Tab_03_Answers_Questions.pdf

SOLICITATION No. FA5641-16-R-0001 Germany Aerial Mail Terminal Handling

No

REFERENCE

(PWS, TO RFP,

CLIN

Structure, etc.)

COMMENT/QUESTION GOVERNMENT RESPONSE

1 PWS Par. 2.1.5 The new PWS added import and truck-to-truck to nesting/dispatching. It is currently not in the AMPS system. Question: Since this is a new process – can the Government provide an estimate on the amount of time this process will require?

Currently there is no requirement to place additional labels on prograde and truck-to-truck mail. The contractor is required to scan existing labels, if attached, for tracking purposes. We estimate 2-3 seconds to scan each parcel.

2 PWS Par. 4.2.1 The contractor shall receive commercial air carrier mail at the staging area. The COR will use the AV-7 to validate weight and piece count. Question 1: Will the COR be co-located with the contractor to perform this function at the staging area as the mail arrives and is processed?

Question 2: It is our experience that the mail often arrives without an AV-7. What is the Government’s intention if the AV-7 is not available to match the import mail?

Question 3: Who is responsible for weighing? Also, as the mail arrives in containers, how will the piece count be validated?

1. There is no requirement for the COR to be at the staging area. A COR will always be available, but they will pull the AV-7 from AMPS.

2. All AV-7s are available in AMPS and will be accessed via AMPS by the COR.

3. The contractor shall weigh ground-transported outbound mail IAW 4.3.2.1. The contractor is required to scan existing labels IAW 2.1.5 which will generate accurate piece counts.

3 PWS Par. 4.3.2.1 The contractor shall prepare the DD Form 1384 as required by SPRINT. The contractor shall weigh the mail (see paragraph 14.6) in the presence of MCA personnel or the COR so the weight can be validated. Question 1: Will a Government representative always be at the scale monitoring the contractor weighing in the mail? If not, as the contractor typically is constantly loading throughout the day, is the contractor authorized to continue loading? Question 2: As the COR is validating the mail as it arrives as stated in par. 4.2.1, it is a duplicative effort to weigh it again before it’s loaded on the trailers – please verify this step.

1. Yes, a Government representative will always be at the scale monitoring the contractor weighing in the mail.

The contractor is only authorized to load truck-to-truck mail that is weighed IAW 4.3.2.1.

2. No. Para 4.2.1 is for prograde mail from commercial air. Para 4.3.2.1. is for truck-to-truck mail. We will update the PWS to clarify.

4 PWS Appendix B, Table B1

The RFP cites quantities in the CLINs constituting the Government’s best estimated quantity for the indicated performance period. The quantities in the CLINs greatly exceed the historical workload as presented in Appendix B, Table B1, Historical Workload Data. In fact the volumes presented in the workload table demonstrate an 11% average annual decrease and the past two years annual kilogram totals are significantly lower than the kilogram volumes to price in the CLINs. If a significant lower volume is processed than is priced, there is significant risk for the contractor to recover fixed costs associated specifically with the work that are applicable regardless of the volume of mail. Question 1: Please consider a volume floor to cover these fixed costs. Question 2: Please consider a variation in quantity clause for significant differences in actual volumes processed.

1. We did. The gov’t is not expecting any additional decrease in total force during the contract period.

2. The quantities are Not To Exceed.