sub-SCNs. | ||
| RFP Attachment 2 - FES PPE Services Pricing Matrix | ALL TABS - Removal of 0002 AH Boots (pair) | All TABS - Addition of: |
0002 AH - Rubber Boots (pair) 0002 AJ - Leather Boots (pair)
| The creation of these additional Sub-SCNs was the direct result of the removal and separation of the previous "Boots (pair)" Sub-SCN into two (2) material specific Sub-SCNs. This change was in response to Final RFP Q&A. | ||
| RFP Attachment 2 - FES PPE Services Pricing Matrix | N/A | All TABS - Addition of: |
| 0010 Replace Elbow Pad - Any Type (ea) | The creation of this additional Sub-SCN was in response to Final RFP Q&A. | ||
| RFP Attachment 2 - FES PPE Services Pricing Matrix | N/A | All TABS - Addition of: |
0009 AF - Full Expansion Pocket Reinforced (ea) 0009 AH - Semi Expansion Pocket Reinforced (ea) 0009 AM - Semi Bellow Pocket Reinforced (ea) The creation of these additional Sub-SCNs were in response to Final RFP Q&A.
Addendum to FAR 52.212-1 Instructions, Conditions, and Notices to Offerors 3.3 All proposals submitted shall be accompanied by a complete and signed FES PPE Services Proposal Cover Sheet (See Section J, Attachment 1 – FES PPE Services Proposal Cover Sheet) to be included in Volume I (see section 5.2.1). The Offeror must clearly identify on the FES PPE Services Proposal Cover Sheet which Service Region the proposal applies to. An Offeror may propose on a maximum of two (2) Service Regions under this acquisition. Accordingly, an Offeror may be awarded up to two (2) separate region-based IDIQs and must be capable of providing FES PPE Services to all bases in the region(s) to which the proposal(s) apply. If the Offeror is proposing on more than one (1) Service Region, the Offeror must identify on the FES PPE Services Proposal Cover Sheet all Service Regions for which a proposal is being submitted. A separate FES PPE Services Proposal Cover Sheet must be submitted with each proposal package (i.e., Volumes I, II, III, and IV). 3.3 All proposals submitted shall be accompanied by a complete and signed FES PPE Services Proposal Cover Sheet (See Section J, Attachment 1 – FES PPE Services Proposal Cover Sheet) to be included in Volume I (see section 5.2.1). The Offeror must clearly identify on the FES PPE Services Proposal Cover Sheet which Service Region the proposal applies to. An Offeror may propose on a maximum of two (2) Service Regions under this acquisition. Accordingly, an Offeror may be awarded up to two (2) separate region-based IDIQs and must be capable of providing FES PPE Services to all bases in the region(s) to which the proposal(s) apply. If the Offeror is proposing on more than one (1) Service Region, the Offeror must identify on the FES PPE Services Proposal Cover Sheet all Service Regions for which a proposal is being submitted. A separate FES PPE Services Proposal Cover Sheet must be submitted with each proposal package (i.e., Volumes I, II, III, and IV). A separate business concern as defined by 13 CFR 121.105 may submit proposals in up to two regions, and not more. All matters regarding affiliation and business size will be directed to the SBA. Provided additional detail regarding business concerns. This change was in response to Final RFP Q&A.
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