Site_Visit_Minutes_FA7000-19-R-A002_Base_wide_CCTV_phase_3-5.pdf

Serve ~ Maintain ~ Protect Source Selection Information – See FAR 2.101 and 3.104

DEPARTMENT OF THE AIR FORCE

10TH CONTRACTING SQUADRON

USAF ACADEMY COLORADO

4 March 2019

MEMORANDUM FOR RECORD

SUBJECT: Pre-Proposal Site Visit Meeting Minutes, Solicitation FA7000-19-R-A002 USAFA CCTV System, Phase 3-5

1. A pre-proposal site visit was held for the CCTV System, phase 3-5 at the United States Air Force Academy (USAFA). The site visit was held on 26 February 2019 at 8:30 A.M. Potential contractors and other attendees are listed on the attendance sheet (Attachment 1). The Government provided transportation for all attendees from the South Gate Pass & ID Center.

2. The site visit began at 8:30 A.M. Attendees were given an overview briefing of the solicitation and issued a copy of the attachment 18. This attachment was posted on 22 February 2019 on FedBizOpps.gov website as Amendment 01. Mr. Doug Keeler, Contracting Officer, presented an overview of the solicitation and the rules of engagement for the site visit. The attendees were greeted by the Director of Antiterrorism, Mr. Paul Ceciliani USAFA/A4S.

3. Following the briefing, the government drove from the South Gate to Fairchild Hall. The group was greeted by Ms. Linda Scott, building manager, and escorted throughout the facility pointing out various locations were cameras would need to be installed. Mr. Ceciliani noted that all exit doors would need cameras and the color of all exterior roof cameras would need to match the existing color of the roof. The government proceeded to the Cadet Gym where they were greeted by Mr. Roger Gustafson, Director of Athletics, where they were escorted throughout the Gym, Field House and Clune Arena. From the Cadet Gym, the government drove to Harmon Hall, via the cadet parking lot. The government then drove to Building 4199, COMM Building, to have the group walk through and view the server room. The Government then drove past Genera1 Officer Housing to give the group a general idea of camera placement. No one de-boarded the bus. The Government then drove to Falcon Stadium and walked around the east side of the stadium to give the group a general idea of camera placement. The Government then drove the group and visited BDOC. The government then drove out to the airfield to view the existing monitors. The Government then drove the group to the south gate. The on-site portion of the visit concluded around 2:00 P.M., and all attendees departed from the Pass & ID parking lot.

Everyone was reminded to submit any questions in writing NLT 2:00 P.M. Tuesday, 5 March 2019 and that answers will be posted on FedBizOpps.gov on or about the 14 March 2019. A follow-up email was sent to the site visit attendees later that day. (Attachment 2)

Prepared by:

Steven Brinker Contract Specialist

Attachment:

1. Attendance Sheet

2. Email to Attendees