Combined Synopsis Solicitation FA568226Q8019 Dorms CCTV System Update.pdf

DEPARTMENT OF THE AIR FORCE

31st FIGHTER WING (USAFE)

31st CONTRACTING SQUADRON

AVIANO AB, ITALY

Combined Synopsis / Solicitation

FA568226Q8019

for

Dorms CCTV System Update at

Aviano Air Base, Italy

“FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS EFFORT. NO AWARD WILL BE MADE

UNDER THIS SOLICITATION UNTIL FUNDS ARE AVAILABLE. THE GOVERNMENT

RESERVES THE RIGHT TO CANCEL THIS SOLICITATION, EITHER BEFORE OR AFTER THE

CLOSING DATE FOR RECEIPT OF QUOTES. IN THE EVENT THE GOVERNMENT CANCELS

THIS SOLICITATION, THE GOVERNMENT HAS NO OBLIGATION TO REIMBURSE AN

OFFEROR FOR ANY COSTS”

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) subpart 12.201 (c)(2)as supplemented with additional information included in this notice. This announcement constitutes only solicitation. Offers are being requested and a separate written solicitation will not be issued.

SOLICITATION #: FA568226Q8019

[X] Request for Quotation (RFQ) [ ] Request for Proposal (RFP) [ ] Invitation for Bid (IFB) This solicitation and the incorporated provision and clauses are those in effect through Revolutionary FAR Overhaul (RFO): https://www.acquisition.gov/far-overhaul

Due to the overseas location of this solicitation, no set-aside for small business will be used in accordance with RFO19.000(b).

North American Industry Classification Code (NAICS): 423620

Axis Communications brand name justification:

The Requirement is for the upgrade of the currently installed Axis Communication CCTV System at the Dorms of Aviano Air Base, Italy. The System consists of 239 individual cameras spanning 8 dorm buildings, the entirety of the Dorms Campus, and dorm parking lots, all feeding into the central control unit which provides management and control of the entire system. The upgrade requires the cameras and supporting equipment to be the same brand as the one currently installed, Axis Communications, or they will not interface correctly with the currently inst6alled CCTV System, resulting in functionality and security issues and significant increased costs (getting cameras from a different brand would mean having to acquire an entirely new CCTV System). This justifies the use of brand name Axis Communications for this acquisition IAW RFO 12.102 (a) and RFO12.202 (b)(1)(iii).

Potential offerors are to quote on the following line items, quotes are due to this office by 11 August 2026 @ 10:00 hrs. Central European Time (CET).

Any questions are due NLT 28 July 2026 @ 10:00 CET

A single Site Visit is scheduled for 22 July 2026 at 09:00 CET. No more than two vendors are allowed to attend the site visit per company and please notify by email the names of the attendees and their cellular phone numbers NLT 2 day prior to scheduled visit at the following email addresses:

francesca.corazzin.it@us.af.mil and melissa.maurhart.it@us.af.mil

CONTRACT INFORMATION

- TYPE OF CONTRACT: Firm Fixed Price Purchase Order

- INVOICING PROCEDURES: The contractor will submit invoices for payment electronically through the

Procurement Integrated Enterprise Environment (PIEE) system (https://piee.eb.mil/piee-landing/).

- GOVERNMENT PURCHASE CARD: A Government Purchase card is NOT allowed under this contract

GENERAL INFORMATION

ITEMS TO BE PROVIDED/SERVICES TO BE PERFORMED

https://www.acquisition.gov/far-overhaul mailto:francesca.corazzin.it@us.af.mil mailto:melissa.maurhart.it@us.af.mil https://piee.eb.mil/piee-landing/

Period of Performance/Delivery Date:

No more than 120 calendar days from award date.

COMPANY INFORMATION

NAME AND ADDRESS OF FIRM:

CAGE Code Number:

TELEPHONE:

E-MAIL:

SIGNATURE:

Place of Delivery/Performance/Acceptance/FOB Point:

The CCTV System update shall be conducted exclusively to Aviano AB, 33081 Italy.

All items are to be provided in strict accordance with this solicitation.

RFO provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, and its addendum applies to this acquisition. As prescribed in RFO 12.205(a) (1), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

QUOTATION PREPARATION INSTRUCTIONS.

To ensure timely and equitable evaluation of quotations, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and the identified evaluations factors. Failure to meet a requirement may result in a quotation being ineligible for award. By submission of its quotation the offeror agrees to hold the prices firm till 30 September 2026.

In order to be determined responsive, an offeror must submit all documentation to demonstrate the following:

a. Acknowledgement of compliance with all solicitation terms and conditions (Solicitation filled out and signed in each part)

b. Acknowledgement of all solicitations’ amendments

c. Proof of System for Award Management (SAM) active registration

a. Contractor Assertion – Anthropic, PBC Products or Services (Attachment 6 filled out and signed)

INSTRUCTIONS TO QUOTERS

Only responsive quotes will be evaluated in terms of Technical Capability, Past Performance and

Price.

Unresponsive quotation may be excluded from the competition.

Purchase Order award. Quotations should contain the quoter's best technical, prior experience and price terms. After the evaluation of quotations, the Contracting Officer may conduct interchanges with one or more quoters of the Government's choice before issuing any awardee. The Contracting Officer will not negotiate with any quoters other than those of the Government's choice and may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

Quoters may request information on award resulting from this solicitation from the contracting officer.

Address any questions, concerns to the Contracting Office. The subject of the email shall be "Questions - FA568226Q8019." Questions shall annotate a reference to the specific RFQ element to which they pertain. All questions submitted by the deadline set forth at page 2 of this solicitation will be taken into consideration and answered via posting to SAM.GOV (https://www.sam.gov). Written requests for questions shall be sent to:

Francesca Corazzin at francesca.corazzin.it@us.af.mil

Melissa Maurhart at melissa.maurhart.it@us.af.mil

All referenced documents for this RFQ are available on the beta SAM website. Potential quoters are encouraged to subscribe / follow for real-time e-mail notifications when information has been posted to the website for this RFQ.

All submissions shall be referencing the solicitation number FA568226Q8019, including the company information and point of contact, phone number, and e-mail address. Quotes shall be submitted digitally by e-mail ONLY prior to the time set for quotes closing to:

Francesca Corazzin at francesca.corazzin.it@us.af.mil

Melissa Maurhart at melissa.maurhart.it@us.af.mil

It is solely contractor’s responsibility to make sure the Government has received their emails. When sending multiple emails, please numerate them, 1 of #, 2 of #, etc.

In addition to the requirements outlined above required to determine responsiveness of prospective quoters, the quote shall consist of three additional separate parts.

Part I – Technical Capability

Part II – Prior Experience

Part III – Past Performance

Part IV- Price mailto:francesca.corazzin.it@us.af.mil mailto:melissa.maurhart.it@us.af.mil mailto:francesca.corazzin.it@us.af.mil

PART I - TECHNICAL CAPABILITY

The technical part of quotation shall be clear, concise, and include all stated elements to ensure effective evaluation and for substantiating the validity of stated claims. The quoters should not simply rephrase or restate the government's requirements but rather shall provide convincing rationale to address how they intend to meet these requirements. The quoter shall submit technical product literature with his quote. The technical literature shall describe the item being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. The technical part shall be prepared in a form consistent with Attachment 1 – Technical Specifications Aviano Dorm CCTV Surveillance System Upgrade, and the evaluation criteria for award set forth in the " Evaluation for Award" section of this solicitation.

The vendor shall submit an Operation Plan of no more than 10 pages describing the necessary tasks to upgrade the dorm CCTV System within no more than 120 calendar days from award date.

The contractor shall also submit a redacted copy of the technical product literature. Redacted means that the verbiage through which the vendor can be identified must be obscured (example: company name, company address, company logo).

PART II – PRIOR EXPERIENCE

The quoter shall provide evidence of at least one(1), but no more than two (2) contracts/projects completed or ongoing within the last five (5) years from the issue date of subject solicitation showing in detail their experience with similar magnitude of expansion of video surveillance systems including installation of new cameras, integration of active network equipment, upgrades and programming.

The quoter shall provide evidence of Prior Experience in the following format, consistent with Attachment 4- Prior Experience:

a. The title and number of the contract/project

b. Description of work completed

c. Length of contract/project (year/month/date - year/month/date)

d. Total value of contract/project in Euro and/or US Dollar (total amount)

e. Complete name of point of contact at Client Organization (including e-mail and phone number).

The contractor shall also submit a redacted copy of the Prior Experience redacted means that the verbiage through which the vendor can be identified must be obscured (example: company name, company address, company logo).

PART III – PAST PERFORMANCE

The Past Performance evaluation will consider data from the Supplier Performance Risk System (SPRS), the Contractor Performance Assessment Reporting System (CPARS), and any customer references provided.

IV.PRICE:

The quoter shall insert prices in the Price Schedule (Attachment 3). NOTE: Unit prices are no more than 2 decimals. The quote must be submitted for all items in EURO (€) or US Dollar ($). The following conversion rate shall apply: 1 Euro= 0.9303$. The Fixed Priced Quote: the resultant purchase order will be Firm-Fixed Priced. Multiple awards will not be considered. Accordingly, quoted prices shall be fixed, and not subject to revision and/or negotiation if selected for contract award.

Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

Debriefings.

If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

RFO Provision 52.212-2, Evaluation -- Commercial Products and Commercial Services Items and its addendum apply to this acquisition. As prescribed in RFO 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum to 52.212-2 Evaluation Commercial Products and Commercial Services

BASIS FOR CONTRACT AWARD: Government evaluation will be conducted on received quotations considering the evaluation factors listed herein. Consistent with Simplified Acquisition Procedures the quotations will be evaluated in accordance with RFO 12.201-1. Comparative evaluations will be utilized whereby the government will compare all quotes that meet the Government’s requirements as defined in Addendum to 52.212-1 and 52.212-2. The government will select an awardee whose quote is considered the most advantageous to the government, price and other factors considered. Therefore, the Government reserves the right to select an awardee that provides benefit to the government exceeding the minimum standards but is not required to do so.

This selection will be based on an integrated evaluation of the factors as described below.

Part I - Technical Capability Part II – Prior Experience Part III- Past Performance Part IV - Price.

I. Technical capability evaluation:

In evaluation of this factor, the Government will confirm that quoter's technical part of quotation shall be clear, concise, and include all stated elements to ensure effective evaluation and for substantiating the validity of stated claims.

The quoters should not simply rephrase or restate the government's requirements but rather shall provide convincing rationale to address how they intend to meet these requirements.

In evaluation of this factor, the Government shall evaluate if the quoter’s technical part is in compliance with the Technical Specifications and this solicitation requirement.

II. Prior Experience evaluation In evaluation of this factor, the Government will confirm that the offeror submitted prior experience information of at least one (1) but no more than two (2) projects. Contract/s, Project/s must be of the same or similar magnitude to the one required by subject solicitation.

Contract/s, Project/s must be ongoing or performed within five(5) years from this solicitation posting date.

In evaluation of this factor, the Government will confirm that the offeror submitted Prior Experience in the format required by Addendum to RFO 52.212-1.

III. Past Performance evaluation In evaluation of this factor, the Government will consider the recency, relevance and quality of the offeror’s performance history from the Supplier Performance Risk System (SPRS), the Contractor Performance Assessment Reporting System ( CPARS) and any customer references provided.

IV. Price Evaluation:

The reasonableness of the quotation will be determined on the total price provided for this solicitation. The total price will be determined by the sum of all the unit price submitted for each of the items listed on the Price Schedule (Attachment 3).

Quoters should give the best available price to the Government for each unit price in terms of arriving at the most competitive price. Additionally, as this requirement is commercial and will result in a "firm-fixed price", a comparison of quoters' total price will satisfy the requirement for price analysis, in determining the price fair and reasonable.

The Government may determine that an offer is unacceptable if the prices are significantly unbalanced.

Important note: The listing of the above evaluation factors is not in any order of importance.

No additional requirements or terms and conditions apply to this acquisition.

Defense Priorities and Allocations System (DPAS) assigned rating is: none.

SAM Requirement - Offerors are required to be registered and have an active profile in the System for

Award Management (SAM) at the time a quotation is submitted in order to comply with the annual representations and certifications requirements. If company is not registered in SAM, they may do so by going to SAM website at https://sam.gov/help.Offerors should provide their CAGE code and confirmation of their SAM registration along with their quote.

The full text of the RFO can be access on the internet at https://www.acquisition.gov/far-overhaul The full text of the R-DFARS/PGI can be access on the internet at https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

52.203-19 52.204-13 52.204-19 52.209-6

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

Incorporation by Reference of Representations and Certifications Prohibition on Contracting With Inverted Domestic Corporations Protecting the Government’s Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

52.209-10

52.212-1 52.212-4

52.222-19 52.222-50 52.226-8

Prohibition on contracting With Inverted Domestic Corporations

Instructions to Offerors_Commercial Products and Commercial Services Terms and Conditions – Commercial Products and Commercial Services

Child Labor Cooperation with Authorities and Remedies Combating Trafficking in Persons Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33 52.233-3 52.233-4

Payment by Electronic Funds Transfer System For Award Management Protest after Award Applicable Law for Breach of Contract Claim

52.240-90 52.240-91 52.244-6

Security Prohibitions and Exclusions Representations and Certifications Security Prohibitions and Exclusions Subcontracts for Commercial Products and Commercial Services

252.203-7000 252.203-7002 252.203-7005

Requirements Relating to Compensation of Former DoD Officials Requirements to Inform Employees of Whistleblower Rights Representation Relating to Compensation of Former DoD Officials

252.204-7024 Notice on the Use of the Supplier Performance Risk System 252.222-7002 Compliance with Local Labor Laws (Overseas) 252.223-7006 252.223-7008

Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials Prohibition of Hexavalent Chromium

252.225-7048 252.225-7055 252.225-7056 252.225-7059 252.225-7060

Export-Controlled Items Representation Regarding Business Operations with the Maduro Regime Prohibition Regarding Business with the Maduro Regime Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7008 Assignment of Claims (Overseas) 252.232-7010 Levies on Contract Payments 252.233-7001

Choice of Law (Overseas)

252.243-7001 Pricing of Contract Modifications (Dec 1991) 252.244-7000 Subcontracts for Commercial Items (Nov 2023) 252.246-7008 Sources of Electronic Parts.

5352.223-9001 5352.223-9000

Health and Safety on Government Installations (Jul 2023) Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2024)

CLAUSES INCORPORATED BY REFERENCE

https://sam.gov/help https://www.acquisition.gov/far-overhaul https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of clause)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation or contract of any Department of Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.204-7017 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out

CLAUSES INCORPORATED BY FULL TEXT

covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(c) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it will will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

252.204-7018 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES (JAN 2023)

(a) Definitions. As used in this clause— “Covered defense telecommunications equipment or services” means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, or any subsidiary or affiliate of such entities;

(2) Telecommunications services provided by such entities or using such equipment; or

(3) Telecommunications equipment or services produced or provided by an entity that the Secretary of Defense reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

“Covered foreign country” means—

(1) The People’s Republic of China; or

(2) The Russian Federation.

“Covered missions” means—

(1) The nuclear deterrence mission of DoD, including with respect to nuclear command, control, and communications, integrated tactical warning and attack assessment, and continuity of Government; or

(2) The homeland defense mission of DoD, including with respect to ballistic missile defense.

“Critical technology” means—

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in

Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled—

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(2) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(3) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(4) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(5) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

“Substantial or essential component” means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition. In accordance with section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L.

115-91), the contractor shall not provide to the Government any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless the covered defense telecommunication equipment or services are covered by a waiver described in Defense Federal Acquisition Regulation Supplement 204.2104 .

(c) Procedures. The Contractor shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service, to carry out covered missions, that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Reporting.

(1) In the event the Contractor identifies covered defense telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, the Contractor shall report at https://dibnet.dod.mil the information in paragraph (d)(2) of this clause.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause:

(i) Within 3 business days from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 30 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a covered defense telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services.

252.229-7001 TAX RELIEF—BASIC (APR 2020)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor s government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: (Offeror insert)

RATE (PERCENTAGE): (Offeror insert)

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor s invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c)When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government s exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

252.229-7003 TAX EXEMPTIONS (ITALY) (MAR 2012)

(a) As the Contractor represented in its offer, the contract price, including the prices in subcontracts awarded under this contract, does not include taxes from which the United States Government is exempt.

(b) The United States Government is exempt from payment of Imposta Valore Aggiunto (IVA) tax in accordance with Article 72 of the IVA implementing decree on all supplies and services sold to United States Military Commands in Italy.

(1) The Contractor shall include the following information on invoices submitted to the United States Government:

(i) The contract number.

(ii) The IVA tax exemption claimed pursuant to Article 72 of Decree Law 633, dated October 26, 1972.

(iii) The following fiscal code(s): 91000190933 .

(2)(i) Upon receipt of the invoice, the paying office will include the following certification on one copy of the invoice:

An authorized United States Government official will sign the copy of the invoice containing this certification.

(ii) The paying office will return the certified copy together with payment to the Contractor. The payment will not include the amount of the IVA tax.

(iii) The Contractor shall retain the certified copy to substantiate non-payment of the IVA tax.

(3) The Contractor may address questions regarding the IVA tax to the Ministry of Finance, IVA Office, Rome (06) 520741.

a. In addition to the IVA tax, purchases by the United States Forces in Italy are exempt from the following taxes:

I certify that this invoice is true and correct and reflects expenditures made in Italy for the Common Defense by the United States Government pursuant to international agreements. The amount to be paid does not include the IVA tax, because this transaction is not subject to the tax in accordance with Article 72 of Decree Law 633, dated October 26, 1972.

1. Imposta di Fabbricazione (Production Tax for Petroleum Products).

2. Imposta di Consumo (Consumption Tax for Electrical Power).

3. Dazi Doganali (Customs Duties).

4. Tassa di Sbarco e d Imbarco sulle Merci Transportate per Via Aerea e per Via Maritima (Port Fees).

5. Tassa de Circolazione sui Veicoli (Vehicle Circulation Tax).

6. Imposta di Registro (Registration Tax).

7. Imposta di Bollo (Stamp Tax).

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Combo: Invoice and Receiving Report (Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact: melissa.maurhart.it@us.af.mil;

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA5682

Admin DoDAAC** FA5682

Inspect By DoDAAC F1F3A2

Ship To Code F1F3A2

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) F1F3A2

Service Acceptor (DoDAAC) F1F3A2

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

DAF Part 1 OMBUDSMAN

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Alex A. Hight

AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025

Alternate:

Mr. Alexander L. Larsen

AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alexander.larsen.1@us.af.mil Tel: DSN: (314)480-5938 Fax: (49)-6371-47-5938

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

DAF Part 23 HEALTH AND SAFETY ON GOVERNMENT

In performing work under this contract on a Government installation, the contractor shall:

Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and

Government personnel performing or in any way coming in contact with the performance of this contract; and Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health

(AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

mailto:alex.hight@us.af.mil mailto:alexander.larsen.1@us.af.mil

DAF Part 23 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

1. Contractors shall not:

1. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

2. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

b. For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

1. Halons: 1011, 1202, 1211, 1301, and 2402;

2. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC- 213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R- 502, and R-503; and

3. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

DAF Part 42 CONTRACTOR ACCESS TO THE DEPARTMENT OF THE AIR FORCE INSTALLATIONS

(a) The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following:

contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate and any additional required document to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Air Force Personnel Security Program.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

Attachments:

Attachment 1 - Technical Specifications, dated 07/07/2026, n. 3 pages Attachment 2 - List of Italian and US Holidays, dated 07/07/2026, n. 2 pages Attachment 3 - Price Schedule Attachment 4 - Prior Experience Attachment 5- Contractor Assertion – Anthropic, PBC Products or Services

For further information/questions, please contact:

Ms. Francesca Corazzin

31 CONS/PKBZ

DSN 632- 8551

Commercial Tel: 0434-308551 Email: francesca.corazzin.it@us.af.mil and

Ms. Melissa Maurhart

31 CONS/PKBZ

DSN 632-4318

Commercial Tel: 0434-304318 Email: melissa.maurhart.it@us.af.mil

LIST OF EXHIBITS AND ATTACHMENTS