Attachment_1_-_Performance_Work_Statement_(30_Mar_16).pdf

ATTACHMENT 1, SOLICITATION NUMBER: FA5641-16-R-0001

PERFORMANCE WORK STATEMENT

(PWS)

UNITED STATES AIR FORCES IN EUROPE (USAFE)

UNITED STATES AIR FORCES AFRICA (AFAFRICA)

GERMANY AERIAL MAIL TERMINAL

(GAMT-II)

FOR

AIR MAIL HANDLING AND DISTRIBUTION

SERVICES SOLICITATION: FA5641-16-R-0001

30 MARCH 2016

TABLE OF CONTENTS

PAGE

SECTION 1. DESCRIPTION OF SERVICES 3

SECTION 2. SERVICES SUMMARY 13

SECTION 3. UNITED STATES POSTAL SERVICE (USPS)

FURNISHED PROPERTY AND SERVICES 14

SECTION 4. APPENDICES

APPENDIX A: ACRONYMS/TERMS 15

APPENDIX B: HISTORICAL WORKLOAD DATA 17

APPENDIX C: SAMPLE STANDARD TRANSPORTATION MOVEMENT

REQUEST (STMR) 18

APPENDIX D: USPS PROVIDED CONSUMABLES/EQUIPMENT 20

APPENDIX E: REQUIRED REPORTS/CDRLS 23

SECTION 1: DESCRIPTION OF SERVICES

1. OVERVIEW. The GAMT operation is dedicated to providing postal receipt and dispatch of all military mail, postal equipment and supplies originating and destined to and from military personnel assigned within the European Theater and other Areas of Responsibility. The primary customers serviced through this facility are members assigned to the military forces using Army and Air Force Post Offices (APO). This operation also services all military locations within the European Theater as well as other international destinations and all Continental United States (CONUS) designated delivery destinations.

2. SPECIFIC REQUIREMENTS.

2.1. The contractor shall process incoming (prograde) and outgoing (retrograde) mail outlined herein and in accordance with (IAW) items listed in Table 2.

2.1.1. The contractor shall provide all facilities, management, tools, supplies, equipment, labor and supervisory services necessary to ensure that United States (US) Forces Military mail services are performed IAW documents, manuals, instructions, and regulations as prescribed in Table 2 and this PWS.

2.1.2. The contractor shall accept mail from the USPS-contracted airlines at Frankfurt International Airport, Building 117, hereinafter referred to as the ‘staging area’.

2.1.3. The contractor shall load and unload loose mailbags, parcels and mail equipment and /or supplies to and from mail trailers.

2.1.4. The contractor shall sort and distribute mail based on end destination (3-ltr airport code).

2.1.5. The contractor shall perform Automated Military Postal System (AMPS) Dispatching and Nesting for all prograde, retrograde, truck-to-truck mail.

2.1.6. The contractor shall provide mail dispatch volume data by 3-digit airport destination code to the Mail Control Activity (MCA) team.

2.1.7. The contractor shall operate a central empty equipment depository.

2.1.8. The contractor shall comply with new directions, instructions and regulations within 24 hours of receipt. However, should any publication or form revision cause a change in the contractor’s processes, procedures and/or standards of operation, the contractor shall notify the Contracting Officer (CO) in writing within 10 calendar days of receipt of the publication or form revisions that cause such changes. The contractor shall receive approval from the CO before incurring an additional cost to the US Government.

2.2. The contractor shall adhere to the documents, manuals, instructions, and regulations as prescribed in Table 2.

Table 2 1 DoD 4525.6-L-1, Military Post Office Location Listing (MPOLL)

2 DoD 4525.6-L-2, Military Post Office Military Distribution Scheme (MPOMDS) 3 DoD 4525.6-M, DoD Postal Manual 4 DoD 4525.6-M USAFESUP 1, DoD Postal Manual USAFE Supplement 1 5 DoD 4525.6-Standard (STD) 6 DoD 5200.8, Security of DoD Installations and Resources and the DoD Physical Security

Review Board (PSRB) 7* European Command (EUCOM) Directive 10-4, Postal and Courier Service, Intra-theater

Delivery Service (IDS) 8* USPS Administrative Support Manual 9 USPS Domestic Mail Manual 10 USPS International Mail Manual 11 USPS Postal Operations (PO) Manual 12* USPS Handbook T-7, Distributing, Dispatching and Transporting Military Mail by Air 13* USPS Handbook PO-502, Container Methods 14* USPS Handbook PO-514, Express Mail Military Service 15 USPS Publication 52, Acceptance of Hazardous, Restricted, or Perishable Matter 16 Zip Code Look up: https://tools.usps.com/go/ZipLookupAction_input 17 USPS Poster 26, Mail Bomb Indicators 18 USPS Poster 115, Packing Empty Equipment 19* USAFE Standardized Pouching and Routings Instructions (SPRINT) 20* European Command Manual (ECM) 4504.1 Transportation Management within

USEUCOM Area of Responsibility 21 Defense Transportation Regulation (DTR) 4500.9 R DoD Customs and Border Clearance

Policies and Procedures 22 AMPS Dispatching and Nesting System. The Nesting and Dispatching standard operating procedures are available in AMPS Knowledge Management (https://amps.usps.gov)

* Documents are available at 2 AIRPS, Ramstein AB, in hard copy. All others are available electronically at http://www.dtic.mil/whs/directives/forms/index.htm and https://about.usps.com/forms-publications/welcome.htm or as indicated.

3. CONTRACTOR PROVIDED SERVICES. The contractor shall provide Aerial Mail Terminal (AMT) services to include receiving and dispatching trailers, parcel and pouch processing, empty equipment management, and associated documentation. Historical workloads are identified in Appendix B.

4. RECEIVING AND DISPATCHING MAIL.

4.1. The contractor shall receive and dispatch all commercial air carrier, military transport or commercial trucking mail vehicles 365 days a year based on the following schedules:

4.1.1. Commercial air carrier arrival and departure times are specified by the air carriers and provided by MCA personnel or the Contracting Officer Representative (COR). The contractor shall receive and dispatch, on average, 3-8 USPS-contracted airline and surface containers per day.

4.1.2. Standard Transportation Movement Request (STMR) arrival/departure schedule (sample at Appendix C). The STMR schedule ranges between 25-30 departures and 25-30 arrivals per https://tools.usps.com/go/ZipLookupAction_input https://amps.usps.gov/ http://www.dtic.mil/whs/directives/forms/index.htm https://about.usps.com/forms-publications/welcome.htm weekday (Monday-Friday) and 2-5 departures and 2-5 arrivals on weekends. The STMR arrival times at the contractor facility are estimated times based on driving conditions. The contractor shall receive the trucks at any time during the day as long as mail is processed to meet truck pull and arrival times identified in the STMR schedule. The contractor shall coordinate exact arrival time with the Army Transportation Liaison. Dispatch time shall coincide with the STMR schedule.

4.1.3. Special trucking segment schedules required during peak mailing period or as otherwise needed based on USPS dispatches.

4.1.4. The contractor shall prepare to process an approximate 28 percent mail increase during November and December.

4.2. Receiving, Unloading and Documenting Inbound Mail.

4.2.1. The contractor shall receive commercial air carrier mail at the staging area. The COR will use the AV-7 to validate weight and piece count.

4.2.2. The contractor shall receive ground transported mail at designated spot times as required by the STMR schedule or as coordinated with the Army Transportation Liaison. The contractor shall maintain accountability of the trailer dispatch via the DD Form 1384, Transportation Control and Movement Document (TCMD), according to SPRINT instructions. The COR will use the DD Form 1384 to validate weight and piece count.

4.2.3. The contractor shall receive surface containers as outlined in SPRINT and unload these containers in time to meet the designated pull time IAW the STMR. The COR will use AMPS to validate weight and piece count.

4.3. Loading, Delivering and Documenting Outbound Mail.

4.3.1. The contractor shall ensure all commercial air carrier mail is sorted and delivered to the staging area within Carrier Critical Entry Times provided by MCA personnel or the COR. The COR will use the AV-7 to validate weight and piece count.

4.3.2. The contractor shall ensure all ground transported mail and equipment is sorted and loaded into trailers waiting for dispatch according to the outbound STMR schedule. All mail loaded in trailers shall be placed to prevent damage (i.e. larger and heavier pieces toward the bottom of the trailer). Load trailers with mail according to the ZIP code or 3-digit airport code on the receptacle. The SPRINT outlines what ZIP code or 3-digit airport code to place on each STMR. The contractor shall load express mail, election ballots and letter class mail closest to the trailer doors.

4.3.2.1. The contractor shall prepare the DD Form 1384 as required by SPRINT. The contractor shall weigh the mail (see paragraph 14.6) in the presence of MCA personnel or the COR so the weight can be validated. The DD Form 1384 shall be signed by MCA personnel or the COR.

The contractor shall provide a copy of this document to transportation personnel (i.e. vehicle driver). The COR will use the DD Form 1384 to validate weight and piece count.

4.3.2.2. The contractor shall properly seal all trailers with a numbered USPS seal (Postal Service

Identification Number [PSIN] 0817E or 0818A) and the 12 inch security wire tie. Annotate seal numbers on the manifest. All trailers shall be loaded, closed, sealed and documented in time to meet dispatch times required by STMR schedule. The driver will sign for the container and seal number as prescribed by DoD 4525.6-M.

5. MAIL PROCESSING.

5.1. The contractor shall ensure the accountability, safety, security and integrity of the mail at all times.

5.2. The contractor shall identify the destination of mail by either a 3-digit airport code flight tag (USPS Tag 135-B), Enhanced Distribution Label (EDL), or ZIP Code. Mixed Working Mail pouches with ZIP code 09060 EDLs shall require further sorting IAW paragraph 5.9.

5.3. Parcels and pouches with incorrect EDLs or USPS Tags, or incorrectly nested by the APO, shall be corrected before processing. Errors shall be documented IAW paragraph 7.2.

5.4. The contractor shall use the AMPS Dispatching and Nesting system to process all mail.

5.5. The contractor shall deliver rifled and dead mail to the COR or MCA personnel before the end of each shift.

5.6. Processing of registered mail is not included in this requirement; however, in the event registered mail is encountered during performance, the contractor shall deliver it to the COR or MCA personnel immediately.

5.7. The contractor shall expedite the processing of election ballots and express mail to ensure they are not delayed.

5.8. Prograde Processing. Prograde is mail from CONUS or other foreign origin points destined to post offices served by the GAMT. Prograde includes mail from a post office served by the GAMT that is destined to another post office served by the GAMT. The STMR schedule identifies the time each trailer arrives and departs the GAMT.

5.8.1. The contractor shall stage prograde mail for loading on STMR trailers based on 3-digit airport code flight tag, EDL, ZIP code or SPRINT.

5.8.2. The contractor shall deliver missent international mail to the Deutsche Bundespost.

5.8.3. The contractor shall hand over international mail originating from foreign countries to the Airmail Center Frankfurt (ACF).

5.9. Retrograde Processing. Retrograde is mail originating at a post office served by the GAMT that is destined to Continental United States (CONUS) or other foreign destinations. The STMR schedule identifies the time each trailer arrives and departs the GAMT. Identify this mail by a 3-digit airport code flight tag, EDL or ZIP code.

5.9.1. The contractor shall sort all mail IAW SPRINT and properly route all mail to the appropriate APOs, Fleet Post Offices (FPO), Fleet Mail Centers (FMC), military operating units, AMTs, and CONUS destinations.

5.9.2. The contractor shall notify MCA personnel in writing within locally agreed upon timelines to allow for consignment closure and processing of air carrier weigh bills and payment and transportation documents.

5.9.3. The contractor shall pre-clear all retrograde mail shipments entering the Defense Transportation System via Air Mobility Command using a DD Form 1384 through the sponsoring shipper service Airlift Clearance Authority at Ramstein Air Base's Aerial Port. The contractor shall use Transportation Account Code (TAC) 0001 for all Army and Air Force shipments and TAC 0002 for all Navy and Marine shipments.

5.10. Mixed Working Pouch Processing. Due to the central processing function of the GAMT, the facility serves as a low volume massing point for APOs and FPOs that do not process enough volume to justify direct pouches. These mixed pouches shall be addressed to the GAMT (ZIP Code 09060) for consolidation IAW SPRINT. The contractor shall sort, process IAW the AMPS Dispatching and Nesting system, and pouch this mail to each destination according to SPRINT and Navy Mobile Routing message requirements.

5.10.1. During the processing of mixed mail pouches, the contractor shall sort this mail into appropriate breakdown bins or pouches. All working mail pouches shall be processed in time to meet the outbound STMR schedule or CONUS retrograde and foreign segment mail outbound dispatch schedule.

5.10.2. The contractor shall enclose sorted parcels, letters and flats in pouches, letter trays and flat tubs and attach EDLs for intended final destination.

5.10.3. Contractor shall use the ZIP Code Directory, AMPS and SPRINT to properly sort and handle mixed working pouch mail IAW DoD 4525.6-M. The contractor shall contact the COR or MCA personnel for disposition instructions when proper disposition cannot be determined.

5.11. Damaged Letter/Parcel Procedures. The contractor shall re-wrap parcels or letters received in damaged condition the same day received. The contractor shall date and stamp or affix appropriate labels showing the parcel was received in damaged condition and re-wrapped prior to forwarding to the destination.

6. EMPTY EQUIPMENT MANAGEMENT. The GAMT is a depository for excess pouches, plastic tubs/lids, serviceable letter trays/sleeves and postal equipment. APOs dispatch empty equipment (EE) to the GAMT as directed by SPRINT. The contractor shall consolidate all USPS EE being returned to CONUS.

6.1. The contractor shall coordinate all EE matters with COR. The contractor shall ensure that there is EE on hand to support APOs served by the GAMT for a minimum of 30 calendar days (estimated at 5 bundles of each type of equipment per APO). The contractor shall fill requests for equipment within 1 calendar day of request and rotate monthly.

6.2. The contractor shall return excess EE to USPS as follows:

6.2.1. Contact the Branch Movement Control Team (BMCT) to receive an Export Traffic

Release (ETR) for each departing container. The contractor shall provide this document (A006) to 2 AIRPS/PT, JMPA, and the COR upon dispatch of the empty equipment container.

6.2.2. The contractor shall complete a DD Form 1384 IAW ECM 4504.1 Transportation Management within the USEUCOM Area of Responsibility DTR 4500.9 R, DoD Customs and Border Clearance Policies and Procedures, and SPRINT.

6.2.3. For excess EE weighing 3,000 kilograms or more, the contractor shall load it in an outbound surface container. For excess EE weighing less than 3,000 kilograms, the contractor shall dispatch it to the designated USPS-contracted airline.

7. DOCUMENTATION.

7.1. The contractor shall gather the following data from processed mail items using worksheets provided by the COR. The contractor shall make these worksheets available to the COR no later than the 5th calendar day of the following month (A003, A007, A008). Note: See Appendix E for A001 through A009 reports.

7.1.1. Prograde and Retrograde mail weight.

7.1.2. Intra-Theater Delivery System (IDS) mail weight.

7.2. The contractor shall, by the end of each shift, document and report all irregularities or discrepancies made by dispatching post offices using a USAFE Form 838, Mail Irregularity Worksheet, according to SPRINT (A004). Postal Offenses shall be reported via AMPS.

7.3. The contractor shall submit Surface Container Reports as required by DoD 4525.6-M within 48 hours of receipt to the JMPA and 2 AIRPS/PT (A005). The report is completed online in AMPS or in the format identified by the SPRINT, Attachment 10, Surface Mail Container Receipt Report, if AMPS is unavailable.

7.4. The contractor shall retain file copies of mail dispatch and receipt records. The contractor shall retain and store file copies of mail records as required by the Air Force Records Information Management System (see Table 7). The contractor shall dispose of obsolete records as directed by COR.

7.5. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Air Force Contractor Manpower Reporting Application (CMRA) via a secure data collection site.

The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October. Contractors may direct questions to the CMRA help desk.

Table 7. Air Force Records Information Management System

TABLE RULE RECORD RETENTION

http://www.ecmra.mil/

33-34 3 DD Form 1384, Transportation Control and Movement Document

2 Years

33-34 21 Postal analyses and summaries, Transit Time Information System for Military Mail, Postal Activity Report System and Container Receipt Summaries

6 Months

33-50 1 DD Form 1385, Cargo Manifest 2 Years 33-50 6 USAFE Form 838, Mail Irregularity Worksheet 6 Months

8. COOPERATION WITH AUTHORITIES.

8.1. Security/Inspection. The contractor shall allow, as an example, Bundespolizei, German/US Customs, US Military Police, and USPS/military inspectors access to conduct investigations concerning mail fraud, mail theft, mail tampering, security reviews, bio-hazard, mail bombs, or other types of incidents. In addition, the contractor shall fully cooperate with government authorities in providing information, resources and access when requested.

8.2. Bio-Environmental. The contractor shall allow military and civilian members of the US Forces and/or government contracted bio-environmental engineering personnel to access and test mail processing areas for biological or chemical contamination. The contractor shall fully cooperate with government authorities in providing information, resources and access when requested.

8.3. Conformance with Environmental Requirements. The contractor shall perform all work in accordance with applicable Host Nation and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

8.4. Conformance with Host Nation Labor Laws. Performance under this contract shall be in compliance with Local Labor Laws such as section 613a BGB (German Civil Code) that may apply to any contract awarded as a result of this solicitation for personnel employed in Germany that likely involves the transfer of employment relationships. Offerors are advised to review applicable parts thereof. The Government will not reimburse contractors whose proposal is based on receiving status accreditation under the North Atlantic Treaty Organization, Status of Forces Agreement Supplementary Agreement.

9. GENERAL INFORMATION.

9.1. Hours of Operations. The contractor shall process mail 24 hours per day, 7 days per week, 365 days per year.

9.2. Contract Personnel.

9.2.1. Project Management. The contractor shall provide in writing the name and contact information of the full-time primary Project Manager NLT 10 calendar days after contract award that is responsible for the performance of work. In additon, the contractor shall provide the name and contact information of the person who shall perform as the alternate for the contractor when the Project Manager is absent NLT 3 calendar days prior to their absence and sent to the

COR, COR Supervisor, and CO in accordance with CDRL A002. The Project Manager or alternate shall have full authority to act on all contract matters related to daily operations of this contract. After normal duty hours, the Project Manager or alternate shall be available by phone.

The position shall at no time be vacant. The Project Manager and alternate that are not US citizens shall provide documentation of their proficiency in English equivalent to Cambridge English Proficiency level C2. Contractor supervisors that are not US citizens shall provide documentation of their proficiency in English equivalent to Cambridge English Proficiency level B2.

9.2.2. Contractor Security and Personnel Requirements. The contractor shall ensure all personnel employed by the contractor in the performance of this contract, or any representatives of the contractor entering the contractor-operated facility or handling U.S. military mail, shall abide by all security regulations directed by DoD 4525.6-M. In order to receive an airport access badge, personnel shall provide a Good Conduct Certificate (Polizeiliches Führungszeugnis) as proof of no questionable integrity, criminal conviction other than minor traffic offenses, record of postal-related incidents, record of derogatory information or unfavorable conduct that casts doubt on his or her trustworthiness or honesty, history of psychiatric disorder, alcoholism, or drug abuse (unless a medical evaluation determines the condition no longer exists), record of financial irresponsibility, nor record of being removed for cause from a postal position. All contractor employees shall be capable of obtaining an airport access badge based upon their duties and assigned work location. Contractors that are not US citizens shall provide documentation of their proficiency in English equivalent to Cambridge English Proficiency level A2.

10. TRAINING REQUIREMENTS. The contractor shall ensure each employee is trained IAW all required US government regulations governing AMT services prior to operating any government provided USPS equipment and shall maintain training records to validate such training.

10.1. Phase-In. The contractor shall ensure a smooth and seamless transition to provide continuity of services to all customers. All areas shall be ready to commence full performance at the start of the basic contract period. The contractor shall maintain continuous communication with the COR, COR Supervisor, and CO during the transition period. The contractor shall develop and provide an effective phase-in plan addressing all elements including, but not limited to, quality control, security, safety, and contingency to the CO along with milestones for these events in accordance with A001. Provide NLT 10 calendar days after contract award.

10.2. Phase-Out. The contractor shall work with the COR, COR Supervisor, CO and incoming contractor to ensure a smooth and seamless transition while providing continuity of services to customers. All areas shall be transitioned to permit commencement of full performance at the start of the basic contract period of the follow-on contract. The contractor shall provide working relationship details with all subcontractors and with Frankfurt International Airport for facilities management. The contractor shall turn-in all airport security badges to the appropriate airport authority. The contractor shall identify equipment and material deficiencies including shortages.

The contractor shall transfer contingency operations material to the new contractor. The contractor shall develop and provide an effective phase-out plan addressing all elements including, but not limited to, quality control, property control, security, safety, and contingency to the CO along with milestones for these events in accordance with CDRL A001. Provide NLT 10 calendar days after contract award.

10.3. Initial Training. The Government will provide initial training on USPS equipment in the English language to a contractor trainer at the contractor’s facility during the phase-in period at no charge to the contractor. The contractor trainer is responsible for training other contractor employees.

11. CONTRACTOR QUALITY CONTROL. The contractor shall establish and maintain a quality control and inspection system that ensures GAMT operation is performed IAW this contract, applicable laws and regulations and best commercial practices to cover all services listed in the Services Summary and this PWS. Quality control procedures shall present all aspects to include responsibility for surveillance requirement, a description of records to be kept, methods for identifying and preventing defects in the quality of service, and making records of inspections available to the Government upon request.

12. CONTRACT MEETINGS. The contractor shall ensure the Project Manager meets with the CO, COR, 2 AIRPS representatives, and other government personnel monthly, or as needed within 24 hours of notification, to discuss contract status. Meetings will normally be held at Frankfurt International Airport unless mutually agreed upon elsewhere. The contractor may request a meeting with the Government when the contractor believes such a meeting is necessary. If the Government deems necessary, written minutes of any such meetings may be recorded by the Government and retained in the contract file and signed by the contractor and the CO. If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the CO within 5 calendar days following receipt of the minutes.

13. PERFORMANCE OF SERVICES DURING CONTINGENCIES. All contractor services identified in this PWS are essential for performance during crisis declared by the National Command Authority or Overseas Combatant Commander affecting the European theater of operation. The Government will notify the contractor in writing when such a crisis is declared.

The contractor shall provide a contingency plan IAW DFARS Clause 252.237-7024 to the Contracting Officer with the proposal.

14. CONTRACTOR PROVIDED FACILITIES AND EQUIPMENT. The contractor shall ensure the GAMT facility is located in Germany in/at the Frankfurt International Airport (FRA) or no more than a 30 kilometer radius from FRA. If the GAMT is located off of the FRA, the contractor shall continue to receive and dispatch mail at the staging area on the FRA. The GAMT facility shall support the receiving, processing, sorting and distribution of US forces military mail as directed by SPRINT. The facility shall match its processing timelines to meet STMR schedule. The GAMT facility shall be accessible for delivery by USPS-contracted airlines allowing them access via a conveyor system and unload points that will allow them to load and unload mail directly into or out of the facility. The contractor shall provide restrooms, utilities, maintenance, and is responsible for upkeep and custodial costs to include consumable supplies. The contractor shall provide an internet connection to gain access to AMPS.

14.1. Facility Security Requirements. The contractor shall secure the facility such that only authorized personnel are able to access it. The contractor shall ensure that personnel who carry personal bags into the facility are searched upon arrival to ensure they do not introduce a hazard to the mail system and upon departure to prevent theft.

14.2. Facility Trailer Requirements.

14.2.1. The contractor shall receive and dispatch trailers IAW STMR truck pull and arrival times, as well as acceptance and dispatch of commercial air carrier or surface containers. The contractor shall coordinate trailer docking times with the Army Transportation Liaison and COR.

There shall be ample space and easy access for parking or staging to meet STMR schedule.

These trucks or trailers may consist of a tractor-trailer combination measuring 60 feet long by 8 feet wide by 11 feet high (18.29 x 2.44 x 3.35 meters), 40 foot (12.2 meter) STMR trailers, 40-50 foot (12.2 to 15.2 meter) commercial trailers, or smaller STMR vans and trucks. The facility shall have the space to stage and maneuver 50 air carrier containers to meet the receipt and dispatch of mail volume.

14.2.2. Hardstand and docks are mandatory. The contractor shall load and unload trailers using any means necessary as long as truck pull and arrival times and mail security are maintained.

Dock heights shall be between 51 inches and 56 inches (1.296 and 1.422 meters) to meet US Army and commercial trailer heights for 40-50 foot (12.2 to 15.2 meters) trailers. Ramps or other load and unload positions shall be able to accommodate load and unload STMR’s that utilize light cargo vans without impeding staged trailer operations.

14.2.3. Load and unload areas shall have outdoor lighting to ensure personnel can safely coordinate truck movement. Space used to receive trailers shall allow for loading and unloading under a covered shelter to prevent weather damage when moving mail.

14.3. Empty Equipment (EE). The contractor shall have a dry location to store EE identified in paragraph 6.

14.4. Office Space. The contractor shall provide a minimum of 110 square meters of empty office space to government personnel co-located with the GAMT. This office space shall be heated.

14.4.1. Office space shall include space for nine (9) work stations and may be broken into separate rooms as long as one room is capable of accommodating four (4) work stations and is within close proximity to the mail receiving and dispatch area to facilitate timely processing of inbound and outbound trailers. Each work station within the office(s) shall be wired with one telephone drop and at least two electrical outlets.

14.4.2. Office space shall include a conference room capable of seating nine (9) personnel. The conference room may be disconnected from the offices. The conference room shall be wired with at least one telephone drop and at least four electrical outlets.

14.4.3. The contractor shall provide official government parking to support these offices for a minimum of five (5) vehicles within 100 meters of the processing facility.

14.5. Transportation Network Delays. The contractor shall hold mail during periods where the transportation network conditions prevent the unimpeded flow of mail. The contractor shall notify the COR if delays occur.

14.6. Container Scale. The contractor shall provide a calibrated trailer or container scale at the GAMT facility for government or USPS-contracted airline use in support of this contract. The contractor shall ensure a weight scale calibration is performed annually. The contractor shall provide the calibration certificate to the COR annually in accordance with (A009).

SECTION 2: SERVICES SUMMARY (SS)

SS Performance Objective PWS Para. Performance Threshold 1 Process Prograde and

Retrograde Mail

5.8 and 5.9 Process 95% of prograde and retrograde ordinary mail daily into trucks/trailers or staged in GAMT facility, ready for the first scheduled outbound STMR or flight(s). Remaining 5% processed and staged for the next available outbound STMR or flight(s). Process mail with 97% accuracy.

2 Process Mixed Working Pouches

5.10 Process 97% of mixed working pouches daily into

trucks/trailers or staged in GAMT facility, ready for the first scheduled outbound STMR or flight(s).

Remaining 3% processed and staged for the next available outbound STMR or flight(s). Process mail with 97% accuracy.

3 Unload Inbound Trucks/Trailers

4 Offload 100% of mail in time to meet the designated critical entry/exit times and pull time IAW with STMR schedule.

4 Load and Document Outbound Trucks/Trailers

4 Load 97% of mail on trucks/trailers 15 minutes prior to pull time with 97% on time rate.

Remaining 3% loaded prior to pull time. Prepare dispatch documents as required by SPRINT and provide completed mail manifest 100% of the time.

SECTION 3. USPS FURNISHED PROPERTY AND SERVICES

1. The Government will provide the contractor USPS-unique supply and equipment items as outlined in Appendix D. The contractor shall maintain a minimum 3 month supply of these items in stock. Contractor shall submit a written request(s) to replenish supply items to the COR with a minimum 3 months lead-time to re-stock items.

2. The contractor shall use and care for the AMPS Dispatching and Nesting system.

3. The computer (provided by the USPS) used to access AMPS shall use an internet connection provided by the contractor (Reference paragraph 14).

4. The contractor shall coordinate requirements for calibration of USPS-owned equipment with the COR.

5. The Government will provide the contractor with electronic updates to USPS and DoD instructions that are not publically available.

6. The contractor shall return all USPS furnished equipment and unused supplies at the completion of the contract to the COR.

SECTION 4: APPENDICES

APPENDIX A: ACRONYMS/TERMS

ACF – Airmail Center Frankfurt AIRPS – Air Postal Squadron AFAFRICA – United States Air Forces Africa AMPS- Automated Military Postal System AMT – Aerial Mail Terminal APO – Army/Air Force Post Office BG – Bag BK – Book BMCT – Branch Movement Control Team BX – Box CDRL – Contract Data Requirements List CO – Contracting Officer COR – Contracting Officer Representative CONUS – Continental United States CTN – Carton DoD – Department of Defense DTR – Defense Transportation Regulation EA – Each EE – Empty Equipment ETR – Export Traffic Release EUCOM – European Command FRA – Frankfurt/Main International Airport GAMT – Germany Aerial Mail Terminal IAW – In Accordance With IDS – Intra-Theater Delivery System JMPA – Joint Military Postal Activity MCA – Mail Control Activity MPO – Military Post Office MPOLL – Military Post Office Location Listing MPOMDS – Military Post Office Mail Distribution Scheme MPSA – Military Postal Service Agency PD – Pad PK – Package PO – Postal Operations PS – Postal Service PSIN – Postal Service Identification Number PWS – Performance Work Statement RL – Roll SAM – Space Available Mail SE – Set SH – Sheet SPRINT – Standard Pouching and Routing Instructions STD – Standard STMR – Standard Transportation Movement Request

TAC – Transportation Account Code TCMD – Transportation Control Movement Document USAFE – United States Air Forces in Europe USAFEI – USAFE Instruction USAFESUP – USAFE Supplement USAREUR – United States Army Europe USNAVEUR – United States Navy Europe USPS – United States Postal Service ZIP – Zone Improvement Plan

APPENDIX B: HISTORICAL WORKLOAD DATA

TABLE B1. ORDINARY MAIL HISTORICAL WORKLOAD DATA

2012 2013 2014 2015 Total Yearly Kilograms 13,559,740 12,422,673 11,119,854 9,909.153 Prograde Kilograms 7,679,920 7,237,188 6,800,210 6,346,560 Retrograde Kilograms 3,732,488 3,306,939 2,687,779 2,280,462 Surface/EE/IDS Kilograms 2,147,332 1,878,546 1,631,865 1,282,131 Daily Kilograms *37,149 *34,034 *30,465 *27,148

*The contractor shall calculate daily kilograms in a Mail Data Collection Worksheet provided by the COR by taking the sum of the following daily volumes: prograde and retrograde mail weight as documented on the Postal Service (PS) Form 2942-A, AV- 7 Delivery List; IDS mail weight; the surface container mail as documented in AMPS; and the DD Form 1384.

CHART B2. ORDINARY MAIL HISTORICAL WORKLOAD DATA (OCT – JAN)

2012 2013 2014 2015 October Kilograms

1,151,391 1,054,022 935,848 891,331

November Kilograms

1,257,032 1,217,862 1,071,599 965,787

December Kilograms

1,597,388 1,413,198 1,356,586 1,230,919

January Kilograms

1,014,169 1,033,132 933,042 805,222

TABLE B3. MIXED WORKING BAG HISTORICAL WORKLOAD DATA

Daily Number of Bags 60-80 Estimated number of pieces based on 80 bags:

Letters Flats Small Boxes

8,000 5,000

The CORs will validate the contractor’s monthly volume (kilograms) using AMPS, DD Form 1384s, and locally generated data sheets.

APPENDIX C: SAMPLE STANDARD TRANSPORTATION MOVEMENT REQUEST

(STMR)

TABLE C1 - SAMPLE OUTBOUND STMR SCHEDULE

GERMANY AMT STMR OUTBOUND SCHEDULE

OUTBOUND to APO's

STMR SAT SUN

NO. DESTINATION PULL(1) ARRIVE(2) FREQUENCY PULL PULL

053 GARMISCH 0030 0900 MON - FRI

705 /

714 SHAPE / BRUSSELS 0130 0800 MON, THU

173 HOHENFELS 0215 0730 MON - FRI

112 VILSECK 0230 0730 MON - FRI

114 GRAFENWOEHR 0230 0730 MON - FRI

104 GEILENKIRCHEN 0800 1230 MON - FRI

703 SCHINNEN 0900 1430 MON - FRI

094 RAMSTEIN IMR MIXED 1100 1300 MON, THU,

SAT 1300

126 SPANGDAHLEM 1130 1530 EVERYDAY

264 KATTERBACH 1245 1615 MON - FRI

034 BAUMHOLDER 1300 1600 MON - FRI

140 ILLESHEIM 1315 1645 MON - FRI

154 STUTTGART 1315 1630 MON - FRI

142 SEMBACH 1330 1530 MON - FRI

143 GIESSEN APO/MAG 1330 1445 MON - FRI

96 WIESBADEN 1345 1445 MON - FRI

028 KAISERSLAUTERN 1345 1600 MON - FRI

011 DARMSTADT (Dagger) 1400 1500 MON - FRI

012 RAMSTEIN APO 1400 1600 EVERYDAY 1400 1400

200 GERMERSHEIM GAD 1415 1600 MON - FRI

021 KAPAUN 1430 1730 MON - FRI

EFFECTIVE - 3 Jan 2016

(1) Departure time from GAMT

(2) Arrival time at destination

TABLE C2 - SAMPLE INBOUND STMR SCHEDULE

GERMANY AMT COMBINED STMR SCHEDULE

INBOUND from APO's

STMR THU SAT

NO. ORIGIN PULL(1) ARRIVE(2) FREQUENCY ARRIVE ARRIVE

094 RAMSTEIN IMR 0830 1030 MON, THU, SAT 1200

011 DARMSTADT (Dagger) 1600 1700 MON - FRI

104 GEILENKIRCHEN 1315 1745 MON - FRI

143 GIESSEN APO/MAG 1630 1745 MON - FRI

200 GERMERSHEIM GAD 1630 1830 MON - FRI

142 SEMBACH 1700 1900 MON - FRI

096 WIESBADEN 1830 1930 MON - FRI

021 KAPAUN 1730 1930 MON - FRI

034 BAUMHOLDER 1700 2000 MON - FRI

028 KAISERSLAUTERN 1745 2000 MON - FRI

012 RAMSTEIN APO 1800 2000 MON - SAT 1900

126 SPANGDAHLEM 1630 2030 MON - SAT

154 STUTTGART 1715 2030 MON – WED,

FRI 2115

264 KATTERBACH 1730 2100 MON - FRI

140 ILLESHEIM 1730 2100 MON - FRI

703 SCHINNEN 1630 2200 MON - FRI

173 HOHENFELS 1700 2200 MON - FRI

705/

714 SHAPE/BRUSSELS 1530 2230 TUE, FRI

114 GRAFENWOEHR 1800 2230 MON - FRI

112 VILSECK 1800 2230 MON - FRI

053 GARMISCH 1515 2245 MON - FRI

EFFECTIVE - 3 Jan 2016

(1) Departure from military post office

(2) Arrival at GAMT

APPENDIX D: USPS PROVIDED CONSUMABLES/EQUIPMENT

TABLE D1: EXPENDABLES/SUPPLIES/FORMS

Identification Number

Description Unit of Issue

Estimated 3- Month Usage

Estimated 6- Month Usage

Handbooks Found in USPS PUB 223. Submit requisitions on PS 7380 through COR

HBK PO-502 Container Methods EA 1 1 HBK PO-514 Express Mail Military Service EA 1 1 HBK T-7 Distributing, Dispatching, and

Transporting Military Mail by Air

EA 1 1

Labels Found in USPS PUB 223. Submit

LAB 21 Officially Sealed Mail PD (250) 1 2 LAB 97 Rifled Parcel PD (25) 2 4 LAB 230 Loop Mail EA 100 200 LAB D 5-Digit Zip Code (D for direct bundles) RL 1 2 LAB 400 USPS Tracking Label PD (500) 100 600 Manuals Found in USPS PUB 223. Submit

ASM Administrative Support Manual EA 1 1 DMM Domestic Mail Manual EA 1 1 IMM International Mail Manual EA 1 1 POM Postal Operations Manual EA 1 1 Notices Found in USPS PUB 223. Submit

NOT 3-A Letter-Size Mail Dimensional Standards Template

EA 1 1

Posters Found in USPS PUB 223. Submit

POS 84 Letter and Package Bomb Indicators EA 1 1 POS 114-B Defective Sack and Pouch

Identification

EA 1 1

Publications USPS Publications found in USPS PUB 223. Submit requisitions on PS 7380 through COR

PUB 52 Acceptance of Hazardous, Restricted, or Perishable Matter

EA 1 1

PUB 223 Directives and Forms Catalog EA 1 1 PUB 247 Supply and Equipment Catalog

(http://www.usps.com)

EA 1 1

Tags Found in USPS PUB 223. Submit

TAG 6 First Class – U.S. mail EA 100 200 TAG 10 Supposed Liable to Customs Duty EA 500 1000 TAG 16 Space Available Mail (SAM) EA 100 200

TAG 135-B U.S. Mail White w/o State EA 2000 4000 Forms Found in USPS PUB 223. Submit

DD 1372 Mail Manifest Document SH 100 200 DD 1384 Transportation Control Movement

Document

SH 100 200

DD 2273 Irregularities in Makeup and Dispatch of Mail

SH 100 200

PS 673 Report of Rifled Parcel (4 part set) SE 20 40 PS 1586 Supply Record EA 10 20 PS 1567 Requisition for Rubber and Steel

Stamps Only

SH 1 2

PS 1590 Supplies and Equipment Receipt SH 5 10 PS 3823 Packaging Improvement Notice SE 10 20 PS 4805 Maintenance Work Order Request EA 20 40 PS 7380 MDC Supply Requisition SE 5 10 Envelopes Found in USPS PUB 223. Submit

EP 875 Envelope, White, General Usage (9 ½ in X 12 ½ in)

EA 100 200

Rubber Stamps

Found in USPS PUB 223. Submit

PSIN 0817 Numbered Tin Band Seal BX (1000) 1000 2000 PSIN 0818A Seal, Anti Pilferage BG (20) 20 40 PSIN R32SI Received Unsealed At EA 1 1 PSIN R34SI Received Without Contents At EA 1 1 PSIN R39SI Received in Bad Condition At EA 1 1 PSIN R41SI Found Supposedly in Empty Equipment EA 1 1 PSIN R42SI Received in Damaged Condition EA 1 1 PSIN R53SI Return to Sender EA 1 1 PSIN O635 Type, Rubber, Pica EA 1 1 PSIN O30B Brown Gummed Tape (2 ½ wide) EA 5 10 PSIN All Purpose Date Stamp EA 1 1

Flight Tags

BLANK (may be substituted for any location by writing in location’s 3-digit code)

BX (500) 2 4

Flight Labels Found in USPS PUB 223. Submit

BLANK (may be substituted for any location by writing in location’s 3-digit code)

PD (50) 20 40

Enhanced Distribution Label

TABLE D2. USPS PROVIDED EQUIPMENT

USPS

Equipment

Description Unit of Issue

Quantity provided to contractor

Quantity for return to USPS upon contract completion

USPS EQUIP AMPS Dispatching and Nesting System

EA 6 6

Labels required for established STMR destinations identified in SPRINT, Attachment 4

PK (300) ½ per destination

1 per destination

USPS

Supplies

USPS SUP Metal sealing “T” bar to seal mail trucks

EA 2 2

USPS SUP 12 inch security wire tie to seal mail trucks and trailers

CTN 1 2

CONTRACT NUMBER: FA5641-16-R-0001

APPENDIX E: REQUIRED REPORTS/CDRLs CDRL Title Reference Remarks Frequency Format Distribution

A001 Phase-In and Phase-Out Plans

Paragraph 10.1 and 10.2

Provide NLT 10 calendar days after contract award

One Time Contractor, Electronic Format CO

A002 Project Manager and Alternate Paragraph 9.2.1

Provide name of Project Manager (PM) NLT 10 calendar days after contract award and contact details of delegated PM NLT 3 days prior to absence of primary PM; include English proficiency certificate.

As Required Electronic, Contractor Format

COR, COR

Supervisor, CO

A003 Prograde and

Retrograde Mail Processing Report

Paragraph 7.1 Provide NLT 5th calendar day of the following month Monthly Electronic, Provided by COR COR

A004 Mail Irregularity Report Paragraph 7.2 Daily at the end of each shift Daily Electronic, USAFE Form 838 Provided by COR

COR

A005 Surface Container Report Paragraph 7.3

Complete in AMPS after each arriving container within 48 hours of receipt, or alternate method IAW SPRINT if AMPS is not available

As Required Electronic, Provided by COR

2 AIRPS/PT,

JMPA, COR

A006 Empty Equipment

Management Export Traffic Release (ETR)

Paragraph 6.2.1 Provided for each departing container As Required Electronic, Provided by COR

2 AIRPS/PT,

JMPA, COR

A007 Mail Data Contractor Collection Worksheet

Paragraph 7.1 and Table B1

Provide NLT 5th calendar day of the following month Monthly Electronic, Provided by COR

COR, COR

Supervisor

A008

Mixed Working Bags Worksheet

Paragraph 7.1 Provide NLT 5th calendar day of the following month Monthly Electronic, Provided by COR COR

A009 Scale Calibration Paragraph 14.6 Provide certificate NLT 10 calendar days after contract start date and NLT 10 Jan annually.

Annually Contractor, Electronic Format

COR, COR

Supervisor