FA8056-17-R-0006_SF30.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

To repair internal contract w riting system errors.

1. CONTRACT ID CODE PAGE OF PAGES

1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA805617R0006

X 9B. DATED (SEE ITEM 11)

07-Jul-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Aug-2017

CODE

771 ESS/EGA

1940 ALLBROOK DRIVE BLD 1

WRIGHT-PATTERSON AFB OH 45433

FA8056 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA805617R0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

Performance Work Statement (PWS)

Fire Emergency Services (FES) Personal Protective Equipment (PPE)

Care and Maintenance Services

August 2017

1.0 DESCRIPTION OF SERVICES

1.1 Purpose. The purpose of this program is to acquire commercial Fire Emergency Services Personal Protective Equipment (FES PPE) Care and Maintenance Services for United States Air Force (USAF) installations within the Contiguous United States (CONUS) and Outside Contiguous United States

(OCONUS).

1.2 Scope. The description of services listed below establish the requirement of FES PPE Care and Maintenance Services for all USAF, Air National Guard, and Air Force Reserve fire stations across the contiguous United States (CONUS), as well as outside the contiguous United States (OCONUS).

Products that are subject to these services comprises of all USAF FES structural and proximity PPE, to include coats, pants, hoods, helmets, gloves, boots, and related ancillary items.

1.3 Acronyms. Table 1 (below) lists the applicable acronyms listed in the Performance Work Statement.

Table 1 - Acronyms Acronyms

AE Aeromedical Evacuation AFI Air Force Instruction CDRL Contract Data Requirements List CFR Code of Federal Regulations CO Contracting Officer CONUS Contiguous United States COR Contracting Officer Representative DoD Department of Defense DoDI Department of Defense Instruction EPA Environmental Protection Agency FES Fire Emergency Services FOB Free On Board FPCON Force Protection Condition GPC Government Purchase Card IAW In Accordance With ISP Independent Service Provider

NEPA National Environmental Policy Act NFPA National Fire Protection Association OCONUS Outside Contiguous United States OSHA Occupational Safety and Health Administration PPE Personal Protective Equipment PWS Performance Work Statement QASP Quality Assurance Surveillance Plan USAF United States Air Force USPS United States Postal Service

1.4 Definitions. Table 2 (below) lists the applicable definition listed in the Performance Work Statement

Table 2 - Definitions Definitions

Contracting Officer

(CO)

Individual responsible for ensuring performance of all necessary actions for effective contracting and compliance with the contract terms, safeguarding the interests of the United States in the contractual relationship, ensuring that the Contractor receives impartial, fair, and equitable treatment under this contract, and determining the final assessment of the Contractor’s performance.

Contracting Officer Representative

(COR)

Individual responsible for providing continuous program and technical oversight of the Contractor’s performance, reporting early identification of performance problems to the CO, and documenting Contractor performance.

Defective Service A service output that does not meet the standard of performance associated with it in the Services Summary (SS).

Entire Ensemble Coat, pants, hood, helmet, gloves and boots Ensemble Element Individual coat, pants, hood helmet, glove or boots

Ordering Official

Individual considered as either the functional point of contact (POC) at the fire station (i.e., will be designated in the individual task order) or otherwise the fire station’s Government Purchase Card (GPC) holder. The “on-site” eyes and ears of the COR at each fire station responsible for the oversight, as applicable, of the PPE returning from being serviced.

Quality Assurance Surveillance Plan

(QASP)

An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor.

Quality Control Plan (QCP)

Quality Control Plan to ensure services are performed within current IAW NFPA 1851 Section 11.4.5

Turnaround Time From the date the Contractor receives the PPE from a Fire Department, to the date the Fire Departments receives the serviced PPE back from the Contractor.

1.5 Included Services. The Care and Maintenance Services for all FES PPE (i.e., both legacy and new) included in this PWS are as follow:

1.5.1 Advanced inspection (includes complete liner inspection)

1.5.2 Advanced cleaning

1.5.3 Specialized cleaning

1.5.4 Repairs

1.5.5 Alterations

1.5.6. Disposition

2.0 APPLICABLE REGULATIONS AND SERVICE STANDARDS

2.1 Applicable Regulations. The Contractor shall perform advanced inspection, complete liner inspection, advanced cleaning, specialized cleaning, repairs, alterations, retrofitting, disposition, as well as maintain and track records that will comply with the requirements of:

2.1.1 Department of Defense Instruction (DoDI) 6055.06, Department of Defense (DoD) Fire and Emergency Services Program.

2.1.2 Air Force Instruction (AFI) 32-2001, Fire Emergency Services (FES) Program.

2.1.3 National Fire Protection Association (NFPA) 1500, current edition, Fire Department Occupational Safety & Health Program.

2.1.4 NFPA 1851, current edition, Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting (henceforth referred to as

NFPA 1851)

2.2 Applicable Service Standards. The Contractor shall be an FES PPE authorized third party verified Independent Service Provider (ISP), in accordance with (IAW) NFPA 1851, Ch. 11 – Verification. The Contractor will perform care and maintenance services on all applicable FES PPE equipment for the lifetime of this contract.

2.2.1 The Contractor shall provide all certification updates to the CO upon ISP re-verifications.

2.2.2 IAW NFPA 1851 and industry standards the Contractor shall select the appropriate materials and methods for service and repair of FES PPE to ensure all PPE is repaired and serviced in order to maintain the integrity of the FES equipment and its performance characteristics.

2.2.3 The Contractor shall maintain records of all ensemble elements as explained in Section 4, Record of Service.

2.2.4 The Contractor shall maintain worker safety and health programs IAW all applicable laws and statutes (i.e., Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) regulations, etc.).

3.0 SUMMARY OF REQUIREMENTS

The Contractor shall be responsible for the following services on legacy inventory and any inventory purchased during the life of the contract.

3.1 Advance Inspection.

3.1.1 IAW NFPA 1851, Ch. 6 - Inspection, with the exception of NFPA 1851 paragraph 6.3.5.1(5), requiring evaluation of system fit and coat/trouser overlap, the Contractor shall perform advanced inspections

3.1.2 The Contractor shall isolate any developing or existing abnormality with the ensemble or ensemble element(s) and provide a list of required repairs to the Ordering Official.

3.2 Advance and Specialized Cleaning.

3.2.1 IAW NFPA 1851, Ch. 7 - Cleaning and Decontamination, the Contractor shall perform advanced and specialized cleaning.

3.3 Repair

3.3.1 IAW NFPA 1851, Ch. 8 – Repair, the contractor shall perform all repairs to FES PPE as referenced in Attachment 1 – FES PPE Services Pricing Matrix (i.e., RFP Attachment 2 – FES PPE Services Pricing Matrix).

3.3.1.1 Trim. As referenced in Attachment 1 – FES PPE Services Pricing Matrix, the

Contractor shall offer Scotchlite, Triple Trim, Reflexite, GlofFlex, Trim Trax, or equivalent trims.

3.3.1.2 Letter, Numbers, and Name Panel. As referenced in Attachment 1 – FES PPE Services Pricing Matrix, the Contractor shall offer 2” or 3” and colors lime/yellow or orange/red.

3.3.1.3 Hook and Loop. As referenced in Attachment 1 – FES PPE Services Pricing Matrix, the Contractor shall offer fire-rated Hook & Loop (i.e., Velcro, 3M, or equivalent).

3.3.1.4 Knees, Elbows, and Shoulders. As referenced in Attachment 1 – FES PPE Services Pricing Matrix, the Contractor shall offer, but not limited to, material such as Arashield, Dragon Hide, Leather, & Shell Material.

3.3.1.5 Miscellaneous (Coat, Pant, and Helmet). As referenced in Attachment 1 – FES PPE Services Pricing Matrix, the Contractor shall offer, but not limited to, material such as Arashield, Dragon Hide, Leather, & Shell Material as applicable.

3.3.2 Identification of Repair. Repairs shall be identified and submitted to the Ordering Official no later than day five (5) of the advanced inspection, complete liner inspection, advanced or specialized cleaning process.

3.3.2.1 The Contractor shall not proceed with repairs until authorization and funding are obtained from the Ordering Official.

3.3.2.2 The Contractor shall provide the Ordering Official a list of required repairs identified during the advanced inspection process (i.e., any repairs not previously identified by the Ordering Official as part of the initial service request). Photos of the defects and/or damage and an itemized cost estimate shall accompany the list of required repairs. This information can be provided to the Government via an online link or e-mail. If provided via online link, the link shall be accessible by the Government without the need to download software in order to the end user to gain access, view, or print records. If transmitted via e-mail, the e-mail size shall not exceed 10MB to ensure the Ordering Official’s ability to receive the e-mail and its attachments.

3.3.2.3 The Contractor shall confirm that the serviceable life of the item(s) was evaluated using Figure 1 - Calculator for Turnout Gear Limits (below). The Government considers the serviceable life to begin when the products are manufactured, IAW NFPA 1851. All ensemble elements should be marked with a manufactured date;

however, if a date is not clearly designated on the products, the Ordering Official will be responsible for providing the date to the Contractor. Under no circumstances shall the Contractor perform repair services that exceed the percentage of original cost allowed based on the garment’s year of service. Per PWS paragraph 3.3.2.5.2, the original cost will be reported by the Ordering Official.

Year of Service Amount of Original Cost Allowed for Repair

1st Year 70%

2nd Year 50%

3rd Year 40%

4th Year 25%

5th Year 20%

6th Year 15%

7th Year 10%

8th Year 5%

9th Year 5%

10th Year 0% Figure 1 - Calculator for Turnout Gear Limits

3.3.2.4 If the Contractor determines a repair is within the applicable manufacturer’s warranty the Contractor shall follow the procedures in Section 5.1 Enforcing the Manufacturer’s Warranty.

3.3.2.5 If the Contractor determines a repair is not within the applicable manufacturer’s warranty, the Contractor shall determine the following:

3.3.2.5.1 Detailed cost estimate of the repair(s);

3.3.2.5.2 Original cost of FES PPE as reported by the Ordering Official; and

3.3.2.5.3 IAW paragraph 3.3.2.3, confirm the serviceable life of the FES PPE was evaluated using Figure 1 – Calculator for Turnout Gear Limits and has not been exceeded. Under the circumstance the serviceable life of the FES PPE has been exceeded, the Ordering Official will provide the guidance IAW section 3.5, Disposition.

3.3.3 Approval to Repair. Upon receipt of funding and written notice to proceed from the Ordering Official, the Contractor shall perform all authorized repairs identified prior to the item(s) being returned to the requiring USAF Fire Department.

3.4 Alterations.

3.4.1 IAW NFPA 1851 Chapter 8 – Repair the Contractor shall perform alterations on all applicable ensemble elements.

3.5 Disposition.

3.5.1 IAW NFPA 1851, Ch. 10 - Retirement, Disposition, and Special Incident Procedure. Retired ensemble elements shall be destroyed or disposed of in a manner ensuring that they will not be used in any firefighting or emergency activities, per NFPA 1851 paragraph 10.2.1. Upon receipt of funding, as applicable, and written notice from the Ordering Official to dispose of the item(s) designated in the individual task order, the Contractor shall perform disposition services. The Contractor shall track and provide documentation to the Ordering Official that affirms disposal and disposal date.

3.5.2 At no time should retired elements be provided to the Defense Reutilization and Marketing Office (DRMO), as the retired ensemble elements are no longer suitable for use.

4.0 RECORD OF SERVICE

4.1 IAW NFPA 1851 Chapter 4 Program para. 4.3 Records, the Contractor’s system of records shall reflect all elements specified in either Microsoft Excel or a system that can export data into Microsoft Excel. The Contractor shall maintain the ability to provide a standardized hard copy or digital copy of each file upon request by Contracting Officer or the USAF Fire Station listed in Attachment 2 – FES PPE List of USAF Fire Stations (i.e., RFP Attachment 3 – FES PPE List of USAF Fire Stations).

4.1.1 In addition to the fields required IAW NFPA 1851, the Contractor shall include a field specifying the brand name and model of outer shell, moisture barrier, and thermal liner.

4.1.2 Records shall not require the USAF to download software in order for the end user to gain access, view, or print records.

4.2 The Contractor shall provide records of care and maintenance of all services provided to each Fire Department in its applicable USAF Service Region within ten (10) calendar days of written or e-mail request by an Ordering Official.

4.3 The Contractor shall provide a hard copy receipt and basic description of all Contractor-performed services (i.e., sub-SCNs) to the USAF. The hard copy receipt and basic service description shall be included in the returned FES PPE shipping package.

5.0 MANUFACTURER’S WARRANTY & WORKMANSHIP GUARANTEE

5.1 Enforcing the Manufacturer’s Warranty. Upon discovery of a defect, the Contractor shall perform research to determine if the defect is covered under the applicable manufacturer’s warranty. If the Contractor determines that a defect may be covered by a manufacturer’s warranty, the Contractor shall contact the manufacturer to verify coverage and follow the manufacturer’s procedure for warranty repair. The repair cost limitations referenced in Figure 1 – Calculator for Turnout Gear Limits, do not apply to repairs covered under warranty. The Contractor will notify the Ordering Official of the estimated completion time (i.e., to include shipment) of the warranty repair. The Contractor shall return the item to the requiring USAF Fire Department when repair is completed, along with documentation of all repairs made.

5.2 Workmanship Guarantee. The Contractor shall provide the Government its commercially available workmanship guarantee for all applicable services provided under this contract.

5.2.1 In the event a workmanship guarantee is exercised, the Contractor shall utilize expedited shipping methods in order to minimize mission impact of the requiring USAF Fire Department.

The Contractor shall notify the Ordering Official of the estimated completion (i.e., to include shipment) of the workmanship guarantee repair.

5.2.2 The Contractor shall return the item to the requiring USAF Fire Department when the repair is completed, along with documentation of all repairs made. Corrective actions resulting from contractor’s workmanship shall utilize expedited shipping methods.

5.2.3 The Contractor shall be responsible for all costs, including shipping, of ensembles and ensemble elements repaired under the Contractor’s workmanship guarantee.

6.0 STORAGE OF FES PPE

6.1 Storage activities. IAW NFPA 1851, Ch. 9 - Storage while in possession of USAF-owned FES PPE the

Contractor shall provide safe and secure storage.

7.0 SHIPPING

7.1 All shipping rates shall not exceed United States Postal Service (USPS) rates.

7.1.1 The Contractor shall utilize commercial carriers or USPS for all CONUS product shipments.

7.1.2 The Contractor shall utilize USPS for all OCONUS product shipments with the exception of

Alaska and Hawaii. The Contractor shall utilize commercial carriers or USPS for shipments to Alaska and Hawaii.

7.1.3 The contractor shall be responsible for tracking all product shipments to their final destination.

7.2 Turnaround Time. The Contractor shall meet all turnaround times. Date of receipt will be determined by the tracking number on the shipping slip. Please see specifics on turnaround times below:

7.2.1 Inspections and Cleanings. Once the Contractor receives the ensemble or ensemble element(s) the inspection and cleaning shall be completed:

7.2.1.1 In no greater than 15 calendar days for CONUS locations.

7.2.1.2 In no greater than 25 calendar days for OCONUS locations.

7.2.2 Repairs. Once the Contractor receives the ensemble or ensemble element(s) shall be completed:

7.2.2.1 In no greater than 15 calendar days for CONUS locations.

7.2.2.2 In no greater than 25 calendar days for OCONUS locations.

7.2.2.3 For repairs identified during the cleaning and inspection process, the above repair turnaround times will begin once the Contractor receives authorization from the Ordering Official to proceed with the required repair.

7.2.3 Alterations. Once the Contractor receives the ensemble or ensemble element(s) the alterations shall be completed:

7.2.3.1 In no greater than 15 calendar days for CONUS locations.

7.2.3.2 In no greater than 25 calendar days for OCONUS locations.

7.2.4 Combination of Services with Inspections and Cleanings, (i.e., alterations, repairs, etc.). Once the Contractor receives the ensemble or ensemble element(s) the combination of services shall be completed:

7.2.4.1 In no greater than 25 calendar days for CONUS locations.

7.2.4.2 In no greater than 35 calendar days for OCONUS locations.

7.2.4.3 For combined service requirements identified during the cleaning and inspection process, the above combined service turnaround times will begin once the Contractor receives authorization from the Ordering Official to proceed with the required additional service.

7.2.5 Authorized Turnaround Time Deviation. It is incumbent upon the Contractor to notify the Ordering Official of any conditions which restrict the Contractor’s ability to meet the standard turnaround time requirements (i.e., the need to order replacement parts). At such time, the Ordering Official will make a determination on whether the provided conditions are sufficient justification for an extension. Based up that determination, the Ordering Official may then authorize additional time for the Contractor to accomplish the requested services. Ordering Official-authorized turnaround time deviations will not count against the Contractor’s Performance Objectives.

7.3 Expedited shipping.

7.3.1 Expedited shipping that does not exceed three (3) business days shall be available for CONUS locations.

7.3.2 Expedited shipping that does not exceed three (3) business days shall be available for OCONUS locations

7.3.2.1 Military Postal Service acceptance will be considered receipt.

7.3.3 Expedited Shipping Costs. All costs associated with expedited shipping are subject to a fair and reasonable determination by the Ordering Official prior to the shipment of products.

7.4 Claims. The Contractor assumes responsibility of the ensemble or ensemble element(s) until it is returned to the requiring USAF Fire Department. Until the ensemble or ensemble element(s) is accepted by the requiring USAF Fire Department or Military Postal Service, possession rests with the Contractor. Accordingly, the Government recommends the Contractor carry appropriate insurance to cover any loss or damage that may occur during shipment. The Contractor will process all necessary documentation to assure full replacement of any lost or damaged items while in the Contractor’s possession.

8.0 REPORTING

8.1 Reporting Requirements. IAW Attachments 4 and 5 (i.e., RFP Attachment 6 – CDRL A0001 – FES

PPE Services Quarterly Data Reporting and RFP Attachment 7 – CDRL A002 – FES PPE Services Program Management Review), the Contractor shall provide summary reports on a recurring basis as directed in the Contract Data Requirements Lists (CDRLs).

8.1.1 CDRL A001 - FES PPE Services Quarterly Data Reporting (QDR).

8.1.2 CDRL A002 - FES PPE Services Program Management Review (PMR).

9.0 PERFORMANCE MANAGEMENT

9.1 Management Plan. The Contractor shall submit and follow an approved management plan that includes at a minimum:

9.1.1 Delivery Timeline compliance.

9.1.2 Capacity Assurance compliance.

9.1.3 Warranty Administration compliance.

9.1.4 Workmanship Guarantee compliance.

9.2 Service Summary. The Government will evaluate the Contractor’s performance by appointing a

Contracting Officer Representative (COR) to monitor performance. The COR will evaluate the Contractor’s performance through inspection of deliverables and receipt of all complaints from Ordering Officials and/or end-users. See Table 3 – Services Summary.

Table 3 – Service Summary

Performance Objectives PWS

Para.

Performance

Standard/Threshold

Method of Surveillance

Provide FES PPE advanced inspection, advance cleaning, specialized cleaning, repair, alteration, retrofit, and disposition services

100% of the time

Ordering Official/COR Feedback and 100% Inspection

Provide FES PPE advanced inspection, advance cleaning, specialized cleaning, repair, alteration, retrofit, and disposition services

No more than 2% substantiated customer complaints during a quarterly reporting period and 100% Inspection

Maintain record of service for each FES PPE element being and Periodic Inspection (Quarterly)

Administer manufacturer’s warranty (as applicable) 5.1 100% of the time Ordering Official/COR Feedback

Provide workmanship guarantee warranty (as applicable)

5.2

Administer workmanship guarantee warranty (as applicable)

5.2

Provide safe and secure storage IAW NFPA 1851 while in possession of USAF-owned FES PPE

Periodic Inspection (Ad-hoc)

Provide shipping of FES PPE after completion of care and maintenance services

Meet specified turnaround time(s) as stated in PWS paragraph(s)

7.11

98% of the time Ordering Official/COR Feedback

Meet specified turnaround time(s) as stated in PWS paragraph(s)

7.11 No more than a 5 calendar day deviation from stated turnaround times in PWS para. 7.11; 100% of the time

Process loss and damage claim(s)

7.12

Submit a Quarterly Data Report (QDR) to the USAF FES PPE Contracting Officer

8.1.1

Conduct an Annual Program Management Reviews (PMR) with the USAF FES PPE Acquisition Team

8.1.2

Periodic Inspection (Annually)

10.0 QUALITY CONTROL & ASSURANCE

10.1 Quality Control (QC). The Contractor is responsible for Contract Management and Quality Control, not the Government. The Contractor shall develop, submit for Contracting Officer review, and maintain a Quality Control Plan (QCP) to ensure services are performed within current IAW NFPA 1851 Section 11.4. The Contractor shall be responsible for quality control of all work accomplished during the performance period of the contract.

10.2 Quality Control Plan (QCP). The Contractor shall submit a QCP no later than ten (10) business days after contract award.

10.3 IAW NFPA 1851, Section 11.4.4, if or when the QCP is updated, the Contractor shall submit the revised QCP to the Contracting Officer as soon as practicable

10.4 Quality Assurance. The Government shall evaluate the quality of performance under this contract.

Essential characteristics of performance shall be subject to surveillance as described in Table 3 – Services Summary. The on-site Ordering Official shall provide written notification to the COR of any performance deficiencies.

10.4.1 Only the CO or COR may accept or reject deficiencies reported by the Ordering Official.

10.4.2 If the CO or COR confirms the validity of the Ordering Official-reported deficiency, the

Contractor shall be notified in writing regarding performance that fails to meet the standards specified in the QASP, as referenced.

10.4.3 The Contractor shall be required to re-perform the work or to provide a corrective action plan to the CO or COR, as appropriate to the circumstance.

11.0 ORDERING PROCEDURES

11.1 Ordering Procedures. The Ordering Official will initiate new service requests/orders with the applicable USAF Service Region Contractor directly. Service Category Numbers (SCN) and sub- SCNs, as specified in Attachment 1 – FES PPE Services Pricing Matrix, will be the basis for the service request/order. Shipment of ensemble elements requiring service will be done upon acknowledgement and guidance, as applicable, from the Contractor.

11.2 The Contractor shall honor the corresponding sub-SCN prices incorporated into the contract.

Payment will be made via GPC or Purchase Request, as deemed necessary by the Ordering Official and/or the value of the specific service request/order.

11.3 Ordering Guide. The Government will create and issue an Ordering Guide to the Ordering Officials. The Contractor will receive a copy for reference purposes.

12.0 GENERAL INFORMATION

12.1 Non-Personal Services. The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer immediately. These services shall not be used to perform work of a policy/decision making or management nature (i.e., inherently governmental functions). All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

12.2 Safety, Health and Environmental Standards. The Contractor shall comply with all applicable federal, state and local safety, health and environmental regulations. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities.

12.3 Site Conditions & Base Access. In the event the Contractor has to access a USAF installation, present site conditions shall be considered. Such conditions include but are not limited to Force Protection Condition (FPCON) Alpha or Bravo. Under such conditions, Contractor personnel will be required to obtain official base access IAW the specific military installation’s instructions. The Contractor shall note that, depending on the location and process, base access can take several days to obtain. Thus, unless authorized by the Contracting Officer or Ordering Official, turnaround time extensions will not be granted as a result of Contractor failure to account for time associated with obtaining base access.

12.4 Security Requirements. The Contractor shall not require access to classified information in performance of the contract.

12.5 Hours of Operation. A Contractor shall be available during routine business hours, Monday– Friday, 0800–1700hrs, local time.

12.6 Order of Precedence. In the event of conflict between the requirements contained in this PWS and

NFPA 1851, the requirements in NFPA 1851 take precedence.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following were previously included by reference and are now included by full text:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2016)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

Addendum to FAR 52.212-1

Instructions, Conditions, and Notices to Offerors

1.0 Program Structure and Purpose

http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/

1.1 The purpose of this solicitation is to acquire Fire Emergency Services Personal Protective Equipment (FES PPE) Care and Maintenance Services for the United States Air Force (USAF) installations within the Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS). This project is an acquisition of care and maintenance services for new and legacy USAF PPE inventory. Within the context of this acquisition, FES PPE care and maintenance services consist of:

• Advanced Inspection

• Advanced Cleaning

• Specialized (HAZMAT) Cleaning

• Repairs

• Alterations

• Disposition

1.2 This acquisition is set aside for small businesses. The Government plans to accomplish three (3) independent source selections. The source selections will result in the Government awarding three (3) single award Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) region-based contracts (i.e., one (1) contract for each of the three (3) designated Service Regions):

• Service Region 1 – West CONUS, Qatar, and PACAF (i.e., Alaska, Hawaii, Japan, & Korea)

• Service Region 2 – Central CONUS and Honduras

• Service Region 3 – East CONUS, Puerto Rico, Greenland, and USAFE (i.e., Azores, Belgium, England, Germany, Italy, Spain, & Turkey)

The effective period for each IDIQ contract will be five (5) years and six months consisting of five (5) one-year ordering periods and one (1) six-month extension option.

1.3 Task Order 0001 will be issued concurrently with the basic IDIQ award for the purchase of one (1) Post-award Conference, to be conducted at time of award for each of the three (3) designated Service Regions. The Offeror must acknowledge it understands and is willing to accept the terms of Task Order 0001 should it win an IDIQ Contract. The Offeror must therefore submit with its proposal a signed statement from an authorized representative on company letterhead indicating that an authorized representative will participate in the mandatory one-day post award conference; that it understands $1,000 will be the total price for this participation (no more and no less); and that it understands Task Order 0001 will satisfy the minimum guarantee as stated in the contract. Task Order 0001 is NOT included as part of the Offeror’s price proposal. No pricing information is required with this statement; therefore, it should be no more than one (1) page.

1.4. This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2.

2.0 Coverage

2.1 This acquisition and its resulting three (3) contracts will cover all CONUS and OCONUS FES PPE care and maintenance service requirements. See Section J, Attachment 3 – FES PPE List of USAF Fire Stations, for a list of applicable locations.

3.0 Proposal Instructions

3.1 This section provides general guidance for preparing proposals. Section 4 will provide specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete proposal may be considered ineligible for award. The offer shall be compliant with the requirements as stated in this RFP and its attachments. Non-conformance with the instructions may result in an unfavorable proposal evaluation.

3.2 The proposal shall be clear, concise, and sufficient in details for effective evaluation and substantiation of the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

3.3 All proposals submitted shall be accompanied by a complete and signed FES PPE Services Proposal Cover Sheet (See Section J, Attachment 1 – FES PPE Services Proposal Cover Sheet) to be included in Volume I (see section 5.2.1). The Offeror must clearly identify on the FES PPE Services Proposal Cover Sheet which Service Region the proposal applies to. A separate business concern as defined by 13 CFR 121.105 may submit proposals in up to two regions, and not more. All matters regarding affiliation and business size will be directed to the SBA. Accordingly, an Offeror may be awarded up to two (2) separate region-based IDIQs and must be capable of providing FES PPE Services to all bases in the region(s) to which the proposal(s) apply. If the Offeror is proposing on more than one (1) Service Region, the Offeror must identify on the FES PPE Services Proposal Cover Sheet all Service Regions for which a proposal is being submitted. A separate FES PPE Services Proposal Cover Sheet must be submitted with each proposal package (i.e., Volumes I, II, III, and IV).

3.4 The Contracting Officer (CO) listed below is the primary CO for this acquisition and is the sole point of contact. If the Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the CO below:

Contracting Officer :

Ms. JoAnn Parks 1940 Allbrook Drive, Bldg. 1, Room 300 Wright-Patterson AFB, OH 45433 Phone: (937) 257-5791 Email: joann.parks@us.af.mil

3.5 The CO will promptly notify Offerors of any decision to exclude them from the competition IAW FAR

15.503. Upon notification of exclusion, an Offeror may request and receive a debriefing. Offerors desiring debriefing must make a request IAW FAR 15.503 or 15.506 as applicable. Debriefings will be conducted IAW FAR 15.505 or 15.506.

3.6 IAW FAR Subpart 4.8 (Government Contract Files), the Government will retain one (1) copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy any additional copies of such unsuccessful proposals.

3.7 Proposals, to include requested substantiating documentation as indicated in Section 5.3.3 of this “Instructions, Conditions, and Notices to Offerors” are due in “Hard Copy” form clearly identified as “Original” at 2:00 p.m. Eastern Standard Time on August 15, 2017. Proposals shall be delivered to the CO, Ms. JoAnn Parks, at the address listed above. In addition to that “Hard Copy,” the Offeror shall submit all proposal information in identical format and content in electronic version on Compact Disc (CD) or Digital Video Disc (DVD). Each CD or DVD shall contain only one (1) proposal Volume. The CD/DVD shall be “read-only” and formatted for Microsoft Windows. All Microsoft Excel attachments shall be submitted in Microsoft Excel format (unaltered), as provided by this RFP. The Offeror shall not include any formulas or links beyond what is included in the provided format. When creating Adobe Portable Documentation Format (PDF) files, the Offeror shall create the file to enable textual search and copy functions. All substantiating documentation shall be saved as individual files on the CD/DVD (i.e., do not combine documents into one (1) PDF file). Macros or other embedded objects or features will be disabled as part of regular security precautions.

3.8 Electronic copies of proposals received at or before the receipt of hard copies will not satisfy the aforementioned requirement of submitting a “Hard Copy.” Proposals may be mailed or hand-carried to the above address so they are received by the contracting office by the due date and time. The outside envelope/container shall be marked with the words “PROPOSAL ENCLOSED” and the RFP number.