FA7000-24-Q-0030 MCIC Furniture.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Quotes are being requested because of this written solicitation.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 & part 13.

The Request for Quotation (RFQ) number FA700024Q0030 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03; Effective 02/23/2024. DFARS change notice 01/22/2024, effective 01/22/2024, and the Department of the Air Force Acquisition Circular (DAFAC) 2023- 0707, effective 07/07/2023.

This is a 100% Small Business Set-aside.

The North American Industry Classification System (NAICS) code for this project is 337214 with a size standard of 1,100 employees. The product service code is 7110.

The purpose of this combined synopsis and solicitations for the purchase, delivery, and installation of furniture for the Madera Cyber Innovation Center, USAF Academy, Colorado. See attached Statement of Work and five (5) appendicies. It is anticipated that a purchase order will be established with one quoter. All responsible sources may submit a quote, which if received in timely manner, will be considered by the 10th Contracting Squadron, United States Air Force Academy (USAFA).

Please note: The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

The schedule and contract CLIN schedule are below:

CLIN SUPPLIES/SERVICE QUANTITY UOM UNIT PRICE Total Price

Purchase, delivery, and installation of furniture to the Madera Cyber Innovation Center, USAF Academy, Colorado

1 EA

Ship to address: Building 2415, Madera Cyber Innovation Center USAF Academy, CO 80840 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote (Attachment 3).

Delivery: Delivery must be F.O.B. Destination

Required Delivery Date: 13 August 2024. The delivery date may be delayed due to construction delays to building 2415. Before final shipment the contractor must Coordinate with the USAFA Project Manager and the awarding Contracting Officer for exact delivery and installation days.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

*****Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Before submitting a quote, please read the instructions in the addendum to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this RFQ could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

RFQ due date: 5 June 2024 RFQ due time: 4:00 P.M. MST Email to Mr. Gary Monson, gary.monson@us.af.mil and Ms. Tikiwa Durrell, tikiwa.durrell.2@us.af.mil

Quotes must be sent to gary.monson@us.af.mil and tikiwa.durrell.2@us.af.mil. Anything otherwise can and will be considered nonresponsive.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to gary.monson@us.af.mil and tikiwa.durrell.2@us.af.mil by June 3, 2024 @ 4:00 P.M. MST

All companies must be registered in the System for Award Management at www.sam.gov to be considered for award. The Government will not provide contract financing for this acquisition.

Invoice instruction shall be provided at time of award.

mailto:gary.monson@us.af.mil mailto:tikiwa.durrell.2@us.af.mil mailto:gary.monson@us.af.mil mailto:tikiwa.durrell.2@us.af.mil mailto:gary.monson@us.af.mil mailto:tikiwa.durrell.2@us.af.mil http://www.sam.gov/

SOLICITATION INSTRUCTIONS

In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order".

The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Nov 2021), and the addenda listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-1; Instructions to Offerors—Commercial Products and Commercial Services:

QUOTATION PREPARATION INSTRUCTIONS

1. General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, Unique Entity ID number, size of business, and warranty information.

COMPANY NAME

SAM UEI

Number of Employees Estimated Delivery Date Payment Terms Warranty FOB (Select) Destination Original shipping costs included? (Yes or No)

The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

2. Specific Instructions. Quotes shall consist of three parts as identified below.

a. PRICE QUOTATION. Submit the price quote in accordance with the line-item structure listed in this solicitation. Price quotes must be firm-fixed-price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote.

Price CLIN 0002 Storage Costs at a unit price of 1 week with an extended quantity of 8 weeks. This is an Option CLIN and will only be exercised if storage will be required.

b. DESCRIPTIVE LITERATURE. For the quote to be considered by the Government, it must meet the requirements specified in the statement of work.

Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

c. CONTRACT DOCUMENTATION.

i. Quoters are required to be registered and have an active account in the

System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted to comply with the annual representations and certifications requirements. Quoters that are not registered or active in SAM at the time the quotation is submitted will not be considered.

ii. Quotes must include completed copy of the following provisions that require fill-in text: DFARS 252.225-7000, Buy-American – Balance of Payment Program Certificate

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and

Commercial Services (Nov 2021) applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price, Technical, and Past Performance.

4. Late submissions. FAR 52.212-1(f) is amended as follows:

a. Quoters are responsible for submitting quotations to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 1:00 p.m., local time, for the designated Government office on the date that quotations are due.

b. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered.

c. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

ADDENDUM TO FAR 52.212-2; Evaluation—Commercial Products and Commercial Services:

BASIS FOR AWARD

1. This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. Quotes will be evaluated as described below.

a. Price Evaluation. The government will rank all offers by Total Evaluated Price (TEP). The TEP will be calculated by multiplying the unit price by the quantity to confirm the extended amount quoted for the CLIN. Next, all extended amounts will be added together to get to the total price proposed. The total price for both CLIN 0001 and Option CLIN 0002 will be totaled together to get the total price proposed. All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected. Next, the quote that has the lowest TEP will be evaluated for Technical Acceptability and assigned a rating of “Acceptable” or Unacceptable.”

b. Technical Evaluation. The evaluation team will review the descriptive literature to determine if quote meets the requirements identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable.” If, the Quoter’s Technical rating is determined to be “Unacceptable,” the Quoter will no longer be considered for award and evaluation for that Quoter will stop. If the quote is rated “Acceptable,” the quote will next be evaluated for Past Performance.

c. Past Performance. Past performance information will be based on the information gathered using the CAGE code submitted by the Offeror, utilizing the System for Awards Management (SAM) pulled from SAM.GOV, and in accordance with DFARS 252.204-7024, Notice on the Use of the Supplier Performance Risk System (Mar 2023). As a result, quoters will receive an “Acceptable” or “Unacceptable” past performance rating. A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased. The Government reserves the right to use any Past Performance history source for verification.

If the Quoter’s Technical rating is determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop.

2. If the lowest priced acceptable offer is judged to have an “Acceptable” performance assessment rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

If the lowest priced Quoter is not judged to have “Acceptable” Technical and Past Performance ratings, the next lowest priced Quoter will be evaluated utilizing the methodology above, and the process will continue (in order by price) until a Quoter is judged to have an “Acceptable” Technical and Past Performance assessment rating or until all Quoter are evaluated.

3. The Government reserves the right to award on an "All or None" basis.

4. Discussions. The Government intends to award a purchase order without discussions with respective vendors/quoters. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Dec 2022), and the addenda listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties except for certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

Attachments:

1. Statement of Work dated 20 May 2024

- Appendix 1 1st floor Cyberworx

- Appendix 2 Mezzine floor Cyberworx

- Appendix 3 2nd floor Cyberworx

- Appendix 4 3rd floor Cyberworx

- Appendix 5 Elevator Dimensions

2. Furniture Bill of Materials

3. DFARS 252.225-7000 Buy American—Balance of Payments Program Certificate.

4. FA700024Q0030 - Solicitation Provisions and Clauses

Gary J. Monson

Contracting Officer

Combined Synopsis/Solicitation