Vendor Questions - VIP Furniture Management Services FINAL.pdf

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VIP FURNITURE MANAGEMENT SERVICES

FA7060-26-R-0016

VENDOR QUESTIONS

1. Incumbent Contractor and Staffing

Please provide the name of the incumbent contractor and current contract number. If available, please also provide the current staffing structure supporting the requirement, including the number of personnel/FTEs and position titles. Additionally, has the Government established a minimum staffing level or specific positions that must be maintained under the follow-on contract?

Response: The previous contract number is FA7060-21-C-0030. At minimum the existing vendor provides one full-time and one part-time personnel. Each vendor should propose enough personnel to support services outlined in the Performance Work Statement (PWS) and attachments.

2. Incumbent Contractor Orientation/Transition Costs PWS states, the current contractor will assist by orienting assigned employees of the succeeding contractor during the final 30 days of the current contract, if directed by the Contracting Officer. Please clarify how the costs associated with this transition/orientation period will be handled. Will the Government compensate the incumbent contractor separately for providing the orientation, or is any portion of the orientation/transition cost expected to be borne by the succeeding contractor?

Response: The succeeding contractor will not provide compensation to the incumbent contractor for orientation/transition cost. The turnover functions are minimal and can be completed during a standard workday within the last 30 days of the contract period.

The Government will not provide additional compensation. All vendors should provide pricing based on the Pricing Matrix attachment provided. Reference PWS Section VI, paragraph 6.5, Transition-Out Plan, vendor is expected to transition within 30 days.

3. Warehouse and Showroom Facilities We understand that the contractor is responsible for providing the transportation, moving equipment, tools, supplies, materials, and other resources necessary to perform the requirement. However, the PWS references Government-owned inventory maintained in a warehouse and showroom and specifically identifies Bldg. A 121 warehouse located at DIA Access Rd SW, or another JBAB location determined by the Government. Please confirm whether the physical warehouse and showroom facilities will be Government-furnished and made available to the contractor at no additional cost, or whether the contractor is responsible for obtaining and providing its own warehouse and/or showroom facilities.

Response: The warehouse and showroom are provided by the Government.

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4. SCLS Labor Classification(s) We understand that Service Contract Labor Standards apply to this requirement. For purposes of developing our staffing and pricing, does the Government have a suggested or anticipated SCLS labor classification code or combination of classifications that it believes most closely corresponds to the work required under this PWS? If the Government does not prescribe a classification, please confirm that the contractor is responsible for determining the appropriate labor classification(s) based on the duties actually performed.

Response: The labor classification which closely corresponds to the required work are Warehouse Specialist 21410 or Furniture Handler 09040. There may be additional labor classification codes which could apply.

5. Dry Cleaning Services – Estimated Quantities Appendix A provides estimated quantities for drapes removed, cleaned, and installed for 2031 and 2032. Please provide the estimated quantities for the Base Year and applicable Option Years prior to 2031 or confirm what workload assumption offerors should use when developing pricing for CLIN 0003, Dry Cleaning Services.

Response: Please use the 2031 estimated quantities as the baseline workload example for Base and Option Years. The estimated quantities predict 60%-70% of the households will turnover during the calendar year.

6. Pricing Schedule/CLIN Structure The combined synopsis/solicitation identifies CLIN 0001 as Furnishing Management Services, CLIN 0002 as Moving Services, and CLIN 0003 as Dry Cleaning Services.

Please confirm that these are the correct CLIN descriptions offerors should use when completing the Pricing Schedule Worksheet and that the worksheet should be priced accordingly for the Base and Option Years.

Response: The associated Pricing Worksheet has been updated to match the Combined/Solicitation.

7. Please provide Appendix A, Estimated Workload Data and Appendix B, Government Furnished Property/furniture inventory referenced in PWS, including current furniture/FF&E quantities and, if available, manufacturer/system information.

Response: Please reference solicitation Appendixes.

8. Please confirm the usable square footage and capacity of the Government-provided warehouse/storage area in Building A-121, including any relevant loading dock or access limitations.

Response: One loading dock and warehouse of approximately 3,996 square feet (sq ft).

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9. Please provide historical workload data for CLIN 0002 Moving Services, including annual move volume, average moves per week/month/year, typical and maximum move size, and approximate number of offices/workstations reconfigured or relocated annually.

Response: The estimated annual household move volume is 45+ per year. Each household move could include 20+ furniture pieces. These numbers are estimated and subject to change.

10. Please clarify the boundaries of Moving Services, including whether the scope includes employee-content packing/unpacking; movement of computers, monitors, printers, AV equipment, safes, files, or specialty equipment; IT disconnect/reconnect; and transportation between JBAB and other Government facilities. If off-base moves are included, please identify typical locations/distances.

Response: The Moving Services requirement is to pack, unpack and move household furnishings identified in Appendix B, Government Furnished Property Equipment as of 1 September 2026. Packing and unpacking employee-content, moving computers, monitors, printers, AV equipment, safes, files, or specialty equipment and/or connecting/disconnecting IT is not anticipated. Pickup and delivery services are to take place at Joint Base Anacostia-Bolling (JBAB) and Joint Base Myer-Henderson Hall

(JBMHH).

11. Please provide any available historical staffing model or typical incumbent staffing levels, including supervision, movers/installers, onsite furniture-management personnel, and any minimum daily staffing expectations.

Response: Historically, a warehouse lead and warehouse associate has been utilized.

The vendor should provide laborers daily with the physical ability to frequently climb ladders, move and lift items and must be able to lift up to 50 pounds. Vendor(s) shall provide a stable workforce throughout the duration of the contract. Each individual offeror/vendor should determine appropriate staffing levels to appropriately support the requirement.

12. Please provide historical information on after-hours, overnight, weekend, Federal holiday, emergency, or VIP-response workload, including any required response times not otherwise stated in the PWS.

Response: Anticipate following the work schedule and workdays identified in PWS Section VI, paragraph 6, General Information. Specifically review paragraphs 6.1, Scheduling Concerns and 6.2, Core Duty Hours and Base Shutdown/Inclement Weather.

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13. Please clarify whether any dedicated trucks, vehicle quantities/sizes, forklifts, lifts, pallet jacks, carts, panel carts, speed packs, or other material-handling equipment are specifically required beyond the general contractor-furnished equipment requirements.

Response: Contractor/vendor is responsible for dedicated trucks, vehicle quantities/sizes, forklifts, lifts, pallet jacks, carts, panel carts, speed packs, or other material-handling equipment. This equipment is specifically required beyond the general contractor-furnished equipment requirements.

14. Please provide historical annual disposal/recycling/turn-in quantities and clarify whether any specific reuse, donation, recycling, chain-of-custody, or Government property disposal documentation is required beyond the PWS provisions.

Response: Please reference PWS Section I, paragraph 2.1.2, Disposal, for specific guidelines regarding chain-of-custody and disposal of property. The vendor shall transport, unload and manage the turn-in to the Defense Logistics Agency Disposition Services (formerly called Defense Reutilization Management Office (DRMO)) within three (3) business days after receipt of government approval. Should disposition instructions direct local disposal, the vendor shall transport, unload and manage the turn-in within three (3) business days after receipt of government approval.

15. Please clarify base-access requirements for contractor personnel and commercial vehicles, including expected badging/Common Access Card (CAC) processing time, escort requirements, restricted/VIP-area access restrictions, and any commercial vehicle inspection procedures that may affect productivity or scheduling.

Response: Reference DAFFARS 5352.242-9000 and specific Base Access guidelines published on the JBAB website.

16. Please confirm whether a Collective Bargaining Agreement applies to the incumbent workforce. If so, please provide the applicable CBA and current wage/fringe information.

Response: There is not a Collective Bargaining Agreement associated with this requirement at this time.

17. Please confirm whether there is any guaranteed minimum or maximum workload for CLIN 0001 Furnishing Management Services or CLIN 0002 Moving Services, and whether all labor, supervision, transportation, equipment, Government-provided warehouse usage, materials, approved overtime, fuel, disposal, and related costs are expected to be included within each annual FFP CLIN unless expressly stated otherwise.

Response: In accordance with the PWS and Solicitation, Contract Line Items Numbers (CLINs) are firm fixed price (FFP) paid monthly. These CLINs include management, logistics, warehousing, labor, tools, equipment, transportation, and materials necessary to perform services outlined. Additionally, vendor functional areas of responsibility include accountability, cleaning, minor repair, preventive maintenance and warehousing of government-owned furnishings, government-owned window

5 | P a g e FA7060-26-R-0016 treatments (41 homes only), government-owned equipment and government-owned appliances in 43 privatized homes. The vendor will be responsible for accountability, cleaning, minor repair, preventive maintenance and warehousing of government-owned furnishings.

18. Please confirm whether any services under CLIN 0001 or CLIN 0002 are intended to be separately priced on a per-unit, hourly, task-order, or reimbursable basis, or whether the Government intends all requirements to be encompassed within the annual FFP amounts.

Response: In accordance with PWS, no services identified under CLIN 0001 or CLIN 0002 are intended to be separately priced on a per-unit, hourly, task-order, or reimbursable basis.

19. Please confirm whether a site visit will be conducted prior to the proposal deadline and whether floor plans, warehouse layouts, furniture inventories, loading-dock information, photographs, or historical work-order/move data can be provided to offerors.

Response: A site visit will not be conducted prior to the proposal deadline. Due to the nature of private areas, floor plans, warehouse layouts, furniture inventories, loading-dock information, and photographs will not be provided. Floor plans and warehouse layout will be available upon contract award. Furniture inventories are available in Appendix B, Government Furnished Property Equipment as of 1 September 2026. The warehouse square footage is 3,996 square feet (sq ft).

20. Please provide the name of the incumbent contractor currently performing these services and/or the previous award number.

Response: The previous contract number is FA7060-21-C-0030.

21. The PWS states contractor personnel shall work eight hours per day, 40 hours per week, but does not identify a minimum staffing level or required positions. Has the Government established a minimum staffing level or required positions for this requirement?

Response: Historically, two (2) to three (3) laborers have been used for this requirement. Personnel will frequently climb ladders, move and lift items and must be able to lift up to 50 pounds. Each individual offeror/vendor should determine appropriate staffing levels to appropriately support the requirement.

22. If available, please provide the number of personnel/FTEs and position titles supporting the requirement.

Response: It is the responsibility of the contractor/vendor to manage its employees directly. Contractor shall provide a stable workforce throughout the duration of the contract to meet the needs of the PWS.

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23. Appendix A, Estimated Workload Data, is referenced in the PWS but does not appear to be included in the solicitation documents. Please provide Appendix A, including the estimated workload quantities referenced throughout the PWS.

Response: Appendix A, Workload Estimates Data, has been updated and available on www.SAM.gov.

24. Section 2.3 references Appendix B, Government Furnished Property/Equipment, containing a complete listing of items and quantities. Please provide the referenced Appendix B.

Response: Appendix B, Government Furnished Property Equipment as of 1 September 2026, has been updated and available on www.SAM.gov.

25. Section 2.3 of the Combined Synopsis/Solicitation identifies CLIN 0001 as Furnishing Management Services, CLIN 0002 as Moving Services, and CLIN 0003 as Dry Cleaning Services. Attachment II, Pricing Schedule Worksheet, referenced for pricing these CLINs, is not included in the currently posted solicitation documents. Please provide Attachment II.

Response: The Pricing Worksheet has been updated to match the Solicitation. The Pricing Worksheet is posted with solicitation documents.

26. Please confirm whether the Government will provide the warehouse and showroom space referenced in the PWS, in addition to the office space identified in Section 5.

Response: Yes, the Government will provide the warehouse and showroom space identified.

27. Please confirm whether the contractor is responsible for providing all vehicles and moving equipment necessary for performance, including moving trucks, dollies, hand trucks, furniture pads, straps, and related equipment.

Response: In accordance with PWS, the contractor/vendor is responsible for providing all vehicles and moving equipment necessary for contract performance.

28. If any Government-furnished vehicles or moving equipment will be available to the contractor, please identify those items.

Response: In accordance with PWS Section I, paragraph 1.1, Basic Services, the contractor/vendor is responsible for this equipment.

29. Please provide the estimated or historical quantity and frequency of dry-cleaning/window-treatment services, and clarify the specific services intended to be included under the Dry-Cleaning Services CLIN.

Response: Thirty-one (31) drape panels per home are estimated annually. This number varies by residence and is subject to change.

http://www.sam.gov/

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30. If available, please provide the actual workload for the most recent 12-month period, including furniture moves/deliveries/pickups, maintenance and repair requests, disposal actions, appliance services, and dry-cleaning/window-treatment services.

Response: The estimated annual household move volume is 45+ per year. Each subject to change. No additional information is available.

31. Is Wage Determination incorporated into this solicitation? If so, please identify the applicable Wage Determination number and occupation codes.

Response: Yes, Wage Determination Number 2015-4281 is incorporated in the solicitation and resultant contract.

32. What insurance is required for this contract (types and minimum limits), and must proof of coverage be provided with the proposal, or only afterwards and before performance begins?

Response: Contractor is required to possess all applicable insurance prior to performance start date.

33. What is the required vehicle type or size for furniture delivery and moving, and does operating it require a Commercial Driver's License (CDL) or other special endorsement?

Response: A truck no smaller than 9 feet 11 inches in length by 6 feet 3 inches wide by 6-foot 1 inch high (standard 10-foot moving truck) is required to support the contract.

The contractor/vendor is required to possess a valid Commercial Driver’s License

(CDL).

34. What is the expected timeline for contractor personnel to obtain base access, badging, and any required background check or vetting, following contract award?

Response: Base access information has been added via DAFFARS 5352.242-9000.

35. Will the Government accept a proposal in which the required services are performed through a prime/subcontractor team?

Response: Yes, the Government will accept a proposal(s) performance through a prime/subcontractor arrangement.

36. Section 6.11 of the PWS requires a personnel listing that includes each employee's level of security clearance, validated by the company's Facility Security Officer and provided to the Servicing Security Activity. What specific security clearance requirement, if any, applies at the individual personnel level for this requirement?

Response: Perform work which requires the use of a Common Access Card (CAC) for installation entry control or physical access to facilities and buildings.

Contractors/vendors and their personnel shall use the following procedures to obtain CACs: Contractors shall provide a listing of personnel who require a CAC to the Procurement Contracting Officer. The Government will provide the contractor with

8 | P a g e FA7060-26-R-0016 instructions on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

37. Does performance of this contract require the company itself to hold a Facility Security Clearance (FCL)?

Response: Performance on the contract does not require the contractor/vendor to possess a Facility Clearance currently.

38. If a Facility Security Clearance or individual personnel clearances are required, will the Government sponsor the clearance process?

Response: The Government will provide the contractor/vendor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

39. If a Facility Security Clearance or individual personnel clearances are required, are they required prior to contract award, prior to performance start, or may they be obtained after award?

Response: In accordance with PWS, Security clearances are not required; however, background checks for installation access are performed and required.

40. Section 6.10 references OCONUS travel to the EUCOM and/or PACOM Areas of Responsibility. Is any travel outside the National Capital Region actually anticipated for performance of this specific requirement, and if so, how often?

Response: In accordance with PWS, no OCONUS travel is required.

41. Beyond the general OSHA compliance responsibility stated in Section 6.12.5, is contractor personnel required to hold or complete any specific OSHA training or certification (for example, OSHA 10-Hour or 30-Hour General Industry) prior to performing this work?

Response: No additional OSHA training or certification is required to perform contract services.

42. Does the incumbent currently have any positions vacant beyond the two-business-day standard described in PWS Section 6.11? If so, which positions and for how long?

Response: The incumbent does not currently have vacant positions.

43. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

Response: This is not a brand-new contract, and an incumbent is currently performing the identified services. The previous contract number is FA7060-21-C-0030.

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44. Incumbent Contractor Information: Please provide the name of the incumbent contractor currently performing these services, the incumbent contract number, and the current contract value. Additionally, if available, please provide the current staffing structure, including the number of personnel/FTEs and position titles supporting the requirement.

Response: The previous contract number is FA7060-21-C-0030. At minimum the existing vendor provides one full-time and one part-time personnel. Each vendor should propose enough personnel to support services outlined in the PWS and attachments.

45. Required Staffing Levels: PWS states that contractor personnel shall work eight hours per day, 40 hours per week; however, we did not identify a minimum staffing level or required positions. Has the Government established a minimum staffing level or required positions for this requirement? If so, please provide the staffing structure.

Response: Please reference PWS Section VI, paragraph 6.11, Employee Accountability & Turnover.

46. Appendix A – Estimated Workload Data: The PWS references Appendix A – Estimated Workload Data; however, it does not appear to be included with the solicitation documents. Please provide Appendix A, including the estimated workload quantities referenced throughout PWS.

Response: Appendix A, Workload Estimates Data, has been updated and available on www.SAM.gov.

47. Appendix B – Government Furnished Property/Equipment: Section 2.3 references Appendix B, Government Furnished Property/Equipment, containing a complete listing of items and quantities. Please provide the referenced Appendix B.

48. CLIN Structure: Section 2.3 of the Combined Synopsis/Solicitation identifies CLIN 0001 as Furnishing Management Services, CLIN 0002 as Moving Services, and CLIN 0003 as Dry Cleaning Services. The descriptions within Attachment II – Pricing Schedule Worksheet appear to differ. Please clarify the correct description and scope for each CLIN and advise whether a revised pricing worksheet will be issued.

Response: CLIN Structure has been updated to match Solicitation document.

49. Government-Furnished Facilities: Please confirm whether the Government will provide the warehouse and showroom space referenced in the PWS in addition to the office space identified in Section 5.

Response: In accordance with PWS, all three spaces are provided by the Government.

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50. Vehicles and Moving Equipment: Please confirm whether the contractor is responsible for providing all vehicles and moving equipment necessary for performance, including moving trucks, dollies, hand trucks, furniture pads, straps, and related equipment. If Government-furnished vehicles or moving equipment will be available, please identify those items.

Response: Yes, in accordance with PWS, the contractor/vendor is responsible for dedicated trucks, vehicle quantities/sizes, forklifts, lifts, pallet jacks, carts, panel carts, speed packs, or other material-handling equipment specifically required beyond the general contractor-furnished equipment requirements.

51. Dry Cleaning/Window Treatment Services: Please provide the estimated or historical quantity and frequency of dry-cleaning/window-treatment services and clarify the specific services intended to be included under the Dry-Cleaning Services CLIN.

Response: Thirty-one (31) drape panels per home are estimated annually. This number varies by residence and is subject to change. In accordance with PWS, please reference Appendix A, Workload Estimates Data, for additional information.

52. Historical Workload: If available, please provide the actual workload for the most recent 12-month period, including furniture moves/deliveries/pickups, maintenance and repair requests, disposal actions, appliance services, and dry-cleaning/window-treatment services.

Response: Appendix A, Workload Estimates Data, provides projected expectations.

53. Pricing model: Fixed monthly retainer or task-based (per move, per repair call)?

Response: Provide pricing utilizing the Pricing Worksheet. Invoicing will be on a firm-fixed price (FFP) basis in accordance with CLIN structure on a Pricing Worksheet and Solicitation.

54. Provide Attachment A (Estimated Workload Data) – specifically estimated moves/month, maintenance calls/month, and labor hours for semi-annual inventory cycles.

Response: Estimated figures are provided in Appendix A, Workload Estimates Data.

55. Provide Attachment B (Government Furnished Property/Equipment inventory list).

56. Is Service Contract Labor Standards (SCLS) prevailing wage applicable? If yes, provide wage determination for NAICS 561210 (DC area).

Response: The prevailing wage rates are available via Wage Determination No:2015- 4281.

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57. Does Government accept Similarly-Situated-Entity (SSE) arrangements under FAR 52.219-14, or is direct contractor employment required?

Response: FAR 52.219-14 is applicable to this requirement.

58. Confirm correct PIID — solicitation shows FA7060-26-R-0016; pricing worksheet shows

FA706026Q0020.

Response: Applicable PIID is FA7060-26-R-0016

59. Incumbent staffing and right of first refusal. PWS paragraph 6.4 states that incumbent employees "will have the first right of refusal" for employment with the incoming contractor. To price and plan against that obligation, can the Government provide the number of incumbent contractor personnel currently performing this requirement, and their labor categories?

Response: Historically, two (2) to three (3) laborers have been used for this requirement. Personnel will frequently climb ladders, move and lift items and must be able to lift 50 pounds. Each individual offeror/vendor should determine appropriate staffing levels to appropriately support the requirement.

60. Transition-in period. PWS paragraph 6.4 requires a Transition-In Plan at the kickoff meeting, which occurs no later than five calendar days after award, and the period of performance begins 30 September 2026. Does the Government anticipate a transition-in period during which the incumbent contractor continues performance, or is the successful offeror expected to be at full performance on the first day of the period of performance? Relatedly, what is the typical processing time for JBAB installation access credentials for contractor personnel?

Response: No later than three (3) days after contract award. A list of contractor personnel is to be provided to the Procurement Contracting Officer after award. After receiving receipt, the Procurement Contracting Officer will initiate processing, and a yearly pass can be issued within a few days. The successful contractor is expected to provide full contract performance after receiving Common Access Cards (CACs).

61. Office space and equipment. PWS Section V states the Government will supply office space inside Building A and that the contractor will not be required to acquire any property. Does the furnished space include computers, telephones, internet connectivity, and printing, or is the contractor expected to provide its own equipment and connectivity? If Government computers are provided, will contractor personnel require network accounts to maintain the electronic inventory database and submit the required reports?

Response: The Government will supply furnished office space with internet connections. The contractor/vendor is responsible for the additional equipment cited above.

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62. PWS paragraphs 1.1, 2.1.1.2 and 2.3 reference Appendix A (Estimated Workload Data) and Appendix B (Government Furnished Property/Equipment). Neither was posted. Will the Government issue both by amendment?

Response: Solicitation was updated to reflect Appendixes A, Estimated Workload Data, and B, Government Furnished Property Equipment as of 1 September 2026.

63. If the appendices are not released, can the Government provide the last 12 months of workload: resident move-ins and move-outs, deliveries and pickups, service calls and minor repairs, turn-ins and disposals, and new items received?

Response: Appendixes A, Estimated Workload Data, and B, Government Furnished Property Equipment as of 1 September 2026, are provided at www.SAM.gov.

64. Can the Government provide the count of government-owned appliances by type, including how many ice makers and how many are Manitowoc SMSO units?

Response: Inventory including make and quantity are provided in Appendix B, Government Furnished Property Equipment as of 1 September 2026.

65. Are washers, dryers and other kitchen and laundry appliances in the homes government-owned under this contract, or provided by a privatized housing partner?

Response: Two (2) washer/dryer sets in the warehouse, and one (1) set is in a home.

Yes, the Government does have appliances in the home that belong to a privatize partner, the contractor/vendor is not responsible for these appliances.

66. PWS paragraph 2 lists furnishings, window treatments, equipment and appliances as separate categories but does not define "equipment." Will the Government define it and list the item types included? Is it limited to Appendix B?

Response: In accordance with PWS Section I, paragraph 2.1.1.1, Ice Makers.

67. The PWS addresses cleaning of window treatments in the homes but does not describe a dry-cleaning task. For CLIN 0003, what services are covered, at what frequency, how many panels or sets, on site/in-home or off-site? If offsite, is take-down and rehang the contractor's responsibility?

Response: In accordance with PWS, the drapes are sent to a commercial dry-cleaning company after change of occupancy and rehung in the home by the contractor/vendor.

Appendix A, Estimated Workload Data, has been updated to reflect dry-cleaning throughout the life of the contract. Thirty-one (31) drape panels per home are estimated annually. None of which are offsite. This number of drapes varies by residence and is

68. The pricing schedule has three fixed monthly CLINs and no line for materials or other direct costs. Please confirm that all repair parts, preventive maintenance parts, filters and consumables are contractor-furnished with no separate reimbursement.

Response: The CLINs are firm fixed price (FFP) with no separate reimbursement.

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69. PWS 2.1.2 makes the contractor responsible for all local disposal costs. What annual disposal volume should offerors assume, and does the contractor bear the certified disposal costs for refrigerators, freezers and ice makers?

Response: Reference PWS Section I, paragraph 2.1.2, Disposal. As needed, the contractor will move items for disposal from the warehouse and/or designated home to Defense Logistics Agency Disposition Services. Annual disposal volumes are as needed thus specific volumes are not currently available.

70. PWS 2.1.1 requires proof of resident receipt within 10 days; the deliverables table says 3 days. Which governs?

Response: PWS Section I, paragraph 2.1.1, Preventive Maintenance has been updated to reflect 3 days and now reads, “The Vendor shall clean and/or repair furniture prior to delivering to Residents. The contractor shall provide proof of resident receipt to the COR within 3 days of completion. Resident requested delivery times will be met and without delay. Vendor will deliver and or pick-up furnishings to/from Residents in a timely manner and without incident. Annual training on proper lifting techniques will be documented.”

71. Please confirm core hours of 0730 to 1630 may be flexed to meet resident-requested appointments outside those hours, and how warehouse access and end-of-day securing are handled when work runs outside core hours.

Response: Yes, these are the core hours and no overtime is needed. Work should be performed during core hours in accordance with PWS.

72. Is there an incumbent contractor performing this requirement today? If so, can you please identify the incumbent, contract number, and the contract value.

73. Is there an incumbent contractor? If so, please provide the contractor, contract number and total contract value.

74. Please provide the current incumbent staffing level by position or labor category, including full-time and part-time personnel.

Response: Historically, two (2) to three (3) laborers have been used for this requirement. Personnel will frequently climb ladders, move and lift items and must be able to lift up to 50 pounds. Each individual offeror/vendor should determine appropriate staffing levels to appropriately support the requirement.

75. Please confirm whether there is any mandatory pre-proposal conference, site visit, or walkthrough associated with this solicitation. If so, please provide the date, time, location, registration process, and whether attendance is required for proposal eligibility.

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Response: There are no pre-proposal conference, site visit, or pre-award walkthrough associated with this Solicitation.

76. Please confirm whether the Government will provide warehouse/storage space for the furnishing management requirement, or whether the contractor is expected to provide its own off-site warehouse facility.

Response: Yes, warehouse and showroom space will be provided. Please reference Section V, paragraph 5 of PWS.

77. If Government warehouse space is provided, please clarify the approximate square footage, loading access, security restrictions, and Government Furnished Property or Equipment available to the contractor.

Response: Due to the nature of private areas, floor plans, warehouse layouts, furniture inventories, loading-dock information, and photographs will not be provided. Floor plans and warehouse layout will be available upon contract award. Furniture inventories are available in Appendix B, Government Furnished Property Equipment as of 1 September 2026. The warehouse square footage is 3,996 square feet (sq ft).

78. Please clarify the anticipated historical workload for moving services, including the approximate number of moves, deliveries, pickups, furniture installations, appliance moves, and disposal actions performed annually.

Response: The estimated annual household move volume is 45+ per year. Each

79. Does the Government anticipate a minimum contractor staffing level or dedicated full-time personnel requirement for furnishing management, warehousing, inventory control, and moving services?

Response: Yes, dedicated full-time staff are required to support this requirement.

80. Are contractor-owned vehicles required to remain dedicated to this contract, or may the contractor use commercially leased or rented vehicles that otherwise meet all solicitation and base-access requirements?

Response: In accordance with PWS, the vendor shall provide management, logistics, warehousing, labor, tools, equipment, transportation, and materials necessary to perform services outlined. The contractor can utilize commercially leased or rented vehicles with prior state registration, state emissions and insurance coverage.

81. May an offeror utilize qualified subcontractors for specialized portions of the requirement, such as dry cleaning, upholstery/furniture repair, appliance repair, or specialty installation, while the prime contractor retains overall contract management and responsibility?

Response: Yes, subcontractor utilization is allowed.

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82. Please confirm whether subcontractor past performance may be submitted as supporting experience in addition to the required prime-contractor past performance references.

Response: Per the Instruction to Offerors of Solicitation; Offerors shall provide past performance information for a maximum of (3) references in which they operated as prime contractors.

83. Regarding the past performance requirement, will experience performing comparable furniture management, moving, warehousing, logistics, resident relocation, or institutional relocation contracts be considered relevant even if the prior contract did not include every service element contained in this PWS?

Response: Submitted past performance will be evaluated for relevancy with this requirement.

84. Please clarify whether the contractor will be responsible for purchasing replacement furniture, appliances, or other furnishings, or whether those items will be Government-furnished and the contractor will only be responsible for receiving, storing, delivering, installing, maintaining, and disposing of them.

Response: This is correct, the Government will purchase furniture, appliances, drapes and furnishings.

85. Please confirm the inventory-management system requirements. Is the contractor expected to provide its own electronic inventory software/platform, or will access to a Government system be provided?

Response: The contractor must have its own electronic inventory.

86. Please identify any required response times for urgent or short-notice moving, delivery, appliance, or furnishing service requests beyond the workload estimates provided in the solicitation attachments.

Response: No moves outside the workload are required. Short-notice movement, delivery, appliance, or furnishing service requests occur during core duty hours provided in PWS.

87. Please confirm whether the pricing worksheet represents the complete pricing structure for the base period and four option periods, or whether additional reimbursable or separately priced service categories may be authorized during performance.

Response: The Pricing Worksheet represents the complete pricing structure for the Base period and four (4) Option periods.

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88. Please confirm whether performance and payment bonds are required for this service contract. If so, please identify the applicable percentages or amounts.

Response: This is not a construction requirement thus performance payments and/or payment bonds are not required. The associated CLINs are firm fixed priced (FFP) and paid monthly based on completion of services. The successful awardee will be required to maintain all appropriate insurance.

89. Can the Government identify the incumbent contractor and provide the incumbent contract information, to include the contract number, period of performance, and total contract value?

90. Can the Government confirm whether incumbent personnel are currently performing this work? If so, can the Government provide (a) the number of incumbent employees by labor category and their current wage rates, and (b) the Service Contract Act anniversary dates for incumbent employees so that offerors may accurately price vacation and fringe benefit accrual under the applicable Wage Determination?

Response: The incumbent personnel are currently successfully performance in accordance with PWS associated with the contract awarded. The Government is unable to provide detailed information regarding the incumbent personnel. The labor classification which closely corresponds to the required work are Warehouse Specialist 21410 or Furniture Handler 09040. There may be additional labor classification codes which could apply.

91. Responses are due 21 September 2026 and the period of performance begins 30 September 2026. Does the Government anticipate a transition or phase-in period between award and full performance? If award occurs after 30 September 2026, will the base period start date and option dates shift accordingly?

Response: In accordance with PWS Section VI, paragraph 6.4, Transition-In Plan, the Government will hold a contractor kick-off meeting no later than five (5) days after award. The contractor is expected to provide a Transition-In Plan at that time. A list of contractor personnel is to be provided to the Procurement Contracting Officer. After receiving receipt, the Procurement Contracting Officer will initiate processing, and a yearly pass can be issued within a few days. The successful contractor is expected to provide full contract performance after receiving Common Access Cards (CACs). As determined necessary by the Government, periods between contract award and contractor onsite performance will be assessed and adjustments will be made as needed.

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92. PWS paragraphs 2 and 2.4 reference 43 privatized general/flag officer homes, window treatments are limited to 41 homes, and Appendix A references 41 GOQs. Appendix B also notes four quarters where the Coast Guard handles furnishings. Can the Government confirm the number of homes in scope for (a) preventive maintenance and semi-annual inventory and (b) window treatment services, and confirm whether the Coast Guard-handled quarters are excluded?

Response: Preventive maintenance and semi-annual inventory are maintained for 43 homes as identified in PWS. Window treatment services for drapes are for 41 homes which include the Coast Guard. The other two homes are not required for drapes cleaning.

93. To size preventive maintenance, can the Government provide the current count of appliances covered under PWS 2.1.1.1 by type (stand-alone ice makers by manufacturer, refrigerators, trash compactors, instant hot water dispensers, and any other appliances receiving annual or quarterly PM), and confirm that Appendix B is the complete and current listing of furnishings and appliances in use, in the warehouse, and in the showroom?

Response: Preventive Maintenance is required for 41 stand-alone ice makers, 37 top-bottom refrigerators and four (4) industrial 2-door refrigerators, one (1) instant hot/cold water dispenser.

94. Appendix A states that 60 to 70 percent of GOQs change occupancy each calendar year. Can the Government describe what a typical change of occupancy requires of the Vendor (for example, full pickup of furnishings at move-out, cleaning and storage, and redelivery and installation at move-in), and provide the number of change-of-occupancy actions completed in the most recent 12 months?

Response: Yes, full pick-up of furnishings at move-out, cleaning and storage to include drapes and redelivery of drapes/furnishings at move-in. The 2nd refrigerators and lawn furnishings remain in the home.

95. In Appendix A, March 2029 Items Issued shows 15 against 69 in March 2028 and 62 in March 2030, and October 2028 Repairs shows 112 against 10 to 20 in adjacent years.

Can the Government confirm whether these values are correct or typographical, so that offerors price to consistent workload?

Response: The Government has peak seasons for move-in and move-outs.

96. The Pricing Worksheet contains three monthly firm fixed price CLINs (Furnishing Management Services, Moving Services, and Dry-Cleaning Services), but the PWS does not define which tasks belong to each CLIN. Can the Government describe the scope intended for CLIN 0002 Moving Services and CLIN 0003 Dry Cleaning Services versus CLIN 0001, so that offerors allocate labor and other costs consistently and avoid an unbalanced pricing finding?

Response: Please reference the associated PWS and all attachments.

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The overarching Furnishing Management Services and Dry-Cleaning Services are defined in PWS Section I, 2, “Vendor functional areas of responsibility include accountability, cleaning, minor repair, preventive maintenance and warehousing of government-owned furnishings, government-owned window treatments (41 homes only), government-owned equipment and government-owned appliances in 43 privatized general/flag office homes. The vendor will be responsible for accountability, cleaning, minor repair, preventive maintenance and warehousing of government-owned furnishings.”

The Moving Services requirement is to pack, unpack and move household furnishings identified in Appendix B, Government Furnished Property Equipment as of 1 September 2026. The vendor shall provide laborers daily with the physical ability to frequently climb ladders, move and lift items and must be able to lift up to 50 pounds. Contractor shall provide a stable workforce, throughout the duration of the contract. Packing and unpacking employee-content, moving computers, monitors, printers, AV equipment, safes, files, or specialty equipment and/or connecting/disconnecting IT is not anticipated. Pickup and delivery services are to take place at Joint Base Anacostia- Bolling (JBAB) and Joint Base Myer-Henderson Hall (JBMHH). Also reference, PWS Section, I, 2.

97. PWS 2.1 and 2.5 include cleaning and maintenance of Government-owned window treatments, CLIN 0003 is titled Dry Cleaning Services, and Appendix A shows drape removal, cleaning, and installation only in 2031 (31) and 2032 (28). Can the Government confirm (a) whether window treatment cleaning is expected in the base period and Option Years 1 through 3, (b) whether cleaning is performed by a commercial dry cleaner at Vendor expense or by another method, and (c) the historical annual quantity and cost of window treatment cleaning?

Response: Appendix A, Estimated Workload Data, has been updated to reflect dry-cleaning throughout the life of the contract. Thirty-one (31) drape panels per home are estimated annually. This number varies by residence and is subject to change.

Commercial dry-cleaning payment is provided to the vendor in CLIN 0003 of the solicitation and is at the awardee’s expense.

98. Can the Government confirm whether the following are included in the firm fixed price or reimbursed separately: (a) ice maker PM parts within the $250 per unit per fiscal year cap, (b) minor repair parts and materials under the $250 per item threshold, and (c) PM consumables such as water filters, compactor and hot water dispenser filters, sanitizer, cleaning chemicals, and gaskets? Can the Government also confirm that major repairs, refinishing, reupholstery, and replacement furnishings and appliances are funded by the Government outside this contract, and provide the historical annual parts and materials expenditure under the current contract?

Response: In accordance with PWS Section I, paragraph 2.1.1.2, Minor Maintenance/Repairs, the vendor is responsible for minor repairs estimated at less than $250 per item. Additionally, Section I, paragraph 2.1.1.1, Ice Makers, the vendor is

19 | P a g e FA7060-26-R-0016 responsible for preventive maintenance parts and cannot exceed $250 per ice maker per fiscal year. Vendor is also responsible for cleaning the refrigeration condenser coils two times annually, per machine.

In accordance with PWS Section I, paragraph 2.1.1.3, Major Maintenance/Repairs, the vendor shall notify the Government of items requiring major repairs which are beyond the scope of the contract.

Historical annual parts and materials expenditures are not currently available.

99. Does the Government require any specific technician certification for appliance preventive maintenance and minor repair, such as EPA Section 608 refrigerant certification or manufacturer certification for Manitowoc and Hoshizaki ice machines, or may the Vendor perform this work with trained general maintenance personnel following the manufacturer's manual?

Response: Yes, in accordance with PWS, this can be performed by trained general maintenance personnel.

100. PWS Section 5 lists only office space in Building A 121 as Government furnished.

Can the Government confirm that no vehicles, trailers, material handling equipment (forklift or pallet jack), hand trucks, or tools are furnished, and describe the vehicle type and capacity currently used to perform deliveries, pickups, and DRMO turn-ins (for example, box truck with lift gate) so offerors can propose an appropriate vehicle?

Response: The offerors should secure an appropriate vehicle in accordance with the

PWS.

101. Can the Government describe the Building A 121 warehouse and showroom (approximate square footage, loading dock or ground-level access, climate control, and whether any Government material handling equipment is available for Vendor use), and confirm that a vendor vehicle may be parked and secured at Building A 121 during and outside duty hours?

Response: The showroom is climate controlled. The warehouse does not possess climate control functions; however, due to the warehouse doors remaining open, there are large temperature swings in the warehouse. The warehouse is approximately 3,996 square feet (sq ft). Please reference PWS Section VI, paragraphs 6.1, Scheduling Concerns and 6.2, Core Duty Hours and Base Shutdown/Inclement Weather for specific duty hours.

The vendor is responsible for providing all necessary equipment including material handling equipment in accordance with PWS. The loading dock is easily accessible.

Vendor owned vehicle(s) used to render services may utilize parking associated with Building A 121.

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102. Appendix B lists quarters at JBAB and two quarters at Fort Myer. Can the Government confirm that all deliveries, pickups, and preventive maintenance are limited to JBAB and Fort Myer-Henderson Hall, and identify any other locations (for example, off-installation privatized housing or Joint Base Andrews) where services may be required?

Response: In accordance with the PWS, pickup, delivery and preventive maintenance services are to take place at Joint Base Anacostia-Bolling (JBAB) and Joint Base Myer- Henderson Hall (JBMHH). The Government does not service window treatment at Joint Base Myer-Henderson Hall (JBMHH).

103. The Vendor bears all costs of local disposal. Can the Government provide the number of items disposed through DLA Disposition Services and through local disposal in the most recent 12 months, and confirm whether the Vendor prepares the DD Form 1348-1A turn-in documentation or the Government provides it?

Response: In accordance with the PWS, the vendor prepares the DD 1348-1A turn in document.