Attachment 1- Technical Specifications Aviano Dorms CCTV Surveillance System Upgrade Rev. 02.pdf

Attachment 1 - Technical Specifications Rev.01

The Aviano Air Base, Italy, Dorm Buildings (1422, 1423, 1424, 1425, 1426 and 1427) and Dorm Campus require visibility of all common areas, elevators, walkways, dorm parking lots, and campus areas to provide increased security. The current system has many malfunctioning or offline cameras, and there are many areas around the buildings and the campus that do not have CCTV coverage at all. Attic spaces do not require CCTV coverage. The current CCTV surveillance system has been built using Axis Communications equipment only.

The contractor shall procure, install, program, configure, calibrate and aim the necessary new Axis Communications video cameras and related accessories to cover all current dead zones in all dorm common areas, walkways, dorms parking lots, and campus area. Dead zones include main and side stairwells for all buildings, as well as the areas located behind the elevators, as per the maps provided.

The contractor shall remove, dispose and replace, program, configure, calibrate and aim all malfunctioning or inadequate CCTV Axis Communications video cameras and related accessories.

The contractor shall procure and submit the NDAA compliance statement of the new cameras installed.

The contractor shall replace all current exterior pole-mounted cameras with 4-lens 360 degree field-of-view cameras, and they will be wirelessly connected.

The contractor shall replace all cameras currently mounted in front of elevators with AXIS P3738-PLE cameras (or equal approved NDAA compliant camera), with 4K 360-degree field-of-view with IR capabilities.

The contractor shall integrate the active network equipment and upgrade the current recording system.

Any required cable conduits will be metal if external to a wall and plastic if internal to a wall or behind ceiling or wall panels and will be tamper-proof.

The contractor shall coordinate exact camera locations and field of view with 31 CE Mission Partner POC. The anticipated general location for each is described on the map’s slides.

The contractor shall furnish and install all equipment necessary to support the camera, including all mounting.

The contractor shall utilize existing system and infrastructure to the maximum extent possible.

All cameras and cables shall be labeled at both ends.

Arms and mounts (where needed) shall support the weight of the camera with a minimum safety factor of 2. The arms and mounts shall limit vibrations and wind interferences, so camera images are not shaky.

The contractor shall upgrade the CCTV system (Telecommunications and Video Surveillance Equipment) in compliance with the National Defense Authorization Act (NDAA) of Fiscal Year 2019 and subsequent updates.

The contractor shall verify continuous and event CCTV recording capability.

The contractor shall configure the users’ access with differentiated credentials.

The contractor shall upgrade the CCTV surveillance system IAW current privacy regulations (Codice della Privacy D.Lgs. 196/2003).

The contractor shall provide three copies signed and stamped by an authorized technician of “Certification of Compliance” in accordance with D.M. 37/08 dated 22-Jan-2008 and Law 186/68 for Installed electric systems signed by the Contractor and 1 pdf electronic version of same “Certification of Compliance”.

The contractor shall test the operation and coverage of all cameras and submit three copies of the Tests Reports in accordance with applicable laws signed by an authorized technician.

Contractor process and provide 1 set of AS-BUILT graphic plans of the entire CCTV system signed and stamped by authorized technician and 1 cd with Autocad and pdf electronic version of same graphic plans (AUTOCAD Release 2007 for drawings). The as-built drawings shall include a camera schedule showing camera make/model, IP address, MAC address, installation location, IDF / MDF locations, and pathways for all cable.

The contractor shall deliver 1 set of User Manual, system diagrams and technical sheets of the entire CCTV system and 1 cd with pdf electronic version of same User Manual, system diagrams and technical sheets of the entire CCTV system.

The contractor shall provide the Aviano Dorms Leadership guidelines on the storage of recordings and mandatory information.

The contractor shall provide the Aviano Dorms Leadership (approximately 8 people) onsite training on how to manage the upgraded CCTV surveillance system.

System warranty will cover all materials and workmanship directly related to the installation and integration of equipment for a period of two years (commercial manufacturer warranty).

The contractor shall notify 31 CE Mission Partner Technical POC of completion of work for inspection and acceptance.

Safety:

Safety and Health Program.

Contractor must develop and maintain a Safety and Occupational Health program which meets all applicable Aviano Air Base and Italian Standards to include, but not limited, to requirements outlined in the AFI Air Force Occupational Safety, Fire, and Health Standards, DAFMAN 91- 203, and Italian Legislative Decree 81/2008.

The Contractor shall be responsible for ensuring all personnel engaged in the performance of this contract observe all national laws concerning safety. At all times the Contractor will assure all personnel are wearing the correct safety equipment when performing their work, such as hard hats, steel toe boots, gloves, reflective gear and any other equipment deemed necessary to perform their work in the safest way. The Contractor shall be responsible for ensuring all personnel engaged in the performance of this contract observe all host country laws concerning safety and in particular Italian laws (DLgs 81/2008) 81/08. A copy of the Piano Operativo di Sicurezza (Operational Safety Plan POS) will be provided for C.O. approval at least 10 days before work starts. C.O. will forward a copy to 31FW/SE (ph. 0434-304817) after contract award. Prior to starting work activities, the Contractor shall take a safety briefing provided by Base Safety Office.

Host Nation Law Compliance.

The Contractor shall perform work in a manner as required by Host Nation laws and norms concerning safety, in particular, but not limited to, Italian Law Lgs. Decree 81/08 and any subsequent amendment. The contractor will ensure that their employees are properly equipped, trained and qualified to perform their job.The contractor will ensure that their employees are wearing Personal Protective Equipment (PPE) and clothing during their job.

The Contractor shall ensure safety trainings to their employees, including emergency maneuver training to their personnel (such as First Aid and Fire-fighting training).

Contractor will provide to COR/MO all training certificates related to above requirements.

Safety briefing.

Prior to starting activities, the Contractor shall take a safety briefing provided by Wing Safety Office (SEG) during a pre-performance conference or a designated safety meeting.

Interferential Risk.

Prior to starting activities, the Contractor shall coordinate with 31FW/CCPP Prevention and Protection Office, to fulfill art. 26 of Lgs. Decree 81/08 requirements. DUVRI. Within five (5) days from the contract award, Contractor shall contact Aviano 31 FW/CCPP Prevention and Protection Office 31FW.CCPP.DUVRI@us.af.mil, 307722) in order to complete the DUVRI (Documento Unico di Valutazione dei Rischi Interferenti) accordingly to fulfill the latter obligation. Dlgs 81/08. Contracting Office will provide the Contractor with properly POC and documentation. If the activity takes place inside a "Construction Site" (IAW Lgs.D. 81/08 art.89 - item a, ATCH X) contractor will also provide a POS (Piano Operativo di Sicurezza/Operational Safety Plan) or an equivalent written safety protocol covering preventive measures meant for minimizing mishaps and preventing interference hazards within occupied base facilities and infrastructures.The Contractor must immediately notify the MO and CO of any adverse safety an occupational health conditions pertain to its employees, Government personnel, and Government property while performing contractual services. A report written detailing the occurrence must be given to MO within 2 working days after incident occurrence. If injuries are life threatening, the Contractor shall immediately contact emergency services. Emergency Service contact and phone numbers info will be provided after contract award.

Promptly report injuries, accidents and damages.

If Contractor’s employees, or Government Customers, are injured or Government assets are damaged, the Contractor shall promptly inform the CO who, in turn, will inform the 31 FW/SEG (commercial phone number 0434-30-7233, Bldg. 1413, Area F), 31 FW/CCPP (0434-30-5709, Bldg. 1472, Area F) and 31 CONS/PKB. Provide verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. If injuries are life threatening, the Contractor shall immediately contact either the corresponding local emergency responders or the on-base emergency responders via 0434-30-1911 Alcohol and drug prohibition.

Consumption of and/or being under the influence of alcohol (to include smelling of alcohol) or drugs while on duty is strictly prohibited. At the direction of the CO, Contractor’s personnel found to be or suspected to be under the influence of alcohol or drugs during duty will be immediately removed from duty. Upon notification, the Contractor shall provide a qualified replacement immediately and at no additional cost to the Government.

Work site:

The contractor shall be responsible for all masonry and/or electrical works that could become necessary for the installation of the new cameras and the improvement of the CCTV surveillance system.

The contractor shall be responsible for cleaning up entire area of any debris and haul away debris, as necessary.

The Contractor shall not use base refuse containers to discard debris. All construction debris shall be discarded by the Contractor off base at authorized sites according to category of debris/refuse in strict observance of all host country laws, decrees and local regulations in force.

Authorized work hours and days:

Performance of work hereunder shall be from Monday through Friday excluding holidays from

08.00 to 17.00 hours. Work during weekends or holidays may be requested by the Contractor with a minimum of 10 days advance notice as for any disruption in base services. However, the CO has the right to deny such request if reasons requiring weekend or holiday work are not valid or for security reasons or other necessities.

The main interventions shall include:

- Installation of new cameras (type Axis P3738-LV/PLE; Axis P4708-PLVE; Axis P1468-LE or equal approved NDAA compliant camera) for the coverage of the currently uncovered areas, complete with all the accessories for correct positioning;

- All current exterior pole-mounted cameras will be replaced with 4-lens 360 degree field-of-view cameras and will be wirelessly connected.

- Integration of active network equipment (Axis T8524 PoE + network switch)

- Upgrade of the current recording system using the latest generation centralized NVR, with redundant storage capacity (RAID) and remote management functions (such as Axis Camera station S1264 Rack recording server or equal approved NDAA compliant device). The recording system will have to be able to store 24/7 footage from all cameras for 27 days.

- Programming and configuration of the cameras, including:

• assignment of static IP addresses;

• video stream configuration (main/sub stream, H.265 compression);

• adjustment of image parameters (brightness, contrast, WDR, IR);

• setting motion detection rules, masking sensitive areas, privacy zones;

• integration on centralized supervision software;

- Supply and installation of Cat6 24AWG U/UTP 4 Pair LSHF/LSZH Cable Green Euroclass Cca cables as required for installation.

Technical specifications of the main equipment:

- IP cameras:

8MP ≥ resolution, IR up to 30/50m, IP66/IK10 protection, 24V PoE power supply;

- PoE switches:

24 Gigabit ports, total power ≥ 370W, VLAN and QoS support power per port 30W;

- NVR:

≥ support, redundant storage of sufficient capacity

RAID 0,1,5,6,10,

4K HDMI output, encrypted remote access;

- Network:

Category 6/6A structured cabling, distribution rack cabin

All cabling and ducting

Inspection and Acceptance:

The Government shall inspect and approve all work prior to final completion and acceptance and completion of the Contract responsibilities.

The Government reserves the right to reject any work based on defects with respect to completeness, correctness and consistency. In the event of a rejection of any task, the Contracting Officer shall notify the Contractor in writing within a reasonable time of any deficiencies to be corrected. The Contractor shall have five (5) business days after receipt to correct noted deficiencies or respond with corrective action plan accordingly.

Government Point of Contact:

The contact POC for this portion of work will be identified upon award.