JA-13_01300_Submittals_.pdf

SECTION 01300

SUBMITTALS

PART 1 GENERAL

1.1 REFERENCES: (NOT USED)

1.2 DEFINITIONS

1.2.1 Submittal Definition, Shop drawings, product data, samples, administrative and closeout submittals, and additional data presented for review and approval by the Government.

1.3 SUBMITTAL TYPES

1.3.1 Material Submittals

Submittals for which review and approval will be made to ensure that the materials installed and process used for installation are in compliance with the design concept and contract documents. These include, but are not limited to, those items shown in paragraph 1.7 of this section. The following are examples of material approval data items:

a. Shop Drawings: As used in this Section, drawings, schedules, diagrams, and other data prepared specifically for this Contract, by the Contractor or through the Contractor by way of a subcontractor, manufacturer, supplier, distributor, or other lower tier contractor, to illustrate a portion of the work. Types are as listed in the paragraph 1.7, entitled "Schedule of Submittal Descriptions (SD)."

b. Product Data: Preprinted material such as illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate a portion of the work, but not prepared exclusively for this Contract. Types are as listed in the paragraph 1.7, entitled "Schedule of

Submittal Descriptions (SD)."

c. Samples: Physical examples of products, materials, equipment, assemblies, or workmanship, physically identical to a portion of the work, illustrating a portion of the work or establishing standards for evaluating the appearance of the finished work or both. Types are as listed in the paragraph 1.7, entitled "Schedule of Submittal Descriptions

(SD)."

[NOTE: USE THE ATTACHED MINIMUM SUBMITTALS (File Name: AF Form 66 for 01560 spec. Add additional rows to this spreadsheet for required submittals.}

1.3.2 Administrative and Closeout Submittals

Submittals of data for which review and approval will be to ensure that the administrative requirements of the contract are adequately met but not to ensure directly that the work is in accordance with the design concept and in compliance with the Contract documents. Submittals of this type include, but are not limited to, those items shown in paragraph 1.7 of this section.

1.3.3 Approving Authority

The approving authority for all submittals shall be the Contracting Officer.

1.3.4 Work

As used in this Section, the construction required by the Contract documents, including labor necessary to produce the construction and materials, products, equipment, and systems incorporated or to be incorporated in such construction and including materials, products, equipment, and systems produced both on and off-site.

file:///S:/ProjectLibrary/00-0001%20Design%20Guide/DesignGuide/Sections/General%20Provisions/AF%20Form%2066%20for%2001560%20spec.xlsx 1054949371C Typewritten Text

FA6703-17-R-0006

1054949371C Typewritten Text Attachment JA-13

1.4 PROCEDURES FOR ADMINISTRATIVE AND CLOSEOUT SUBMITTALS

1.4.1 Administrative and closeout submittals shall be provided as the work progresses in accordance with the time frames established within the contract for each item. Should a delivery date fall on a weekend or a holiday, the submittal shall be due the next working day thereafter.

1.4.2 Unless otherwise stated, the Government shall have fifteen (15) working days for review and acceptance of each administrative/closeout submittal.

1.4.3 All administrative/closeout submittals shall be submitted by letter to the Contracting Officer. The format shall be as specified for each item at the point in the contract which establishes the requirement. If a format and applicable forms are not specified, the submittal may be made on 8 1/2" by 11" plain bond paper, double-sided. The item shall be neatly and legibly handwritten or typed.

1.4.4 Warranties and operating instructions are required at the completion of the contract work and shall be submitted no later than thirty (30) calendar days after work is deemed to be substantially performed or beneficial occupancy is taken. Four copies of all warranties and operating instructions shall be provided unless otherwise specified. The Government shall have thirty

(30) calendar days for review and acceptance. Operation and maintenance manual data also shall include components required in the various technical sections of this specification.

1.4.5 With the exception of as-built drawings, drawings included in an administrative or closeout submittal shall conform to the requirements of paragraph 1.6.3 of this section.

1.4.5 Unless otherwise stated, administrative and closeout submittals shall be submitted in quantities of four, one original and three copies.

1.5 PROCEDURES FOR MATERIAL SUBMITTALS

1.5.1 Limits and Constraints Regarding Material Submittals

a. Submittals shall be complete for each portion of the work; components of the work interrelated as a system shall be submitted at the same time.

b. When submittal acceptability is dependent on conditions, items, or materials included in separate subsequent submittals, the submittal will be returned without review.

c. Submittals of information not required as a submittal, or covering work for which the submittals have been returned as "approved" or "approved as noted," will be returned without review.

d. Approval of a separate material, product, or component does not imply approval of assembly in which the item functions.

e. The work shall conform to approved submittals as approved. In the event a previously approved submittal has an error or omission, the contractor shall revise the submittal and resubmit for approval. Government review, corrections or comments made on submittals do not relieve the contractor from compliance with the requirements of the drawings, specifications, addendums and contract documents. The government reserves the right to seek equitable compensation if submittals containing unnoted deviations are approved.

f. Approval of a submittal by the Contracting Officer shall not relieve the Contractor from the responsibility to provide materials which comply with project specifications.

g. All material submittals must be submitted on an AF Form 3000, entitled Material Approval's submittal.

Review of submittals by the government will not be construed as a complete check, but indicates only that the submittals are in general conformance with the design concept and with the information given in the Contract

Documents. This approval shall not relieve the contractor from responsibility for errors and omissions.

1.5.2 Scheduling of Material Submittals - SUBMITTAL REGISTER (AF FORM 66)

a. Material submittals requiring government review and/or approval are defined in each section of the specification.

AF Form 66 contains a listing of items of equipment and materials for which submittals are required by the specifications; this list may not be all inclusive and additional submittals may be required. The contractor shall complete and submit the forms to the Contracting Officer for approval within 15 calendar days after Notice-to-

Proceed or at the direction of the Contracting Officer. The approved submittal register will become the scheduling document and will be used to control submittals throughout the life of the contract. The submittal register and the progress schedule shall be coordinated. The Contractor shall carefully control his/her procurement operations to ensure that each individual submittal is made on or before the Contract scheduled submittal date shown on the approved “Submittal Register.” Approval must be obtained from the Contracting Officer before the Contractor initiates any work for which material submittals are required. Submittals for critical items or long lead items shall be submitted individually to expedite processing.

c. The Contractor shall coordinate preparation and processing of submittals with performance of the work so that work will not be delayed by submittal processing. Also, coordinate and sequence different categories of submittals for same work and for interfacing units of work, so that one will not be delayed by coordination with another.

d. Except as otherwise specified, the Government will have fifteen (15) working days, beginning with receipt by the

Contracting Officer, for review and approval of each material submittal. The period of review is the same for both the submittal and resubmittal.

e. For submittals requiring approval by the Fire Protection Engineer, the Government shall have, beginning with receipt by the Contracting Officer, 30 calendar days for review and approval of the submittal. The period of review is the same for both the submittal and resubmittal.

f. Resubmittals for disapproved items shall be made within the time specified on the AF Form 3000 by the

Contracting Officer.

1.5.3 Contractor Responsibilities

a. Determine and verify field measurements, materials, field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and Contract documents.

b. Ensure that material is clear and legible. Ensure required specialty stamps are affixed and signed.

c. Stamp each sheet of each submittal with the Contractor's certificating stamp, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only. Word the submittal stamp as follows:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated into Project Number

____________,_______, is in compliance with the Contract drawings and specifications, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by __________________ Date _____________"

Note that this certification shall be placed on data attached to the AF Form 3000, not the AF Form 3000 itself.

d. Sign the Contractor's certification. The person signing the certification shall be one designated in writing by the

Contractor as having that authority. The signature shall be in original ink. Stamped signatures are not acceptable.

e. Transmit submittals to the Contracting Officer in orderly sequence, to prevent project delays and delays in work by the Government or separate contractors.

f. Proposed deviations from the contract requirements shall be clearly identified. Advise the Contracting Officer of submittals which include a proposed deviation requested by the Contractor, the reason for deviation shall be annotated on the submittal. The notification shall be inserted directly under the AF Form 3000 and shall clearly state that the submittal includes deviations from the specifications and drawings. Government review, corrections or comments made on submittals do not relieve the contractor from compliance with the requirements of the drawings, specifications, addendums and contract documents. The government reserves the right to seek equitable compensation if submittals containing unnoted deviations are approved

g. Correct and resubmit submittal as directed by the Contracting Officer. Direct specific attention, in writing or on resubmitted submittal, to revisions not requested by the Contracting Officer on previous submissions.

h. Retain a copy of approved submittals at the project site, including the Contractor's copy of approved samples.

i. Furnish additional copies of submittals if requested by Contracting Officer, limit of 5.

j. Ensure no work is begun until the submittals for that work have been returned as "approved" or "approved as noted," except to the extent that a portion of the work must be accomplished as a basis of the submittal.

k. If an “or equal” product is submitted for approval, the contractor shall identify in the submittal what features are the same as the brand name product and what differences exist between the equal product and the brand name product.

1.5.4 Approving Authority's Responsibilities

a. Submittals will be reviewed for approval with reasonable promptness and only for conformance with project design concepts and compliance with the Contract documents.

b. Submittals will be returned with one of the following notations:

(1) Submittals marked "approved" or "approved as submitted" authorize the Contractor to proceed with the work covered.

(2) Submittals marked "approved as noted" authorize the Contractor to proceed with the work as noted provided the Contractor takes no exception to the notations and complies with all notations.

(3) Submittals marked "disapproved" indicate the submittal does not comply with the design concept or the requirements of the Contract documents and shall be resubmitted with appropriate changes.

1.6 FORMAT AND QUANTITY OF MATERIAL SUBMITTALS

1.6.1 Transmittal Form

Use of Transmittal Form AF Form 3000 is required. Transmit each submittal, except sample installations and sample panels, to the office of the Contracting Officer.

1.6.2 Identifying Submittals

Identify submittals, except sample panel and sample installation, with the following information permanently adhered to or noted on each separate component of each submittal and noted on the transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction Contract number.

c. The Section and Paragraph number of the Specification Section in which the submittal is required.

d. Submittal number - Submittals shall be numbered sequentially by date submitted including re-submittals. Each submittal number shall be unique. A resubmittal shall be numbered in sequence as though an original submittal and shall include a reference to the submittal number for which the resubmittal is being made.

e. The name, address, and telephone number of the subcontractor, supplier, manufacturer and any other second tier contractor associated with the submittal.

f. Product identification and location in project.

1.6.3 Format and Quantity for Shop Drawings

a. For shop drawings presented on sheets larger than 8 1/2-inches by 14 inches, submit one reproducible and three prints of each required shop drawing prepared for this project.

(1) Transmit re-producibles rolled in mailing tubes.

(2) Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to the information "Identifying Submittals."

(3) After review, the approving authority will retain the prints and return only the reproducible with notation resulting from the review.

b. For shop drawings presented on sheets 8 1/2-inches by 14 inches or less, conform to the format and quantity requirements for product data, and present as a part of the bound volume for the submittals required by the Section.

c. Dimension drawings, except diagrams and schematic drawings; prepare dimensioned drawings to scale. Identify materials and products for work shown.

d. Shop drawings shall be not less than 8 1/2 by 11 inches nor more than 30 by 42 inches.

1.6.4 Format and Quantity for Product Data

a. Submit 6 copies of submittals of product data.

b. Present product data submittals for each Section as a complete, bound volume. Include a table of contents listing page and catalog item numbers for product data.

c. Indicate, by prominent notation, each product which is being submitted; indicate the Section and paragraph numbers to which it pertains.

d. Supplement product data with material prepared for the project to satisfy submittal requirements for which product data does not exist. Note that the material is developed specifically for the project.

1.6.5 Format and Quantity of Samples

a. Furnish samples in the sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately the same size as specified:

(1) Sample of equipment or device: Full size.

(2) Sample of materials less than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

(3) Sample of materials exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

(4) Sample of linear devices or materials, such as, conduit and handrails: 10-inch length or length to be supplied, if less than 10 inches.

(5) Sample of non-solid materials, such as, sand and paint.

(6) Color selection samples: 2 inches by 4 inches.

(7) Sample panel: 4 feet by 4 feet.

(8) Sample Installation: 100 square feet.

b. Samples showing range of variation: Where variations are unavoidable due to the nature of the materials, submit sets of samples of not less than three units showing the extremes and middle of the range.

c. Quantity, unless otherwise specified:

(1) Submit two samples, or two sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by the approving authority and one will be returned to the

Contractor.

(2) Submit one sample panel. include components listed in technical section, as required by specifications.

(3) Submit one sample installation, as required by specifications.

(4) Submit one sample of non-solid materials, as required by specifications.

d. Recording of sample installation: Note and preserve the notation of the area constituting the sample installation but remove the notation at the final clean up of the project.

e. When a color, texture or pattern is specified in naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.7 SCHEDULE OF SUBMITTAL DESCRIPTIONS (SD)

SD-AA, Progress Schedule

Schedule for performance of work for the project, Contract Progress Schedule. (A type of administrative or closeout submittal.)

SD-BB, Progress Reports

Bi-weekly progress reports on work completed, Progress Report. ( A type of administrative or closeout submittal.)

SD-01, Data

Submittals which provide calculations, descriptions, or documentation regarding the work.

SD-02, Manufacturer's Catalog Data

Data composed of catalog cuts, brochures, circulars, specifications and product data, and printed information in sufficient detail and scope to verify compliance with requirements of the contract documents. (A type of Material Submittal.)

SD-03, Manufacturer's Standard Color Charts

Preprinted brochures of illustrations showing the color range of a material. Color selection samples may be submitted in lieu of color charts. (A type of Material Submittal.)

SD-04, Drawings

Scaled drawings, diagrams, schematic drawings, or other drawings, primarily graphic in nature, illustrating details, configuration, components, physical or functional relationship, and connections of a part of the work and the relationship of one part of the work to others or illustrating relationships among various parts of the work. (A type of Material

Submittal.)

SD-05, Design Data

Design calculations, mix designs, analyses, or other data, written nature and pertaining to a part of the work. (A type of

Material Submittal.)

SD-06, Instructions

Preprinted material describing the installation of a product, system, or material, including special notices and Material

Safety Data Sheets, if any, concerning impedances, hazards, and safety precautions. (A type of Material Submittal.)

SD-07, Schedules

A tabular listing of information pertaining to the work or a tabular listing including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work. (A type of Material

SD-08, Statements

A document, required of the Contractor, or through the Contractor by way of a supplier, installer, manufacturer, or other lower tier contractor, the purpose of which is to further the quality or orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel, qualifications, or other verification of quality. (A type of administrative or closeout submittal.)

SD-09, Reports

Reports of inspections or tests, including analysis and interpretation of test results. Each report shall be properly identified. Test methods used shall be identified and test results shall be recorded.

SD-10, Test Reports

A report signed by an authorized official of a testing laboratory that a material, product, or system identical to the material product or system to be provided has been tested in accordance with requirements specified by naming the test method and material. The test report must state the test was performed in accordance with the test requirements; state the test results;

and indicate whether the material, product, or system has passed or failed the test. Testing must have been within three years of the date of award of this Contract. (A type of Material Submittal.)

SD-11, Factory Test Reports

A written report which includes the findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for this project before it is shipped to the job site. The report must be signed by an authorized official of a testing laboratory and must state the test was performed in accordance with the test requirements;

state the test results; and indicate whether the material, product, or system has passed or failed the test. (A type of Material

SD-12, Field Test Reports

A written report which includes the findings of a test made at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation. The report must be signed by an authorized official of a testing laboratory or agency and must state the test was performed in accordance with the test requirements;

state the test results; and indicate whether the material, product, or system has passed or failed the test. (A type of Material

SD-13, Certificates

A written statement, signed by an authorized official of the manufacturer of a product, system, or material attesting that the product, system, or material conforms to the requirements of the Contract documents. The certificate of compliance must be dated after the award of this contract, name the project, and list the specific requirements which it is intended to address. Except for test reports and factory test reports required as separate submissions, the certificate of compliance shall be submitted with substantiating test reports and other supporting data. (A type of Material Submittal.)

SD-14, Samples

Physical examples of products, materials, equipment, and assemblies to illustrate quality, finish, or workmanship and referred to in the technical sections as "samples." (A type of Material Submittal.)

SD-15, Color Selection Samples

Samples of the available choice of colors, textures, and finishes of a product or material, presented over a substrates identical in texture to that proposed for the work. (A type of Material Submittal.)

SD-16, Sample Panels

An assembly constructed at the project site in a location acceptable to the Contracting Officer and using materials and methods to be employed in the work; completely finished; maintained during construction; and removed at the conclusion of the work or when authorized by the Contracting Officer. (A type of Material Submittal.)

SD-17, Sample Installations

A portion of an assembly or material constructed where directed and, if approved, retained as a part of the work. (A type of Material Submittal.)

SD-18, Records

Letters of record expressing Contractor and Contracting Officer communication and records of historical field data. (A type of administrative or closeout submittal.)

SD-19, Operation and Maintenance Manuals

Data intended to be incorporated in an Operations and Maintenance Manual. A type of administrative and closeout submittal. Submit data packages in accordance with Section 01300, paragraph 1.4.4. (A type of administrative or closeout submittal.)

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED).

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