Vendor questions RV3.pdf

1) What inspection code to follow for inspection (API 421 itself is primarily a design and operation) Please see new PWS, this inspection guidance is not required

2) What Material of construction of the OWS (Steel, Fiberglass, plastic)?

Steel

3) Any drawings of the OWS'?

See attached drawings of OWS 1 & OWS 2

4) Is it a double walled tank?

Single Wall

5) Any inspection history (previous inspection reports)?

There are no reports of last inspection, however it was last cleaned in 2018 see attached pictures

6) When was this built?

Exact date is unknown, but it was around 1994

7) Have the tanks been measured for sludge?

Yes, approximately 12 inches of sludge in each tank.

8) Will the government drain to waste?

No, vendor will do all the removal, and all waste will be disposed of off base

9) How busy is the location of the separator?

Area is not that busy, they will be able to cone off the area for vendor trucks.

10) Will both be cleaned at the same time?

Yes, or in succession

11) Is subcontracting permitted for the specialized oil-water separator pumping, cleaning, inspection, transportation, and hazardous/non-hazardous waste disposal portions of the requirement?

Yes, subcontracting is authorized

12) May a SAM-registered small-business prime contractor partner with a qualified and properly licensed/certified environmental waste-management contractor to perform the specialized work?

The awardee must be a small business registered in SAM under the NAICS of the solicitation.

13) Are there any specific licenses, certifications, permits, or qualifications that the prime contractor must hold directly, as opposed to the qualified subcontractor performing the specialized services?

Yes in accordance with HAZWOPER training/certification is under 29 CFR 1910.120 in the PWS

14) We were unable to attend the optional site visit held on August 5. May a contractor who did not attend the site visit still submit a quotation?

Yes, site visits are optional

15) If permitted, is there any additional site information, photographs, measurements, or documentation available that would assist us in preparing an accurate quotation?

Yes, these are all attached documents in the solicitation in SAM

16) The RFQ states that the “Offeror must be an authorized, qualified, and certified vendor.”

Must Prolific, as the prime offeror, directly hold the technical environmental certifications, or may these qualifications be satisfied through our qualified subcontractor? Please also identify the specific certifications and documentation required with the quote.

The statement you are referring to in quotes is in reference to being SAM registered and authorized to do business with the government. Regarding certifications it refers to those who are performing the work. If you are sub-contracting it is your responsibility to ensure they have the required certifications IAW HAZWOPER training/certification under 29 CFR 1910.120 in the

PWS.

17) What is the basis for award, and what documents—other than the completed pricing— must be submitted for a responsive quote?

Award will be made based on Best value using price, technical approach and past performance.

You should include documentation that details your technical approach for completing the requested service.

18) If pre-cleaning testing identifies hazardous waste, is the resulting hazardous-waste transportation and TSDF disposal included in the firm-fixed-price CLIN, or would it be handled through a contract modification?

It would be handled with a modification based on your pricing provided on CLIN 0003 (optional) Hazardous waste disposal

19) Can the Government provide previous analytical results, waste profiles, disposal records, or estimated quantities of liquid, oil, sludge, and sediment currently contained in each separator?

There are no reports of last inspection available.

20) Is confined-space entry anticipated or required? Please also provide any available information regarding separator dimensions, access-port sizes, hose distance, internal coalescing media, and the availability of an on-site water source for refilling.

Yes, confined-space entry is necessary, and a base confined-space entry permit will be required.

The hose distance from the water source is ~300’. All the tank dimensions are on the drawings.

Information is not available on the coalescing media. The access-port dimension is 24”. On-site water will be provided.

21) Are specific certifications or credentials required for the API 421 inspection, and is there a required inspection-report format?

See PWS posted on Aug. 6, 2026, this inspection guidance is not required

22) Clause 252.204-7021 is included, but the required CMMC level appears blank. What CMMC level applies to the prime contractor and any subcontractor receiving information necessary to perform the work?

Level 1

23) Since the optional site visit has passed, can the Government provide any site-visit notes, questions and answers, photographs, or other information shared with attendees?

All information has been posted to the solicitation in Sam.gov Contracting Opportunities.

24) We are wondering is space available for our trucks to park near the tanks and how close our trucks will be able to get to the tanks to determine the length of hose needed for the project.

Tank 606 is located in the blacktop area so, they can park on top of it if they choose to do so. For tank 602, they can park approximately 10’-15’ from the entrance

25) Do you have any information on when this is likely to be awarded?

Our goal is September.

26) Is it something that is mission critical?

Preference would be to have them serviced before Winter.