Reg_Mail_Package.pdf

1. Receiving and Dispatching Registered Mail

1.1. Receiving, Unloading and Documenting Inbound Registered Mail.

1.1.1. The contractor shall receive all registered mail transported by commercial air at the aircraft parking spot and escort it to the registered mail section of the GAMT facility.

1.1.2. The contractor shall receive all registered mail transported by ground at the GAMT facility and transport it to the registered mail section of the GAMT facility.

1.2. Loading, Delivering and Documenting Outbound Registered Mail.

1.2.1. The contractor shall escort all registered mail transported by commercial air from the GAMT facility to the aircraft parking spot and remain until takeoff. In the event of a cancelled flight, the contractor shall repossess and escort the registered mail back to the registered mail section of the GAMT facility.

1.2.2. The contractor shall ensure all registered mail transported by ground is loaded into trailers waiting for dispatch according to the outbound STMR schedule. The contractor shall load registered mail closest to the trailer doors.

2. Registered Mail Processing

2.1. The contractor shall meet all registered mail handling and processing requirements IAW DoD 4525.6M and the USAFE Standardized Pouching and Routings Instructions.

2.2. The contractor shall not process registered mail outside the registered mail section.

2.3. The contractor shall maintain 100% accountability of registered mail and associated documentation at all times.

2.4. Personnel handling registered mail shall meet the qualifications required by paragraph 2.7 below and IAW DD Form 254, Contract Security Classification Specification, Department of Defense.

2.5. The contractor shall immediately correct documentation problems before processing registered mail.

2.6. At each shift change, the contractor shall conduct a balance and inventory by completing a DD Form 2261 IAW DoD 4525.6-M.

2.7. The contractor shall ensure the registered mail section is only staffed with US citizens who hold a current US secret clearance IAW DD Form 254. The contractor shall comply with all security regulations for the purposes of processing and obtaining a favorable US National Agency Check or Entrance National Agency Check investigation for its employees IAW DoD 4525.6-M. Access control and accountability shall be maintained IAW DoD 4525.6-M.

3. Registered Mail Facility Requirements. The registered mail section shall be co-located in the GAMT facility and constructed IAW DoD 4525.6-M specifications. The registered mail section shall be dedicated to the processing, sorting and distribution of US registered mail only. Only US citizens with current US secret clearance IAW DD Form 254, shall access the registered mail facility. The contractor shall identify these employees to the contracting officer in writing within 5 calendar days of any changes.

The contractor shall ensure the registered mail facility is secured at all times IAW DoD 4525.6-M.

SERVICES SUMMARY (SS)

SS Performance Objective PWS Para. Performance Threshold XX Process Registered Mail X 100% offloading and delivery to the Registered

Mail Section within 15 min. 100% processing registered mail to meet the dispatch times.

Process mail with 100% accuracy. Account for registered mail 100% of the time. Maintain 100% of registered mail documentation and paperwork.

Forward 100% of mail to correct destinations.

CDRL

Registered Mail Processing Report

Provide NLT 5th calendar day of the following month Monthly DD Form 2261