Questions and Answers for MCIC Furniture Update 3.docx

Q&A for Furniture at USAFA Madera Cyber Innovation Center (MCIC)

FA700024Q0030

· Could you please confirm whether having a GSA schedule contract is required in order to be considered for this procurement?

Answer: A GSA Schedule is not required

· Do you have any additional information on the cafe stool? Maybe a basis of design photo or a manufacturer name?

Answer: The PWS provides the café stool needed specifications. Some acceptable café stools include but are not limited to; Café stools by Sit on It or Versteel.

· Do you have the DWG's for this project that I can place furniture into?

Answer: DWG files cannot be uploaded to SAM.gov. Any vendor that would like a copy of the DWG files may request them from the Contracting Officer (gary.monson@us.af.mil)

· Can the bid date be extended by one week?

Answer: The bid date has been extended to (18 June by 4:00 P.M MST)

· RFQ is due on 5 June 2024 – is this going to be enough time for questions to be answered and returned? If there are a lot of changes this most likely won’t be enough time for us to fix/change the design.

Answer: RFQ due date has been extended to 18 June. All questions must be provided no later than 3 June. All Q&As will be posted as quickly as possible. With the extension all vendors should have adequate time to make any needed changes to their proposals.

· The current delivery of product onsite: 13 August does not provide enough time for processing and lead time. Is there room for movement here?

Answer: The delivery date has been changed to 18 September. Additionally, the Solicitations has been updated to include the need to provide delivery lead times from date of award.

· There were discrepancies between the Atch 2 Furn BOM Excel and the Atch 1 SOW as follows. Please advise per notes questions below.

Ground Floor (Appendix 1)

3. Office and Design area 119:

f. 6 each 72x24 freestanding desk shells, grommet in corner, half high modesty panel, laminate tops and chassis ROW # 9 on Att 2 BOM shows 60 x 24 Laminate HT adj. desks QTY 6.

What is the correct dimension for these items 60 or 72 ?

Answer: Correct dimensions is 72; SOW is authoritative. The current BOM has been revised.

B. Mezzanine (Appendix 2)

3. 2 Offices - 409 and 410 to each include:

c. (wood veneer) Mobile BBF (Box Box File) with pencil tray to slide on top of drawer ROW # 13 on Att 2 BOM Shows File File (FF) Wood veneer Mobile peds.

Should we quote FF or BBF with pencil tray?

Answer: w/pencil tray; SOW is authoritative. The current BOM has been revised.

SOW P.13 -- C. Second Floor (Appendix 3)

1. SOW States: Classrooms 223,225 and 226 to each include:

a. 13 ea 24 x 60 x power adjustable height tables.

ATT-2 BOM (Row #42) Shows QTY 26. Appendix 3 Floor plan shows 12 in ea. Room.

Please advise of correct quantity for this item which appears to be 36 total.

Answer: The total should be 39 total; 12 for students, 1 for the instructor (total 13 per room). The current BOM has been revised

SOW P.9 -- 3. Studio 204 to include:

a. 2 each 60x24 laminate mobile desk shells with half...

ATT 2 BOM does not list any item of this Description Should this item be added to the BOM?

Answer: This is included in the BOM on Row 35

· SOW States 13 August 2024 as the required delivery date. We can quote lead-time after award. Is there a fixed award date, or is it acceptable to quote lead time from award to delivery?

Answer: Within your Price quotation it is required to include your delivery lead times from date of award. The delivery date in the SOW will be updated to a delivery date of 18 Sept. We would be unable to accept deliveries sooner than that date. As stated in the solicitation the delivery date may be delayed due to construction delays to building 2415. Before final shipment the contractor must Coordinate with the USAFA Project Manager and the awarding Contracting Officer for exact delivery and installation days.

· RM 115 would 24 X 60 tables be acceptable?

Answer: Yes; however, half as many tables would be needed with tables that are twice the size specified.

· Cascade cabinet is mentioned multiple times please clarify if this is a brand or characteristic?

Answer: Cascade by Smith Systems is a brand; equivalent is acceptable. Provided the form factors and characteristics are equivalent. Reference https://smithsystem.com/lines/cascade/

· For most dimension requirement would a + or – of 2 inches be accepted?

Answer: +2 inches may be difficult in some of the smaller classrooms. Within 2 inches or UNDER is safer to meet space requirements.

· Is this opportunity limited to buying American products, or can we offer comparable products that are non-TAA compliant?

Answer: Please refer to DFAR 252.225-7001 for definitions of terms used in DFAR 252.225-7000. DFARS 252.225-7001 defines what countries are Qualifying countries. Additionally, as stated om DFARS 252.225-7000 the evaluation procedures in DFARS 225.502(c) will be used.

· Items 2 & 3 on the item spreadsheet:

0. Please confirm the Basis of Design.

0. Please confirm the width of the coffee tables. Only Depth and Height are listed.

ANSWER: D is for Diameter; Height 16”, Diameter 30”. Any item labeled coffee table or side table will be circular with D for diameter.

· Item 38 on the item spreadsheet states 36” D, however, the designs show 30”, which would make more sense based on what these are being used for. Can you please confirm the depth should be 30” D?

ANSWER: D is for Diameter; Height-adjustable meeting table, Diameter 36”.

Please provide the basis of design for item 35 on the item spreadsheet. No options for a table to have full end panels, partial modesty panel, casters, and height adjustable capabilities.

ANSWER: These ones are not height adjustable

· For the (13) 3-person PODS, who will be responsible to connect those to building power?

ANSWER: The 3 person pods are specified with an electrical whip which will be hard wired into floor receptacles by CE electricians.

· Atch 1 SOW and Atch 2 BOM do not seem to line up with product and quantities. Which should we follow for pricing format?

Answer: Attachment 1 SOW is the authority if there are any discrepancies between documents; BOM has been removed from the solicitation.

· Office 119: SOW specifies 30W. Drawing shows 36W. Which is preferred?

Answer: 36 wide bookshelf units by 60H. SOW paragraph 3.e has been updated to reflect 36W.

· Forensic 217: SOW specifies 36D. Drawing shows 30D. Which is preferred?

Answer: SOW 36”

· Power modules: Most come with 3 power/ 2 USB. Would adding under surface power module for additional outlets be acceptable?

Answer: Yes, under surface power module is acceptable. Above surface module to include 3 power receptacles and 2 USB charging ports, size A and C. Units are required to clamp onto back desk edge AND through a grommet hole.

Update 3

· On the Cascade cabinets the below requirement is not available:

Each unit to be 30H x 29W x 19 d with 8 plastic totes in each of 2 columns. 2 totes to be 6 inches H x 11 inches W; 6 totes to be 3 inches H x 11 inches wide

· In a 30H unit you cannot fit 2 - 6 inch totes and 6 - 3inch totes in one column

· The 30H unit would fit 1 - 6 inch tote and 3 - 3 inch totes totaling 8 totes per cabinet is this acceptable?

· Would you like a larger cabinets to exceed the tote requirement?

· There is no cabinet to match the exact tote requirements.

Answer: Clarification, 8 totes in each CABINET, in 2 columns. Total totes will be 8 per cabinet. Each column will have one 6” tote and three 3” totes.

· On the 120 degree workstations please confirm the size of the height adjustable surface and if the mobile BFs should be under the surface? Would need to be 60 X 24 X 24 X 60 to be symmetrical and cover the mobile BFs and would match the footprint in the drawings provided? Please clarify what is intended?

Answer: Mobile BFs should be under the surface. Intent is to have symmetrical and cover the mobile BFs.

· The 60 X 24 adjustable height tables that require a TOPS CAN BE LAMINATE AS LONG AS THEY CAN WITHSTAND HEAT, SOLDERING, CHEMICALS AND SCRATCHING . Please confirm what material is acceptable Epoxy Resin, Phenolic Resin, Stainless Steel, HP Laminate, Butcher Block?

Answer: Any surface that can adequately withstand the specified conditions is allowable. Of the options provided all would be acceptable except Butcher Block.

· Would a markerboard laminate top be acceptable on the coffee table?

Answer: Yes

· Is this or is this not GSA 100% Small Business Set-Aside? There are conflicting statements from the last set of questions (says that procurement does not need to have a GSA schedule in order to be considered) and the SOW which says that this is 100% Small Business Set Aside (which is GSA terminology).

Answer: You do not need a GSA Schedule to provide a proposal to this requirement. This is a 100% Small Business Set-Aside. Only a Small Business will be awarded this contract.

· For bid submission, is both a plan view and 3-d required? Also, what is considered an “area” (see requirement in B.1.8 via SOW)? Is an area a room, a floor, or single item? Can we submit single items with 3-d images and tally in a spreadsheet?

Answer: We do specify 3D elevation for each area. If we got 3D renderings or photographs for the furnishings that would be fine.

· Can the café height chairs and tables be confirmed with desired seat and table height? There are conflicting definitions on the word “café-height”.

Answer: Café height tables are 34-39”H. chairs need to coordinate with the table height.

· Is there a basis of design for the desktop power modules to clamp on side of table and through grommet hole?

Answer: Power modules—ESI Flex Charge 4CX is basis of design. These can fit through a grommet hole and clamp onto a desk edge.

· Is there a model no. for the lounge chair by Integra?

Answer: Integra chairs: Rendezvous model is basis of design

· Would the Government issue an LOA to use to purchase product on behalf of the government?

Answer: Yes, that can be arranged if needed.

· The due date for submitting the proposal is June 12 at 5 pm?

Answer: Due date has been changed to 18 June by 4:00 PM MST

· The proposal has to be sent via mail?

Answer: Quotes must be sent to gary.monson@us.af.mil and tikiwa.durrell.2@us.af.mil. Anything otherwise can and will be considered nonresponsive.

· Does the proposal have to be signed?

Answer: No, but the proposal must be valid and include all required information as stated in the Request for Proposal.

· Do you have a budget that can be provided?

Answer: No

· Do you need installation to be included in the proposal?

Answer: Please refer to the SOW, yes install is required

· Does the building have an elevator?

Answer: Please refer to Appendix 5. Yes, there is an elevator.

· Can we schedule a site visit to see the construction?

Answer: No