PreProposal-SiteVisit.pptx

Mr. Andrew B. Feutz Procuring Contracting Officer 700 Contracting Squadron/LGCA 20/21 Nov 2013 Pre-Proposal Conference/ Site Visit

KMC Family Housing Maintenance Services

RFP # FA5613-14-R-0001

OVERALL BRIEFING CLASSIFICATION:

UNCLASSIFIED

U.S. Air Forces in Europe

Welcome and Introduction 86 Civil Engineering Squadron/Civil Engineering Housing (86 CES/CEH)

700 Contracting Squadron (700 CONS/LGCA)

Agenda Opening Remarks Purpose Rules of Engagement Administrative Comments Program/Requirements Description Solicitation Overview/Advance Questions Summary

Purpose Provide prospective offerors an overall understanding of the objectives of this acquisition Provide a summary and discuss the requirement Explain significant elements of the solicitation Answer advance questions submitted Give prospective offerors an opportunity to visit the individual sites within the KMC at Vogelweh, Ramstein and Landstuhl

Rules of Engagement All communication regarding this source selection shall be through the Contracting Office (700 CONS/LGCA) The Contract Specialist and PCO serve as the only points of contact for all inquiries and information regarding this acquisition Any remarks, explanations, or answers to questions are supplemental guidance and do not override the terms of the solicitation Terms of the solicitation remain unchanged unless the solicitation is formally amended in writing Questions must be received in writing to receive an “official response” Please do not use video/recording devices Please turn off cell phones

Administrative Comments Sign-In Attendance Sheet will be posted on FedBizOpps (FBO) Briefing Slides will be posted on FBO Conference Minutes will be posted on FBO Questions and Responses Questions may be asked during the briefer’s presentation Questions during the site visit may be asked but are preferred to be submitted in writing Questions and the answers provided will be documented in the conference minutes

Program/Requirements Description Program/Requirements Description – presented by Ms. Keener

RequirementsBriefing-KMC-FH-Maint.pptx

Solicitation Overview/ Advance Questions

FBO

Contract Type and Structure Period of Performance Key Dates/Activities Items of Note Proposal Organization Basis for Contract Award Evaluation Factors Proposal Submission/Contract Documentation Questions and Answers Summary Contact Information

FedBizOpps (FBO) FBO: RFP posted on FBO website on 5 Nov 2013 http:www.fbo.gov/ Solicitation No: FA5613-14-R-0001 Title: Family Housing (FH) Maintenance Services throughout the Kaiserslautern Military Community (KMC), Germany All supporting documents, notices, questions and answers, or any amendments will be posted on the FBO website Submit all questions in writing via e-mail to the Contract Specialist, Ms. Binder, and the PCO, Mr. Feutz, ASAP Register to receive notification

Contract Type and Structure Acquisition is for commercial services to be performed in Germany Follow-on acquisition; incumbent contractor is SKE Base Services GmbH Indefinite-Delivery/Quantity Requirements Contract Task Orders (TOs) will be issued Single Contract Award Firm-fixed unit price performance CLINs Cost reimbursable CLINs for material, appliances and over and above services based on actual costs incurred

Period of Performance

Four One-Year Option Periods

Key Dates/Activities Proposals Due (Volumes I, II, & III) 10 Dec 2013 (1200 CET) Past Performance Questionnaires Due

Items of Note Carefully read RFP to include FAR 52.212-1, its Addendum, FAR 52.212-2, as well as PWS Proposal based upon requirements in the PWS addressing the evaluation criteria in FAR 52.212-2 To be eligible for award, offeror must be registered in SAM (System for Award Management) https://www.sam.gov/portal/public/SAM/ Structure proposal IAW Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (Jul 2013) Proposal shall be clear and concise containing sufficient detail for easy evaluation

Proposal Organization

One copy of each volume shall be marked “Original”. In addition to the specified hard copies, offeror shall submit one copy of each volume in electronic form using re-writable CDs/DVDs concurrently with hard copies. Electronic copies shall be submitted in a form readable by Microsoft (MS) Word 2007, MS Excel 2007, MS PowerPoint 2007 or later version, as applicable.

Note: The hard copy form of the offeror’s proposal takes precedence if any inconsistencies or discrepancies exist between the offeror’s hard copy proposal and the electronic copy

Basis for Award Tradeoff Process IAW DoD Source Selection Procedures and FAR 15.101-1 Using Limited Tradeoff (Past Performance Price Tradeoff with Technical pass/fail) Evaluate Technical Proposal on pass/fail basis Evaluate Price and Past Performance for each Acceptable Technical Proposal Reserve Right to Award to Technically Acceptable Low Offeror with Substantial Past Performance Confidence Without Further Evaluation Tradeoff Decision – Past Performance Approximately Equal to Price/Cost Basis for Award Competitive best value source selection - Award may be made to technically acceptable low offeror with substantial past performance confidence without further evaluation. However, tradeoff decision may be made with past performance being approximately equal to price Price fair and reasonable is based on adequate price competition IAW FAR 15.305(a)(1) and FAR 15.404-1(b)(2)(i)

Basis for Award Lowest priced proposal may not necessarily receive the award Contractor must be determined responsible IAW FAR Part 9 Proposals shall conform to the solicitation requirements, to include all stated terms, conditions, representations, certifications, and technical requirements The Government reserves the right to award without discussions based on the evaluation of initial proposals

Evaluation Factors Volume I: Factor 1 – Technical Capability Shall be evaluated on a Pass/Fail basis IAW the criteria set forth in the Addendum to FAR 52.212-1, Paragraph (b)(4) It is not necessary or desirable to reiterate the requirement of the PWS Volume I shall be specific, complete and clearly demonstrate the ability to meet this solicitation requirement Technical Rating Definitions

Offerors must have an “Acceptable” rating in order to be considered for further evaluation.

Evaluation Factors Volume II: Factor 2 – Price Total evaluated price is the sole basis for evaluating price for contract award purposes and will be the only price discriminator among offerors Award will be made on an “ALL-OR-NONE” basis Failure to include a unit price and extended total for each CLIN within the price schedule of the solicitation may exclude the offeror from further consideration for award Evaluated for the basic period and all option periods Evaluated for price reasonableness; comparison of proposed prices among offerors and comparison to the Independent Government Estimate, as appropriate Will not receive a rating

Volume II: Factor 2 – Price, cont’ Except for the pre-filled CLINs (see next bullet), insert proposed unit price and an extended estimated total for each CLIN within the pricing schedule of the solicitation (0002AA-4021AA, pages 4 – 213) for all periods of this contract DO NOT propose prices for Not Separately Priced (NSP)/ informational CLINS (0001-0023, 1001-1021, 2001-2021, 3001-3021, and 4001-4021) and pre-filled CLINs (0010AC, 0011AA-0011AB, 0021AA, 0022AA, 0023AA, 1009AC, 1010AA-1010AB, 1020AA, 1021AA, 2009AC, 2010AA-2010AB, 2020AA, 2021AA, 3009AC, 3010AA-3010AB, 3020AA, 3021AA, 4009AC, 4010AA-4010AB, 4020AA and 4021AA) The overall estimated total amount of all CLINs for all option periods represents the total proposed price

Volume II: Factor 2 – Price, cont’ All prices shall be submitted in EURO currency Unreasonably low/high or unbalanced proposed prices may be grounds for eliminating a proposal from competition on the basis that the offeror does not understand the requirement Options:

For evaluation purposes: The Government will add the prices specified in the fourth option period to the total evaluated price for the purpose of FAR clause 52.217-8, Option to Extend Services, for 6 months. Evaluation of options shall not obligate the Government to exercise the option(s).

Volume III: Factor 3 – Past Performance An overall Performance Confidence Assessment shall be assigned using the ratings listed in FAR 52.212-2 Demonstrated record of present and past performance in supplying the services that meet users’ needs Confidence in the offeror’s ability to fulfill the solicitation requirements while meeting schedule, budget and quality Focuses on performance that is relevant, and recent to this requirement to include the quality of performance on other contracts In determining relevancy, consideration will be given to such things as contracts of similar size, scope, magnitude and complexity using the Relevancy Definitions listed in FAR 52.212-2 Recency is ongoing contract performance or contract performance completed within the last 5 years from the date of this solicitation, except that ongoing programs must have begun no less than 6 months from the date of this solicitation

Confidence Rating:

Substantial Confidence Satisfactory Confidence Limited Confidence No Confidence Unknown Confidence Recency: Offeror shall demonstrate performance on contracts being currently performed and/or that were performed within the last 5 years.

Relevancy: We (CO/CA) are in the process in developing a detailed past performance questionnaire where offerors are required to demonstrate that the approximately same major tasks and similar workload (to be defined in the solicitation) as required under this acquisition have been performed.

Quality of Performance: Past performance will be analyzed through past performance questionnaires and the utilization of electronic databases (Contractor Performance Assessment Reporting System [CPARS], Past Performance Information Retrieval System [PPIRS]).

Evaluation Factors Volume III: Factor 3 – Past Performance, cont’ Provide Past Performance Information of up to 5 recent and relevant contracts; current & correct POC information Due NLT date set forth for receipt of proposals (currently 10 Dec 2013, 1200 CET) Past Performance Questionnaire (Atch 4 to the RFP) Send to each POC identified (see paragraph 2 on page 1, Instructions for Completing PPQ) Completed questionnaires shall be submitted directly to the Contract Specialist (Ms. Binder) by the POC Completed Questionnaires shall be considered sensitive and SHALL NOT be released to the offeror Government will use data obtained from offeror and other sources (CPAR/PPIRS)

Volume III: Factor 3 – Past Performance, cont’ Past Performance Relevancy Definitions

Volume III: Factor 3 – Past Performance, cont’ Performance Confidence Assessment Ratings

Proposal Submission/ Contract Documents SF Form 1449 (page 1 and 2) Offerors Complete Blocks 12, 17a, 23, 24, and Sign Block 30 Pricing Schedule Offeror Representations & Certifications, FAR 52.212-3 Volume I – Technical Proposal Volume II – Price Proposal (includes SF 1449, Pricing Schedule, Offeror Reps & Certs, all acknowledged Solicitation Amendments) Volume III – Past Performance Information Acknowledge all Amendments to the Solicitation Standard Form (SF) 30, Complete and Sign Block 15 Identify company POC(s) authorized to negotiate/discuss proposal If no exceptions are taken to any terms and conditions of the solicitation, include a statement to this effect

Questions and Answers 1st Set of Q&As published on FBO 14 Nov 2013 2nd Set of Q&As –currently working on answers; will be published on FBO

Submit any additional questions in writing; a set date will be provided via an amendment

Summary All communication regarding this source selection shall be through the Contracting Office Contract Specialist & PCO serve as the only points of contact for all inquiries and information regarding this acquisition Submit questions in writing via e-mail to the Contract Specialist & PCO as soon as possible. A set date for submission of questions will be provided via an amendment.

Submit your proposal on time Closing date 10 Dec 2013, 1200 CET Offerors are strongly advised to thoroughly examine their proposals for accuracy, full documentation, clear explanations and compliance with all requirements of the RFP instructions

Contact Information Website http://www.fbo.gov/ E-mail andrew.feutz@us.af.mil gabriele.binder.de@us.af.mil Telephone

+49-(0)631-536-7999 – PCO

+49-(0)631-536-7635 – Contract Specialist image1.jpeg image4.png image5.jpeg image2.png image3.png